TRNG I HC THNG MI KHOA TI CHNH- NGN HNG

TI THO LUN NHM HC PHN TIN HC I CNG Tn ti: Lc t ng, rt trch, tm kim, xa cc bn ghi (record) trong bng tnh Exel.Nhm: 03 Gio vin hng dn: Nguyn Hng Long M lp hc phn: Danh sch thnh vin: Tng Th Duyn V Thy Dung L Th Dung L Anh Dng Nguyn Trung Dng Hong Trng Dng Nguyn Quang Duy Trn Vn i Bi Vit c Nguyn Duy Dng 1106INFO0111

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Li m u.................................................... Bin bn hp nhm........................................ Ni dung tho lun........................................ Kt lun......................................................... Ti liu tham kho..........................................

Excel l mt phn mm quan trng c ng dng dng ph bin trong thc t, c bit l trong cng tc k ton, vn phng. Trong mt bng tnh ln, cng vic tm kim, rt trch, lc l v cng cn thit. Trn c s ti tho lun c giao l: Lc t ng, tm kim, trch rt, xa cc bn ghi (record) trong bng tnh Excel nhm 3 tng hp li cc kin thc hc v tham kho thm sch ca cc tc gi, c nhm c gng hon thnh ni dung ti tho lun theo th t: 1. Tn tiu 2. Khi nim 3. Cch thc hin, din gii 4. V d lm c iu , nhm chia nh tng phn mc phn cng cho cc thnh vin thc hin. ti tho lun c thc hin trn Office 2003. Mc d c gng nhng chc chn cun tho lun cn rt nhiu thiu st, knh mong nhn c s ng gp kin ca thy gio ging dy v cc bn trong lp. Xin chn thnh cm n! Thay mt c nhm Nhm trng Tng Th Duyn

Cng ha x hi ch ngha Vit Nam c lp- t do- hnh phc H Ni, ngy 18 thng 03 nm 2011

BIN BN HP NHM LN I1. Thi gian: 15h00 ngy 18 thng 03 nm 2011 2. a im: phng hc C06 trng h Thng Mi 3. S thnh vin : 10/10

4. Ni dung cuc hp: -Nhm trng thng qua ch tho lun vi c nhm, l ch 4: Lc t ng,tm kim, trch rt,, xa cc bn ghi(record) trong bng tnh Excel. -Tin hnh bu th k: bn V Thy Dung -Yu cu cc thnh vin trong nhm v tm hiu v ti tho lun, c ti liu tham kho: gm ti liu thy gio gii thiu, cc ti liu khc c lin quan v da trn kin thc thc t c. -Nhm trng pht ng v thu qu nhm. Bui hp kt thc vo 16h15 cng ngy. Th k Nhm trng

V Thy Dung

Tng Th Duyn

Cng ha x hi ch ngha Vit Nam c lp T do Hnh phc H Ni, ngy 06/ 04/ 2011

BIN BN HP NHM LN II Thi gian: 15h30 ngy 06/ 04/ 2011 a im: Hnh lang phng V701 Thnh phn: y 10 thnh vin trong nhm 3 Ni dung bui hp: 1. Nhm trng phn cng cng vic cho tng thnh vin trong nhm trn c s ti tho lun ca nhm, ra hn np bi 2. Gii thiu, trao i cc cun sch tham kho v ti liu. 3. Phn cng cc cng vic trnh chiu, nh Word. thuyt trnh. Bui hp kt thc vo 16h15 cng ngy.

Th k V Thy Dung

Nhm trng Tng Th Duyn

Cng ha x hi ch ngha Vit Nam c lp- T do- Hnh phc H Ni, ngy 14 thng 04 nm 2011

BIN BN HP NHM LN III Thi gian: 8h30 ngy 14 thng 04 nm 2011 a im: Sn nh G Thnh phn: 10/10 thnh vin Ni dung bui hp - Nhm trng thu bi tho lun c nhn ca cc thnh vin - Tho lun tng hp li hon thnh phn l thuyt v bi tp - Giao nhim v nh my, trnh chiu. Bui hp kt thc vo 10h cng ngy

