Embed Size (px)
Citation preview
GFWC GEORGIA 2020-2022
Keys to Making GFWC Georgia Membership Grow
Page 219
2020 – 2022 MEMBERSHIP COMMITTEE
State Chairman and Third Vice President
Peggy Wilson GFWC Morrow Civic Woman’s Club 657 Harbour Shores Dr. Jackson, GA 30233
(C) 770-652-4007 (H) 770-775-1980
Junior Conference Chairman & Junior First Vice President
Nicole Braun GFWC Bremen Jr. Woman's Club 109 Ridge Crossing Temple, GA 30179
(C) 770-519-8636 [email protected]
GFWC Georgia President
Shelby Holland GFWC Toccoa Federated Woman’s Club GFWC Toccoa Junior Woman’s Club 225 Crawford Circle Toccoa, GA 30577
(C) 706-491-3047 (H) 706-886-8123
GFWC Georgia First Vice President
Kim Sekulow GFWC Stone Mountain Woman’s Club 3730 Timberlake Dr. Gainesville, GA 30506
770-616-5362 [email protected]
GFWC Georgia Director of Junior Clubs
Dana Paige Skelton GFWC Junior Woman’s Club of Toccoa 1335 Nub Garland Rd Toccoa, GA 30577
(C) 706-200-8988 [email protected]
GFWC Georgia Treasurer
Dale Reddick GFWC Sylvania Junior Woman's Club 9283 Newington Highway Sylvania, GA 30467
(C) 912-682-1168 (H) 912-857-4742
GFWC Georgia Junior Conference Treasurer
Erica Alfonso GFWC Sylvania Junior Woman’s Club 1026 Halcyondale Road Sylvania, GA 30467
(C) 912-412-2567 [email protected]
GFWC Georgia Juniorette Clubs Coordinator
CENTRAL EAST DISTRICT First Vice President
Mary Beth Jacobson GFWC Augusta Woman’s Club 2851 Tobacco Road Hephzibah, GA 30815
912-596-7780 [email protected]
Junior Director Laedenia Jewell GFWC Athens Oconee Junior Woman’s Club 1373 Lance Circle Winder, GA 30680
770-337-9919 [email protected]
CENTRAL WEST DISTRICT First Vice President
Peggy Gau GFWC Locust Grove Woman's Club 40 Dove Circle McDonough, GA 30252
(C) 678-583-1846 (H) 678-446-8915
Page 220
Junior Director Jana Rivera GFWC Carrollton Junior Woman's Club 219 Lovvorn Road Carrollton, GA 30117
770-639-2305 [email protected]
NORTH EAST DISTRICT First Vice President
Barbara Brooks GFWC Lilburn Woman's Club 4969 Woodfall Dr. Lilburn, GA 30047
678-592-0435 [email protected]
Junior Director Shantelle Grant GFWC Toccoa Junior Woman’s Club 106 S. Alexander Street Toccoa, GA 30577
706-491-3536 [email protected]
NORTH WEST DISTRICT First Vice President
Julie Bates GFWC Marietta Woman’s Club 765 Cheatham Hill Trail SW Marietta, Ga 30064
(C) 770-653-3166 (H) 770-423-9284
SOUTH EAST DISTRICT First Vice President
Barbara Scott GFWC Georgia Woodbine Woman’s Club 1006 Lang Avenue Woodbine, GA 31569
(C) 502-380-6492 [email protected]
Junior Director Erica Alfonso GFWC Sylvania Junior Woman’s Club 1026 Halcyondale Road Sylvania, GA 30467
(C) 912-412-2567 [email protected]
SOUTH WEST DISTRICT First Vice President
Lisa Ramsey GFWC Vienna Woman's Club 312 Church Street Vienna, GA 31092
229-322-6755
Junior Director Becky Smith GFWC Tifton Junior Woman's Club 49 Lakeside Drive Lenox, GA 31637
229-402-8688
Keys to Evaluating Your Club Determine your purpose: Ask where our group is going, how are we going to get there, and how will we know when we have arrived. Ask yourself some key questions about your club.
● What do we do best as a club? ● What needs can we satisfy for potential members that other groups can’t? ● What do we want our club to be known for? ● What value do we want to have in our community? ● What personal needs do we want our club to satisfy?
Key Goals:
● A goal cannot be too general in nature. It must be to the point. It must define a specific outcome.
Page 221
● Any goal must be measurable. If individuals experience success in reaching a goal, it will lead to motivation and determination to do more or better.
● Goals must be attainable. It is important to know your capabilities. Any goal must be within reach. Your club must be able to attain what you set out to achieve. It is not achievable; it may lead to negative experiences and a lack of motivation to try again.
● Goals must be realistic. The measurable parts of a goal must never be too easy or too difficult. Many times you may need to break the goal down into smaller objectives. This can give the club additional chances to be successful and make adjustments, which, in time will help to reach the final goal.
● Each goal or objective must have a time limit. Without it, there are no deadlines. Working with deadlines makes it easier to measure and determine success. Time limits must be measurable, attainable, and realistic.
Key Questions to Consider
● Who are we as a club? Do most of us work outside the home? Do we have small or school aged children? Are we baby boomers or millennials? Are we a small group that has been together for a long time? Are we a large club with a constantly changing membership? Who is the member of our club that most closely represents who and what we are – age appropriate, active in club and active in the community, and personalizes the kind of woman we want to attract to our club?
● What does our club do? Is there a project/program for which we are known in the community? Are our activities predominantly “hands on?” Does the club mainly hold fund-raisers and donate the proceeds to further the work of others. Do we spend more time in meetings than on projects? Do we have fun? What is the mix of social and service activities?
