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2nd round application for those who are willing to join AIESEC in Benin National Executive Board team for the term 2016-2017
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in Benin
MC VP 16.17
Application
Booklet
Powered by
Phone: +229 66 06 27 66
Email:[email protected]
2ND round
in Benin
1. Message From MC 15-16
2. General Informations
3. Application Process
4. Job Descriptions
5. Questionnaire
1. General Questions
2. MC General Questions
3. Specific Questions
6. Contacts
INDEX
VIDEO about Cotonou:
https://vimeo.com/120882338
in Benin
Message
from
MC MOMENTUM
1
Message from MC 15.16
Determination, dedication, courage, action and
optimism are what have taken from the very first moment
of our term as a Team, towards driving our common stand
in empowering Benin to amplify our relevance
and impact together. As we look forward to the next
generation of leaders for AIESEC in Benin we expect
nothing less than passionate dreamers who are able to look
and act beyond the standard way of doing AIESEC.
We are not promising the smoothness of the ride while in
MC… Frankly, it is the most challenging role we have ever
taken, but it worth it till the end.
Candidates should have in mind the continuity of the
current strategies and drivers of the network in order to
manage the long-term growing path for this amazing entity.
We would like to thank you in advance for your interest in
being part of the Member Committee of AIESEC in Benin
and we wish you best of luck in the process as we stay
available to support you.
Best Regards
Jude, Joseph , Krisztina, Raphael, Sohini &
Ferdinand
in Benin
in Benin
General
Informations
2
in Benin
Benin formally the Dahomey (From the Abomey Kingdom) is located
on the Gulf of Guinea between Togo to the West and Nigeria to the
East, with Burkina Faso and Niger to the North. It has a long stretch of
costal Line. The north consists mostly of Savanah and semi – arid
Mountains. The south consists of a low coastal plain dotted with
marshels, lakes and lagoons such as lake Nokoue or lagoon of Porto-
Novo. The country is located in a tropical zone, its climate is hot and
wet. The moisture rate, always important, is between 65 and 95%. The
average temperature is between 22 and 34 C
The capital of Benin is Porto-Novo but the seat of government is in
Cotonou, the country’s largest city and economic capital.
Benin covers an area of approximately 115000 square kilometers
(42,000 sq mi), with a population of approximately 9.98 million. The
official language of Benin is French. However, indigenous
language such as Fon and Yoruba are commonly spoken.
Beninese cuisine is known in Africa for its exotic ingredients and
flavorful dishes, Beninese cuisine involves lots of fresh meals served
with a variety of key sauces.
Benin has a lot of tourist attractions, from the awesome natural wild life
parks in the North to the cool refreshing beaches in the south.
About Benin Republic
in Benin
The history of AIESEC in Benin started in August 2005 with the
support of AIESEC in Togo.
After 3 years of hard working, AIESEC in Benin become official
extension at IPM 2008 in Macedonia and then full Member 7
years after IC 2012.
AIESEC in Benin has organized the biggest conference for West Africa
in 2011 and for Africa in 2014.
In 2013/14, we grew a lot in oGCDP by realizing 46 through a new
Teaching program and two new Expansions. In 2014/15, The national
board has more international MC members than national and in that
term AIESEC in Benin did 36 oGCDP, 6 oGIP and 98 iGCDP with
Nigerian Ghana, Burkina Faso, India and Colombia. Since the start of
the current Term 15/16, 56 oGCDP, 5 oGIP and 36 iGCDP were
realized.
In 2015 AIESEC in Benin got recognition from the ministry of youth
as second best youth organization in Benin and good
collaboration with other Beninese youth organizations.
About AIESEC in Benin
in Benin
Working conditions: currently the MC has an office separate from the
MC flat 15 minutes away by bike, 30-45 on foot. The MC flat is big and
equipped with internet service, 4 bedrooms together with separate bathrooms
and toilets and kitchen. You are required to bring your own laptops and other
necessary gadgets. MC flat is well allocated in the center of Cotonou where
everything that is needed is nearby.
