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Access your Outlook Web App (OWA) using: mail.hzsd.ca
Open browser and type in URL in address line
3
Opening View in IE 10New Mail Button
Folder pane
Selected View Pane Selected message (highlighted)
Navigation Bar
User’s name
Settings
Email message
Reading pane5
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Navigation Bar
Mail – for managing your mailCalendar – for managing CalendarPeople – allows you to create groups for sending messagesTasks – Current To do list
Reading Email New Mail Button
Folder pane
Selected View Pane Selected message (highlighted)
Email message
Reading pane8
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Folder Pane
Create and Navigate between folders
Favorites section: add frequently used folders from Name folder• Use Drag
and Drop
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Folders – Public Folders
Right-Click Favorites & Select “Add Public Folder”
“Horizon Staff” should be listed unless you have already added it
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Selected View Pane
The message displayed in the Reading pane is highlighted
The blue bar indicates unread message
The check mark indicates the message is being viewed
The Red X is for Deleting the message
The Flag allows you to mark the message for follow up
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Selected View: Context menu
• Right click on any message in this view to reveal the context menu
• Some options are:• Delete• Move: To move the message
to other folder• Flag for follow up
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Selected View: Message Status Bar
All messages
Unread messages
Flagged messages
All messages to recipient
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…Creating a New Message…
• Add the Cc and Subject matter information if applicable
• Type your Message in the body of the pane
• Click on Send button if new message
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Replying to a Message: (After Clicking Reply)
• Add the Cc and Subject information if applicable• Type your message in
the body of the pane• Click on Send button if
new message• Also have Discard &
Insert options
Send button
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Replying to an Email Message
• To gain access to more commands, click the Window button in the upper right corner of the Reply message
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People View
New Contact Button
Folder Pane Contact List view Pane Selected Contact View Pane
Contacts menu bar Edit contactDelete contact
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Contacts List Options
• Can list contacts by:• First name• Last name• Company etc.
• Contact menu lists options:• All contact types• People• Groups
People searchContacts menu bar
Contact list options
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Adding Contacts
• Complete the information requested • Click + button to add information• Click Save
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Adding Groups cont.
• Type the Group name and Enter• Type group member email address• Outlook populates email as you
type• Type Enter• Save group
Form for adding Groups
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Sending Group Emails(View after clicking on mail icon)
Complete SubjectType emailClick SendNote: The To address is already filled in
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Scheduling a Calendar Event: Attendees
• Select attendees by clicking + sign
• Can select individuals or groups
• Click OK
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Navigation Bar - Settings
• Refresh your view - check for new messages• Set automatic replies to Out of
Office setting• Display settings – modify default
view of OWA layout• Change Theme – change the
background theme of your OWA window within browser
Settings
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House-Cleaning Tips
Cleanup Tips• “It is time to do some fall cleaning.” Time to clean up your email box. • Rules of thumb, if it’s over a year old, delete it. (Of course if it is
important, you may keep it.) • Then review your less than a year old emails, especially with
attachments. • Emails with important attachments; Save to new desktop folder. • Empty your GroupWise “Trash” and “Junk Mail.”