● What kind of skills/interests do we need to achieve club program goals? What efforts are we making to attract members who have the skills we need?
● Where does our club meet? Do we have room to grow? If not why not? Is there enough parking? Is our meeting place safe for evening meetings? Can we do a variety of activities in our regular meeting space?
● When does our club meet? Can working women attend our meetings easily? Can busy members participate in program activities at times that may be more convenient than meeting times (weekends, evenings)? Is our club flexible and willing to accommodate the changing needs of its members?
● How does our club work? Are meetings too long? How are programs chosen? How are members treated when they come to meetings? How are our “worker bees” thanked? Are a few members doing all the work? Does everyone have an opportunity to participate? Are new members put on committees immediately so they can become involved right away?
Key Plan for Membership Growth
● Appoint a Club Membership Chairman. Ideally this should be someone who has a passion for membership and has an understanding of the workings of the club and Federation.
● The Club President or Membership Chairman should appoint at least two additional members to serve on the Membership Committee. There is a lot of membership work to be done- share the load.
Page 222
● Establish specific, measurable, attainable, realistic and time specific membership goals. Remember, if you lose four members, you must recruit at least five new members to achieve a net increase.
● Write a club profile. It is important to give a prospective member a professional looking brochure explaining the programs and projects that define you as a club.
● Update your directory or roster and be sure to provide updated contact information for your club members to your state federation.
● Conduct a recruitment event. Recruiting is an ongoing activity; however, it’s a good idea to have an event with strictly membership focus at least once a year.
● Start or continue to issue a club newsletter and establish and maintain a club website. Communication is absolutely vital and these are two useful tools.
● Always let members know they are important to the club. ● A vital aspect of membership growth is to find out how your members perceive your club. Use
the following questionnaire to help you know what your members think about your club. Share what you learned from the questionnaire.
Keys to Marketing
● The more you TELL, the more you SELL, so tell the benefits of being a club member whenever you can.
● Develop an “elevator speech.” An elevator speech is a brief personal statement about something that is meaningful to you, which can be presented in about 30 seconds-the average length of an elevator ride. Chance encounters at grocery stores, coffee shops, community events, and social gatherings are often great opportunities to share your enthusiasm about your club, GFWC Georgia, and GFWC with a potential member. (Examples: I am a member of the Woodstock Woman’s Club which is a member of the GFWC, which is one of the largest women’s volunteer organizations in the world. We are committed to the betterment of our communities through volunteerism and empowerment of women. We are volunteers who find joy in living and giving. Here let me give you one of our club cards. We meet the first Thursday of each month at Lake Park complex. Please come visit us and find out more about us)
● Set up a Facebook page, Twitter account, Linkedin, or Instagram for your club to promote your club’s activities. Share stories often about what’s happening all around your club.
● Market your club through emails to friends that are not members of your club. Share what your club is planning. Invite them to join you at special events.
● If someone is interested in your club activities and cannot attend invite those to join your club on zoom. This will give them a chance to learn more about your club.
● Be visible in your community by honoring a community member at a special meeting. ● Design a club brochure and distribute it to prospective members. ● Ask your Chamber of Commerce to list your meeting information in their newsletter. ● Post brochures and flyers in your community. ● Send out press releases on all your activities. Don't be discouraged if it takes awhile to be
noticed. (NOTE: Small community newspapers are likely to give you the best coverage.) ● Buy a classified ad in your local paper. ● Have club business cards made with your meeting date, location, time, and a contact number.
Pass them out everywhere.
Page 223
● Put a GFWC bumper sticker on your car. ● Wear your GFWC shirt when you go shopping. ● Place posters about your club meeting in local businesses. ● Sponsor a GFWC booth at community events. Follow up with people who express an interest. ● Be active in your community. This puts you in touch with other people who may be interested in
GFWC. Consider scheduling a social event that can showcase what GFWC can offer. Make sure you follow up o n all new member leads.
Key Recruitment Event
● Develop a fun and relevant theme to interest a wide range of possible members.
● Brainstorm with others who to invite – challenge every member to invite two, three, or four possible members and reward those who have prospective members attend. (Places to look for new members: work place, social gatherings, neighbor, doctor office, library, other community clubs, schools, and church. Think outside the box and look toward other cultures and ethnicities.)
● Carefully choose the date and location to maximize attendance. ● Publicize the event using local media, social media, and e-vites –make sure your club website is
updated and portrays a positive experience. ● Give paper invitations to your members to distribute. ● Celebrate the club’s history and investment in the community with a display or photographs with
emphasis on the impact to the community. ● Have refreshments. ● Focus on making guests feel welcome – have an experienced member partner with a new
comer. Play an ice breaker game. ● Provide a small thank you gift to your prospective member. ● Provide a welcome packet and instructions on how to join with an application included. ● Follow up with your new members with an email, hand written note, or phone call and contact
the prospective member for the next meeting or project. ● Be positive!!!! ● Follow up with a new member orientation. Plan a small group get-together to answer any
questions the prospect might have. Key Ideas for Recruiting New Members
Members and Mentors GFWC Jacksonville Beaches Woman’s Club (FL) “Members and Mentors” program paired each new member with a club mentor. The mentor was responsible for assisting the new member in her first year in every way needed, from answering questions about the club and club activities to helping her determine which committees to serve, introducing her to current club members, and providing a ride to meetings if needed.
Who wants to be a Millionaire? GFWC Morrow Civic Woman’s Club (GA) invited potential members to enjoy a salad supper. After the meal, participants played a game based on the TV show “Who Wants to be a Millionaire?” The questions were based on trivia facts about GFWC and the local club. The game was very engaging and
Page 224
provided the visitors with an overview of the club, its Community Service Programs, projects, and history. Door prizes were drawn for all guests.
