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GFWC FLORIDA Reporting
2015
The history is in reporting…….
GFWC Florida needs you….
Reveal your club through Reporting
• GFWC clubs and clubwomen are the fabric that binds not only the Federation, but the communities in which they live and work. By Living the Volunteer Spirit, GFWC clubwomen transform lives each day, not simply with monetary donations, but with hands-on tangible projects that provide immediate impact. With a grassroots approach that often thinks locally but impacts globally, GFWC, its clubs and members remain committed to serving as a force for global good, as it has done since its formation 125 years ago.
• With nearly 100,000 members in affiliated clubs in every state, the District of Columbia, and more than a dozen countries, GFWC members work in their own communities to support the arts, preserve natural resources, advance education, promote healthy lifestyles, encourage civic involvement, and work toward world peace and understanding.
What is your clubs goal?
Reporting is hard and confusing……
• It changes every year.• It is new to us.• We don’t know where to start. • It is not fun.• It is too much work.
Why should clubs report?
The reason we report…..GFWC FLORIDA8,972 members
152 clubs1,257,309 Volunteer Hours
$1,069,201 In Kind Donations$1,282,997 Financial Donations
11,332 Documented Projects
Just think if every Woman’s Club reported?
We received 80
Reports.
About 53% of our clubs reported what they did in
2014.
the potential we have as
Volunteers.
Who We AreGFWC
• Nearly 100,000 members strong, the General Federation of Women's Clubs is united in its dedication to volunteer community service. While diverse in age, interests, and experiences, all clubwomen are united by a desire to create positive change in their communities.
2013-2014 By The Numbers
Total Projects: 99,658
Volunteer Hours: 4,501,491.2
Dollars Donated: $13,880,047.51
In-Kind Donations: $10,915,295.90
Where do we begin?
Who needs to help with club reports?• Newsletter or Social
Media Chairman
• Reporting Chairman
• All Club Chairmen, Officers. Including
President.
• Club Treasurer
• Computer literate persons
Ok we have it all together, now what?
Collect all club reporting information
Now that I have this stuff, what next?
www.gfwcflorida.orgUnder “Women” and “Downloads”
Print the LBP and Honor Score Under “Home” “Resources”Print the Remittance Form
This is a live document, check for recent information.
www.gfwcflorida.org
• Women/Downloads Tab– Will give you LBP– Will give you Honor Score– Will give you where to report– Will give you reporting dates– Will give you reporting guidelines– Will give you stat sheet and blank narrative– Will give you chairmen names and email
OK, I got it. What do I do first?
2015 GFWC FLORIDA
REMITTANCE FORM
Determine # of membersDetermine donation to
charitiesUtilize your Treasurer
REMITTANCE FORM
TO GFWC FLORIDA HQ
BY NOVEMBER 1
(YOUR MEMBERSHIP LIST WILL BE SENT BY HQ BY SEPTEMBER 15)TO CLUB TREASURER OR PRESIDENT
Honor Score Calculations
This is where you need your reports, check book, facebook, newsletters,
emails, calendars and notes.
Calculations are points.What has your club done?
What contributions have you made? What nominations or support have you done?
What representation has your club been a part of?Where have you reported?
GFWC Florida 2015 HONOR SCORE
Club Name: District:
To qualify for HONOR SCORE, a club must earn a total of 100 points in the calendar year. Members:
Bonus points are added for total points. ALL entries will be verified.
