CENTRAL EUROPE PROGRAMME 2007-2013

Przygotowanie projektu oraz wniosku aplikacyjnego

Seminarium informacyjne Programu dla Europy ŚrodkowejLublin, 23 lutego 2010

Angelika Trochimiak JTS CENTRAL EUROPE PROGRAMME

AGENDA

Projekty jakich szukamy

Kryteria oceny

Struktura wniosku aplikacyjnego

Dane podstawowe nt. ram finansowych projektów

Konstruowanie budżetu

Pakiet aplikacyjny

Informacje źródłowe i wsparcie dla wnioskodawców

Clear added value to the CENTRAL EUROPE cooperation area

Transnational thematic focus and partnership Address an issue affecting a clearly defined transnational geographical area and/or of

common interest Coherent and implementation-oriented approach Effective management (including communication

strategy, knowledge creation and transfer) Strive for concrete and visible outputs and results Include innovative elements/support of innovation

PROJECTS WE ARE LOOKING FOR

PROJECTS WE ARE LOOKING FOR

Partnership structure Careful selection of relevant partners for the issues to be

addressed (competent for development, implementation and dissemination of outputs and results)

Covering most of the technical expertise required to perform the project activities (complemented by external

expertise) Capacity and cooperation experience of partners

Well defined and necessary roles of all partners Balanced involvement of partners

Avoid too extensive/complex partnership Partner search should start at an early stage of project elaboration

Basis for ensuring proper project management and good quality outputs and results

PROJECTS WE ARE LOOKING FOR

Project outputs

… provide the basis to communicate project achievements

… should be supported by several sequential outputs

… are directly used by their target groups in order to achieve the intended results

… must be clearly related to one Type of Action

Kryteria Oceny ściśle odnoszą się do informacji zawartych we wniosku aplikacyjnym

QUALITY ASSESSMENT CRITERIA

1. Adekwatność (Relevance) (po co ?)

2. Wdrażanie i metodologia (jak?)

3. Jakość produktów i trwałość osiągniętych rezultatów (co?)

4. Partnerstwo- potencjał techniczny i operacyjny (kto?)

5. Budżet i opłacalność (ile)

1- Informacje podstawowe

2- Zarys projektu

2.1 Adekwatność i istotność

2.2 Metodologia

2.3 Trwałość rezultatów i zarządzanie wiedzą

2.4 Partnerstwo

2.5. Inwestycje

3- Plan pracy

4- Partnerzy projektu

5- Budżet

6- Perspektywa czasowa realizacji działań

STRUKTURA WNIOSKU APLIKACYJNEGO

APPLICATION FORM SECTION 2.1: RELEVANCE

History of project idea Project general and specific

objectives Contribution to overall goals of

Programme Addressed problems/issues

at Priority and AoI level at regional/country level

Target groups/beneficiaries(quantification, needs)

Transnational cooperation Relation to policies

(EU/national/regional) Innovative elements

Comprehensive description of objectives and justification of the project proposal

APPLICATION FORM SECTION 2.4: PARTNERSHIP

Relevance of partnership Involvement of stakeholders

and key actors Degree of transnational

cooperation Coordination and management

structure (including finance management)

Internal communication Roles and responsibilities of

partners Experience and skills of Project

& Finance Manager If applicable, sub-contracted

management activities Associated institutions

Clear demonstration of relevance of partnership for issues to be addressed (competent for development, implementation and dissemination)

APPLICATION FORM SECTION 2.2: METHODOLOGY

Approach and methodology Past and current initiatives Lessons learned Constraints and risks Types of Action – Core

outputs Independent appraisal If applicable, activities

outside CE Programme area

Clear description of project methodology to implement the project

APPLICATION FORM SECTION 2.2: METHODOLOGY - TYPES OF ACTION (predefined)

Types of action (zdefiniowane)Joint transnational strategy and action plan Transnational tool development Joint management establishment Investment preparation

