Using National Student Clearinghouse Data: Pleasures and Problems Emily Thomas, convener Stony Brook University Dale Miller Schenectady County Community

Using National Student Clearinghouse Data: Pleasures and Problems

Emily Thomas, convenerStony Brook University

Dale MillerSchenectady County Community College

Dick RomanoBroome Community College

Tom WrightColumbia-Green Community College

AIRPO Summer MeetingJune 2010

Questions to Answer

1. Where do admitted students enroll?

2. Where do transfers go?

3. Do leavers graduate elsewhere?

4. How many undergraduates complete a graduate degree?

studentclearinghouse.org

Where the heck are they?Non-enrolling Accepts

Tracking Community College Transfers Using National

Clearinghouse Data

Richard M. Romano- Broome

Martin Wisniewski- Cayuga

AIR Professional File #94, 2005

Transfer Rates of New Students (first-time & transfer) for Selected Cohorts

Fall 1997, BCC and CCC, as of Spring 2001

Broome Community College Cayuga Community College

New Students…. Cohort Transfers Percent Cohort Transfers Percent

All students 1616 572 35.4% 1042 530 50.9% Males 789 280 35.5% 498 263 52.8% Females 827 293 35.4% 544 267 49.1% *Whites 770 290 37.7% 976 497 50.9% *Blacks 42 13 31.0% 38 20 52.6% *Hispanics 13 4 30.8% 13 7 53.8% Graduates 431 210 48.7% 226 139 61.5% Non-Graduates 1185 362 30.6% 816 391 47.9%

12+ Credits 1442 523 36.3% 558 293 52.5% Less than 12 Credits 174 49 28.2% 484 237 49.0%

Selected BCC & CCC Transfer Rates- First-time Cohort Entering Fall 1997

Status as of Fall 2001

BCCTransfer Rate

(N = 1437)

BCC% Transfers

(N = 520)

CCCTransfer Rate

(N =436 )

CCC% Transfers

(N = 234)

All Transfers 36.2% 100% 53.7% 100%

To 2-year colleges 6.4% 17.5% 12.4% 23.1%

*To 4-year colleges 30.0% 82.5% 40.8% 76.1%

In-state public 23.2% 77.4% 25.3% 50.0%

In-state private 2.0% 6.6% 9.6% 18.0%

Out-state public 3.3% 11.0% 2.3% 4.3%

Out-state private 1.7% 5.4% 2.1% 3.9%

Class of 2003Percent Receiving a Four-Year Degree

by Ethnicity

P<.0001 From SBU Elsewhere Total

Asian 76% 9% 85%

Black 70% 5% 75%

Hispanic 65% 11% 76%

White 60% 16% 76%

International 70% 7% 77%

missing 67% 9% 76%

Total 67% 11% 78%

Graduate Degrees Completed by2002 and 2003 Undergraduate Degree Recipients

31% completed a graduate degree within 7 years of their baccalaureate.

Degree Percent N

PhD 2% 31

MD, DDS, DO, DV 5% 91

JD 5% 86

DPT 3% 52

Master’s 78% 1,362

Other/unknown 7% 136

Total 100% 1,758

Graduation Data

To find baccalaureate degree:

Filter by Graduated = Y

Select V2year4year = 4

Select max(DegreeTitle) to get rid of blanks

Select min(GraduationDate) to pick lowest

Process Overview•April and November reloads•Database queries create 1 record per student since Fall 1995, from SUNY EOT table (46,000 w/ UHS)•NSC sends back data (304,000 rows) and reports

AIRPO: 6/17/2010 Dale Miller: Schenectady County CC

NSC Data: Things to Consider

NSC Reports (htm vs. cvs)•Total Students in your Request File:•Total Students with no Response Data Available:



45,727 7,457

Analysis of Initial Transfers % # SCHENECTADY CC 62.43% 23,893HUDSON VALLEY 9.75% 3,730SUNY ALBANY 5.13% 1,962

NSC Return Data (304,000 rows)



5,072 Degree Record – Sch’dy CCC5,350 Degree Record – Other SUNY7,235 Degree Record – Non SUNY (802 unique)7,442 Blank [No Record Found (No SSN)] 16%

105,721 Enrollment record – Sch’dy CCC84,884 Enrollment record – Other SUNY88,154 Enrollment record – Non SUNY (1628 unique)

278,759 TOTAL: Used in subsequent analyses

Top Colleges by Record Count



College Name CountSCHENECTADY COUNTY CC 105,721 37.9%SUNY HUDSON VALLEY CC 24,951 9.0%SUNY ALBANY 19,680 7.1%COLLEGE OF SAINT ROSE 10,586 3.8%SAGE COLLEGES 5,552 2.0%UNIVERSITY OF PHOENIX 4,557 1.6%SIENA COLLEGE 4,475 1.6%