Th k V Thy Dung

Nhm trng Tng Th Duyn

Cng ha x hi ch ngha Vit Nam c lp- T do- Hnh phc H Ni, ngy 17 thng 04 nm 2011

BIN BN HP NHM LN IV Thi gian: 8h00 ngy 17 thng 04 nm 2011 a im: Sn K tc trng H Thng mi. Thnh phn: 10/10 thnh vin Ni dung bui hp: - C nhm xem bi tho lun c nh my trn c s tng hp li t cc bi c nhn t bui trc, tin hnh ng gp kin v sa cha. - Phn cng thuyt trnh. Bui hp kt thc vo 10h cng ngy Th k V Thy Dung Nhm trng Tng Th Duyn

Cng ha x hi ch ngha Vit Nam c lp- T do- Hnh phc H Ni, ngy 20 thng 04 nm 2011

BIN BN HP NHM LN V Thi gian: 15h00 ngy 20 thng 04 nm 2011 a im: Sn K tc trng H Thng mi. Thnh phn: 10/10 thnh vin Ni dung bui hp - C nhm duyt cun tho lun nhm - Sa cha li li chnh t trong bn Word. Bui hp kt thc vo 16h cng ngy

Th k V Thy Dung

Nhm trng Tng Th Duyn

Ni dung tho lun ti tho lun: Lc t ng, tm kim, trch rt, xo cc bn ghi (record) trong bng tnh Excel.

* Khi nim c bn v c s d liu: C s d liu (database) l tp hp thng tin, d liu c t chc theo cu trc dng v ct c th lit k, truy tm, xo, rt trch nhng dng d liu tho mn mt tiu chun no nhanh chng. thc hin cc thao tc ny phi to ra vng c s d liu ( Vng Database), vng tiu chun ( Vng Criteria) v vng trch d liu ( vng Extract). C th trong bng tnh im thi th ca hc sinh H Ni khi D di y, vng: A1:H8 l vng Database, J1:J2 l vng Criteria, A10:H12 l vng Extract.

- Vng c s d liu ( vng Database): gm t nht 2 dng, dng u tin cha tiu ct, gi l tn trng (Field name) ca CSDL. Tn trng phi l d liu kiu chui v khng c trng lp. Cc dng cn li cha d liu, mi dng gi l bn ghi( record). - Vng tiu chun ( Vng Criteria): cha iu kin tm kim, xa, rt trch,.... Vng ny gm t nht hai dng, dng u tin cha tiu , dng cn li cha d liu. - Vng trch rt d liu (Vng Extract): cha cc bn ghi ca vng c s d liu tha mn iu kin ca vng tiu chun. Vng trch rt d liu cng c dng u tin cha cc tiu mun trch rt. Khi thc hin trch rt th cn vng ny, cn tm kim, xa.th khng cn n vng ny. I. Lc d liu trong Excel C 2 kiu lc 1. Lc t ng a. Khi nim - Lc cc bn ghi l ch cho hin cc bn ghi tha mn mt iu kin no . b. Cch thc hin Bc 1: Kch vo bng Database Bc 2: Data Filter Auto Filter Khi tt c cc tiu u xut hin nt . La chn trng cha iu kin lc, bm vo mi tn Khi kch vo nt ca mt

ct th xut hin mt menu lit k tt c cc gi tr ca ct v thm cc mc: All: ngha l tt c cc gi tr. Blanks: ch hin nhng bn ghi trng. Nonblanks: ch hin nhng bn ghi khng trng. Top 10: c ngha l10 bn ghi c gi tr ln nht ct ny. Ch dng cho ct s. C th thay i s bn ghi ( khng bt buc l 10). Custom: c ngha l c th nhp vo iu kin lc phc tp. Phn cn li l danh sch gi tr ca cc bn ghi trong CSDL ti ct .

c. lc theo mt ct: Kch vo mi tn

ca ct cn lc, khi s xut hin menu lit k

cc gi tr ca ct ny, nhy vo gi tr ca iu kin lc, bng tnh s gi li cc bn ghi tho mn iu kin chn. V d: Trong bng tnh trn, ta ch mun gi li bn ghi c tn Qun/huyn l Cau Giay th ta tin hnh nh sau: Chn ct QUAN/HUYEN, vo Data Filter Auto Filter, khi xut hin mi tn ngay sau tn trng QUAN/HUYEN.