Sorority Rush GFWC Rochester Juniors (MI) mirrored the sorority rush idea for their membership drive. New members were recruited by the local paper, club website, and Facebook page, as well as through word of mouth. At the open-house style gathering, each guest was greeted by a clubwoman who showed her the Past President memory books, explained the club’s goals, and answered questions. The atmosphere was upbeat and informal and resulted in gaining 14 new members.
New Evening Group GFWC Woman’s Club of Newport News (VA) established the Evening Group of the Woman’s Club of Newport News to enable women who work during the day an opportunity to be a part of the club. The Club President and other members who attended the day meetings were welcomed to attend the evening meetings. Evening meetings included fellowship time, a program, and a business meeting. This one change resulted in an increase in club membership. New-Member Ambassador GFWC Greater Keller Women’s Club (TX) created a “New-Member Ambassador” board position to ensure new members were integrated into the club. The Ambassador connected with new members for six months by hosting small social gatherings, and through emails, phone calls, and texts. She answered questions and helped new members understand the club and its activities. A new-member “Meet the Board and Hospitality Committee” party was also held so new members would understand club operations and meet key members. Bunco Bash GFWC Wilbraham Junior Women’s Club (MA) kicked off the year with a “Bunco Bash.” Members planned the event, shopped for raffle prizes, spread the word on social media, and organized supplies and game instructions. The Bash was a successful membership event, as well as a fun social! Although it was not designed as a fundraiser, the event garnered the club a small net profit.
University Outreach GFWC Junior Woman’s Club of Raleigh (NC) is located in a city with 10 colleges and universities. Before their September meeting, two members participated in a Career and Community Involvement event at William Peace University. Students and faculty met with clubwomen and learned more about the club’s involvement in the community. Given the vast age range for membership in the club, targeting recruitment at a university with a concentrated student population and faculty seemed ideal.
Dinner and Games Night GFWC Woman’s Club of Rock Hill (SC) Past Presidents honored their current club members by hosting a “Dinner and Games Night.” Members were treated to an evening with wine, appetizers, a variety of salads, and dessert. Dinner was followed by games, including Mexican Train, Uno, Rummy, and Canasta, plus plenty of door prizes. The Past Presidents used this event to honor the club members and show they are appreciated.
Private Luncheons GFWC Mesquite Club of Las Vegas (NV) recruited and retained members with a fundraiser that secured club operating expenses by hosting a $50 luncheon in members’ private homes. Everyone
Page 225
became better acquainted and because new guests were hosted in a home surrounded by warm, friendly women, club members knew their guests would feel more comfortable. Showcasing their homes and displaying their cooking and hospitality skills, proved to be a great strategy for retaining members and attracting new ones.
Martini Night Exeter Area GFWC (NH) hosted a “Martini Night” social that combined information about GFWC with the opportunity to learn more about each other. Divided into three groups, the participants spent 20 minutes on each on: “Two Truths and A Lie,” including experiences before and after club membership; “What’s on Your Plate?” sharing responsibilities and expectations; and a map with “How did you find us?” and “Where would you like our club to go?” Keys for Mentoring New Members
● Start a mentor program and call it “Keys to Federation Friends.”
● Mentors can explain the club structure and activities to the new member. ● Mentors stay in touch and monitor the new member’s level of comfort and involvement. ● Mentors help the new member find the projects or committees that best fit her interest. ● Mentors share information about district, state, and national meetings. ● A mentor needs to be passionate about GFWC club work, high level of knowledge
about the club and GFWC. They must devote time to helping the new member fully engage in club projects and meetings
Participate in GFWC’s:
“HAT’S OFF TO MEMBERSHIP”
RECRUITMENT CAMPAIGN
Page 226
Page 227
CELEBRATE CLUB MEMBERS’ RECRUITMENT SUCCESSES Star Recruitment Pins and Circles are incentive rewards for successful recruiters. The first five awards, recognizing those who have recruited five to 29 new members, are small star-shaped pins with a butterfly clasp and small chain that attaches to the stem of the GFWC Member Pin. Members who have recruited 30 or more members will be awarded a color circle to wear behind their star pins. Awards are cumulative and can cross Administrations. There are 10 levels:
• White star = 5 - 9 • White circle = 30 - 34 • Red star = 10 - 14 • Red circle = 35 - 39 • Blue star = 15 - 19 • Blue circle = 40 - 44 • Silver star = 20 - 24 • Silver circle = 45 - 49 • Gold star = 25 - 29 • Gold circle = 50+
Send the names of your club’s successful recruiters and the names and contact information of the new, active, dues-paying members to your State Membership Chairman. Only this Chairman can order Star Recruitment Pins and Circles.
Key Ideas for Sponsoring a New Club: (Think about starting a new club using one of the ideas below. Be the first to organize a new club and get your gold circle pin) SPECIAL INTEREST CLUBS Special Interest Clubs are active clubs paying per capita dues that function in different ways than traditional clubs.
COLLEGIATE CLUBS Colleges and universities often face the same challenges as traditional communities. A collegiate club functions in the campus setting and provides service opportunities that accommodate the student lifestyle. Juniorettes who have graduated from high school can maintain their GFWC affiliation with a Collegiate Club.
CYBER CLUBS This new type of club is designed for members who want to engage in volunteer service and membership opportunities but cannot attend meetings. Club business is transacted through electronic means. Some traditional clubs may even have “cyber members” who attend meetings via Skype, Zoom, or other electronic means.
