How to use Sophiamail OWA (Outlook Web App) 9/30/2016 ¢  How to use Outlook Web App 4 Sophia University

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  • How to use Outlook Web App

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    Sophia University ICT-Office

    How to use Sophiamail OWA (Outlook Web App)

    Sophia University ICT Office

    Ver 1.1

    September 30, 2016

  • How to use Outlook Web App

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    Sophia University ICT-Office

    Contents

    1. Changes from the Active!Mail ........................................................................................................... 4

    1-1 Non-Transferable Data from Active!Mail ...................................................................................... 4

    1-2 Transfer Address Book .................................................................................................................. 4

    1-3 E-mail Viewing via Smart Phone and Forwarding Settings ........................................................ 4

    1-4 Calendar ........................................................................................................................................ 5

    1-5 How to send an e-mail to multiple addressees at one time, ......................................................... 5

    2. Note on using OWA (Outlook Web App) .......................................................................................... 6

    2-1 Recommended Browsers ................................................................................................................ 6

    2-2 Mailbox Storage Limits and Message Size Limits ........................................................................ 6

    2-3 Limitations of the Mailbox ............................................................................................................ 7

    2-4 Mailbox Storage Limits ................................................................................................................. 7

    2-5 Invalid Extensions ......................................................................................................................... 7

    2-6 “Show From” Option ...................................................................................................................... 7

    2-7 Hierarchical Address Book (HAB) ................................................................................................. 7

    3. How to Change Your E-mail and Moodle Password ........................................................................ 8

    3-1 Passwords ...................................................................................................................................... 8

    3-2 How to change your e-mail and Moodle password. ....................................................................... 8

    4. Sign in to OWA .................................................................................................................................. 11

    4-1 How to Sign in ............................................................................................................................. 11

    4-2 How to Sign out ........................................................................................................................... 15

    5. Screen Layout of OWA ..................................................................................................................... 16

    5-1 Screen Layout .............................................................................................................................. 16

    6. Receiving and Preview Messages .................................................................................................... 18

    6-1 Receiving new messages .............................................................................................................. 18

    6-2 Confirm Message ......................................................................................................................... 18

    7. Downloading and Preview Attachments......................................................................................... 19

    7-1 About Attachments ...................................................................................................................... 19

    7-2 How to download the Attachments ............................................................................................. 19

    8. How to compose a message .............................................................................................................. 21

    8-1 compose New Message ................................................................................................................. 21

    8-2 Attach File ................................................................................................................................... 22

    8-3 Reply Message ............................................................................................................................. 24

    8-4 Save Draft .................................................................................................................................... 26

    8-5 Delete Message ............................................................................................................................ 28

    8-6 Search Messages .......................................................................................................................... 29

    8-7 Tips .............................................................................................................................................. 30

  • How to use Outlook Web App

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    View email messages by conversation ..................................................................................... 30

    How to Change Reading Pane (Preview Window) .................................................................. 31

    9. Contact settings ................................................................................................................................ 33

    9-1 Add Contact ................................................................................................................................. 33

    9-2 Add to Contact List ...................................................................................................................... 37

    10. Search Contact Address ................................................................................................................... 40

    10-1 How to Search Contact Address ............................................................................................... 40

    11. .Calendar: Create and Send a Meeting Request ........................................................................... 43

    11-1 Refer Schedule .......................................................................................................................... 44

    11-2 Input Personal Schedule .......................................................................................................... 44

    11-3 Refer Another User’s Schedule ................................................................................................ 47

    11-4 Inviting to Meeting................................................................................................................... 49

    11-5 Input Regular Meeting or Regular Event ................................................................................ 54

    11-6 Accept or Decline Invited Meeting ........................................................................................... 54

    12. Forwarding settings .......................................................................................................................... 56

    12-1 Forwarding settings ................................................................................................................. 56

    12-2 Forwarding Settings (Apply Forwarding Rules to Specific Sender) ....................................... 57

  • How to use Outlook Web App

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    1. Changes from the Active!Mail

    1-1 Non-Transferable Data from Active!Mail

    The data below was not able to be transferred from Active!Mail because of the technical reason. We

    apologize your inconvenience and appreciate your cooperation.

    No. Data Name Details

    1 Mail Items

    Mail items information, Read/Unread information

    2 Flag information

    3 Addresses

    Personal Addresses

    4 Group Addresses

    5 Scheduler Scheduler

    6

    Tools

    Tools, General settings

    7 Mail settings

    8 Mobile settings

    9 Smartphone settings

    10 Profile

    11 Signature

    12 Filtering(Sorting)

    13 Forwarding

    14 Spam Filters

    15 Fixed Phrase

    16 Mail Template

    1-2 Transfer Address Book

    It is impossible to transfer Group data from Active!Mail to Office365. If you do not mind that, please

    refer instructions that is written on the Excel macro for convert address book, and manually transfer

    your addresses.

    1-3 E-mail Viewing via Smart Phone and Forwarding Settings

    You can view and send E-mail on your Smart Phone. That means maybe you do not need forwarding

    settings anymore.

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    1-4 Calendar

    You can use calendar, and you can synchronize with your Smart Phone if you set.