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GFWC Brunswick Woman’s Club
These guidelines are current as of August 2018.
Please refer to the GFWC Georgia website for any changes.
Written by
Hilda Hagarty
Second Vice President
Page 2 of 41
TABLE OF CONTENTS
Why Report 3 Reporting Definitions and Examples 3-8 General Information 8-9 Report Forms 9-12 Achievement Goal Sheet 9-10 Club President Statistical Report 10-11 Community Service Program/Special Project
Report Entry Cover Sheet 11-12
Most Creative Project Report 12 What Happens to Club Reports 13 How to Keep Track of Projects 13-14 Monthly Volunteer Hours and Donations Form 15 Frequently Asked Questions 16 Who Reports 17 Where to Report It 18-31 GFWC In-Kind 2018 Donation Guide 32-36 Sample Reports and Narratives 37-40 GFWC Recruitment Campaign Report 41
Page 3 of 41
EVERYTHING WE DO CAN BE REPORTED
SOMEWHERE!
Reports are a “diary” of the club’s activities during the year, providing a picture of achievements
of the group and the accomplishments of individual members.
Reports are the heart and soul of a club’s history, reflecting the concerns and interests of club
members at a particular point in time and over time.
Reports are the basis of a publicity campaign, illustrating what the group is doing at a given
time.
Reports help future members plan activities, knowing what was done in the past and what was
or was not successful.
Reports are useful for membership recruitment efforts, allowing potential members to gain a
realistic picture of the club’s purpose.
Reports are necessary to compete for recognition and awards on the district, state, and
international levels of GFWC.
Reports provide critical statistical information to help GFWC represent the membership to
national policy makers and to receive grants and partnerships with national organizations.
Reports document the club’s non-profit organization status.
REPORTING DEFINITIONS AND EXAMPLES
ADVANCEMENT AREAS:
These are areas that are intended to benefit the general operations of the club and its members. The six
(6) Advancement areas are: (1) Communications and Public Relations, (2) Fundraising and Development,
(3) Leadership, (4) Legislation/Public Policy, (5) Membership, and (6) Women’s History and Resource
Center (WHRC). A separate club entry report (cover sheet) and “most creative club project” form for
each area are included in the GFWC Georgia Club Yearbook (beginning on page 337) and online on the
GFWC Georgia website. A club entry report (cover sheet), “most creative club project,” and narratives
for each ARE OPTIONAL for the club, but the Cover Sheet, at least, for the specific area must be
submitted by the January 25 deadline if the club wishes to compete for awards in that area. All report
forms (cover sheet, “most creative club project, and narratives) for the Advancement Areas are
submitted either electronically (by 11:59 pm) or by postal mail (postmarked no later than) by the
January 25 deadline to both the State Office and the State Standing Committee Chairman, except the
Membership Advancement Area. The Membership report forms are submitted to both the State Office
and the State Third Vice President. Electronic and Postal addresses for all of these officers are included
on the individual forms. The Club President includes details about the club’s involvement in these areas
on the GFWC Georgia Club Statistical Form, even if the individual reports are not submitted.
COMMUNITY SERVICE PROGRAMS (CSPs):
These are the core components of the work of the General Federation of Women’s Clubs (GFWC), GFWC
Georgia, and individual federated clubs in which members work to improve their communities through
different projects. The CSPs are: Arts, Conservation, Education, Home Life, International Outreach, and
WHY REPORT
Page 4 of 41
Public Issues. A separate club entry report (cover sheet) and “most creative club project” form for each
area are included in the GFWC Georgia Club Yearbook (beginning on page 316) and online on the GFWC
Georgia website. A club entry report (cover sheet), “most creative club project,” and narratives for each
ARE OPTIONAL for the club, but the Cover Sheet, at least, for the specific program must be submitted by
the January 25 deadline if the club wishes to compete for awards in that program. All report forms
(cover sheet, “most creative club project, and narratives) for the Community Service Program (CSP) are
submitted either electronically (by 11:59 pm) or by postal mail (postmarked no later than) by the
January 25 deadline to both the State Office and the State Second Vice President. Electronic and Postal
addresses for both of these offices are included on the individual Cover Sheets. The Club President
includes details about the club’s involvement in these programs on the GFWC Georgia Club Statistical
Form, even if the individual reports are not submitted.
CLUB APPROVED PROJECTS:
These projects are those reflected in the club minutes, club yearbook, GFWC Georgia Club Yearbook,
and/or GFWC Manual. Activities for non-club approved projects should not be included on any of the
reports.
DOLLARS DONATED:
Money (gift cards) donated directly to an organization or to an approved program or project from the
club treasury. Gift Cards with a monetary value are considered the same as cash.
Examples:
1) Club check to Coastal Georgia Honor Flight as a donation.
2) Walmart Gift Card ($25) to a sponsored dorm student at TFS.
3) Club check for proceeds in a collection basket to Humane Society of South Coastal
Georgia.
DOLLARS RAISED:
Money earned at a fundraiser, or money donated to the club treasury by members, the community, or
other organizations. Funds must go through the club treasury and are reported as the net profit after all
expenses have been deducted.
Examples:
1) Money earned by selling Belk Charity Day tickets.
2) Club share of Belk Charity Day Saturday/Register sale of tickets.
3) Donation to club from Hello, Goodbuy Charity.
4) Personal donation from the family of a former member.
DOLLARS SPENT:
Money spent to carry out a club approved program or project from the club treasury, or costs incurred
by members, clubs, or State to achieve Advancement Area goals. On the Club Statistical Form for
Advancement Areas, the Dollars Spent is the total of Dollars Donated and In-Kind Donations.
Examples:
1) Reimbursement to member for postage costs of mailing reports.
2) Club check to Staples for printing business cards and brochures.
3) Member expenses for attending Fall District meeting, including registration fee,
Meal costs, hotel registration, and travel expenses.
Page 5 of 41
GFWC GEORGIA ACHIEVEMENT GOAL SHEET:
The Goal Sheet is the basis for judging the Ester Barnes Achievement Goal Gavel Award, a District
Award, and is a guide for the Club President in preparing the club’s yearly plan of work. The Goal Sheet
must be submitted by the Club President to the State Office and the State First Vice President on or
before the January 25 deadline. Electronic and Postal addresses for these offices are included on the
Goal Sheet. The District with the highest percentage of points will be the winner of the Award. Any club
not submitting a Goal Sheet will be given a zero against the District percentage. This form is found in the
GFWC Georgia Club Yearbook on pages 309-310 and online on the GFWC Georgia website.
GFWC GEORGIA CLUB CREATIVITY AWARD FORM:
(OPTIONAL REPORT) An opportunity for the club to highlight ONE noteworthy project in each of the six
(6) Community Service Programs, the two (2) Special Programs, the six (6) Advancement Areas, and
Epsilon Sigma Omicron (ESO). In order to compete for the Creativity Award in each area of work, the
Cover Sheet and a One (1) page narrative, single-spaced in 12-point font or larger on the most creative
project must be submitted to the State Office and either to the Second Vice President or to the State
Standing Committees Chairman, depending on the area of work by the January 25 deadline. Electronic
and postal addresses for these offices are included on the individual cover sheets. The Narrative should
be clearly labeled with the club name, preparer’s name, and email address. One Creativity Award
Winner and one Honorable Mention will be given for each area of work. These report forms are found
immediately following the Cover Sheet for each of the above areas in the GFWC Georgia Club Yearbook,
beginning on page 316. Additionally, they may be found online on the GFWC Georgia website.
GFWC GEORGIA CLUB PRESIDENT STATISTICAL FORM:
(REQUIRED REPORT) This form is a compilation of the club’s work in a calendar year. It is divided into
three parts: a cover sheet and two sheets for statistics on the Community Service Programs (CSPs),
Partnership Projects, Tallulah Falls School, Special Programs, Advancement Areas, and Epsilon Sigma
Omicron (ESO). The Club President completes and sends to the State Office and the State President
either electronically no later than 11:59 pm on February 15, or by postal mail with a postmark by
February 15, regardless of the day of the week. Electronic and Postal addresses are included for both of
these offices on the statistical forms. NO NARRATIVE MAY BE ATTACHED TO THESE FORMS.