Copies To: 1. GFWC FL Awards Chairman: Geraldine Ward - [email protected]
2. GFWC FL President: Carole Weaver - [email protected] 3. GFWC FL 1st VP: Sharon Oliphant - [email protected] 4. YOUR District Director and YOUR Club Files
DEADLINE: February 1, 2016 Period Covered: January 1, 2015 thru December 31, 2015
Contributions sent through GFWC Florida Headquarters: Possible Points Earned
1 1895 Society (Must Donate Minimum of $18.95) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
2 "Paving the Way" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33 Hacienda Girls Ranch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34 Canine Companions for Independence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 Special Olympics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 Boggy Creek . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 LEADS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 Sew Much Comfort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 9 HOBY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Deadlines Met:1 Contributions sent to GFWC Florida Headquarters by 11/1/15 42 Dues sent to GFWC Florida Headquarters by 11/1/15 . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Membership update list sent to GFWC Florida HQ via email (Excel) by 11/1/15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 Reports sent to GFWC FL Chairmen by 02/01/16 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45 List of officers (names and addresses) sent to GFWC FL HQ when elected or changed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
President's Project:1 Sponsored a CCI puppy 42 Held a Club Program on CCI 43 Participated in a District Fundraiser for CCI 44 Contributions by Club/Members or by Remittance Form: 2 -9 points
$1-$100 = 2 points, $101-$500 = 3 points, $501-$999 = 4 points, $1000 - $1999 = 5 points $2000-$2999 = 6 points, $300 -$3999 = 7 points, $400 -$4999 = 8 points, $5000 = 9 points
5 Reported the Project/Program 4Community Service Programs (Club had at least one activity - excludes monetary donation):
1 Arts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Conservation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Education. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Home Life. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 International Outreach. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Public Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Other Participation:1 Nominated a GFWC Florida LEADS Candidate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Supported a Legislation or Public Policy Project (other than President's Project). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Submitted an article or picture to the Florida Clubwoman or the GFWC Florida website. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Held a GFWC/GFWC Florida orientation program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Held a "Dollars for Delegates" Fundraiser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Had at least one activity for Domestic Violence Awareness and Prevention. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Representation:1 Full Representation by club delegates at the 2015 GFWC Florida Convention. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 President or Alternate at the 2015 GFWC Florida Fall Board of Directors Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Representation at your District 2015 Arts & Crafts Event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Representation at your District 2015 Spring Workshop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Full Representation by club delegates at your 2015 Annual District Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
TOTAL
Revised 8/2015
Bonus Points
Contributions Sent through GFWC Florida Headquarters:1 GFWC Florida Membership. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 GFWC Florida Annual District Tour. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 GFWC Florida Officers' Travel Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 GFWC Florida Officers' and Chairmen Fund (General and Junior). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 GFWC Florida Communication Tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 GFWC Florida Headquarters Maintenance Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 7 GFWC Florida Emergency Disaster Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Juniors' Scholarship Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Juniors' Travel Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
10 Juniors' Special Project - "Advocates for Children" 311 Youth Leadership Awards/Grants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312 Juniorette Scholarship Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313 Juniorette Special Project. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Contributions sent directly to YOUR District Director, Junior District Director: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Participation:1 Club owns and maintains a Clubhouse. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2 Club had entries in the 2015 District Arts & Crafts Event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Entered the GFWC Florida 2015 Scrapbook Contest. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Entered the GFWC Florida 2015 Yearbook Contest. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Entered the GFWC Florida 2015 Website Contest. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Entered the GFWC Florida Newsletter Contest. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 One or more club members joined 1895 Society individually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
8 Invited a GFWC FL Officer, District Director, Junior District Director, or a GFWC FL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Chairman to speak at a Club function. Name _______________________________
62
Points from Page 1 0
Clubs TOTAL Points
Club Name: # of Members:
District:Contact
Name:Email Contact:Contact Phone #:
Please include your club name in the saved xlsx file. Example: HonorScore2015(insert club name).xlsx
When emailing your file, in the email subject area please includeReport name and club name: (e.g., Honor Score - Anytown Woman's Club)
Honor Score
• A minimum of 100 points must be earned in the club year to qualify. – What is Paving the Way?– What is Nominated a LEADS candidate?– What is GFWC/GFWC Florida Orientation?– What is Dollars for Delegates?– What are the “funds” for membership, ADM,
Officer Travel Fund, Communication Tools?
HONOR SCORE
• FORM GOES TO:
• AWARDS CHAIRMAN--GERALDINE WARD
• GFWC FLORIDA PRESIDENT CAROLE WEAVER
• GFWC FLORIDA FIRST VICE PRESIDENT SHARON OLIPHANT
• YOUR DISTRICT DIRECTOR
• YOUR CLUB PRESIDENT FOR CLUB FILE
LBP or Lois B. Perkins
• A minimum of 100 points earned to be eligible. • The club with the highest points in the 5
Membership Categories will be named club of the year in that category.
• OVERALL point total among those 5 are is awarded the LBP.
• GFWC Florida’s most outstanding club!
LBP Tips……..• What is representation at Annual Convention
and SRC?• What is a Joint Project?• What is Federation Day Project?• Member or Club assist or donate in Day of
Service?
GFWC FLORIDA 2015LOIS B. PERKINS
LEADERSHIP ACHIEVEMENT AWARD
Club Name District
To be eligible for the Lois B. Perkins (LBP) Award, a club must have earned a minimum of 100
points on Honor Score and must have participated in all six Community Service Programs.