SINGLE ISSUE CLUBS GFWC offers a diverse array of Special and Community Service Programs, but clubs alone determine their work. It is okay for a club to work on a single issue.
WORKPLACE CLUBS Members who work together already have something in common and often spend many hours together. They have the flexibility to meet during work breaks, such as at lunchtime or outside of work. Meetings scheduled just before or after work can be very convenient.
RETIREMENT COMMUNITY CLUBS Retirement Communities often gather retirees together from various states. Connecting with other clubwomen offers a ready group of friends with common interests.
Page 228
Keys to Retaining/Engaging Members
● Establish and maintain an effective system of communicating
with your members. ● Encourage member input through a suggestion box, surveys, one-on-one calls, or by having an
informal chat session at a club meeting. ● Club/district/state newsletters sharing information about what’s happening in our clubs. ● Institute a telephone tree, e-mail train, or texts to remind members of regular meetings or alert
them to special events. ● Encourage attendance at district and state meetings where important program and Federation
information is dispensed. Be sure to bring back and share with members what was learned. ● Encourage leadership training. Leadership is vital to recruiting and retaining membership. ● Encourage, prepare, and train potential leaders. This keeps members engaged and invested in
the future of the club/district/state. ● Recognize and reward members who contribute to the well-being of the club, district, and/or State.
Everyone loves to know that their efforts are appreciated – certificates, flowers, prizes, thank you notes, perfect attendance awards.
● Give lottery tickets to club members that have gone the extra mile during a club activity. ● Have an ongoing card game for the year. When a member attends a club event they get a playing
card. At the end of the year meeting, the person with the best hand wins a gift card. ● In your newsletter, give shout outs for members that have done something extraordinary during the
month to make your club shine. ● Initiate brainstorming sessions to give all members a voice in club activities and promote a sense
of club ownership. ● Institute annual awards to recognize consistent out-standing efforts by officers and members.
Choose an outstanding rookie, outstanding member, Miss Congeniality, etc. Everyone likes to be recognized for their efforts.
● List recipients of awards in the club yearbook – name of award, name of recipient and year she won.
● Get to know your club members. Have a pajama party during the day at a local hotel. Have a sleep over at a club member’s house.
● Giving each and every member a responsibility – large or small – promotes their feelings of investment in the club. Everyone wants to be needed and thanked.
● Making new members feel welcome and appreciated is the first step in keeping those members. ● Hold a special initiation/induction for new members. ● Present new members with the GFWC member pin. ● Assign a “big sister” to each new member who will make sure the new member is properly
introduced to everyone, can answer her questions and explain unique club traditions. ● Nametags: everyone should wear one. A special ribbon or different color for new members
should remind long standing members to make an extra effort to be gracious. ● Encourage new members to get involved in service projects or let them choose a service project of
their own with an experienced member to provide guidance and help when asked. ● Find out what skills/talents/abilities the new member has and is willing to use and/or share (e.g.
calligraphy, computer skills, etc.). ● Assign new members to committees that are relevant to their interests. ● Serve as an example of gracious welcome for all club members to emulate. ● “Let us forget not to be kind” . Members often leave because of the way members treat each other!
Page 229
Key New Member Retention Ideas ● Welcome letter letting them know the club members are happy to
have them as a member. ● New member kit (include a key to the club, small tokens of appreciation, etc.). ● Welcome phone call to just say, “I am happy you have decided to join our club.” ● “Help” letter (Share information about the club that is relevant. Remind them when, where, and
what time the next meeting will be held.). ● New member orientation (Inform don’t overwhelm). ● New member survey (They can share their hobbies, children and their names, husband’s name,
where they work or have worked, anything that they would like to share with club members.) ● Provide new members with a discount card from Office Depot. ● Write thank you notes to renewing members. ● Postcard invitations to attend special events of the club. ● Set up a mentor or buddy program. ● Publish names in a newsletter with a picture of a new member. ● Call new members to find out how everything is going. ● Offer rides or a babysitter to new members. ● Have greeters at the door to welcome guests, new members, as well as others. ● Have a designated seating arrangement to include new members. ● Creating a social community page exclusively for a new member is a great way to get newcomers
involved in our organization. Not only that, but social communities allow new members to get to know each other. And the more friends a member has in your organization, the more likely they are to stay.
● Don’t just welcome new members and send them on their way. Check in with them periodically to make sure everything is ok. For example, two or three months after welcoming a new member, send them an email asking for feedback on your organization. That way, if they have any problems, you can fix them upfront rather than losing that member.
Keys to Longevity ● How members value their time year after year. ● Send postcards, emails, texts to returning members to let them know they are valued. ● Provide ongoing attention, communication, and involvement in activities. Give that returning
member a special project for the club. ● Use small groups to involve members in activities. ● Communicate, communicate, and communicate! Even if it is just an email asking how that person
is doing. It makes them feel that you really care. ● Present anniversary letters to members on the month they joined the club. ● Honor and celebrate your members. Look for an opportunity such as after a big project or
fundraiser to have an awards ceremony with some funny certificates such as the “Duct Tape Award,” for the member who can fix anything and the “Little Miss Sunshine Award,” to the member who is always smiling. Share a laugh and make them feel special at the same time.
● Reward members who actively participate. (Give each member a small bag of candy if they participate in bringing items to help with a project on which the club is working.)
● Former members are better prospects than those who have never joined.
Page 230
● Former members may not know the changes or improvements made by the club so call and invite them to the next meeting.
