Embed Size (px)
Citation preview
PAGE 1
SIGNATURE REQUIRED >
2013 Photo Video West Exhibit Space Contract Del Mar Fairgrounds, O’Brien Hall, San Diego, CA April 27-28, 2013
EXHIBITOR INFORMATION The information provided below only applies for billing and marketing information sent from Photo Video West. You MUST complete page 2 for your Directory and Online Listing.
Company Name: Address: City: State: Zip/ Postal: Website: Phone: Fax: Contact Name: Title: Contact Email Address: Twitter Handle/ Facebook Link: We understand this application becomes a binding contract when accepted by Photo Video West/Fast Forward Event Productions. We agree to abide by the attached Exhibitor Space Agreement and Terms and
Conditions detailed on page 3 of this contract and those listed in the Exhibitor Service Manual. Agreed by: ___________________________________________________Date: __________________ (Signature of official company representative)
STEP 1: BOOTH PACKAGES (Please select a booth type below) BOOTH SIZE REQUEST Type Price Booth
Space Booth Package Website
Ad Space in Direct Mail
Booklet
Print Ad Presence
Seminars Demonstrations
☐ Raw Space $695 10’ x 10’ Listing and Link
☐ Basic Package $995 10’ x 10’ 2 chairs, (1) 6-ft.
table, waste basket Logo and Link ¼ - Page Ad
☐ Select Package $1,990 10’ x 20’ 2 chairs, (1) 6-ft.
table, waste basket Enhanced listing
including logo and link ½ - Page Ad
☐ Deluxe Package $3,980 20’ x 20’ 2 chairs, (1) 6-ft.
table, waste basket
Enhanced listing including logo and link;
rotating banner ad Full - Page Ad Logo
Opportunity to feature
spokesperson
Product Demonstration
☐ Premium Package $5,970 20’ x 30’ 2 chairs, (1) 6-ft.
table, waste basket
Enhanced listing including logo and link;
rotating banner ad; dedicated page
2 - Page Spread
Logo Opportunity to
feature spokesperson
Product Demonstration
STEP 2: BOOTH SIZE REQUEST STEP 3: MARKETING UPGRADES We request _______ ft. x _______ ft., totaling _______ sq. ft. of exhibit space. Minimum booth size: 10’ x 10’ feet (100 sq. ft.). All booths are sold in 100’ increments (ex: 10’ x 10’ totals 100 sq. ft.; 10’ x 20’ totals 200 sq. ft.; 20’ x 20’ totals 400 sq. ft.; 20’ x 30’ totals 600 sq. ft.; etc.)
MY BOOTH SELECTION Please reference the online floor plan and select your top booth number preferences for 2013. Please list the booth numbers below. The map will be available beginning September 1, 2012. Booth selection will occur at that time on a first come- first serve basis. OPTION 1: ______ OPTION 2: ______ OPTION 3: ______ OPTION 4: ______ EXHIBITION SPACE LOCATION & CORNERS: Photo Video West reserves the right, in its sole and absolute discretion, to determine who will be permitted to display products as an exhibitor and the size, location and configuration of exhibition space for which application is made. Booth cost does not include material handling, labor, electrical, decoration or other available auxiliary services. Information about these services will be included in your Exhibitor Service Kit. All corners subject to availability. Requests for corner booths are not guaranteed. Assignments determined by first come-first served basis. Fees for booth options not accommodated will be refunded.