Copies Needed: 1. GFWC FL Awards Chairman Geraldine Ward: [email protected]
2. GFWC FL President Carole Weaver: [email protected]
3. GFWC FL 1st VP Sharon Oliphant: [email protected]
4. YOUR District Director and YOUR Club Files
DEADLINE: February 1, 2016 Period Covered: January 1, 2015thru December 31, 2015
Attendance:Possible Points Earned
1 Representation at 2015 GFWC Annual Convention 5
2 Representation at 2015 GFWC Southern Region Conference 5
Club Participation/Activities:1 Joint Project held with another GFWC Florida Club 32 Joint Project held with another community organization 34 Start and Maintain/ Update a club website 35 Held a leadership workshop for members 36 Held an Orientation for new members and for all club members 37 Club sponsoring a Juniorette Club (ongoing club) 108 Club participated in a Federation Day Project 59 Member or Club participated or donated to a "Day of Service" 5
10 Club assisted in Federating a New Club (Woman's, Junior or Juniorette) 10
Membership growth/retention (points may be earned in only one of the following)1 Club Membership remained the same as previous year 22 Club Membership increased by 5% from previous year 53 Club Membership increased by 10% or more from previous year 10
Honor Score (Points may be earned in only one of the following)1 Honor Score totaled 100 - 125 points 52 Honor Score totaled 126 - 150 points 103 Honor Score totaled 151-188 points 15
Reports Submitted to GFWC Florida Chairmen by February 1, 2016 5
TOTAL 73
Additional Points: Additional points will be awarded to clubs receiving certificates of merit foroutstanding GFWC Florida reports. Points will be given as follows:
*** Continued on Page 2 ***
Each of the six Community Service Programs/Partnerships,Membership and Leadership
First Place Certificate - 10 pointsSecond Place Certificate - 7 points
Third Place Certificate - 5 points
Programs, Fund Raising, Communications/Public Relations, President's Project, Domestic Violence and Legislation
First Place Certificate - 8 pointsSecond Place Certificate - 5 points
Third Place Certificate - 3 points
The Club with the highest total points in each of the five (5) membership categories will be
named Club of the Year for their category. The Club with the highest OVERALL Point Total
from among those five (5) will be the recipient of the Lois B. Perkins Leadership
Achievement Award recognizing GFWC Florida's Most Outstanding Club.
Club Name
DistrictContact NameEmail Contact & Phone #
Rev 08/2015
Lois B. Perkins (LBP)• FORM GOES TO:
• AWARDS CHAIRMAN--GERALDINE WARD
• GFWC FLORIDA PRESIDENT CAROLE WEAVER
• GFWC FLORIDA FIRST VICE PRESIDENT SHARON OLIPHANT
• YOUR DISTRICT DIRECTOR
• YOUR CLUB PRESIDENT FOR CLUB FILE
What are the Community Service Programs?
• The six (6) Community Service Programs (CSP’s) are:– Arts– Conservation– Education– Home Life– International Outreach– Public Issues
How do I know what Community Service Program to put the project in?
Where?Where?
Ask?Ask?
What are Endorsed Partnerships?• GFWC is proud to partner with a number of dynamic and
impactful organizations. Together, we work to improve our communities and better our world. Our partners offer unique and customized services, including: materials, speakers, kits, and/or additional information
specifically designed for GFWC clubs.• GFWC Community Service Programs and Special Projects
focus on major issues that affect our communities daily—supporting women’s health, preserving natural resources, promoting literacy and equality, citizen advocacy, and encouraging volunteer service.
What are the GFWC ENDORSEDCommunity Service PARTNERSHIPS?
– Arts
– Conservation- The Nature Generation (ACTrees for first
part of 2015 reporting year.)
– Education – HOBY (ESO separate report)
– Home Life – Canine Companions*; Easter Seals; March of Dimes; Inside Knowledge; The Heart Truth; St. Jude Research Hospital
– International Outreach- Operation Smile, Heifer, Unicef, Shot at Life
– Public Issues- Kettering, USO, Sew Much Comfort
What are the ADVANCEMENT areas?• IMPORTANT ONE…….
Membership
• Make a difference……….