MC Life
PASSION AND MOTIVATION
Find in you why you are still in
AIESEC and what is your
Contribution to the youth
development in Benin. Based on
it you can drive your vision,
strategies and turn them into
realities.
TEAM WORK
Working together as a team in
order to communicate, support
one another in operations in
driving the entity vision,
strategies into reality enhance
goal achievement.
LANGUAGE
Its require that you speak English
and at least French for
operational roles. Most of
AIESEC in Benin activities are
made in French, if you don’t
speak French (average) you
need to be willing to learn.
MATURITY & VALUES
There is a big expectation that
you take this process as serious
and important matter for AIESEC
in Benin. It’s also expected that
you keep your core values
consistent with your personality.
EXPECTATIONS
The next term will be the very beginning of AIESEC 2020 mid-term ambition, where by the achievement
and contribution of AIESEC in Benin towards AIESEC 2020 depend much on how selected team will be
dedicated making focused achievement in term 16/17.
Therefore, there are important things to be expected from Candidates:
Salary: the salary (50,000 CFA) this is going to depend on the budget of the next term, but is usually
comes at the end of the month, expenses of MC flat such as rent and utilities (water, electricity, internet,
etc.) are covered by the MC budget.
The monthly compensation is the same for everyone in the MC team and it can fluctuate according to the
MC financial capacity it is. However sufficient to meet the minimum living requirement, assuming that you
keep rigid control over the expenses.
Workload: working days, from Monday to Friday 8 hours a day. the MC is a full of commitment
experience in Benin as full -time job and involvement in different activities that also happen during
weekends. MC will work an average of 40 hours per week which can be higher during different periods of
the year (for example at conferences periods). Team days, LC events and conferences are on weekends.
Term: official term dates 1st July 2016 – 30th June 2017
Transition: MC transition starts virtually immediately after team selection and continues until the
physical arrival in June. the context and the flow of the transition is managed by the MCP elect and the
current MC team of AIESEC in Benin.
in Benin
Application
Process
3
in Benin
1. Please submit your complete application
package to the following e-mails addresses
2. Please create a ZIP or RAR file out of your application
package and name it
* MCVP1617_Benin_Position_Name_Surname*
(eg. MCVP1617_Benin_OGX_Joseph_OUMA)
All files must be submitted in English and in PDF files.
Applications will be only received until the
20th March 2016 (23:59 GMT+1)
INTERVIEWS If the candidate’s application fulfills the criteria mentioned in the application booklet,
he/she will be invited to continue with Interview phase which will be paneled by the electoral committee.
VOTE OF CONFIDENCE: Each candidate will have maximum 7 minutes’ opening speech and Q&A
session with the plenary (Legislative Assembly). Then, confidence vote will take place: every candidate
who gets more than 50% confidence vote will go to the next round of selection (final selection and
announcement by MCPe).
*Final information about election process will be sent after interview results!
OFFICIAL ANNOUNCEMENT
By 8th of April 2016, the MCVPs elect for the term 16/17 will be announced.
Application Process: Timeline
3. Confirmation of reception will be made within 24hrs. No application will be accepted after the
deadline, regardless of the reason.
You are free to create your own graphic design of the application files.
In case you have any questions regarding application process, please contact
Launch End of APPLICATION
Announcement Interviews Vote of Confidence
8th March20th March
11:59 pm GMT +122nd March 23-25th March 30th-31st March
Application Process: Guidelines
MCP Current
Jude Aondowase Ahor via
MCP Elect
Bio Sabidare via
2ND round
in Benin
2. ENDORSEMENT LETTERS,
One form someone from MC of your
current entity,
One from someone who led you,
One from someone you have led,
All endorsement letters must be signed and
contain contact to the author.3. APPLICATION QUESTIONNAIRE,
Min 8 pages, Max 12 pages including the
cover (and max 15 if you are applying for 2
positions or more).