Nhy vo mi tn, xut hin menu lit k tt c cc gi tr ca trng ny Nhy vo gi tr CAU GIAY

Bng tnh ch gi li cc bn ghi tho mn iu kin QUAN/HUYEN = Cau Giay

d. Lc theo nhiu ct Ta tin hnh lc thao tng ct, cch tin hnh lc tng trng l lc mt ct nh trnh by trn. * Hu lc t vi c s d liu : li dng lnh c Data Filter Auto Filter V d: trong bng tnh im thi th ca hc sinh H Ni khi D trn, ta mun lc: cc hc sinh Cu Giy v c im thi mn Ting Anh >7 th ta tin hnh nh sau: a con tr vo vng Database, dng lnh Data Filter Auto Filter, khi tt c cc trng u xut hin mi tn ngay sau tn trng

Nhy vo mi tn ngay sau tn trng QUAN/HUYEN v chn gi tr Cau Giay lc ra nhng hoc sinh Cu Giy nh thc hin mc lc theo mt ct, tip tc nhy vo mi tn ngay sau tn trng ANH, chn Custom

Xut hin hp thoi Custom AutoFilter, hp u tin chn Is greater than v in vo hp th hai ( hp cng hng vi hp u tin) gi tr l 7

th cc bn ghi tho mn 2 iu kin trn s c gi li. C th kt qu l:

2. Lc d liu nng cao: lc nh Advanced Filter Lnh Data/ Filter/ Advanced Filter dng lc ra cc mu tin thao cc iu kin ch nh trong vng tiu chun do ta thit lp trn Sheet. Cch thc hin - To vng tiu chun lc. - Vo Data/ Filter/ Advanced Filter, xut hin hp thoi nh bn. Action: + Filter the list, in-place: kt qu hin th trc tip trn vng CSDL. + Copy to another location: kt qu c t ti mt v tr khc. List range: chn a ch vng CSDL. Criteria range: chn a ch vng tiu chun. Copy to: chn a ch ca u tin trong vng kt qu (phi chn mc Copy to another location) Unique records only: nu c nhiu mu tin ging nhau th ch ly duy nht mt mu in i din, ngc li th ly ht cc mu tin tho mn iu kin ca vng tiu chun (d ging nhau). Hy b lc d liu: hin tt c cc hng trong CSDL: Data/Filter/Show all. *V d: Vn bng tnh trn, ta mun lc nhng hc sinh tn Hang sang vng khc, bt u t A10 th ta tin hnh nh sau: - To trc vng Criteria, c th y ta g vo J1 l TEN v J2 l Hang - a con tr vo vng Database, thc hin lnh Data /Filter/ Advanced Filter

Xut hin hp thoi Advanced Filter, trong mc Action chn Copy to another location, ti hp Critera Range kch chut vo biu tng bn phi hp thoi thu nh hp thoi gip ta nhn thy bng iu khin (Criteria), sau dng chut chn vng Criteria. in a ch A10 vo hp Copy to , tc l u tin ca vng mun t vng Extract. - Chn OK th ta s c kt qu:

II.

Tm kim

1. Khi nim L ch cho hin th nhng bn ghi tha mn iu kin trong vng Criteria. 2. Cc thc hin

Trong thao tc ny cn to trc vng Database v vng Criteria. Bc 1: Di chuyn con tr vo vng Database Bc 2: Data/ Filter/ Advanced Filter. Khi xut hin hp thoi Advanced Filter : - Chn Filter the list, in plase mc Action - Ti hp List Range: g a ch vng Database ( c phn tiu ). Hoc c th kch vo biu tng bn phi hp List Range thu nh hp thoi li gip ta nhn thy bng tnh, sau dng chut la chn ton b vng Database, kch vo biu tng bn phi hp List Range tr v trng thi ban u. - Ti hp Criteria Range: g a ch vng Criteria Range (c phn tiu ). Hoc c th kch vo biu tng bn phi hp Criteria Range thu nh hp thoi gip ta nhn thy ton b vng Criteria, kch vo biu tng bn phi hp Criteria Range hp thoi Advanced Filter y , kt qu a ch ca vng c Criteria hin trong hp Criteria Range. - Cui cng l kch OK. Khi cc bn ghi khng tha mn iu kin trong vng Criteria s b du i, bng tnh ch cn li cc bn ghi tha mn iu kin. Ch : Mun hin li ton b cc bn ghi ca bng tnh ta thc hin: data/ Filter/ Show all. *V d: Tm kim nhng bn c im thi mn vn l 8, ta thc hin nh sau: - To trc vng database v vng Criteria. To vng Criteria bng cch g vo J1 l Van, J2 l 8. - Di chuyn con tr vo vng Database - Data/ Filter/ Advanced Filter. Khi xut hin hp thoi Advanced Filter, chn Filter the list, in plase mc Action - Xc nh a ch vng Database v vng Criteria nh sau