● Contact lapsed members to find out why they decided not to renew their membership. ● When it comes time to pay club dues, make the process as easy as possible for members. Provide
a breakdown of annual dues, so members understand what their money supports. ● If a member is delinquent in dues, contact them discreetly. Family illness, job layoff, or other
unfortunate circumstances might be a limiting factor. Perhaps a payment plan can be suggested, or the club can establish a fund for such purposes.
Transfers If a member announces that they will be moving, or have accepted a new position that doesn’t allow them to continue with club meetings, have a going away gift for them. Provide a list of GFWC clubs that meet where they will live or work. Let them know they can transfer their membership.
Key Ingredients for Keeping Members PERSONALITY – good leaders will give your club a definite personality. PROMPTNESS – plan your meetings well and start on time. PROGRAMS – appeal to the majority, not too long, brainstorm occasionally. PROJECTS – be selective, have a few good ones; choice of majority. PARTICIPATION – the sure way to interest and keep members. PLACEMENT – use talents or preference for committees; keep files. PROGRESS – inform your members; it is their club – they want to know. Don’t forget PRIDE – instill PRIDE by using the seven above P’s.
GFWC GEORGIA MEMBERSHIP AWARDS
KATHERINE C. DERRICK MEMBERSHIP AWARD : (Woman's Clubs) A silver tray is presented annually to the Woman’s Club showing the greatest increase in membership on a percentage basis for the club year, February 1 to February 1. This ten (10) year award will be presented for the first time at the 1997 State Convention. It will be presented for the last time at the 2026* State Convention. It will be retired to the family of Mrs. Katherine Derrick in 2027. The winner will be determined from State Headquarters records as of February 1. The winning club may have its club name and year won engraved on the back of the tray. *Renewed in 2016 for ten (10) additional years. ANGELA EXLEY DEARING JUNIOR MEMBERSHIP AWARD: (Junior Clubs) A silver tray presented annually to the Junior Club showing the greatest increase in membership on a percentage basis for the club year February 1 to February 1. This award was presented for the first time at the 1990 State Convention and will be presented for the last time at the *2024 State Convention. It will be returned to its donor, Mrs. Dearing in 2025. The winner will be judged from the GFWC Georgia State Headquarters records as of February 1. The winning club may have its club name and year won engraved on the back of this award. *Renewed in 1996 for six (6) additional years; renewed 2004 for ten (10) additional years; renewed 2014 for ten (10) additional years. MARTHA McELHANNON DISTRICT MEMBERSHIP AWARD : (Districts) A silver tray to be presented to the District showing the greatest increase in total number of members. Judged from the records of
Page 231
the GFWC Georgia State Headquarters (January 1 – December 31). This award was presented for the first time at the 1989 State Convention and became a perpetual award in 2018. EXTENSION AWARDS: (Woman's or Junior Clubs) A certificate will be presented to each General and each Junior Club which organizes and federates a new club by April 15. Application, bylaws, dues, list of members, and new officers for the new club must be in the GFWC Georgia Office by April 15 .
2020 - 2022 GFWC Georgia Membership Special Awards
GFWC GEORGIA “KEYS TO MEMBERSHIP AWARDS : (Woman’s and Junior Clubs) A cash award of $50.00 will be given to a Woman’s Club and a cash award of $50.00 will be given to a Junior Club who has done the best overall work in promoting new membership in clubs. Reports will be judged from the membership reports submitted by clubs. To be eligible for judging, clubs should submit the Membership Report Form and a narrative describing their efforts to promote membership to the GFWC Georgia Membership Chairman. Reports should include descriptions of activities for recruitment, engagement, and retention of members. Special consideration will be given to clubs who engage in the self-improvement initiatives such as evaluation and action planning. The report should cover work from January 1 to December 31. Reports must be postmarked no later than January 25th of each year and mailed to the State Membership Chairman. Judges will include the State Membership Chairmen, the State Junior Conference Membership Chairman, and the State Treasure. The GFWC Georgia Keys to Membership Awards will be given for the first time in 2021 and the last time in 2022. (Two awards will be presented each year which is total of $100.00.) GFWC GEORGIA “KEYS TO MEMBERSHIP” AWARD: (Districts) Certificates will be given to each District showing an increase in membership and/or an increase in clubs, based upon records of paid per capita membership records from January 1 to December 31. Certificates will be presented at the GFWC Georgia Convention in 2021 and 2022. GFWC GEORGIA “KEYS TO MEMBERSHIP EXCELLENCE” AWARDS: (Woman’s and Junior Clubs) A cash award of $ 25.00 will be given to the Woman’s and Junior club for the most creative membership programs. Reports will be judged from the membership reports submitted by each club. To be eligible for judging, clubs must submit the Membership Report Form and a narrative describing their efforts to promote the GFWC Georgia Membership Chairman. Special consideration will be given to creativity utilized and the positive impact in the club and community in the areas of recruiting or retaining members. The report should cover work from January 1 to December 31. Reports must be postmarked no later than January 25th of each year and be mailed to the State Membership Chairman. Judges for the award will include the State Membership Chairman, the State Junior Conference Membership Chairman, and the State Treasurer. The GFWC Georgia “Keys to Membership Excellence” will be given for the first time in 2021 and the last time in 2022. (Two awards will be presented each year which is total of $50.00.)
Page 232
Key Questionnaire for Club Members
1. How long have you been a member of our club?
2. Are you involved in any committees/subcommittees?
a. If so, which one(s)?
3. What is your favorite activity in which you have volunteered in our club?
a. As a club, what can we do to encourage you to volunteer in activities?