1. CURRICULUM VITAE,
Include AIESEC experience & Non AIESEC
experience together with other information
about yourself,
Max 1 page.
Application Process: Check List
4. TESTS:
a. Personal Value Assessment Test Results in PDF Format - Take test on this Web-page -
www.valuescentre.com/PVAtest/
b. Create 1 PDF page with the results of these tests:
i. Team Roles (https://www.123test.com/team-roles-test/)
ii. MBTI (http://www.16personalities.com)
iii. Enneagram (http://similarminds.com/test.html)
5. MAX 10 MINUTES’ VIDEO (The video link on YouTube should be pasted on separate PDF
page), answering the following questions:
• Who are you & what’s your AIESEC story?
• What’s your dream for 16.17?
• Functional Questions (check in specific questions for each position you are applying for)
NB: Please note that all attached documents must be in English.
in Benin
Job
Descriptions
4
in Benin
Provisional MCEB 1617 Structure
LC COACHING
• Support LCs in planning activities.
• Follow up on LCs performance in different areas.
• LC to MC alignment.
• Ensuring fluent MC and LC communication.
• LC visits, attend and support in holding big LC events.
• Consultancy for LC’s general Issues.
• Support in developing quarterly LC report
CONFERENCE MANAGEMENT
(Most likely, MC members will be conference
manager or agenda manager for one of the
conferences happening in Benin)
• Coordinate between MC, Chair, Faci and
OC.
• Support the OC in building the conference.
• Link the MC with the OC.
• Coordinate with OC on the logistical needs.
• Tracking of Agenda Manager
• Building up the conference timeline and
ensure follow-up.
PLANNING & REVIEW
• Setting the national focus areas.
• Setting the strategic direction for AIESEC in Benin.
• Developing national plan and Quarterly evaluation
• Developing functional & individual plan for your area.
Please Note: that the final size and structure of MC 16.17 can be redefined.
The individual roles and responsibilities inside of the team will also depend on the MCP elect, their
priorities and the individual profile of each MCVP candidate.
MCP
MCVP iGCDP
MCVP OGXMCVP BD
& iGIP MCVP MaC
MCVP TM & OD
MCVP F & L
MCVP Role & Responsibilities (1/2)
AIESEC Understanding:• AIESEC Way
• AIESEC Branding Guidelines
• Leadership Development Model
• The AIESEC Experience
• Mid-term ambitions: 2015 and 2020
• Standards and satisfaction + LEAD
• XPPs
Experience in: • Team management
• Product development
• Coaching
• Training and facilitation
• Change management
• Strategic planning and execution
General Competencies & Profiles required
in Benin
AIESEC IN BENIN REPRESENTATION
• Represent AIESEC in Benin at International
conferences.
• Represent AIESEC in Benin to all external
entities (Government, media, universities…etc.)
and to all our stakeholders.
• Building up mutual benefit relationships between
AIESEC in Benin and other entities.
INFORMATION MANAGEMENT
• Recording GCPs (Good Case Practice) of the
country.
• Gathering GCPs from other countries.
• Transition guidelines (MC and LC level).
• Tracking and saving all the files and materials
used.
• Managing files and archives of the MC.
• Annual report.
AGENDA MANAGEMENT
• Overall responsible of the conference agenda.
• Define with MC team the conference objectives.
• Gather inputs from MC team (especially MC VP TM
and MCP) for sessions of the conference.
• Faci selection (application process, interview,
selection)
• Choosing with the MC a proper chair for the
conference and invite the chair.
•Follow up on the Track managers in coordination
with the Facis (meetings, session outlines,).
• Organize Conference Pre-meeting (together with
Conference Manager)
• Gathering and compiling conference output.
CONFERENCE FACILITATION
• All MC members are officially facilitators of all
national conferences.