Top State by Record Count



State Count %NY 243,588 87.4%AZ (4557 = Univ of Phoenix) 5263 1.9%MA 4911 1.8%FL 2302 0.8%PA 2204 0.8%

College Sequence



SCHENECTADY CO. CC

Coll. Seq. Count63101

1 214222 68533 20964 5985 1336 48

Coll. Seq. Count7 48 59 1

10 211 112 1

13 1

College Sequence



Enrollment Begin College Name Enrollment Status College Sequence9/5/1995 SCHENECTADY COUNTY COMMUNITY COLLEGE H 1

1/22/1996 SCHENECTADY COUNTY COMMUNITY COLLEGE F9/3/1996 SCHENECTADY COUNTY COMMUNITY COLLEGE L9/3/1996 SUNY ALBANY W 2

1/22/1997 SUNY ALBANY H1/22/1997 SUNY ALBANY W8/25/1997 SUNY TOMPKINS CORTLAND COMMUNITY COLLEGE F 31/6/1998 SIENA COLLEGE 4

8/31/1998 SUNY ALBANY H1/20/1999 SIENA COLLEGE9/8/1999 SIENA COLLEGE

1/22/2001 SAGE COLLEGES H 55/16/2001 SAGE COLLEGES F1/27/2003 SAGE COLLEGES H5/21/2003 SAGE COLLEGES H9/2/2003 SAGE COLLEGES H9/7/2004 SCHENECTADY COUNTY COMMUNITY COLLEGE H

Enrollment Status



Description Count %F Full-Time 141773 50.9%H Half-Time or More (But < FT) 52891 19.0%L Less Than Half-Time 52609 18.9%

25110 9.0%W Withdrawn 6138 2.2%A Approved Leave of Absence 227 0.1%D Deceased 11 0.0%

Some local private colleges do not include status, so I assume Full-time.

Term Length: [Date End] – [Date Begin]



Days Count %

-1 to -256 116 0.04%0 97 0.03%

1 to 64 11,556 4.15%65 to 99 18,503 6.64%

100 to 130 242,440 86.97%131 - 363 5926 2.13%

364 61 0.02%365 17 0.01%

366 to 1727 43 0.02%

•89% of Days <=12 are Withdraws

•Many of the 131-365 are medical schools

•SUNY XYZ has 363 records of 204 Days (7/1/2003), all Withdraws.

•SUNY ZYX has 10 records of 480 days

•SPARTAN SCHOOL OF AERONAUTICS-TECH has all 10 records (1 student) that are >725 days

Term Length: [Date End] – [Date Begin]



Days Count9 1

29 131 232 148 153 289867 176 1

SCHENECTADY CO. CC (no W’s)

91 1101 5214106 1600107 2271108 45028114 4633115 18697116 25340

8 week Summer

15 week Fall/Spring

Quarter or Trimester systems (75 days) - Union College’s Fall started 9/9 - Ohio State’s Fall started 9/23 - Winter starts 1/3, Spring 4/1


NSC Data: Things to ConsiderTerm Length - Others

How to handle on-line (Univ. of Phoenix)? (2008) - 732 records: 728 Full-time, 4 Approved Leave - 119 different start dates - 13% <65 days, 14% 65-99 days, 25% 100-130 days, 47% >130 days

What I do (2008 Grads who transferred in Fall 2008):



•Append new NSC data to an empty table w/ [Use] field•Update [Use] to “No-SCCC” if school is Sch’dy CCC•Update [Use] to “Yes-full Semester” if

• School <> Sch’dy CCC• Enrollment Status <> “W” (exclude 6100)• Term Length >64 days (exclude 4900)

•Establish SCCC denominator (2008 Grads)•Determine how many have a “Yes” match within the given time-frame (Term begin: 8/1–10/1/08) (8/1/08-4/15/09)•Don’t double-count, especially if looking at full AY.•Transfers to 4-years only? Other CCs OK? Still at Sch’dy? Full-time only? Include on-line? Exclude summer?

Using National Clearinghouse Data Where do admitted students enroll? Where do transfers go? Do leavers graduate elsewhere? How many undergraduates complete a

graduate degree?

? Things to consider: record selection, college sequence, enrollment status, term length, data management

Documents

Using National Student Clearinghouse Data: Pleasures and Problems Emily Thomas, convener Stony Brook University Dale Miller Schenectady County Community