GFWC GEORGIA PROGRAM/SPECIAL PROJECT REPORT (CLUB AWARD ENTRY FORM):
(OPTIONAL REPORT) A individual form for clubs to report their activities for a calendar year for each of
the six (6) Community Service Programs (CSPs), Tallulah Falls School, two (2) Special Programs, six (6)
Advancement Areas, 1734 Society, Ella F. White Memorial Endowment Fund, Lipscomb Society, and
Epsilon Sigma Omicron. Individual reports for each of these areas can be found in the GFWC Georgia
Club Yearbook, beginning on page 316, and online on the GFWC Georgia website. Individual chairman
or the Club President completes the optional Cover Sheet for the specific area for which the club wishes
to report its activities. An optional Narrative can be included, detailing no more than ten (10) projects.
The Narrative page can be no more than two (2) pages, single-spaced in a 12 point font or larger. The
Narrative page must be clearly labeled with the club name, preparer’s name, and email address. All
report forms (cover sheet and narrative pages) are submitted either electronically (by 11:59 pm) or by
postal mail (postmarked no later than) the January 25 deadline to both the State Office and either the
State Second Vice President or the State Standing Committee Chairman, depending on the area of work.
Electronic and Postal addresses for these offices are included on the individual Cover Sheets. The Club
President includes details about the club’s involvement in these programs and projects on the GFWC
Georgia Club Statistical Form, even if the individual reports are not submitted.
Page 6 of 41
GFWC RECRUITMENT CAMPAIGN REPORT
A club’s report to GFWC on the members added during each seasonal membership campaign.
Completed by the Club First Vice President (or Club President) and submitted to the GFWC Address on
the form by the deadlines given. Also email a copy to the State Third Vice President. Form is in pdf
fillable format and can be found on the GFWC Georgia website under Membership and is available
online at www.gfwc.org.
GFWC SPECIAL PROGRAMS:
GFWC has two special programs: GFWC Signature Program – Domestic Violence Awareness and
Prevention and Juniors’ Special Project – Advocates for Children. Both have their own Club Award Entry
Form (Cover Sheet) and “Most Creative Club Project” Form.
IN-KIND DONATIONS:
The monetary value for goods or services given to club approved programs and projects by the club or
the members. In-Kind Donations also include unreimbursed mileage at the current charitable rate and
member expenses, if they are not paid from the club treasury for club approved programs and projects.
Examples: 1) Unreimbursed money members pay to attend district, state, regional, or
international meetings/convention – registration fee, meal costs, hotel
registration, plane/bus/train fare, rental car fee, etc. All associated costs to be
able to attend the meeting or convention paid for by the member attending.
Costs paid for by the club are Dollars Donated by the club.
2) Mileage – distance traveled to a Club Board Meeting, a Club Approved
Program/Project (includes the trips to get materials for projects and the
meetings to plan an event/activity), or a District, State, Regional, and/or GFWC
meeting or convention in a personal vehicle. If member drives herself, then
mileage is computed on her distance. If members carpool, then mileage is
computed on the distance for the driver, not the entire membership in the
vehicle. Covert the mileage to a dollar amount using the Mileage rate for 2018
– for charitable organizations, the rate is $0.14/mile. Include this amount as
part of the in-kind donation for that activity.
3) Monetary value of goods or services provided to club approved programs and
projects. For example, the cost of making goodies for a bake sale, the value of
items donated for door prizes at a meeting, the value of items donated to a
fund-raising basket, the cost of the materials for hand-crafted items for a sale,
the value of clothing donated to a shelter. Refer to the GFWC In-Kind Donation
Guide for the suggested values for various donated items – can be found at
gfwc.org – Under GFWC Resources.
4) Unreimbursed costs of carrying out the duties as an officer or Board member,
either at the club, District, or State level – printing, envelopes, postage, paper
and ink costs, etc.
NARRATIVE:
The optional written explanation of the top ten (10) projects for a Community Service Program, Tallulah
Falls School, Special Program, Advancement Area, or Epsilon Sigma Omicron, or the one (1) “most
creative project” for the above areas of work. The narrative provides in detail:
o who did you help
Page 7 of 41
o what did you do
o when was the project done
o where was it located
o why did you do the project
o how many hours were given by members to the project
o how much money was involved – donations from the club and in-kind donations from
members
o outcome of project – what was the results of doing this project
o Be thorough, but succinct.
For the ten (10) projects, the narrative is limited to two (2) typewritten pages, single- spaced,
using a 12-point font or higher. Projects should be numbered one (1) to ten (10).
For the “most creative project,” the narrative is limited to one (1) typewritten page, single-
spaced, using a 12 point font or higher.
Narrative pages should be clearly labeled with the club name, preparer’s name, and email
address.
Summarize each project with: (1) number of members participating, (2) total volunteer hours,
(3) Dollars Donated, (4) In-Kind Donations.
Example:
14 members 36 hours $180 donated $100 in-kind donations
NUMBER OF MEMBERS PARTICIPATING (For Narratives).
The number of paid club members participating in each club approved program/project. Cannot exceed
the number of dues-paying members as of December 1.
Examples: 1) Number of paid members at a Regular Meeting Program, i.e., Guest Speaker.
Exception: If club funds are used to give a donation to the guest speaker’s
organization, then the full number of paid members would have participated.
2) Number of paid members who attend a District, State, Regional, and/or
GFWC meeting/convention.
3) Number of paid members who attend a Club Board meeting.
4) Number of paid members who actually participate in an activity/event.
Number of members participating means ONLY GFWC dues paying members.
Outside volunteers may be mentioned in the narrative, but do not count them in the number of
members participating in a program/project.
NUMBER OF PROJECTS:
The total number of projects as reported on the separate Cover Sheets for each Community Service
Program, Tallulah Falls School, Special Program, Advancement Area, 1734 Society, Ella F. White
Memorial Endowment Fund, Lipscomb Society, and Epsilon Sigma Omicron. Make sure the total
number of projects is the same as reported on the separate cover sheets, if submitted and applicable.
Example for Education - Suppose the club collects prom dresses for Tallulah’s Closet, contributes
to the Extra Mile Fund, and sponsors a dorm student at TFS, then those three (3) projects are
listed on the Tallulah Falls School report AND the Education CSP report. On the Club Statistical
Report, the three (3) TFS projects and the related volunteer hours, dollars donated and in-kind
donations are subtracted from the Education report and included separately under the Tallulah
Falls School.
Page 8 of 41
PARTNERSHIPS:
The organizations listed within each GFWC Program and Special Project with whom GFWC has
established a formal relationship and mutual understanding. These organizations are listed on the
GFWC Georgia Club Statistical Form. Only activities related to these specific partners are to be reported.
PROJECT:
A club approved activity or event that fulfills, furthers, or enhances the goals and mission of GFWC and
GFWC Georgia through the Community Service Programs, Tallulah Falls School, Special
Programs/Projects, Partnerships, Advancement Areas, or Epsilon Sigma Omicron.
VOLUNTEER HOURS:
The total number of hours that ALL members worked on any program/project that is club approved.
Make sure the total number of hours is the same as reported on the separate cover sheets, if submitted.
Round up minutes to the nearest hour.
Examples: 1) Actual time doing a club approved program or project.
2) Travel time to and from your house to the club approved program or project, except for general club meetings.
3) Time spent telephoning, running errands for club, writing letters and emails, writing reports, writing articles, composing and reading newsletters, updating website, Facebook, or other social media outlets, carrying out the duties of your office and/or chairmanship.
4) Time spent traveling to and attending district, state, regional, and/or GFWC meetings/conventions.
GENERAL INFORMATION FOR ALL REPORTS
Reporting forms for Community Service Programs (CSPs), Tallulah Falls School, Special Programs,
1734 Society, Ella F. White Memorial Endowment Fund, Lipscomb Society, Epsilon Sigma
Omicron, and Advancement Areas are available on the GFWC Georgia Website in both Word
and PDF fillable formats – www.gfwcgeorgia.org. Click on the “Club Resources” tab and scroll
down to click on “Reporting and Forms.” Word format is in Table format and easily filled and
saved. PDF format can also be easily filled and saved, just make sure you have the latest version
of Adobe. And they are available in the 2018-2020 GFWC Georgia Club Yearbook in print
format. Please make sure that all electronic addresses end in “.org” and not “.com.”
Do not change or alter the form in its Word or pdf format – VERY IMPORTANT.
Reporting Period is for Calendar Year– January 1 to December 31 of the most recent calendar
year.
Only report activities that took place during the reporting period.
For example – We meet, discuss, and assign duties for Day of Service activity between
September and December 2017. Then we report these activities for the 2017 Reporting
period. The actual Day of Service was April 28, 2018 -- the events leading up to that day
during 2018 and the actual events on the day are reported on the 2018 reports.
Fill in ALL the applicable blanks on all the forms submitting -- Statistical Form, Entry Cover Sheet,
and Creativity Form.