-

Chn Ok, th ta thu uc kt qu.

III.

Trch rt

1. Khi nim L sao chp nhng bn ghi vng Database tho mn iu kin vng Criteria sang vng Extract. 2. Cch thc hinCn to trc vng Database, vng Criteria v vng Extract Bc 1: Di chuyn con tr vo vng Database Bc 2: Data/ Filter/ Advanced Filter, hin ra hp thoi Advanced Filter nh bn.

Trong mc Action chn Copy to another location. Xc nh a ch vng Database vo List Range, xc nh a ch vng Criteria, xc nh a ch vng Extract vo hp Copy to. Chn OK, cc bn ghi tho mn iu kin trong vng Criteria s c chp vo vng Extract. Trong hp thoi Advanced Filter nu chn Unique Records Only th cc bn ghi ging nhau trong vng trch ch tn ti mt bn ghi, nu khng chn Unique Records Only th trch y cc bn ghi tho mn iu kin ca vng tiu chun. V d: Vn bng tnh trn, ta mun trch ra nhng hc sinh c tng im bng 20 th ta thc hin nh sau: - Lp thm mt ct TONG DIEM ct I I2 in = F2+ G2+ H2 Ko chut xung ta c cc gi tr TONG DIEM ca cc hc sinh tip theo. - To vng Criteria mi: g TONG DIEM vo K1 v 20 vo K2 - a con tr vo vng c s d liu, thc hin Data/ Filter/ Advanced Filter, hin ra hp thoi Advanced Filter, chn Copy to another location mc Action, dng chut ko a ch vng Database v vng Criteria vo hp List range v Criteria Range tng t nh thc hin vi mc tm kim. in A11 vo hp Copy to l u tin mun t vng Extract.

Chn Ok, ta c kt qu:

IV.

Xa cc bn ghi tha mn iu kin

1. Khi nim: L loi b cc bn ghi tha mn mt iu kin no . 3. Cch thc hin Bc 1: Di chuyn con tr vo vng Database. Bc 2: Data/ Filter/ Advanced Filter. Khi xut hin hp thoi Advanced Filter, xc nh a ch vng Database vo hp List Range v a ch vng Criteria Range vo hp Criteria Range tng t nh trong tm kim. Bc 3: Chn cc bn ghi tha mn iu kin (nh du, bi en) Bc 4: thc hin Edit/ Delete Row xa cc dng. Ch : Mun hin li ton b cc bn ghi ca bng tnh ta thc hin: Data/ Filter/ Show all. V d: Vn bng tnh trn mun xa cc bn c im thi mn Vn l 8 th ban u ta thc hin cc bc nh tm kim, th bng tnh ch gi li nhng bn c im thi mn Vn l 8, sau chn dng v thc hin Edit/ Delete Row th cc bn s c xa khi danh sch.

Kt lun:Vi cc thao tc nhanh gn, cng vic tm kim, lc, rt trch. gip chng ta d dng tm kim c cc bn ghi mong mun nhanh chng, tit kim c thi gian v rt tin li.

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Gio trnh Tin hc i cng ca tc gi Bi Th Tm, NXB Thi i Gio trnh Tin hc Vn Phng ca Bi Th Tm, NXB Thi i Gio trnh mn hc Tin hc Cn bn ca trng i hc cn Th S dng Excel c hiu qu trong vic qun l ca tc gi Nguyn B Tin, NXB Thng K.