Pilot Actions including investments

→ At least one Type of Action has to be chosen

→ Core outputs have to clearly relate to one selected Type of Action chosen

APPLICATION FORM SECTION 2.3: SUSTAINABILITY

Sustainability of project achievements

Ownership of results Transferability of results Knowledge management External communication/

dissemination Experience & skills of

Communiation Manager

Clear description of strategy and tools for dissemination and further implementation at institutional/financial and political level

APPLICATION FORM SECTION 2.5: INVESTMENT

Clear pilot character and transnational added value of investments - should be transferable and the transfer of results should form part of the project

In case investments are foreseen:Preparatory steps for the investment already carried outInvestment characteristicsBeneficiariesImpactTransnational added valueSustainability

APPLICATION FORM SECTION 3: WORK PLAN

WP0: Project preparation (optional)

WP1, WP2: Pre-defined & compulsory

WP1: Project management and coordination

WP2: Communication, knowledge management and dissemination

WP3-WP6: Thematic work packages (self-defined by the project)

Summary description of WP Definition of actions and

outputs (qualitative and quantitative, timing and availability)

Detailed description of Core Outputs

If applicable, justification of activities outside CE Programme area

APPLICATION FORM SECTION 4: PROJECT PARTNERS

Contact details Institution profile Experience in (managing)

cooperation projects Technical expertise and

capacity relevant for the project

Contributions to the project Expected benefits from the

project

APPLICATION FORM TIMELINE

Visualisation of work plan Provides an overview on

sequence of actions and work packages

Timeline of work packages will be automatically generated from the inserted WP data

FINANCIAL FRARMEWORK

Total budget per project ranging from 1 to 5 million EUR.

Rate of assistance: up to 85% in the Czech Republic, Hungary, Poland, Slovakia and Slovenia, up to 75% in Austria, Germany, Italy.

State aid discipline (de minimis thresholds) applies to partners in relation to the activities to be implemented.

Ceiling of 20% of project budget for partners located outside CENTRAL EUROPE but in the EU territory.

Ceiling of 10% of project budget for activities implemented outside the EU territory (funds must be spent by partners located in the CENTRAL EUROPE area).

LPActivities

PP2Activities

PP3Activities

PP...Activities

WP1 WP2 WP...

Project Budget in application form

5. Filling-in of the Application Form5. Filling-in of the Application Form

4. Budget validation by the partnership

4. Budget validation by the partnership

3. Drafting of work plan (WPs, PPs, RPs)

3. Drafting of work plan (WPs, PPs, RPs)

The approach

Filling in the financial tables in the Application Form is the last step of the “budget building” process:

2. Estimation of costs2. Estimation of costs

1. Project concept (data collection)1. Project concept (data collection)

BUILDING THE BUDGET

BUILDING THE BUDGET

2. Estimation of costs

The next step consists in giving a value to the needed technical means:Staff costs calculated on the basis of actual wages

of the partners’ personnel;Cost of supplies/external services must be based

on market prices, keeping into consideration that prices may vary in the different countries involved;

Benchmark with similar actions/outputs (e.g. for studies, pilot actions, etc.) not only within CENTRAL EUROPE!

Output 1: cost of each output obtained within the project

Output 2: draft cost breakdown per budget line and partner

BUILDING THE BUDGET

3. Drafting of the workplan (example)

From the allocation per WPs and actions…

DescriptionPartner

resp.Budget Line Units Quantity Price Cost

WP3 - Action 3.1Data collection for database PP5 Staff M/D 60 € 170,00 € 10.200,00Data collection for database PP8 Staff M/D 60 € 150,00 € 9.000,00Data collection for database PP10 Staff M/D 60 € 160,00 € 9.600,00Server for database PP3 Investments no. 1 € 2.300,00 € 2.300,00Software for database PP3 Investments no. 1 € 1.500,00 € 1.500,00Database engineering PP3 External Exp. M/D 20 € 400,00 € 8.000,00Total action 3.1 € 40.600,00WP3 - Action 3.2Geological analysis LP External Exp. no. 1 € 15.000,00 € 15.000,00….