Standard Additional Listing (Web, Direct Mail Program) ☐ $25
Enhanced Web Listing with Product Description ☐ $100 Bonus Marketing Kit (Logo enhanced listing & online banner ad on Photo Video West Website) ☐ $600
Ad in Direct Mail Program (Quarter page, Full Color) Ad in Direct Mail Program (Half page, Full Color) Ad in Direct Mail Program (Full page, Full Color)
☐ $350 ☐ $800 ☐ $1,500
Product Display Showcase ☐ $50 Contact me about Sponsorship and Advertising Options ☐ Contact me about Product Sponsorship in Photo Contest ☐
Contact me about Door Prize Sponsorship ☐ BOOTH UPGRADES
One (1) Corner (End Booth) ☐ $200
Two (2) Corners (Endcap) ☐ $400
Electricity Request (Please send me Service Manual forms) ☐
STEP 4: FEE WORKSHEET STEP 5: PAYMENT INSTRUCTIONS
Once a contract is returned, a 50% non-refundable deposit is required or Show Management reserves the right to release the booth space and the exhibitor is still ultimately responsible for the Booth Payment. 100% is due after January 18, 2013. See Cancellation Policies on Page 3 for conditions.
Booth Space Package Fees: $
If you wish to pay by Credit Card, complete and sign below and fax to 619-312-1211. If you wish to pay by check, Photo Video West must receive the check within ten (10) business days of the return of the Exhibit Space Contract. Photo Video West must receive the payment prior to January 18, 2013. Contracts signed after January 18, 2013 will be responsible for 100% of the payment.
Corner Fee: $ Card Number:
Marketing Upgrades: $ Exp. Date: Security Code: Billing Zip Code:
Total Fees Due: $ Authorization Signature:
FAX THE COMPLETED CONTRACT AND EVENT GUIDE LISTINGS & PRODUCT CATEGORIES FORM TO: FAX: 619-312-1211 EMAIL: [email protected] • PHONE: 619-312-1212
Amount: ☐ Deposit $___________ ☐ Full Amount: $__________
PLEASE MAKE CHECKS PAYABLE TO: Fast Forward Ventures MAIL CHECKS TO: Fast Forward Ventures • Attn: Photo Video West 1399 North Cuyamaca Street • El Cajon, CA 92020
PAGE 2
2013 Photo Video West Show Directory Listings
The following exhibitor information will appear in the 2013 Photo Video West website
Company Name: ______________________________________________ Website: ______________________________________________________
Address: __________________________________________ City: ____________________________ State: ______ Zip/Postal Code: _______________
Phone: ______________________________________________ Facebook: www.Facebook.com/ _____________________________________________
Contact Name: ______________________________________________ Email: __________________________________________________________
Brand Description (Please limit your description to 100 words or less):
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
PRODUCT AND SERVICE LISTINGS (Check all that apply)
£ Background and Backdrop
Systems Books, CD’s, Videos
£ Training Materials
£ Cameras (medium format, large
format)
£ Cameras (SLR)
£ Canvas/glass/metal printmaking
£ Computer Accessories (input
devices, calibration, tools, etc.)
£ Computer Hardware (monitors,
printers, scanners, etc.)
£ Darkroom Equipment (chemicals,
storage, etc.)
£ Digital Solutions
£ Digital Storage
£ Education (classes, workshops,
online training)
£ Film
£ Internet Services (ISP’s,
website, design/hosting,
etc.)
£ Labs, Service Bureaus,
Printing Services
£ Lighting Equipment
(strobes, light boxes,
stands, etc.)
£ Office Management
Equipment
£ Other- Please Specify
Product Category
___________________
£ Photo Display & Storage
(albums, portfolios,
mounting, etc.)
£ Photographic Accessories
(tripods, bags, filters etc.)
£ Photographic Paper
£ Photographic Props
£ Printing Equipment (prepress
system, presses, etc.)
£ Publications, Associations,
and Education
£ Retails Sales- Photographic
Equipment
£ Software (archiving,
manipulation, etc.)
£ Stock Photography
(companies, services, etc.)
£ Video (cameras, accessories,
specialty equipment, etc.)