• Developing session outlines and delivering
sessions related to functional areas and general
AIESEC in Benin trends.
MCVP Role & Responsibilities (2/2)
Partnership Management
MC OFFICE AND MC FLAT GENERAL RESPONSIBILITIES
• Availability in the office minimum 5 days a week (excluding official and individual holidays).
• Keeping general office and house hygiene (+ find a replacement in case you can’t follow the schedule
due to office absence)
• Taking care of facilities at the office and in the house
in Benin
MoS: • Number of OGX realization Number of
university partnerships
• Market Analysis and clear segmentation,
product portfolio for AIESEC in Benin
• # Customized products on LC level
• Capitalizing on Networks, Markets and
Issues
• Providing High Quality AIESEC
experiences
• Number of GlP/GCDP experiences
Job Description: MCVP OGX • Knowledge management - Training and analyzing
the requirements in each LC
• Constant tracking, evaluation and reporting of
exchange performance of all levels
• Support LCs in building IR through country
partnerships
• Ensure the education and implementation of XPP
• Standards and Satisfaction implementation and
management
• Build strategies that will improve OGX performance
of all LCs
• Support LCs with education regarding EXPA & OP
and the new customer flow for OGX
• Develop internal communication campaigns to
foster EP attraction and matching at LC level based
on sub products for GIP and sub-issues for GCDP
Functional Job Descriptions (1/2)
MOS
• Number of iGCDP realization
• NPS
• Number of NGO partnerships
• Capitalizing on Networks
Contact
OGX MCVP Current
Joseph William Ouma
Contact
iGCDP MCVP
Current
Sohini Das
Job Description: MCVP iGCDP• Knowledge management - Training and analyzing
the requirements in each LC
• Constant tracking, evaluation and reporting of
exchange performance of all levels
• Support LCs in building IR through country
partnerships
• Ensure the education and implementation of XPP
• Standards & satisfaction implementation and
management
• Opportunities’ auditing on the platform
• Ensuring legality of iGCDP
• Manage national projects in iGCDP
Job Description: MCVP BD & iGIP• Managing national partnerships
• BD/IGIP commission management
• Product portfolio creation and
execution
• MC National strategy
implementation
• Involvement in MC strategic and
financial decision making
• Supply & Demand Management
• IR Management
MOS
• # of contract signed with the
same partner
• # of new partners
• % of budget covered
• Providing High Quality AIESEC
XPs
• Sales education program
implementation
Contact BD & iGIP
MCVP
Current
Sohini Das
in Benin
MoS: • Financial Sustainability of AIESEC in Benin
• Planning and Review
• • Governance & accountability
• High Quality Management of operational
activities
Job Description: MCVP F & A• Financial management of the MC (Budget, cash flow, financial trackers)
• Control & Reporting to ensure optimal usage of resources to support the development of AIESEC
in Benin MC and the network in general.
• Development and execution of Financial model according the local and national reality of AIESEC
in Benin.
• Final responsible for the quarterly consolidated reporting to the FLB
• Reporting on finance situation to the MC, National Plenary, Board of Advisors.