Beginning in 2018, reports must be postmarked on or before January 25, regardless of the day
of the week. Or they should be submitted electronically no later than 11:59 pm on January 25
to the appropriate persons listed on the form.
Page 9 of 41
Who completes a Report – Refer to the “Who Reports” List to see which Board member
completes a report.
NO DOUBLE OR CROSS REPORTING! Programs/Projects should be reported in appropriate area.
Do not double or cross report a project in more than one program area. The Club’s
intent/purpose for doing the project determines the area of reporting. See the suggested list of
projects in “Where to Report It” for the appropriate area of reporting. If in doubt, ask
someone.
Exception to Double Reporting: Tallulah Falls School items can be reported on TFS form
and on Education CSP form.
READ the form carefully before completing.
The GFWC Club Statistical Form (completed by the Club President) is the only mandatory form
for clubs; the GFWC Georgia Club Award Program/Special Project Entry Form and its narrative
and the GFWC Georgia Club Creativity Form and its narrative are optional. However, to qualify
for a GFWC Georgia Award, the GFWC Georgia Club Award Program/Special Project Entry Form
must be submitted by the required deadline of January 25 and club dues must have been paid to
the State Office on time by December 1.
Round up minutes to the nearest hour for Volunteer Hours and round up money to the nearest
dollar in Dollars Donated, Dollars Raised, Dollars Spent, and In-Kind Donations.
Always make or send a copy of the full report for Club records – one for the person completing
the report, one for Club 2nd VP, and one for Club President.
REPORT FORMS
GFWC Georgia Achievement Goal Sheet -Completed by Club President
Two-Year Form Club Name: GFWC Brunswick Woman’s Club
Year: 2018 or 2019
District: South East
Purpose: Basis for judging the Ester Barnes Achievement Goal Gavel Award and Club
President’s guide for a Club Plan of Work.
Narrative: NONE
Deadline: Postmarked on or before January 25, or emailed by 11:59 pm on January 25.
Who Receives: State Office and State First Vice President
Page 10 of 41
March 1 member at Spring District Meeting 5 points
April 2 members at State Convention 5 points
June List of Officers sent to State Office and District President by June 1. 5 points
June State and District Dues paid and sent by December 1. Membership Roster sent to State and District.
5 points
August 1 member at Institute and State Board 5 points
Sept/Oct 1 member at Fall District Meeting 5 points
December Donation to Tallulah Falls Student Event by December 1 to State Office 5 points
December Minimum of $25 to Ella F. White Memorial Endowment Fund by December 1. 5 points
December Donation to Lipscomb Society by December 1. - $9, $90, or $900 5 points December Minimum of $25 to Student Art Fund by December 1. 5 points
December Donation to TFS Extra Mile ($3.25 per member) or TFS Perpetual or Scholarship Fund by December 1.
5 points
December Donation to State President’s Project “Teeing Off for TFS” or Junior Director’s “Serving Up Sweet Success for TFS” by December 1.
5 points
December Increase in Membership over Previous Year by December 1. 5 points
December Accepted New Members – Names and Addresses Sent by December 1. 5 points
January Project in Girl Scouts, Women’s Health/Diabetes, Domestic Violence, or Advocates for Children completed and report sent by January 25.
5 points
January CSP reports or Special Projects reports sent to State Office/ Second VP by January 25.
5 points
January President’s and/or Junior Director’s Special Project Report sent by January 25. 5 points February Club President sent “Statistical Reports” to State Office and State President by
February 15. 5 points
February Club participated in GFWC Georgia “Annual Day of Service” – spring 2018 or spring 2019
5 points
Jan to Dec Official visit by District or State Officer Name/Title of Person visiting Date of Visit
5 points
Total Points
Name/Title/Phone Number of person completing report
*************************************************************************************
GFWC Georgia Club President Statistical Report -- Mandatory
Cover Sheet Preparer’s Name and Title: Club President’s Name and
Title
Club Name: GFWC Brunswick Woman’s
Club
District: South East
Email Address: Email Address of Preparer
Mailing Address: Address of Preparer
City: City Address of Preparer
State: GA
Zip Code: Zip Code of Preparer
Phone: Number of Preparer
Membership Category: Woman’s
# of Club Members: # of Paid Members (The paid membership is
determined on December 1.
This is the number all reports must use on the cover sheet.)
Purpose of Form: Compilation of the total statistics from the club for the Community
Page 11 of 41
Service Programs, Special Programs, Partnerships (as listed under each
area if compiled separately, otherwise included in appropriate Community
Service Projects), Advancement Areas, and Epsilon Sigma Omicron (ESO).
Narrative: NONE
Deadline: Postmarked on or before February 15, or emailed by 11:59 pm on
February 15.
Who Receives: State Office and GFWC Georgia President for Woman’s Clubs and GFWC
Georgia Director of Junior Clubs (if Junior Club)
Statistical Data: Use the Cover Sheets from all the Community Service Programs, Tallulah
Falls School, Partnerships, Special Programs, Advancement Areas, and
Epsilon Sigma Omicron to complete.
*********************************************************************************************************************
Community Service Program/Special Project Report Form - OPTIONAL
Entry Cover Sheet Preparer’s Name and Title: Chairman of CSP/Special
Project’s Name and Title
Club Name: GFWC Brunswick Woman’s
Club
District: South East
Email Address: Email Address of Preparer
Mailing Address: Address of Preparer
City: City Address of Preparer
State: GA
Zip Code: Zip Code of Preparer
Phone: Number of Preparer
Membership Category: Woman’s
# of Club Members: # of Paid Members (The paid membership is
determined on December 1.)
Purpose of Form: Entry form for Awards in Area of Work
Narrative: YES (OPTIONAL), up to 2 pages (single spaced, 12 point font or larger, with
Page 12 of 41
pages clearly labeled with club name, preparer’s name, and email address)
describing no more than 10 outstanding projects in the Area of Work.
Deadline: Postmarked on or before January 25, or emailed by 11:59 pm on
January 25.
Who Receives: CSPs -- State Office and State Second Vice President
Special Programs, Tallulah Falls School, Advancement Areas (Except
Membership), Epsilon Sigma Omicron, 1734 Society, Ella F. White
Memorial Endowment Fund, Lipscomb Society -- State Office and State
Standing Committee Chairman
Membership Advancement Area -- State Office and State Third Vice
President
Statistical Information: Total Number of Projects in Area of Work
Total Volunteer Hours of Members
Dollars Donated, where applicable
In-Kind Donations, where applicable
Questions pertaining to specific Area of Work, where applicable.
*********************************************************************************************************************
Most Creative Club Project - OPTIONAL Preparer’s Name and Title: Chairman of CSP/Special
Project’s Name and Title
Club Name: GFWC Brunswick
Woman’s
Club
District: South East
Email Address: Email Address of Preparer
Mailing Address: Address of Preparer
City: City Address of Preparer
State: GA
Zip Code: Zip Code of Preparer
Phone: Number of Preparer
Membership Category: Woman’s
# of Club Members: # of Paid Members (The paid membership is determined on December 1.)
Purpose of Form: Highlight the most creative project in the area of work.
Narrative: YES, up to 1 page (single spaced, 12 point font or larger, with pages clearly
labeled with club name, preparer’s name, and email address)
Deadline: Postmarked on or before January 25, or emailed by 11:59 pm on
January 25.
Who Receives: CSPs -- State Office and State Second Vice President
Special Programs, Advancement Areas (Except Membership), Epsilon
Sigma Omicron -- State Office and State Standing Committee Chairman
Membership Advancement Area -- State Office and State Third Vice
President
Page 13 of 41
WHAT HAPPENS TO CLUB REPORTS?
Sent to the State Office/State Officers/State Chairmen for judging no later than January 25th.
Judging takes place in mid-February.
District winners are determined from the reports submitted to the State Officers. District
Awards Chairs are notified of winning clubs in each category for recognition at their Spring
District Meetings.
State President uses data from the Statistical Reports and Chairman reports to compile her
report to GFWC.
District Awards are given at Spring District Meetings.
State Awards are given at the Spring State Convention.
In addition, the Club’s Reports are used by the Club President to complete the Club President
Statistical Report sent to the State Office and State President by the February 15 deadline and
also used to compile the Club’s Annual Report.
HOW TO KEEP TRACK OF PROJECTS
Each CSP Chairman/Committee Chairman should keep a Reporting Log.