RecruitmentRetention
JuniorettesOther – Woman’s History and Resource Center (WHRC)
MEMBERSHIP Seasonal Recruitment
• SUMMER“Warm Up with New Friends”
• June, July and AugustRecruitment Reportsdue September 1
• FALL“Rake in New Friends”
• September, Octoberand NovemberRecruitment Reportdue December 1
• WINTER“A Flurry of New Friends”
• December, Januaryand FebruaryRecruitment Report due March 1
• SPRING“Grow New Friends”
• March, April and MayRecruitment Report due June 1
Domestic Violence Signature Project
• Hacienda Girls Ranch-Florida • Prevent Child Abuse America • Pinwheels
Just as ImportantOther Advancement Areas
• Leadership
• Communications and Public Relations
• Fundraising
• Legislative and Public Policy
Don’t Forget there are more….
• Website• Media• Newsletters
Points on Award Placement
• CSP, Membership and Leadership • 1st Place=10 points• 2nd Place=7 points• 3rd Place=5 points• Advancement Areas, PP, & Domestic
Violence• 1st Place =8 Points• 2nd Place=5 points• 3rd Place=3 Points
What Make’s Up a What Make’s Up a GFWC Report?GFWC Report?
A report consists of:At least one (or as many as needed)
statistical sheet(s) per area or CSPA maximum of four (4) additional pages of
narrativeMust be typewritten in no smaller than 12
point fontNo pictures or graphics allowed
What do those Report Headings Mean?
Name of ProjectHoursHours
Cost to ClubCost to Club
Profit
Let’s start with the statistical FormYear ______
CLUB__________________________________ District________#Members______
Create the Project Name .
Project #
Name of Project Members Hours Cost to Club
Goods/$Contri- buted
Profit
1a. The Art of Beading
30 90 0 $ 25 0
b. Arts and Crafts Judging
30 90 0 $ 25 0
c. Napkin Decoupage Demonstration 25 75 0 0 0
d. Friends of Music 30 90 0 0 0
2a. Holiday Live and Silent Auction 40 158 0 $1,500 $ 781
b. Taster’s Luncheon Cookbooks 25 77 0 $ 128 $ 25
3. Club Scrapbook 10 50 $ 100 $ 25 0
4. Workshop for Friends of Music 5 20 0 $ 50 0
5. Friends of Music Fund-Raiser 13 50 0 $ 655` 0
6. District 13’s Arts & Crafts Festival 5 15 $ 10 $ 50 0
7. GFWC FL’s Commemorative Quilt 1 25 0 $ 50 0
8. Exhibits at the Museum 8 27 0 $ 40 0
9. Partnership with the Lions Club 3 30 0 $ 200 0
10. Gift Baskets 10 30 0 $ 300 0
Totals This Page 235 827 $ 110 $ 3,048 $ 806
GFWC CORAL SPRINGS WOMAN’S CLUB DISTRICT 13 No. of Members: 43President Joan Rounds, (954) 796-6732, (954) 270-1568 YEAR: 2014CSP/AREA: ARTS
EXCEL Example
Step #2 – what is next?
• Separate by CSP/Advancement Areas• List Projects
No one Project can be reported more than once. Exception:
FundraisingPrograms
Communications and Public Relations**President Project is separate report and sent
to Home Life.
Statistical Report
• STATISTICAL REPORT CLARIFICATION• CSP statistics are to be reported on the
first line that reads Community Service Project. If a CSP has partnerships, please report all statics on the line for that partnership.
What is Cross- Reporting of projectsCSPs,
Membership or Leadership
Fundraising
Programs
Comm. & PR
A note about president’s project
• Assistance in dog awareness.
• Canine Companions.
• Canine companions for Wounded Warriors
• Report to Presidents Project, be sure to submit to Home Life.
A note about Junior Special Project
• St. Jude Research Hospital • March of Dimes• Ronald McDonald House• Give Kids the World • One Voice for Children(these are reported under HOME LIFE)
the Narrative
• No more than 4 pages per report
• # of Project on narrative = # of Project on Statistical Form
• Remember as you write to cover the Who, What, Why, Where and How!
Who – for the Narrative?