• Providing the bookkeeper with the necessary documents and information in order to keep the
legalities and accountability
Functional Job Descriptions (2/2)
MOS
• TMP/ TLP Standards Fulfillment
• # of team experiences (TMP + TLP)
• Retention rate in all LCs
• % active members in all LCs
Contact
TM/OD + F&L MCVP Current
Bio Raphael Sabidare
Job Description: MCVP TM & OD• Responsible for Team Standards implementation and tracking;
• Responsible for TMP/TLP delivery and satisfaction;
• Responsible of Talent Capacity and Recruitment strategies;
• Responsible for LEAD framework for EBs based on new LDM;
• Co-responsible with MCP of LEAD for LCPs;
• Responsible for productivity
• National strategy implementation
• LC planning coordination
• Organizational Direction & OD Model
• NST management
• LC development
• Give support and solutions to core areas for
increase their performance in topics of investment
and decisions making
• Support and follow up of all legacy topics of core
processes like Visas and trainee service at local
and national level
• Facilitating the annual unqualified audit process of
the Member Committee
• Education and support of the national network on
finance and legal matters, LC functional coaching
• Team management of LCVPs Finance
Contact
MaC MCVP Current
Krisztina Kapuvári
Job Description: MCVP
MaC• Implementation of national strategies on
local level
• OGX+TM attraction campaign
• OGX+TM conversion and promoters
strategy Create and implement digital
Marketing framework
• National guidance in marketing area
• Social Media Management
MOS
• % Of Growth in Social Media traffic
• # of traffic on national website People
engaged through MKT Activities
• # Conversion rates for X
• #NPS measuring brand experience
in Benin
Questionnaire
5
in Benin
Questionnaire
Name
Age
Nationality
AIESEC Entity
Current AIESEC Role
Email Address
Skype ID
Personal Information
Date AIESEC Role Description Achievement
Conference Dates & Place Role
AIESEC Role
Most Important Conferences Attended
General Questions
in Benin
QuestionnaireGeneral Questions
1. What is driving you to continue in AIESEC? Why are you standing for MCVP
16/17 of AIESEC in Benin?
2. What does AIESEC give to the world? Which trends do you see shaping the
world in the following years and what opportunities and threats do they
represent for us?
3. State your 3 biggest achievements and non-achievements during your
AIESEC experience stating what key learning points you take from them.
4. In your opinion, what is the relevance of AIESEC to Benin and to the World?
Explain AIESEC’s impact model in your own way.
5. Taking into account the leadership Development Model, in your opinion what
is the characteristic (world citizen, Self- Awareness, Solution Oriented,
Empowering Others) that is the most crucial to the development of Beninese
youth, especially? Why?
6. Conduct SWOT analysis of AIESEC in Benin from 2012/13 to date and
evaluate organizational performance based on your analysis.
7. What’s your understanding of AIESEC 2020? How can you help AIESEC in
Benin achieve 2020 vision?
in Benin
Questionnaire
OGX1. What do you consider to be the main 2 challenges in your functional area in
term 16/17 based on the current reality of the department? And how have
you prepared to overcome them?
2. Imagine that you are elected as MCVP OGX and your term starts on July
1st. Present a six-moth timeline starting from your first day in job, putting
each one of the following responsibilities in it and providing clear KPIs and
expected objectives for each one
• Launch of winter peak Campaign
• Product packaging for winter peak
• University sales
• Physical promotion
• Membership education
• Info sessions and interviews
3. What would be the three main strategies to achieve relatively high result for
oGCDP Winter Realization? Please explain it with details on how it would
work- provide timeline, KPIs and MoS?
4. Analyze OGX Performance in 15/16, mentioning the keeps that you will take
forward, and the stops.
5. Video Questionnaire: It seems that winter peak Realization have been
very difficult to yield tangible result, speak on how you will be able to handle
this situation.
Specific Questions
in Benin
Questionnaire
iGCDP1. What do you consider to be the main 2 challenges in your functional area in
term 16/17 based on the current reality of the department? And how have
you prepared to overcome them?
2. Do a SWOT analysis of the current function reality and based on your
analysis what are your priorities in iGCDP for term 16-17? Define your key
strategies.
3. Select one project, from each LC, that has run or is currently running in
AIESEC in Benin. Make an analysis of their business model, exchange
operation and financial sustainability. What are the improvements you will
bring?
4. How are the projects run by AIESEC in Benin relevant to the country and
the Beninese youth?
5. Video Questionnaire: What will you do to ensure the complete
satisfaction of interns coming to Benin?
Specific Questions
in Benin
Questionnaire
BD & iGIP
1. Based on an effective analysis of Business environment in Benin, do a
market segmentation of top 10 companies that can be our premium partner,
list their sub product and the products of AIESEC which can be relevant for
each one.