Each Project should be listed with:
o Number of Members Participating
o Volunteer Hours
o Total Dollars Spent (Money from Club and In-Kind Donations)
o Details of Project – the 5 W’s and 2 H’s
o Outcome – what worked, who benefitted, what didn’t work
The details from those participating should be tallied as soon after the event as possible. Do not wait
until the end of the year to try to reconstruct.
Review the Past Reports, Agendas, Minutes, Annual Budget, Monthly Treasurer’s Reports, Newsletters,
Website, and Facebook for items to include.
********************************************************************************************************************
Example of an Activity to Report
Name: Any Clubwoman
Month: April 2018
Event/Activity/Organization: GFWC Georgia 122nd Annual Convention
Volunteer Hours: All time spent preparing, traveling, and attending event. (Include (1) preparation time – emails, letter writing, phone
calls, forms or lists compiled, committee meetings, reports to be given,(2) travel time to and from to acquire or make items for event, (3) travel time to and from the event itself, (4) time spent attending or working at the actual event.)
Prep Time – 30 minutes reading call and making reservations Travel Time: 10 hours for round trip Time at Event: 14.5 hours
23 hours
Mileage Costs: Cost of travel for the event. (Include (1) the actual
miles you drove your car to acquire items or to prepare for event and/or (2) travel to and from event. If you carpooled, the driver of the vehicle is the only one who can claim mileage costs.) Use the 2018 charitable contribution rate of $0.14/mile.
320 miles X 2 = 640 miles 640 miles X $0.14 = $89.60
Rounded to $90.00
Page 14 of 41
Personal Contributions: All out of pocket costs preparing for and attending the event, not club reimbursed. (Include (1)
registration fee, (2) lodging and food costs, (3) preparation costs – ink and paper, (4) actual dollars donated, or (5) monetary value of items that you paid for or donated.)
Registration Fee = $25 Lunch, dinner, breakfast at Convention = $105. Additional food = $13.27 Lodging = $422.54 Total -- $565.81
Rounded to $566
Attendance at the GFWC Georgia 122nd Annual Convention held on April 20-21, 2018 at The Classic
Center/Hyatt Garden Inn in Athens, GA would be listed as an activity on the Leadership Report.
*********************************************************************************************************************
Example of a Project within another Activity/Event that can be
listed separately on the “Monthly Volunteer Hours and
Donations” Form. Costs and hours of the Project are not
reflected in the Original Event.
A Home Life CSP Project (Hygiene Kits) was held at the 2018 State Convention. Clubwomen from each
district were requested to bring specific items for Hygiene Kits for the Athens Nurses Clinic. A “Sorting
and Packing” Session was held at Convention. This project would be reported on the Home Life CSP
with the volunteer hours and in-kind donations listed.
Event/Activity/Organization: Hygiene Kits Project at State Convention
Month: April 2018
Volunteer Hours: All time spent preparing, traveling, and attending event. (Include (1) preparation time – emails, letter writing, phone
calls, forms or lists compiled, committee meetings, reports to be given,(2) travel time to and from to acquire or make items for event, (3) travel time to and from the event itself, (4) time spent attending or working at the actual event.)
Shopping for Items – 30 minutes Sorting and Packing at Convention – 1 hour. Total = 1.5 hours
Rounded to 2 hours
Mileage Costs: Cost of travel for the event. (Include (1) the actual
miles you drove your car to acquire items or to prepare for event and/or (2) travel to and from event. If you carpooled, the driver of the vehicle is the only one who can claim mileage costs.) Use the 2018 charitable contribution rate of $0.14/mile.
Mileage costs to buy items 10 miles x 2 = 20 miles 20 miles x $0.14 = $2.80 Total = $2.80
Rounded to $3.00
Personal Contributions: All out of pocket costs preparing for and attending the event, not club reimbursed. (Include (1)
registration fee, (2) lodging and food costs, (3) preparation costs – ink and paper, (4) actual dollars donated, or (5) monetary value of items that you paid for or donated.)
Cost of Toothpaste and Toothbrushes= $12.72
Rounded to $13.00
Page 15 of 41
GFWC Brunswick Woman’s Club Monthly Volunteer Hours and Donations -- 2018
Name
Month Every volunteer hour and contribution you make helps BWC with their annual reports to GFWC Georgia. Please help us
capture as accurately as possible the impact we as a club have had on the community for calendar year 2018.
Please list below your monthly hours and donations to and for events/activities/organizations that we, GFWC Georgia,
and/or GFWC support. A sampling of events/activities/organizations is on the back.
Remember for each of these events/ activities/organizations to include:
Total Volunteer Hours
Time spent attending or working at the event/activity.
Time spent traveling to and from your home for the
event/activity, or to acquire items for event/activity.
Time spent preparing for the activity/event – emails, letters,
phone calls, forms or lists compiled, committee meetings,
reports.
In-Kind Donations
Mileage – distance to and from the event/activity, or to
acquire items or to prepare for the event/activity by driver of
vehicle. Use the 2018 Charitable Mileage rate of $0.14/mile.
Personal Contributions – Not Club Reimbursed. Includes
registration fees, lodging and food costs, preparation costs –
ink, paper, or actual dollars donated, and/or monetary value
of item that you paid for or donated.
Event/Activity/Organization Volunteer
Hours
In-Kind Donations
Mileage Costs
Personal Contributions
Page 16 of 41
FREQUENTLY ASKED QUESTIONS
1. We are a Woman’s Club; do we need to send reports to the Director of Junior Clubs?
Look at the individual form to see who receives a copy of the report.
2. Can we submit the reports electronically?
Yes, refer to the individual report for the correct email addresses.
3. How much detail should a narrative include?
As much detail so when someone who has never heard of the project can visualize it in detail. Do avoid
the minute details of “baking brownies, cookies, pies, and cakes” for a bake sale. Avoid filler words. Be
succinct, but thorough.
4. What if the number of participants for a project is higher than the “reporting number of members?”
Can only include the number of dues-paying members as of December 1st for the report, even though the
actual participants earlier in the year may have been higher.
5. Can a project be divided and reported in different areas?
Yes, just be careful not to “double report.” For example, fundraising for a cause is a perfect example.
Suppose a club holds an Ice Cream Social with the intent to raise money to buy a piece of equipment for
the local hospital. You would report the details of the event (Ice Cream Social), in-kind donations or club
donated funds to buy materials/supplies for event, and how much was raised under Fundraising. Then
you would report “what you did” with the money raised – you donated the funds to purchase a piece of
equipment, or you bought the piece of equipment with the funds – as a CSP project under Home Life.
6. Can travel time and mileage to and from meetings and events be counted?
Time and mileage to and from regular meetings cannot be counted; however, both can be counted to
and from club events. Only hours and mileage spent on a club approved program or project is counted.
The PROGRAM portion of the regular meeting can be counted as part of “Volunteer Hours.” Business
and recess periods are not counted. However, travel time and mileage to and from Club Board meetings
can be counted under “Volunteer Hours” and “In-Kind Donations” for mileage cost. Travel time and
mileage to and from District, State, Regional, or International GFWC meetings can also be likewise
counted.
7. If an individual member does “volunteer work,” can it be reported?
Work done by individual members cannot be counted, unless the activity is an “approved by the club”
project.
8. What constitutes an “approved by the club” project or event?
A project/event/organization that is Club, District, GFWC Georgia, and/or GFWC approved – in the
yearbooks/manuals of the club, GFWC Georgia, or GFWC. Or if the project/event/organization is in the
club newsletter, or club board/general membership meeting minutes.
9. What are “Dollars for Delegates?”
Money a club budgets to assist members with registration fees and meal expenses for conventions
and/or State meetings.
10. Does it matter which category a club reports a project?
Yes, which category you report a project is very important! When in doubt, ask yourself what the intent
of the project is. Review the list of suggestions in “Where to Report It.”