£ Wedding, Event, & Portrait
Photography
Please fax this form with your Exhibit Space Contract to: 619-312-1211
DO NOT COMPLETE BELOW THIS LINE – FOR PHOTO VIDEO WEST EVENT MANAGEMENT USE ONLY
Date Received: ______________ Sales Representative: ______________ Assigned Booth(s): ______________
PAGE 3
2013 Photo Video West Exhibit Space Contract Terms and Conditions
Exh ib i tor Space Agreement : The unders igned (“Exh ib i tor”) , as a du ly author ized representat ive , enters in to an agreement w ith Fast Forward Event Product ions . (“F2V”) to rent exh ib i t space at the above des ignated 2013 Photo V ideo West . Conference & Expo Space w i l l be ass igned by F2V at i t s so le d iscret ion and may be changed for the benef i t o f the expos i t ion . Exh ib i tor agrees to ab ide by o f f ic ia l Exh ib i tor Ru les & Regu la t ions and Terms and Cond it ions and has rece ived the booth space terms and cond it ions . Exh ib i tor agrees to pay a 50% non-re fundab le depos i t i s requ ired w ith in the return o f th is document . F ina l ba lance due for booth cost i s due January 18 , 2013 . I f Exh ib i tor des i res to cance l a l l or part o f the exh ib i t space on or be fore January 18 , 2013 , i t must do so in wr i t ing by cert i f ied ma i l to F2V and Exh ib i tor w i l l be charged 50% o f i t s to ta l cance l led exh ib i t space cost . Shou ld an Exh ib i tor cance l a f ter January 18 , 2013 , 100% o f exh ib i t space cost i s due . I f Exh ib i tor de fau l ts in payment , Exh ib i tor i s l iab le to F2V for co l lec t ion costs , inc lud ing reasonab le a t torney ’s fees . F2V reserves the r ight to accept or re ject exh ib i tor space app l ica t ions and to cance l any prev ious ly accepted exh ib i tor space app l ica t ions or contracts , a t any t ime in i t s so le d iscret ion , for any reason , or no reason , w ithout l iab i l i ty to Exh ib i tor or any other party . Th is contract i s not va l id unt i l i t i s fu l ly executed by an author ized representat ive for Exh ib i tor and F2V . 1 . CONTRACT: Fast Forward Ventures is the owner of Photo Video West and is herein referred to as "Owner". The applicant signing this document is herein referred to as “Exhibitor”. This document, properly executed by Exhibitor, shall upon written acceptance by Owner constitute a valid and binding contract. Exhibitor represents and warrants that all information provided by Exhibitor to Owner, on the reverse side and otherwise, is and shall be true and correct. 2 . ASS IGNMENT OF SPACE: Notification of booth assignment shall be e-mailed to Exhibitor. After assignment, space location may not be transferred or cancelled by Exhibitor except upon written request and with the written approval of the request by Owner. Space assignments may be revoked by Owner at any time that the minimum payment schedule is not timely met in accordance with the terms hereof (without any refund or obligation to Exhibitor). Owner reserves the right to reassign exhibit space at any time (without any refund or obligation to Exhibitor). Written notice will be provided to Exhibitor if booth location is changed. 3 . SUBLETTING: Subletting or licensing of space by Exhibitor, or use of the space by anyone other than Exhibitor without authorization by Owner, is prohibited. Exhibitor shall not exhibit or permit to be exhibited in the space allotted to Exhibitor any merchandise other than that specified by Exhibitor on the Exhibitor Space Application herein. 4 . EXHIB IT REQUIREMENTS: All booth arrangements shall conform in all respects to the dimensional and height requirements as specified by Owner. Exhibitor shall care for and keep in good order the space occupied by Exhibitor and surrender such space at the close of the show in the same condition it was when taken over. Exhibitor, its employees, agents and invitees shall not injure or deface the walls or floors of the building, any booth, the equipment or furnishings in the booths or building within which the show takes place. Exhibitor’s booth(s) must be open for business during all show hours and during the duration of the show. If damage should occur, Exhibitor will assume full liability for any such damage caused by Exhibitor or Exhibitor's employees, agents or invitees. Exhibitor takes full responsibility for assigned booth space and for exhibit complying with local, city and state rules and regulations concerning safety, health, or fire. If the space occupied by Exhibitor or the merchandise or