DescriptionPartner

resp.Budget Line Units Quantity Price Cost

WP3 - Action 3.1Data collection for database PP5 Staff M/D 60 € 170,00 € 10.200,00Data collection for database PP8 Staff M/D 60 € 150,00 € 9.000,00Data collection for database PP10 Staff M/D 60 € 160,00 € 9.600,00Server for database PP3 Investments no. 1 € 2.300,00 € 2.300,00Software for database PP3 Investments no. 1 € 1.500,00 € 1.500,00Database engineering PP3 External Exp. M/D 20 € 400,00 € 8.000,00Total action 3.1 € 40.600,00WP3 - Action 3.2Geological analysis LP External Exp. no. 1 € 15.000,00 € 15.000,00….

BUILDING THE BUDGET

3. Drafting of the workplan (example)

WP Action StaffAdmin costs

Ext. Exp.Travel and

acc.Meetings

eventsPromotion Equipment Investments Total RP1 Staff

Admin costs

Ext. Exp. Promotion Equipment Investments Total RP2

LP1 1.1 € 6.000,00 € 10.000,00 € 16.000,00 € 0,00

1.2 € 4.000,00 € 150,00 € 25.000,00 € 2.000,00 € 31.150,00 € 4.000,00 € 150,00 € 4.150,001.3 € 1.000,00 € 3.000,00 € 1.000,00 € 5.000,00 € 1.000,00 € 800,00 € 1.800,001.4 € 2.000,00 € 75,00 € 1.000,00 € 3.075,00 € 2.000,00 € 75,00 € 1.000,00 € 3.075,00

Total LP € 13.000,00 € 225,00 € 36.000,00 € 0,00 € 3.000,00 € 1.000,00 € 2.000,00 € 0,00 € 55.225,00 € 7.000,00 € 225,00 € 1.000,00 € 800,00 € 0,00 € 0,00 € 0,00 € 0,00 € 9.025,00PP2

1 1.1 € 0,00 € 0,001.2 € 2.000,00 € 60,00 € 3.500,00 € 5.560,00 € 2.000,00 € 60,00 € 3.500,00 € 5.560,001.3 € 1.000,00 € 800,00 € 1.800,00 € 1.000,00 € 3.000,00 € 4.000,001.4 € 1.000,00 € 30,00 € 1.000,00 € 2.030,00 € 1.000,00 € 30,00 € 1.000,00 € 2.030,00

Total PP2 € 4.000,00 € 90,00 € 4.500,00 € 800,00 € 0,00 € 0,00 € 0,00 € 0,00 € 9.390,00 € 4.000,00 € 90,00 € 4.500,00 € 0,00 € 3.000,00 € 0,00 € 0,00 € 0,00 € 11.590,00PP3

1 1.1 € 0,00 € 0,00

Reporting Period 1 Reporting period 2WP Action Staff

Admin costs

Ext. Exp.Travel and

acc.Meetings

eventsPromotion Equipment Investments Total RP1 Staff

Admin costs

Ext. Exp. Promotion Equipment Investments Total RP2

LP1 1.1 € 6.000,00 € 10.000,00 € 16.000,00 € 0,00

1.2 € 4.000,00 € 150,00 € 25.000,00 € 2.000,00 € 31.150,00 € 4.000,00 € 150,00 € 4.150,001.3 € 1.000,00 € 3.000,00 € 1.000,00 € 5.000,00 € 1.000,00 € 800,00 € 1.800,001.4 € 2.000,00 € 75,00 € 1.000,00 € 3.075,00 € 2.000,00 € 75,00 € 1.000,00 € 3.075,00

Total LP € 13.000,00 € 225,00 € 36.000,00 € 0,00 € 3.000,00 € 1.000,00 € 2.000,00 € 0,00 € 55.225,00 € 7.000,00 € 225,00 € 1.000,00 € 800,00 € 0,00 € 0,00 € 0,00 € 0,00 € 9.025,00PP2