Page 17 of 41
WHO REPORTS Name Who Completes Deadline Reporting
Period Arts CSP – Entry Cover Sheet, “Most Creative Project” and Narratives
Arts CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Conservation CSP – Entry Cover Sheet, “Most Creative Project” and Narratives
Conservation CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Education CSP – Entry Cover Sheet, “Most Creative Project” and Narratives
Education CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Epsilon Sigma Omicron (ESO) – Entry Cover Sheet, “Most Creative Project” and Narratives
ESO Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Home Life CSP – Entry Cover Sheet, “Most Creative Project” and Narratives
Home Life CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
International Outreach CSP – Entry Cover Sheet, “Most Creative Project” and Narratives
International Outreach CSP Chair
Submitted by Jan. 25 Jan. 1 to Dec. 31
Public Issues CSP – Entry Cover Sheet, “Most Creative Project” and Narratives
Public Issues CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Tallulah Falls School - Entry Cover Sheet and Narrative
Tallulah Falls School Chair
Submitted by Jan. 25 Jan. 1 to Dec. 31
GFWC Georgia State Dues Voucher Treasurer Delinquent on Dec. 1 Membership Year
District Dues Voucher Treasurer Delinquent on Dec. 1 Membership Year
Tallulah Falls School Voucher Treasurer Delinquent on Dec. 1 Membership Year
Ella F. White Memorial Endowment Fund – Entry Cover Sheet and Narrative
Treasurer Submitted by Jan. 25 Jan. 1 to Dec. 31
Lipscomb Society – Entry Cover Sheet and Narrative
Tallulah Falls School Chair
Submitted by Jan. 25 Jan. 1 to Dec. 31
Fundraising &Development– Entry Cover Sheet, “Most Creative Project” and Narratives
President/Treasurer Submitted by Jan. 25 Jan. 1 to Dec. 31
Communications & Public Relations – Entry Cover Sheet, “Most Creative Project” and Narratives
Public Relations Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Leadership/LEADS – Entry Cover Sheet, “Most Creative Project” and Narratives
President Submitted by Jan. 25 Jan. 1 to Dec. 31
Legislation & Public Policy – Entry Cover Sheet, “Most Creative Project” and Narratives
Second Vice President Submitted by Jan. 25 Jan. 1 to Dec. 31
Membership – Entry Cover Sheet, “Most Creative Project” and Narratives
First Vice President Submitted by Jan. 25 Jan. 1 to Dec. 31
GFWC Recruitment Campaign: Retention First Vice President Due by Sept. 1 June, July, Aug
GFWC Recruitment Campaign: Recruitment First Vice President Due by Dec. 1 Sept., Oct., Nov.
GFWC Recruitment Campaign : Mentoring First Vice President Due by March 1 Dec., Jan., Feb.
GFWC Recruitment Campaign : Recognition First Vice President Due by June 1 Mar., Apr., May
Women’s History & Resource Center – Entry Cover Sheet, “Most Creative Project” and Narratives
Historian Submitted by Jan. 25 Jan. 1 to Dec. 31
GFWC 1734 Society – Entry Cover Sheet and Narrative
Historian Submitted by Jan. 25 Jan. 1 to Dec. 31
Achievement Goal Sheet President Submitted by Jan. 25 Jan. 1 to Dec. 31
Club President’s Statistical Report – Cover Sheet and Statistical Forms
President Postmarked by Feb. 15 Jan. 1 to Dec. 31
GFWC Signature Project: Domestic Violence Awareness and Prevention – Entry Cover Sheet, “Most Creative Project”, and Narratives
Second Vice President Submitted by Jan. 25 Jan. 1 to Dec. 31
State President’s Project: Girl Scouts – Included on Public Issues CSP Report
Public Issues CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31
Page 18 of 41
WHERE TO REPORT IT
Refer to the list below as a guide for ideas on what to report and where to report them.
If you have any doubt about a project, ask the state or international chairman for clarification.
Activity/Event/Topic CSP, Special Program/Project, Advancement Area
Art Awards for Club and Community Members Arts
Art Supply Drive Arts
Artist as a Guest Speaker Arts
Artist club members support Arts
Attend Art Shows, Galleries or Exhibits as a club social Arts
Bra Decorating Contest Arts
Club attends chorus, concert, and/or play Arts
Club Table Decorations for meetings Arts
Community Craft Shows -- participate or attend Arts
Creative Writing education or contest Arts
Decorate a Hospital, School, or Nursing Home Arts
Design a Card Contest Arts
Gifts made for Club Speakers Arts
Donate tickets for others to attend a cultural event Arts
Drama Arts
Music played at monthly meetings Arts
Encourage all club members to enter federation art contests Arts
Federation Contest Winners in Student Art, Member Art, and Photography, Writing Arts
Flower Arranging Arts
Highlight an artist and the artist's work at club meeting Arts
Hold arts and crafts demonstrations at club meetings Arts
Host a "show and tell" of artistic talent of club members Arts
Host jazz, string, band concerts Arts
Join and participate in local Art Associations in the community Arts
Movie Night for Club Members Arts
Murder Mystery Night Dinner Arts
Musical Instrument - Collection and/or Purchase Arts
Observe National Music Week Arts
Opera -- Support or Attend Arts
Paint murals Arts
Participate in local art, dance, and/or music courses Arts
Performing Arts Participation Arts
Photography Contests Arts
Promote local stage, screen, television and video festivals Arts
Publish instructions for arts and crafts projects in club newsletter Arts
Scenery for Theater Group Arts
Scholarships for art, literature, drama, or music Arts
Scrapbook for Club Arts
Sculpture programs or sponsored contest Arts
Short Story and Poetry contests for club members and youth Arts
Showcase youth artistic talent at club, district, state meetings Arts
Sing-a-longs at club meetings and holiday gatherings Arts
Page 19 of 41
Sponsor ads in local theater or school theatre playbills Arts
Sponsor an author to visit the local library Arts
Student Art Fund Arts
Support a chorus, concert, drama, or musical play Arts
Support a dance of Senior Adults or any age group Arts
Support Art Education Arts
Support local children's theater groups - help and donations Arts
Support school bands, orchestras, choruses, plays Arts
Support Students attending an arts school or arts summer camp Arts
Updated monthly on Art Happenings in the Community in Newsletter Arts
Updated monthly on National Observances in Newsletter Arts
Use members' art for cookbooks, greeting cards, programs Arts
Visit local galleries, music festivals, dramatic events Arts
Volunteer as a docent at museums, galleries Arts
Youth Art Month Arts
Blogs Communications and Public Relations
Business Cards - Club or Officers Communications and Public Relations
Calendar of Events Communications and Public Relations
Chamber of Commerce Membership Communications and Public Relations
Club articles on GFWC Partners and Projects Communications and Public Relations
Club articles sent to GFWC Clubwoman Communications and Public Relations
Club Articles sent to GFWC Georgia Newsletter Communications and Public Relations
Club Banner or Signs Communications and Public Relations
Club Brochure Communications and Public Relations
Club Email Account Communications and Public Relations
Club Facebook Communications and Public Relations
Club Flickr Account Communications and Public Relations
Club Instagram Account Communications and Public Relations
Club Logo Communications and Public Relations
Club Newsletter Communications and Public Relations
Club Pinterest Account Communications and Public Relations
Club Shirts Communications and Public Relations
Club Twitter Account Communications and Public Relations
Club You Tube Video Communications and Public Relations
Club Website Communications and Public Relations
Elevator Speech Communications and Public Relations
GFWC and Club Promotion Communications and Public Relations
GFWC App Communications and Public Relations
GFWC Branding – GFWC Logo Communications and Public Relations
GFWC Club Woman Magazine Communications and Public Relations
GFWC Decal displayed Communications and Public Relations
GFWC GA Website Contributions Communications and Public Relations
GFWC Media Book Communications and Public Relations
GFWC Membership Newsletter at Club Meetings Communications and Public Relations
GFWC Membership Video Communications and Public Relations
GFWC News & Notes Communications and Public Relations
GFWC or Club Boilerplate Message Communications and Public Relations
GFWC Registered Motto – “Unity in Diversity” Communications and Public Relations
GFWC Tagline – “Living the Volunteer Spirit” Communications and Public Relations
Page 20 of 41
GFWC – used before club name Communications and Public Relations
Letters to the editor or opinion letters Communications and Public Relations
Member Profiles Communications and Public Relations
Newspaper Articles and Publicity Communications and Public Relations
Photo Release Emailed after an Event Communications and Public Relations
President’s Column in Club Newsletter Communications and Public Relations
Press Releases Communications and Public Relations
Public Service Announcements Communications and Public Relations
Speaker – Journalist on best ways to gain publicity Communications and Public Relations
Web Designer/Webmaster for Club Communications and Public Relations
Adopt-a-Garden, Highway, Street, or Park Conservation
Adopt a Highway and/or Litter Clean-Up Conservation
Adopt an Animal Conservation
America in Bloom Participation Conservation
America the Beautiful Fund Conservation