• List the Involvement of Everyone
–Members
–Family
–Other Community Organizations
–Press involvement
–Remember it is a club project
Project #
Name of Project Members Hours Cost to Club
Goods/$Contri- buted
Profit
1a. The Art of Beading
30 90 0 $ 25 0
b. Arts and Crafts Judging
30 90 0 $ 25 0
c. Napkin Decoupage Demonstration 25 75 0 0 0
d. Friends of Music 30 90 0 0 0
2a. Holiday Live and Silent Auction 40 158 0 $1,500 $ 781
b. Taster’s Luncheon Cookbooks 25 77 0 $ 128 $ 25
3. Club Scrapbook 10 50 $ 100 $ 25 0
4. Workshop for Friends of Music 5 20 0 $ 50 0
5. Friends of Music Fund-Raiser 13 50 0 $ 655` 0
6. District 13’s Arts & Crafts Festival 5 15 $ 10 $ 50 0
7. GFWC FL’s Commemorative Quilt 1 25 0 $ 50 0
8. Exhibits at the Museum 8 27 0 $ 40 0
9. Partnership with the Lions Club 3 30 0 $ 200 0
10. Gift Baskets 10 30 0 $ 300 0
Totals This Page 235 827 $ 110 $ 3,048 $ 806
GFWC CORAL SPRINGS WOMAN’S CLUB DISTRICT 13 No. of Members: 43President Joan Rounds, (954) 796-6732, (954) 270-1568 YEAR: 2014CSP/AREA: ARTS
• GFWC CORAL SPRINGS WOMAN’S CLUB• Membership 43, District 13• 2014 ART NARRATIVE• 1. ART PROGRAMS: • a. The Art of Beading: Members and guests were treated to the expertise of a Coral Springs Craft Guild member, who has her own jewelry beading business. She
taught us and we had a hands-on session on beading beautiful jewelry.• b. Arts and Crafts Judging: We had our arts and crafts completion with an outside judge. We had eight first place items entered in District 13’s competition.• c. Napkin Decoupage Demonstration: Our chairman conducted a hands-on napkin decoupage demonstration. The theme was Easter.• d. Friends of Music: The president of the Coral Springs Friends of Music, the local fund-raising group that purchases and donates instruments to middle and senior
high schools, spoke at our December meeting, encouraging our members to attend their major fund-raiser. We had a table of 12 for the event.• 2. FUND-RAISERS: • a. Holiday Live and Silent Auction: We call our annual holiday auction “Make It, Bake It, Sew It, Grow It” to encourage members to be creative by bringing to the
auction items that they have made, baked, sewn or grown themselves. Our live auction had 75 items and the silent auction were four pricier gift baskets. We made a good profit, mainly because our members hand-crafted beautiful items and baked awesome cakes, cookies and candies. Our many guests bought, bought and bought! So much fun!! One workshop was held to plan the auction.
• • b. Taster’s Luncheon cookbooks: A member who’s a whiz on the computer, put together o 40-page cookbook of all of the recipes for our annual luncheon, a gift to
all attendees, complete with color graphics on every page. This was our ‘thank you for supporting our fund-raiser.” We sold the leftover cookbooks to members and guests who wanted extras for friends and to those who were unable to attend the luncheon.
• 3. CLUB SCRAPBOOK: Members routinely contribute published articles, photos and other pertinent documents that should be preserved in our club scrapbook to our scrapbook chairman, so that she and her committee can complete it. We entered the hand-crafted scrapbook in the 2014 GFWC Florida Fall Board Meeting competition and received the “Best Cover” award!
• 4. WORKSHOP FOR FRIENDS OF MUSIC: Every year the Coral Springs Friends of Music invites our club to donate a table-size decorated Christmas tree for their annual fund-raiser silent auction. Our Christmas tree’s theme was “Frozen” and it was absolutely gorgeous!! Members worked hard on hand-crafter decorations.
• 5. FRIENDS OF MUSIC FUND-RAISER: Members of our club attended the annual fund-raiser for the community organization, Friends of Music. This organization raises money for public schools, so they keep their choruses, bands and orchestras in local middle and high schools. We donated the profit from the tree back to Friends of Music. We are delighted to help this outstanding non-profit organization.
• 6. DISTRICT 13’s ARTS & CRAFTS FESTIVAL: Our 2013-2014 club president served as District 13’s arts chairman, so she and our club’s arts chairman set up the room for the judges, registered the items and set them in place for competition. Our club also was responsible for bringing desserts to the event. We entered six items in six categories and members won two first place ribbons and four second place ribbons.
• 7. GFWC FLORIDA’S QUILT PARTICIPATION: A very talented member of our club embroidered a square for the GFWC Florida quilt to be unveiled at state convention to commemorate 120 years of our state’s volunteer service. The square has a white background with the words GFWC Coral Springs Woman’s Club at the top and one, gold Floribunda rose in the center, our club flower.