1 1.1 € 0,00 € 0,001.2 € 2.000,00 € 60,00 € 3.500,00 € 5.560,00 € 2.000,00 € 60,00 € 3.500,00 € 5.560,001.3 € 1.000,00 € 800,00 € 1.800,00 € 1.000,00 € 3.000,00 € 4.000,001.4 € 1.000,00 € 30,00 € 1.000,00 € 2.030,00 € 1.000,00 € 30,00 € 1.000,00 € 2.030,00

Total PP2 € 4.000,00 € 90,00 € 4.500,00 € 800,00 € 0,00 € 0,00 € 0,00 € 0,00 € 9.390,00 € 4.000,00 € 90,00 € 4.500,00 € 0,00 € 3.000,00 € 0,00 € 0,00 € 0,00 € 11.590,00PP3

1 1.1 € 0,00 € 0,00

Reporting Period 1 Reporting period 2

…to the overall budget table, suitable for filling-in the Application Form.

BUILDING THE BUDGET

5. Filling-in of the Application Form

Section 3Costs per action and total of each work package.Section 4Budget of each partner according to allocated

sources.Section 5Breakdown by work packages and budget lines.Breakdown by work packages and reporting periods.Breakdown by work packages and partners.

Specification of budget lines External Experts, Equipments, Investments, Others.

Chapter 2.5Detailed description of Investments.

BUILDING THE BUDGET

5. The Application Form – Reporting periods (Section 5)Distribution among periods cannot follow an even

pattern during the entire project lifetime.Take into account potential start-up delays but be

ready for an early launch.

BUILDING THE BUDGET

5. The Application Form – Budget lines (Section 5)The tables 7, 8, 9, 10 allow to provide detailed

information on External Expertise, Equipment, Investments, Others.

APPLICATION PACKAGE What has to be submitted?

Wniosek aplikacyjny do 3ego Naboru + Aneksy

(otwarcie naboru - 15 marzec, 2010

zamknięcie naboru – 7 maj 2010 )

ANEKSY

Map Location of Partners

Management Structure (Flow-Chart– diagram struktury zarządzania)

Deklaracje

Co-financing Statement + Declaration on administrative and financial capacities and on legal status (różne formularze zależnie od statusu partnera )

Declaration on status in relation to State Aid

Simplified Financial Statement and related supporting documents (tylko dla Partnera Wiodącego w Priorytecie 1, będącego instytucją prywatną)

ANEKSY

The State Aid Declaration It is a self declaration concerning the compliance of the

activities each Partner intends to perform with the State Aid discipline.

Each partner has to fill-in it carefully with the following information:

Its status with respect to economic activities (acting or not as undertaking)

The activities performed within the project The nature of the performed activities (market oriented

and affecting or not trade among states) Its status of end user (or not) of the ERDF received The amount of received public funds under de minimis

regime in the previous three years

The state aid declaration

If one of the following questions is a YES:

• Am I an undertaking?: YES NO

• Are my activities market-oriented?:YES NO

• Do they distort trade?: YES NO

Then, STATE AID APPLIES!

ANEKSY

The state aid declarationIf state aid applies:

• Have I already received aid under the de minimis?:

YES NO

Max. 200.000€ ERDF

(100.000€ road sector)

e.g. 150.000€ already received

Max 50.000€ ERDF

Define your involvement in the project accordingly

ANEKSY

Program operacyjny

Podręcznik wnioskodawcy

Instrukcja do wniosku:How to complete the AF

Wytyczne dot. kontroli i audytu auControl and Audit Gu

Podręcznik wdrażania

FAQs

ŹRÓDŁA INFORMACJI

www.central2013.eu

Publikacje

Warsztaty

-Warszawa 9 marca 2010

Lead Applicant Briefings- Kraków 25-26 marca 2010- Bratysława, 5-16 kwietnia 2010

Konsultacje indywidualne

WSPARCIE DLA WNIOSKODAWCÓW

CENTRAL EUROPE ProgrammeJoint Technical Secretariat

Museumstrasse 3/A/IIIA-1070 Vienna

Email: info@central2013.eu

Angelika.Trochimiak@central2013.eu

Internet: www.central2013.eu

KONTAKT

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