4. Do you like the club’s [weekly/monthly] newsletter?
5. What type of content would you like to see in our [weekly/monthly] newsletter?
6. Of our current events, which ones are your favorites?
7. What types of events would you like to see us host in the future?
8. What industry-related topics are of most interest to you right now?
9. Do you currently follow our organization on social media?
a. If yes, please specify the platform(s): 1. Facebook 2. Twitter 3. LinkedIn 4. Instagram
10. What would you like to see us post about on social media?
(Events, volunteer opportunities, member spotlights, etc.)
11. How do you prefer to receive news/announcements from our organization?
(Via email, social media, newsletters, etc.)?
12. What do you currently like most about our organization?
13. What changes do you feel would improve meetings?
14. How welcome do members make your guests feel?
15. What do you currently like least about our organization?
16. How likely are you to renew your membership in the upcoming year?
Page 233
ICE BREAKER FOR… A New Member and /or orientation Meeting (10 minutes)
FIND SOMEONE WHO...... _____ vacations in the same place as you do _____ has only children that are boys _____ attended college in another state _____ is involved in another non-profit organization _____ is under 40 years old _____ is originally from this town _____ balances her checkbook every month _____ orders pizza once a month _____ owns a home built before 2000 _____ has a graduate degree _____ speaks another language _____ took a trip out of the country last year _____ played a sport in high school _____ met her husband in high school _____ plays the piano _____ has more than two pets _____ sings in a choir _____ has a pool _____ lives by self **** Have some prizes for this activity.
Page 234
Did you promise FABulous prizes? Give sample boxes of FAB to the winners. Did you promise SENSATIONAL prizes? Potpourri or small scented votives are SCENTsational, or a roll of pennies is CENTSational. Did you promise a NEW CAR? Matchbox has a convertible for you. A POT OF GOLD? Mini flower pots filled with chicken bouillon cubes wrapped in gold foil! Is that a pot of gold bullion or what? If you promised $500 for 1st prize and $200 for 2nd prize – try Monopoly money or use candy bars wrapped in fake money. You didn’t say it was going to be REAL money, did you? Of course there are the traditional BLUE, RED, AND YELLOW RIBBONS, that can be homemade and decorated with fabric paints to fit the event. Fake strings of PEARLS from the dollar store can be put into a fancy, velvet jeweler’s box. Need a BOOBY PRIZE for last place? What about “suckers?” Be creative, have fun, and be cheap.
Page 235
GFWC GEORGIA Day of Service
Help a Ronald McDonald House in your area!
April 24, 2021 & April 23, 2022
The purpose of the Day of Service is to be a visible, unified force in our state through work done in local communities!
● Clubs choose a Ronald McDonald House to sponsor during the next two years. ● Save those tabs and shower your Ronald McDonald house with gallon jars of pop tabs. ● If you are unable to shop, buy a Kroger gift card for your local Ronald McDonald House. ● Check to see if your district would like to sponsor a project to address a specific need. ● There will be a special report form for this activity. It will be sent to the Membership Committee
for judging. ● Descriptions of the project should include publicity, number of members participating, numbers
of hours worked, cost if you used club money, dollars donated and the effect it had on Ronald McDonald House .
Ronald McDonald homes are filled with more than help; they’re filled with hope! Many families travel far from home and spend several weeks or months to get treatment for their seriously ill or injured children – a long time to be away or to divide a family. And, for children facing a serious medical crisis, nothing seems scarier than not having mom and dad close by for love and support. A Ronald McDonald House provides a place for families to call home so they can stay close to their hospitalized child at little to no cost. Houses are built on the simple idea that nothing else should matter when a family is focused on the health of their child – not where they can afford to stay, where they will get their next meal or where they will lay their head at night to rest. We believe that when a child is hospitalized the love and support of family is as powerful as the strongest medicine prescribed.
Page 236
GFWC GEORGIA DAY OF SERVICE REPORTING FORM FOR RONALD MCDONALD HOUSE
After the completing of your GFWC Georgia Day of Service event, and BEFORE May 15, 2021 & May 15, 2022.
Complete the form and mail to: Peggy Wilson, State Membership Chairman , 657 Harbour Shores Drive, Jackson GA 30233
Please remember this is a two year project. Complete a report for each year. This may be reported under Civic Engagement and Outreach Community Service Program AND under Membership .
Name of Club _______________________________ City _________________
District ___________________________ Number of Members ____________
Membership (Check One) Woman’s _____ Junior _____ Juniorette _______
Ronald McDonald House Event:
What location was used for your event: ________________________________
Who served as the chairman of your event: _____________________________
How many members participated: _____________________________________
What is the estimated value of items collected: __________________________
How many hours did your club spend on this event: _____________________
Did you post a photo to the Facebook page: _____________________________
Did you use other Social Media (If so, what was used) ____________________
Did you use a Press Release: _______________________________________
Did you hand out: Club brochures ___________ Club business Cards ______
Page 237
PLEASE LIST NAME ITEMS COLLECTED, TALLY THE NUMBER COLLECTED, AND ESTIMATE THE VALUE OF ITEMS!!!
ITEMS TALLY ESTIMATED VALUE
Page 238
DIRECTORY OF CLUB OFFICERS GEORGIA FEDERATION OF WOMEN’S CLUBS
COVERS YEAR ____________ Mail original to State Office and Copy to District President and State Membership Chairman by June 1.