• 8. EXHIBITS AT THE CORAL SPRINGS MUSEUM: Our members attended two exhibits at the Coral Springs Museum of Arts to see these exhibits: • • a. Art by Artists Henning Haupt, Craig Carlisle and Sylvia Tarskin • b. Everglades National Park Photography by Clyde Butcher, “Preserving Eden” • 9. PARTNERSHIP WITH THE LIONS CLUB: We partnered with the Lions Club to make 40 crocheted squares, 12” x 12”, for lap robes for women in a nursing home.• • 10. MAKING GIFT BASKETS: We assembled 35 beautiful gift baskets for two raffles that were held in 2014. Members contribute all of the items.
• •
In the narrative……..
What are those acronyms?
Did you find out about the project at Fall Board/Chairman’s Bulletin/ Clubwoman article/website/ district meeting or in the GFWC manual?
Remember, it is WE not ME.
Why – in the narrative?
Why was it important?
Why is this a good or great project?
Why did your club decide to do the project?
Narrative is what?
• It is the story…..what is the story of the project? Give us the facts.
• Remember extra credit? Tell us so we think we are part of the projetct.
• Tell us the good, bad, success, failure, funny, sad or will you do it again…..
• Did the chairmen ask for specifics pertaining to this area?
Where was your project held?
Location
–Clubhouse
–Park
–Community Building
HOW was it accomplished?
What are judges looking for? Program
and Partnership
Projects
AGAIN THIS YEAR – “Online Reporting”
• All reports may be sent via e-mail using:
• Excel, Word, or Adobe software
• All E-mailed Reports Must be Postmarked by
2/1/16-11:59 pm
• Reports must be saved in the following format and include GFWC, Club Name, and Program.
Example: GFWC Naples Education.doc
• E-mailing your Reports is mandatory. (PLEASE)
It is just so much easier for the chairmen.
Due Date for Reports
To be considered for GFWC Florida To be considered for GFWC Florida Awards your reports must beAwards your reports must bePost- Marked No Later than:Post- Marked No Later than:
February 1, 2016
Reporting Dates and Information 2015(check the website)
• Reports are due to Chairmen and Advancement areas by February 1, 2016• Reports to First Vice President by February 1, 2016 • Honor Score and LBP to Awards Chairman/President/1st VP by February 1, 2016 • Reports, Honor Score and LBP are sent to District Director by February 1, 2016 • Reporting Period January 1, 2015-December 31, 2015.• Emailing of Reports is preferred and recommended.• Dues are Due November1. Remittance form will be emailed to current President or Treasurer September 15, 2015.• Don’t forget to send payment with remittance form.• Statistic Forms and Narrative Forms are on Website.
As many statistic forms as needed. A maximum of 4 pages of narrative. 12 font-Arial, Camfria, Calibri or Times New Roman. One inch margins on left and right side.
GFWC Florida Remittance Form Due November 1, 2015LEADS Due December 1, 2016Honor Score Due February 1, 2016 Lois B. Perkins (LBP)** Due February 1, 2016 **(Honor Score at least 100 to qualify) Yearbooks and Newsletters Two copies per year. Cover sheet on Website. Judy Lutz Interaction Award Due February 1, 2016Marcia Bright Junorette Interaction Due February 1, 2016 GFWC Volunteer of the Year Due February 1, 2016GFWC Florida Club Website** Due February 1, 2016 (by webmaster) Club Publicity Book Due February 1, 2016GFWC Writing Contest Due February 1, 2016GFWC Short Story/Poetry Due February 1 ,2016GFWC Florida Scholarship Due March 1, 2016GFWC Media Campaign Due March 15, 2016GFWC Photography Contest Due April 1, 2016GFWC A Year in Pictures Due May 15, 2016 GFWC Jeannie Award Due to State President June 1, 2016Community Improvement March 1, 2016 (Projects 1/2014 -12/31/2015)
What Awards Will Clubs Win?
Each CSP - ProgramMembershipLeadershipFundraisingProgramsCommunications/PRDomestic Violence AwarenessPublic Policy/ LegislationPresident’s Project
1
2
3
EACH MEMBERSHIP
CATEGORY
And there is more…
• LBP Outstanding Club
Award
ONE OVERALL WINNER
Reports Go to
• E-mail your:–GFWC Florida State Chairman
–District Director
–Sharon Oliphant, GFWC Florida 1st Vice President
If you have any questions, contact the above persons before February 1st!!
Reporting is fun. Just ask us!
GFWC FLORIDA Reporting
2015