American Forests Program Conservation
American Recycling Day (November) Conservation
American Rivers Program Conservation
Animal Rescue and Management Conservation
Audubon Society Conservation
Backyard and school yard habitat Conservation
Beautification of parks, hospitals, shelters, etc. Conservation
Butterfly Gardens Conservation
Carpool to Activities Conservation
Celebrate Arbor Day and Georgia Arbor Day Conservation
Cemetery Cleanup and Beautification Conservation
Clean Air Programs Conservation
Cleanup Programs – Beach, Lake, River, Streams Conservation
Community Gardens Conservation
Donations of Animal Shelters and Sanctuaries Conservation
Earth Day Celebrations Conservation
Educate about Soil Conservation Practices Conservation
Educate members about natural resources Conservation
Educate members about rivers and streams that are in danger Conservation
Educate members and community on the 743 rare species in GA Conservation
Educate members on Waste Handling Conservation
Educate members/community about invasive species/noxious weeds Conservation
Encourage and support local farmers markers Conservation
Encourage club to support local/Georgia products Conservation
Encourage Curbside Recycling Programs Conservation
Encourage members to be considerate of sea life habitats Conservation
Encourage preservation of historic properties Conservation
Endangered Species Preservation Conservation
Energy Awareness Activities Conservation
Environmental Education and Awareness Conservation
Food Sources Conservation
Free Flower and Vegetable Seeds Conservation
Gardens and/or Pond Tours Conservation
Get involved in Adopt-a-Stream programs Conservation
Page 21 of 41
Graffiti Clean-up Conservation
Great America Clean-up Conservation
Homeless Mats crocheted from plastic bags Conservation
Honor Individuals/Businesses with a “Garden of the Month” Conservation
Humane Society Conservation
Implement Energy Conservation practices in home, office, etc. Conservation
Instruct members on the resources of Georgia Forestry Commission Conservation
Investigation of carbon footprint programs Conservation
Keep America Beautiful Projects Conservation
Learn about the importance of bees and pollinators Conservation
Master Gardener Projects Conservation
National Parks Week Conservation
National Registry of Trees Conservation
National Resource Restoration Conservation
National Wildlife Federation Conservation
Outdoor Exploration Conservation
Rabies Clinics Conservation
Park Ranger Programs Conservation
Plant Trees in Honor or Memorial Conservation
Planting Native Species for beautification and restoration Conservation
Preserving Existing Waterways Conservation
Promote REUSE Conservation
Proper Care for Domesticated Animals Conservation
Recycling Programs – Hazardous products and household items Conservation
Remembrance Garden Conservation
Serenity Garden Conservation
Speakers on Conservation Topics Conservation
Tour a Botanical Garden Conservation
Trash Clean-up after Sporting Events Conservation
Updated monthly on National Observances in Newsletter Conservation
Updates on Conservation issues in Newsletter Conservation
Visit a state or National Park Conservation
Visit and support Georgia Sea Turtle Center on Jekyll Island Conservation
Work on President’s Garden at TFS Conservation
Work to designate area as a part of Tree City USA Conservation
Abuse Shelters Domestic Violence Awareness and Prevention
Adopt a Family Domestic Violence Awareness and Prevention
Adopt a Shelter Domestic Violence Awareness and Prevention
Anti-Bullying Programs Domestic Violence Awareness and Prevention
Assemble and Donate First Night Kits Domestic Violence Awareness and Prevention
Child Abuse Prevention Domestic Violence Awareness and Prevention
Child Advocacy Support Domestic Violence Awareness and Prevention
Contributions at Institute for State Project Domestic Violence Awareness and Prevention
Contributions at State Convention for State Project Domestic Violence Awareness and Prevention
Coupons for Abuse Shelters Domestic Violence Awareness and Prevention
Domestic Violence Hotlines Domestic Violence Awareness and Prevention
Donations to Domestic Abuse Shelters Domestic Violence Awareness and Prevention
Dress for Success Programs Domestic Violence Awareness and Prevention
Elder Abuse Public Awareness Domestic Violence Awareness and Prevention
Page 22 of 41
Family Violence Prevention Domestic Violence Awareness and Prevention
Grandparents Day Celebration Domestic Violence Awareness and Prevention
Human Trafficking (for strictly domestic organizations) Domestic Violence Awareness and Prevention
Job Training at Shelters Domestic Violence Awareness and Prevention
National Crimes Victims’ Rights Week Domestic Violence Awareness and Prevention
National Family Caregivers Domestic Violence Awareness and Prevention
National Sexual Violence Domestic Violence Awareness and Prevention
Older Americans Month Domestic Violence Awareness and Prevention
Pinwheels for Prevention Domestic Violence Awareness and Prevention
Psychological Abuse Awareness Domestic Violence Awareness and Prevention
Purple Ribbons – to wear or hand out at meetings Domestic Violence Awareness and Prevention
Self Defense Programs Domestic Violence Awareness and Prevention
Success for Survivors Scholarships Domestic Violence Awareness and Prevention
Teen Dating Violence Awareness Domestic Violence Awareness and Prevention
Wear Purple in October Domestic Violence Awareness and Prevention
World Elder Abuse Awareness Day Domestic Violence Awareness and Prevention
Acknowledge National Education Week in November Education Adopt a Classroom Education
Assemble a Books for Babies basket for new babies in community Education
Become a member of Read Across America Education
Book Donations to senior centers, homeless shelters, etc. Education
Books for Hospital or Pediatric Units Education
Box Tops for Education Education
Celebrate Drop Everything and Read on April 12 Education
Celebrate National Authors’ Day on November 1 Education
Celebrate National Children’s Book Week in November Education
Celebrate National Library Week – third week in April Education
Celebrate National Scholarship Month Education
Class Assistance and Volunteers Education
Club Meeting at Library Education
Club or Members’ Writing/Poetry Contest Education
Create a Bookplate/Memorial Book Campaign with local library Education
Dr. Seuss Book Drive Education
Educate members about Learning Disabilities Education
ESO Meetings and/or Socials Education
ESO Reading List Education
Establish a Free Little Library Education
Establish or Replenish a library in a veteran’s facility Education
FERST Foundation Education
Head Start Assistance and Programs Education
Help Friends of the Library Education
Hold a Book Fair Education
Hold a Family Reading Workshop Education
Host story hours, parties, adult book discussions at the Library Education
Invite members of Adult Literacy Programs to speak to club Education
Library Support and Donations Education
Library Tour Education
Literacy Day Education
Magazine Subscriptions to Shelters Education
Page 23 of 41
Members attend literary presentations Education
Members attend personal improvement classes Education
Membership in retired educators association or educational organization Education
Offer Scholarships to high school students Education
Offer scholarships to nontraditional nursing students Education
Offer scholarships to women returning to school Education
Organized a Career Shadowing Day Education
Pen Pals at local school Education
Plan activities to recognize National Learning Disabilities Month in Oct Education
Promote Local Authors Education
Promote Reading to Families Education
Provide treats to Teachers throughout the year Education
Recognize library workers during February Library Lovers Month Education
Recognize Teen Read Week, the third week of October Education
Record Books for Visually Impaired Education
Spelling Bees Education
Sponsor HOBY scholarships Education
STAR Student and Teacher Recognitions Education
Start a Book Club and Discussions Education
Story Time or Bilingual Story Hour for Children Education
Summer Reading Programs Education
Support Adult Education Classes Education
Support After School Programs Education
Support Backpack Projects Education
Support local, state, and national library legislative initiatives Education
Support Newspapers in Education Education
Support PTAs in local area Education
Teacher Appreciation Education
The Big Read Participation Education
Tutoring Education
Video Lending Library Education
Volunteer as an Academic Mentor Education
Youth Poetry Contest Education
Youth Short Story Contest Education
Provide scholarship money to Tallulah Falls School Education and Tallulah Falls School
Donation to Ella F. White Memorial Endowment Fund Ella F. White Memorial Endowment Fund
50/50 Opportunity Fundraisers Fundraising
Bingo Games Fundraising
GFWC Capital Campaign Contribution Fundraising
Children Events – Breakfast with Santa, Spelling Bee Fundraising
Chocolate and Wine Events Fundraising
Christmas Wreath and Poinsettias Sale Fundraising
Club Online Donation Page Fundraising
Competitive or Sporting Events – Golf, Bridge, Bunco Fundraising
Contribution – GFWC Campaign for the Future Fundraising
Cookbook Fundraiser Fundraising
Corporate Matching Gifts Fundraising
Customized Water Bottle Fundraiser Fundraising
Donations – Monetary Fundraising
Page 24 of 41