2. The role of Business Development Manager, basically is to design product
or create package for corporate world based on their need after a market
segmentation. Taking into consideration consistent lack of recognition of
AIESEC in Benin , how would you position the organization and innovate its
brand so it’s better understood by the national audience?
3. Talk about your understanding of Business Model Canvas tool that can
support you in the process.
4. Imagine yourself in front of different target: youth, business man, parents
and kids. How will you present AIESEC to every one?
5. Please present product package of the following products with a list of
potential markets and timeline to sell them:
OGCDP: 1000 realizationsIGCDP: 1000 realizations
OGIP: 500 realizations
IGIP: 500 realizations
One National Conference of your choice: 500 delegates, 4 financial
partners (in Total amount of 1 500 000)
5. Video Question: Introduce AIESEC (in Benin) to a business man in 2min.
Specific Questions
in Benin
Questionnaire
MaC1. What is the biggest bottleneck in the Marketing-OGX synergy and how will
you overcome it?
2. How will you tackle the difference in Marketing knowledge and experience
between LCs, in order to bring them to an aligned status?
3. How would you evaluate your first 6 months of operation in Marketing &
Communication function at the national level and its impact on AIESEC in
Benin?
4. Without any restriction (time, budget, etc.), design the biggest campaign
you can in order to reach Beninese students and motivate them to take
AIESEC programs (using GTCM model).
5. Video Questionnaire: How do you plan to establish AIESEC in Benin as
the most credible and relevant youth voice in the universities communities
and also in the business environment?
Specific Questions
in Benin
Questionnaire
TM & OD1. What is the role of implementing LEAD in our entity and how do you plan to
do it?
2. Analyze current education cycle and talk about 3 main ways of improving it;
3. How do you see the role of LC Coaching during the next term and what are
the main changes we need to take in order to make LC Coaching more
effective?
4. Please assess current retention rate and how it can be improved? And How
do you see your synergy with front office?
5. Video Questionnaire: What are the changes do you want to see in
TMP/TLP programs at the end of your term?
Specific Questions
in Benin
QuestionnaireSpecific Questions
F & L1. What do you perceive as the current bottlenecks of AIESEC in Benin
Finance and Legalities and what will you do to ensure these bottlenecks are
solved?
2. Describe at least 2 new strategies you want to implement in order for
Finance to better support and increase exchange growth and quality?
(mention the MoS & KPIs of each strategy)
3. Analyze the current support Finance area is giving to Operations
Considering the KPIs that you think we should track upon these synergies,
what kind of strategies do you propose to ensure a better support from F&L
to Operations next term?
4. What is your understanding of financial sustainability and how AIESEC in
Benin ( LCs * MCEB) can have it?
5. Video questionnaire: Having a non sustainable Financial model is
one of the most important challenges of AIESEC in Benin. How do you want
to overcome those challenges, increase incomes and support organizational
growth?
in Benin
Contacts
(+bonus)
6
in Benin
1. Curriculum Vitae
2. Endorsement Letters
3. Filled Questionnaire
1. General Questions
2. Specific Questions
4. Personality Tests
5. YouTube Video Link
Application Package checklist (bonus)
Entity Contact List
Name Role Contact
Aondowase Jude AHOR MCP [email protected]
Bio Raphaël SABIDARE MCVP TM/OD & F&A (MCPe)
Joseph William OUMA MCVP OGX [email protected]
Sohini DAS MCVP IGCDP [email protected]
Ferdinand EDOH MCVP BD&iGIP [email protected]
Krisztina KAPUVARI MCVP MaC [email protected]
Name Role Contact
Reginald HOUNDEKON LCP ENSPN [email protected]
Kevine MONDE LCP ENEAM [email protected]
Augustino AGBEMAVO LCP UAC [email protected]
in Benin
TOGETHER AS
WE WISH YOU BEST OF LUCK