Submit annually even if there are not changes CLUB NAME _________________________________ DISTRICT_____TOTAL MEMBERS ________ PERMANENT CLUB ADDRESS : _______________________________________________________ President __________________________________________________________________________ Street or P. O. Box __________________________________________________________________ City and Zip Code __________________________________________________________________ Phone _____________________ Fax _____________ E- __________________________________ First Vice President __________________________________________________________________ Street or P. O. Box __________________________________________________________________ City and Zip Code __________________________________________________________________ Phone _____________________ Fax _____________ E- _________________________________ Second Vice President _______________________________________________________________ Street or P. O. Box __________________________________________________________________ City and Zip Code __________________________________________________________________ Phone _____________________ Fax _____________ E- _________________________________ Recording Secretary _________________________________________________________________ Street or P. O. Box __________________________________________________________________ City and Zip Code __________________________________________________________________ Phone _____________________ Fax _____________ E- _________________________________ Corresponding Secretary _____________________________________________________________ Street or P. O. Box __________________________________________________________________ City and Zip Code __________________________________________________________________ Phone _____________________ Fax _____________ E- _________________________________ Treasurer __________________________________________________________________________ Street or P. O. Box __________________________________________________________________ City and Zip Code __________________________________________________________________ Phone ______________________ Fax _____________ Email __________________________ QUESTIONS: Do your club officers serve a one or two year term?___________
When are they installed? _____________________ The GFWC Georgia and GFWC mailing list will be prepared with this information June 1 annually. To receive credit on the achievement Goal Sheet, this form must be returned by June 1 . Please advise State of any changes during the year. Club Presidents should copy and distribute materials to proper persons. Mail this form to GFWC Georgia, P. O. Box 39, Tallulah Falls, GA 30573, Your District President (see address in this Yearbook), Peggy Wilson, State Membership Chairman, 657 Harbour Shores Drive , Jackson, GA 30233 and Nicole Braun, Junior Conference Membership Chairman, 109 Ridge Crossing, Temple GA 30179 .
Page 239
2020 - 2022 GFWC Georgia Membership Roster
This form can be found on website; Click on the tab "Roster" Fill out the form with your member's information
Save the file with your Club's Name and Year Email Roster to:
Your District President [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
Make copy and send with Treas. Voucher & Dues by June 1 for Goal Sheet Credit
for Reporting Qualification by Dec 1 Submit annually even if there are no changes.
Sample
Page 240
GFWC GEORGIA MEMBERSHIP ROSTER Please submit annually even if there are no changes
HEADER INFORMATION Year:
Club Name:
Permanent Club Address:
District: (CE, CW, NE, NW, SE, or SW)
Total Members: (To qualify for awards this must match your reports and Directory of Officers)
MEMBERSHIP INFORMATION First Name:
Last Name:
Street Address:
Addr2: (Apartment, Suite, additional P. O. Box)
City:
State:
Zip:
Home: (phone, if only cell number leave blank)
Cell:
Best E-mail:
Bdate MM/DD: (We want to send a birthday card to our members)
Thank you so much for taking the time to complete this important form! Your membership is the KEY
Page 241
Gold Pin Order Form For 50-Year Members Honor your GFWC club members who have devoted 50 years to the Federation with a GFWC Gold Pin commemorating their volunteer service. GFWC Gold Pins should be requested by the GFWC club president. They are available at no charge for new recipients.
Complete the section below with contact information for GFWC Club President Club President’s Name GFWC Club Name Mailing Address City State Zip Phone Email Print/Type names of each new 50-year GFWC Gold Pin recipient 1. 2. 3. 4. 5. 6. Email, MAIL or fax your form to: [email protected] Attn: Gold Pins General Federation of Women’s Clubs 1734 N Street NW Washington, DC 20036-2990 Fax: 202-835-0246
If you have any questions, please contact [email protected] or 202-347-3168. Please allow two to three weeks for delivery from time order is received.
Find this form online at www.GFWC.org/GFWCMembers If you would like to order a 5 Year, 10 Year or 25 Year Pin go to www.gfwc.org
Page 242
2020 - 2022 GEORGIA CLUB AND INDIVIDUAL SPECIAL AWARDS
GEORGIA FEDERATION CUP AWARD: (Woman’s Clubs) A silver cup will be presented annually to a federated Woman’s Club for the Best Overall Excellence in Community Service Program work according to the following criteria: (1) The Club must report work done in each of the Community Service Programs. (2) The award will be given on the basis of work completed during the club year, January 1 to December 31. It will be judged from the First, Second and Third Place program winners in the three membership categories (25 and under; 26 to 50 membership; and 51 and over). Each State Program Chairman will send a list of clubs reporting, indicating winners, to the STATE SECOND VICE PRESIDENT, who will be responsible for determining the winner of this award. Points will be awarded as follows: First Place Citation, three (3) points; Second Place Citation, two (2) points; Third Place Citation, one (1) point and four (4) points for Best Overall. In the event of a tie, the award will be presented to the club with the largest number of First Place citations. If a tie still exists, the number of Second Place Citations will be considered. If a tie continues to exist, the number of Third Place citations will be considered. If a time continues to exist, the number of Best Overall will be considered. No further engraving may be done. GERTRUDE HARRIS CLUB AWARD: (Junior Clubs) A silver tray will be presented annually to a Junior Club for the Best Overall Excellence in Community Service Program work according to the following criteria: (1) The Club must report work done in each Community Service Program. (2) The award will be given on the basis of work completed during the club year, January 1 to December 31. It will be judged from the First, Second, Third and Fourth Place departmental winners. Each State Program Chairman will send a list of clubs reporting, indicating winners, to the JUNIOR CONFERENCE SECOND VICE PRESIDENT, who will be responsible for determining the winner of this award. Points