Fashion Show Fundraising
Galas Fundraising
Games – Cards, Trivia Night, Scavenger Hunt Fundraising
Merchandise and/or food sold by club members at events Fundraising
Merchandise sold – Candy, Gift Wrap, Cookie Dough Fundraising
Online Fundraisers Fundraising
Partnered with Local Restaurants, Car Washes, Etc. Fundraising
Plant Sales Fundraising
Received a Foundation Grant Fundraising
Recycle Fundraiser Fundraising
Club Silent or Live Auctions Fundraising
Social Media Fundraisers Fundraising
Sponsors Fundraising
Themed Events – Mardi Gras, Kentucky Derby, Casino Night Fundraising
Ticket Sales Fundraising
Tour of Homes Fundraising
Walkathons Fundraising
Write Grants Fundraising
Yard Sales Fundraising
Adopt or help a Boy Scout troop Home Life
Adopt or help a Girl Scout troop Home Life
Adoption Home Life
Adult Day Care Home Life
Aluminum Tab Collection for Ronald McDonald House Home Life
American Cancer Society Initiatives Home Life
America’s Second Harvest Home Life
Annual Credit Reporting Awareness Home Life
Anti-Smoking Campaigns Home Life
Arthritis Home Life
Babysitting Classes Home Life
Blood Drive/Bloodmobile Home Life
Big Sister/Big Brother Home Life
Bootie and Preemie Hats for Newborns Home Life
Braille Works for Visually Impaired Home Life
Canine Companions for Independence Home Life
Caregivers Program/Support Home Life
Celebrate National Wear Red Day – first Friday in February Home Life
Centers for Disease Control and Prevention Home Life
Conduct a Breast Cancer Awareness Program at meeting Home Life
Contributions to Bingo Prizes for The Oaks Nursing Home at District Meeting Home Life
CPR Home Life
Credit Card Strategies Home Life
Disabled Persons – Help and Support Home Life
Easter Seals Home Life
Educate members about Stroke and Prevention Home Life
Educate members about the crime of identity theft Home Life
Educate members and community about Autism Home Life
Empty Bowl Event Home Life
Encourage Weight Loss Programs Home Life
Page 25 of 41
Feed America Home Life
First Aid Classes Home Life
Habitat for Humanity Projects Home Life
Have members take the Diabetes Risk Test Home Life
Health Forums Home Life
Health Issues and Programs Home Life
Heart Care Month Home Life
Heart Disease Education and Prevention Home Life
Thanksgiving, Christmas, Easter Baskets for children and/or families Home Life
Heart Truth – Programs Home Life
Inside Knowledge –Gynecologic Cancer Awareness – educate members Home Life
Learn the warning signs of Alzheimer’s and Dementia Home Life
Walk-a-thons for Cancer, Heart, etc. Home Life
Make the First Five Count Programs Home Life
Manna House Home Life
March of Dimes Home Life
Medication Disposal Programs Home Life
Nutrition Home Life
Organize financial workshops for women, retirees, single parents Home Life
Order and distribute “My Medicines” brochure from FDA Home Life
Organ Donor Programs Home Life
Ovarian Cancer Home Life
Participate in Fitness Programs – Walking, Yoga, Fun Run, Aerobics, Tai Chi Home Life
Partner with Nursing Homes Home Life
Prescription Drug Addiction Awareness Home Life
Relay for Life Home Life
Request free publications from the National Eye Institute Home Life
Scheduled Mammograms and Physical Exams – members Home Life
Shingles Education Home Life
Soles4 Souls Home Life
Start an Exercise Group in Club Home Life
Support American Red Cross – blood drives, volunteering, disaster relief Home Life
Support accredited programs dealing with suicide Home Life
Support Alzheimer’s Associations Home Life
Support Camp Sunshine Home Life
Support Camp Twin Lakes Home Life
Support Faithworks Home Life
Support Goodwill Industries Home Life
Support Grace House Home Life
Support hello, Goodbuy Home Life
Support Make-A-Wish Foundation Home Life
Support Memory Matters Home Life
Support Ronald McDonald House Home Life
Support Salvation Army Home Life
Support Second Chance Homes Home Life
Support Special Olympics Home Life
Updated monthly on National Observances in Newsletter Home Life
Visit Social Security.gov for Retirement Planning, benefits Home Life
Volunteer and support local food banks and homeless shelters Home Life
Page 26 of 41
Wellness Information to Members and/or Community Home Life
Celebrate International Women’s Day in March International Outreach
Celebrating Ethnicities International Outreach
Clean Water by providing Wells International Outreach
Collection of Corrective Glasses International Outreach
Community Awareness Projects International Outreach
Correspond with residents of Brunswick’s sister city International Outreach
Cultural Awareness Program International Outreach
Cultural Exchange International Outreach
Disaster Relief around the world International Outreach
Doctors without Borders International Outreach
Ethnic Festivals International Outreach
Exchange Students International Outreach
Heifer International International Outreach
Helping Hugs for Haiti International Outreach
HIV and AIDS Awareness International Outreach
Hospitality for International Students International Outreach
Human Trafficking (International Organizations) International Outreach
International Cultural Programs International Outreach
International Day of Peace International Outreach
International Organizations International Outreach
International Poverty and Hunger International Outreach
International Vaccines International Outreach
International Volunteer International Outreach
Prevention of Malaria International Outreach
Project Hope International Outreach
Student Ambassadors International Outreach
Study Abroad International Outreach
Support Bead for Life International Outreach
Support CARE International Outreach
Support Clowns without Borders International Outreach
Support Global Volunteers International Outreach
Support Little Dresses for Africa International Outreach
Support Operation Christmas Child International Outreach
Support Operation Smile International Outreach
Support Plan USA International Outreach
Support Save the Children International Outreach
Support Traveling Tutus International Outreach
Support U.S. Funds for UNICEF International Outreach
Support United Nations Foundation Shot@Life International Outreach
Support World Food Day International Outreach
United Nations – issues, programs, activities International Outreach
United Nations Day International Outreach
Updated monthly on National Observances in Newsletter International Outreach
Water Sanitation International Outreach
World Geography Essay Contest International Outreach
World Health Organization International Outreach
Administrative Transition Meetings Leadership
Budget Presentation Leadership
Page 27 of 41
Agendas – Prepared for Club, District, State, GFWC Leadership
Attendance at GFWC – Conventions Leadership
Attendance at GFWC Georgia – Conventions Leadership
Attendance at GFWC Georgia – District Meetings and Workshops Leadership
Attendance at GFWC Georgia – Institute, State Board, LEADS Leadership
Attendance at GFWC Southern Region Meetings Leadership
Club Board Meetings and Preparation Leadership
Club Bylaws Leadership
Club Calendar for District, State, GFWC Leadership
Club Donation to District Leadership
Club Goal Setting Leadership
Club Leadership Workshop Leadership
Club Representation on Community Organizations Leadership
Club Strategic Planning Leadership
Conflict Resolutions Seminar/Workshop Leadership
GFWC – Discussions on GFWC policies Leadership
GFWC – Explaining bulletins, resources, etc. Leadership
GFWC Georgia – District Chairmen or Committee Members Leadership
GFWC Georgia – State Chairmen or Committee Members Leadership
Handbook – officers and their responsibilities Leadership
Host – Annual State Meeting and/or Workshop Leadership
Host – District Meeting and/or Workshop Leadership
Jennie June Nominee from Club Leadership
Leadership Tips at Meetings/Club Newsletter Leadership
MLK, Jr. Service Project Leadership
Members serving as GFWC GA District Officer Leadership
Members serving as GFWC GA State Officer Leadership
Mentoring Members Leadership
Mini-leadership presentations to members Leadership
Nominating Committee for Club, District, State Leadership
Officers – Preparation for Board and/or Club Meetings Leadership
Officer – Secretary records the minutes of club meetings Leadership
Officer – Treasurer maintains up-to-date financial records Leadership
Parliamentary Procedures/Training/Tips in Club Newsletter Leadership
Participation in GFWC Georgia Events Leadership
Public Speaking Programs Leadership
Recognize Club Members as Community or Elected Officials Leadership
Reporting – Club, GFWC GA, GFWC Leadership
Reporting Workshop Leadership
Time-Management Program or Workshop Leadership
Visit – GFWC Georgia Headquarters at Tallulah Falls Leadership
Visit – GFWC Headquarters in Washington, D.C. Leadership
Volunteer of the Year Nominee Leadership
Adopt a Precinct Legislation and Public Policy
Attend the General Assembly Legislation and Public Policy
Attend the GFWC GA Legislative Days Legislation and Public Policy
Candidate Night and Forums Legislation and Public Policy
Club members subscribe to Legislative Action Center Legislation and Public Policy
Club Program on how bills become laws Legislation and Public Policy
Page 28 of 41
Club Program on how to communicate ideas to legislators Legislation and Public Policy
Contact Georgia Legislator Legislation and Public Policy
Contact US Senators Legislation and Public Policy