will be awarded as follows: First Place Citation, four (4) points; Second Place Citation, three (3) points; Third Place Citation, two (2) points; and one (1) point for Fourth Place Citation. In the event of a tie, the award will be presented to the club with the largest number of First Place citations. If a tie still exists, the number of Second Place Citations will be considered. If a tie continues to exist, the number of Third Place citations will be considered and if a tie continues to exist, the number of Fourth Place citations will be considered. The winning club may engrave its name and date won on the back of the award. JUNIORETTE ACHIEVEMENT AWARD: (Juniorette Club) A citation and silver tray will be awarded to the Juniorette club with overall excellence. The criteria for this award: Each Juniorette Club must participate in at least one (1) project in each Community Service Program. This award will be judged by the STATE SECOND VICE PRESIDENT with the following points: 3 points for 1 st place and 2 points for 2 nd place. The Juniorette Club with the highest number of points will receive the award. No further engraving may be done . IRENE J. WATTS OUTSTANDING CLUBWOMAN AWARD: (Junior Clubwoman) An appropriate award will be presented annually to the GFWC Georgia Junior Conference Outstanding Clubwoman. It is retained by the recipient. This award is given to the Junior Clubwoman who has served her club and community through her club. She must be a good leader, democratic, tolerant, open-minded and dependable. She must accept differences as a challenge, delegate responsibility, display initiative, merit confidence and serve her club well. Her club, her community, and her home must be a better place because she is an active and progressive member of each. Let it be known that it’s an honor to be chosen the Outstanding Member of the club and to be nominee for the district and state award. CRITERIA : (1) Emphasis for this award will be placed on what the nominee has done for and through her club. The report must include any work done in the community through her club, work done in her club (local, district, state), employment, home activities, spouse and children (if applicable). (2) The written body of the report shall begin with the nominee’s qualifications. The report should not be elaborate but should be conclusive. (3) The entry must cover work done by the nominee from January 1 to December 31, and may include work done by the nominee for the past five (5) years. (4) Previous state winners are not eligible for this award. (5) Send special report by email to [email protected] by Februar y 1 at 11:59 p.m. or mail special report to JUNIOR CONFERENCE AWARDS CHAIRMAN with postal mark by February 1 . FORMAT : (1) A Special Report is required. (2) A cover sheet which must include the name of the award, full
Page 243
name and complete mailing address of the nominee, name of her club, the town and the club’s district. (3) Information on the front of the folder must include the name of the award, full name and complete mailing address of the nominee, name of her club, the town and the club’s district. (3) Report (excluding cover sheet) must not exceed five (5) typewritten, double spaced, 8 ½” x 11” pages, using one side only. (4) Addenda must not exceed five (5) pieces. More than one (1) piece of addenda may be placed on a page, using discretion in neatness. (5) A photograph (not for publication) may be included. JUDGING : (1) The Junior Conference Awards Chairman and a committee of two other Junior club members appointed by the GFWC Georgia Director of Junior Clubs shall select five (5) GFWC Georgia members, two (2) of whom may be Junior Conference clubwomen. No members may serve as judge two (2) consecutive years. (2) The Junior Conference Awards Chairman shall present these five (5) names for judges at the Junior Conference Fall Board Meeting for ratification and approval by the Board. (3) The Junior Conference Board shall vote upon three (3) judges and two (2) alternates as presented at the State Board Meeting. (4) All three (3) judges shall meet together at a time and place selected by the Junior Conference Awards Chairman for the selection of the award winners. OUTSTANDING CITIZEN AWARD: (Junior Clubwomen) An appropriate award will be presented annually to the GFWC Georgia Junior Conference Outstanding Citizen. It is retained by the recipient. This award is given to the Junior Clubwoman who is a member of a qualified Junior Club. CRITERIA: (1) Emphasis for this award will be placed on what the nominee has done within her community. The body of the report must begin with the nominee’s qualifications on community activities. The report must include any church activities, club activities, employment, home activities, spouse, and children (if applicable). The nominee should be a member who has served the community in many outstanding ways. She must be a good citizen in her home, church, club and community through such organized projects as Scouts, Civil Defense, Community Drives, etc., and through her own personal efforts in many phases of the community. She must be a registered voter and a voting citizen. Her community must be better because she is an active Citizen of the club and that it is an honor to be the nominee for the district and state award. (2) The entry must cover work done by the nominee from January 1 to December 31, and one page may include work done by the nominee in the past five (5) years. (3) The report should not be elaborate but should be conclusive. (4) Previous state winners are not eligible for this award. (5) Send special report by email to [email protected] by February 1 at 11:59 p.m. or mail special report to JUNIOR CONFERENCE AWARDS CHAIRMAN with postal mark by February 1 . FORMAT: (1) A Special Report is required. (2) A cover sheet must include the name of the award, full name and complete mailing address of the nominee, name of her club, the town and the club’s district. (3) Report (excluding the cover sheet) must not exceed five (5) typewritten double spaced, 8 ½” x 11” pages, using one side only. (4) Report must not exceed five (5) typewritten double spaced, 8 ½” x 11” pages, using one side only. (5) Addenda must not exceed five (5) pieces. (6) A black and white snapshot (not for publication) may be included. JUDGING: (1) The Junior Conference Awards Chairman and a committee of two other Junior Club members appointed by the GFWC Georgia Director of Junior Clubs shall select five (5) GFWC Georgia members, two (2) of whom may be Junior Conference clubwomen. No members may serve as judge two (2) consecutive years. (2) The Junior Conference Awards Chairman shall present these five (5) names for judges at the Junior Conference Board Meeting for ratification and approval by the Board. (3) The Junior Conference Board shall vote upon three (3) judges and two (2) alternates as presented at the Board Meeting. (4) All three (3) judges shall meet together at a time and place selected by the Junior Conference Awards Chairman for the selection of the award winners.
Page 244