Develop a public policy directory listing public officials Legislation and Public Policy
Discussed GFWC’s history of advocacy and current efforts Legislation and Public Policy
Educating members about pending legislation Legislation and Public Policy
Encouraging civic engagement among members Legislation and Public Policy
GFWC Legislative Alerts Legislation and Public Policy
Hold Voter Registration Day Legislation and Public Policy
Mobilizing members to advocate for GFWC policy priorities Legislation and Public Policy
Participate – non-partisan issue panels in community Legislation and Public Policy
Policy Workshops Legislation and Public Policy
Read and discuss proposed resolutions and amendments Legislation and Public Policy
Recognize elected official club members on Federation Day Legislation and Public Policy
Speaker – Local Elected Officers Legislation and Public Policy
Visit your local and state representatives in your area Legislation and Public Policy
Volunteer and attend voter registration drives Legislation and Public Policy
Write a club letter to legislator on issue important to GFWC Legislation and Public Policy
Christmas Ornament to TFS Lipscomb Society
Holiday Open House at Lipscomb Cottage Lipscomb Society
Lipscomb Cottage Decorating for Christmas Lipscomb Society
Membership in Lipscomb Society – Individual, Club, District - $9, $90, $900 Lipscomb Society
Celebrating Federation Day Membership
Club Anniversary Celebration Membership
Club Socials Membership
Club Welcome Committee Membership
Club Yearbook Membership
Clubwoman Magazine Promotion Membership
Collect, Inspiration, Devotion at Meetings Membership
Developed a recruitment program Membership
Events held to recruit new members Membership
GFWC -- using materials available on website Membership
GFWC Video Program Membership
Ice Breakers for Meetings Membership
Member Birthday Celebrations Membership
Member Pins and/or Certificates for years of service Membership
Member Profiles Membership
Membership Nametags Membership
Membership Surveys Membership
New Member Initiations Membership
New Member Materials Membership
New Member Orientations Membership
New Member Recognitions -- Birthday, Facebook, Newsletter Membership
Recognizes sponsors of new members Membership
Sunshine Committee -health of members and families, deaths, cards, flowers Membership
Tools used to contact potential members Membership
AARP Safe Driving Program Public Issues
Amber Alerts Public Issues
Better Business Bureau Public Issues
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Bicycle Safety Public Issues
Bring a Vet to Lunch Public Issues
Cards to Military Members and families Public Issues
Catalogue monuments at national cemeteries Public Issues
Cell Phone Donations to Military and families Public Issues
Child Safety Public Issues
Club Members elected or appointed to public office Public Issues
Collect coupons for Military Families Public Issues
Crime Prevention Month Public Issues
Donate flags to schools, parks, libraries, senior citizens centers, etc Public Issues
Donate or participate in laying of wreaths at National Cemeteries Public Issues
Donations of clothing/personal items to veterans Public Issues
Driver Safety Public Issues
Educate members on disaster readiness, recovery, relief Public Issues
Educate members on Emergency Preparedness Public Issues
Educate members on needs of Military Families Public Issues
Educate members on the rights and responsibilities of citizenship Public Issues
Encourage members to check smoke detectors in fall when time changes Public Issues
Encourage members to fly a flag at their residence Public Issues
Encourage Neighborhood Watch Programs Public Issues
Encourage Patriotism -- flag etiquette and protocol Public Issues
Federal Emergency Management Agency (FEMA) Public Issues
Fingerprinting Children Public Issues
Fire Prevention Public Issues
Fire Safety Awareness Public Issues
Fire, Rescue, and Ambulance Services Public Issues
Fisher House Public Issues
Gang Prevention Public Issues
Girl Scouts Public Issues
Graduation and Prom Project Public Issues
Highway Safety Programs Public Issues
Homeland Security Support Public Issues
Honor Flight Public Issues
Honor Veterans Public Issues
Hurricane Preparedness Public Issues
Identify historic buildings/landmarks in the community Public Issues
Internet Safety and Scam Programs Public Issues
Liberty Day Public Issues
MADD (Mothers Against Drunk Driving) Public Issues
McGruff the Crime Dog Public Issues
Memorial Day Observance Public Issues
National Anthem Project Public Issues
National Center for Missing and Exploited Children Public Issues
National Day of Remembrance Public Issues
National D-Day Memorial Public Issues
National History Day Public Issues
National SAFE KIDS Campaign Public Issues
National Woman's Hall of Fame Public Issues
Naturalization Ceremony Public Issues
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Operation Phone Home Public Issues
Patriotic Activities and Celebrations Public Issues
Pledge of Allegiance at Meetings Public Issues
Preserve Historical Sites and Monuments and Homes Public Issues
Product Safety Commission Public Issues
Promote "No Texting While Driving" programs Public Issues
Promote the use of Child Safety and Booster Seats Public Issues
Promote the use of Seat Belts Public Issues
Public Affairs Day Public Issues
Recall List for Food and Toys Public Issues
SADD Public Issues
Safety and Crime Prevention Public Issues
School Crossing Guards Public Issues
Shop with a Cop Program Public Issues
Smoke and Carbon Dioxide Detectors Public Issues
Support legislation that supports active and veteran military and families Public Issues
Support National Night Out Public Issues
Support of League of Women Voters Public Issues
Support Sew Much Comfort Public Issues
United States Savings Bonds Program Public Issues
USO Public Issues
Vehicle Safety and Driving Seminar Public Issues
Veterans Affairs -- Jobs, Health Care, Etc. Public Issues
Visit VA nursing homes Public Issues
Volunteer at VA Hospitals Public Issues
Voting -- Encourage Voting Public Issues
War Memorials Public Issues
Women in Military Service for America - Memorial Foundation Public Issues
Women in Military Service for America -- Recognition Public Issues
Work with civic groups to help preserve historic sites, monuments, homes Public Issues
Wounded Warriors Project Public Issues
Adoption of TFS Dorm Student Tallulah Falls School and Education
Club visit to TFS Tallulah Falls School and Education
Donation to Extra Mile Fund Tallulah Falls School and Education
Donation to Student Activity Event at Tallulah (formerly Christmas at Tallulah) Tallulah Falls School and Education
Donation to “Tee Time at Tallulah” Tallulah Falls School and Education
Donation to “Serving Up Sweet Success for TFS” Tallulah Falls School and Education
Donation to Perpetual Scholarship Tallulah Falls School and Education
Donation to Elaine Singley Chandler Memorial Scholarship Fund Tallulah Falls School and Education
Donation to Georgia Goal Scholarship Program Tallulah Falls School and Education
Donation to TFS Annual Fund (Scholarship Program) Tallulah Falls School and Education
Donations to Tallulah's Closet Tallulah Falls School and Education
Green Envelope Project Tallulah Falls School and Education
Guest Speaker from TFS Tallulah Falls School and Education
Honorarium Donation to TFS Tallulah Falls School and Education
Memorial Donation to TFS Tallulah Falls School and Education
Participate in State “Trek to Tallulah” Tallulah Falls School and Education
Purchase a brick paver for “Walk of Honor” Tallulah Falls School and Education
TFS 8th Grade Trip to Golden Isles Tallulah Falls School and Education
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Archiving Club Records Women's History and Resource Center
Club History Program Women's History and Resource Center
Club or Member Donation to the WHRC Women's History and Resource Center
Exhibited Club History and Artifacts at Meetings/Online Women's History and Resource Center
Friend of the WHRC Women's History and Resource Center
GFWC -- A Guide for Recording Oral History Women's History and Resource Center
GFWC - Guide for Preserving and Writing Club History Women's History and Resource Center
GFWC Woman's History and Resource Center Guide Women's History and Resource Center
Historic District and Preservation Women's History and Resource Center
National Women's History Month (March) Women's History and Resource Center
Oral Club Histories Women's History and Resource Center
Preserved a Community or National Landmark Women's History and Resource Center
Preserved Club Mementos Women's History and Resource Center
Promoted GFWC History and GFWC Georgia History to Club Women's History and Resource Center
Subscribe to the WHRC Newsletter Women's History and Resource Center
Used GFWC Pinterest page as part of Women's History Month Women's History and Resource Center
Women of Achievement Program Women's History and Resource Center
Women's Hall of Fame Women's History and Resource Center
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SAMPLE ENTRY COVER SHEET
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SAMPLE NARRATIVE FOR ENTRY SHEET
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SAMPLE “MOST CREATIVE PROJECT”
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SAMPLE NARRATIVE FOR “MOST CREATIVE
PROJECT”
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