articles therein shall be damaged or destroyed by show participants, Exhibitor, Exhibitor's employees, agents, patrons or guests or otherwise, Exhibitor shall and does hereby assume all legal and financial responsibility for any claims and for the restoration of the space to its original condition. Exhibitor must completely vacate the show building promptly following the close of the show, and in accordance with Owner’s Terms and Conditions (as herein defined). Owner is not able to thoroughly police removal of exhibits. Owner will be unable to determine who is authorized to remove articles, merchandise, equipment and displays, so Exhibitor should make certain only Exhibitor’s staff performs removal. Owner will provide limited security personnel during the move-in, show, and move-out period. Additionally, Owner may impose and collect from Exhibitor a fine of $500 per occurrence for violation of this section. 5 . PAYMENT REQUIREMENTS AND CANCELLATION POLIC IES : A 50% minimum deposit is required with the return of this document to Owner and is non-refundable. The balance must be paid and is due no later than the final payment deadline specified on page 1, and also is non-refundable. The following cancellation policy applies: Deposits are nonrefundable. All cancellations must be in writing. If received prior to January 18, 2013- 50% of exhibit fees are refundable, less deposit. After January – no refunds will be granted, even if the space is resold. Make all checks payable to Fast Forward Ventures, 1399 North Cuyamaca Street, El Cajon, CA 92020. If a check is returned due to insufficient funds, Exhibitor must pay a $25 fee to Owner, and in addition then will have one week to pay the balance in full via money order or certified funds. If payment is not received within these terms, Owner reserves the right to reassign Exhibitor’s booth(s) without any refund or obligation to Exhibitor. Personal or company checks will not be accepted during the three weeks prior to the first day of the show; only money orders and certified funds will be accepted. Exhibitor understands if balance is not paid by the set deadline, Exhibitor’s rights will be canceled without any refund, and show space will be reassigned to another company. Exhibit fees received by Fast Forward Ventures and Photo Video West shall be refunded only in the instance this document is not accepted and countersigned by Fast Forward Ventures, and not otherwise. In the event of a cancellation by Exhibitor, Owner is not obligated to make any refund to Exhibitor, Exhibitor remains obligated to pay any unpaid amounts and Owner reserves the right to reassign the cancelled booth(s) without any refunds or obligations to Exhibitor. Exhibit space not claimed by 8:00 a.m. on the opening day of the show reverts back to Owner to be utilized at the discretion of Owner, without any refunds or obligations to Exhibitor. Exhibitor shall observe and abide by the Exhibitor Rules & Regulations included in this document and incorporated herein by this reference, and with any additional rules or regulations that hereafter may be adopted and announced by Owner (collectively, the “Rules & Regulations”). Owner reserves the right to uncover, move or remove an exhibit for the good and welfare of the show, and without liability or obligation to Exhibitor. Exhibitor shall be responsible for the removal of Exhibitor’s entire display, including walls, floors and furniture. If the show or any part thereof is prevented from being held, is cancelled by Owner, or the exhibit space applied for herein becomes unavailable because of war, fire, strike, government regulation, public catastrophe, act of God or the public enemy, terroristic act or threat or other cause (provided such is not attributable to Exhibitor), Owner shall determine and refund to the applicant the share (if any) of the aggregate exhibit fee received from Exhibitor which remains after deducting expenses incurred by Owner and reasonable compensation to Owner, but in no case shall the amount of refund to the applicant exceed the amount of the exhibit fee paid to Owner by Exhibitor. Owner shall have no other obligation to Exhibitor. 6 . L IAB IL IT IES : Neither Owner nor any of its officers, agents, employees or other representatives shall be held accountable or liable for, and the same shall be and are hereby released from, accountability and liability for any damage, loss, harm, or injury to the person and/or any property of Exhibitor (or applicant) or any of Exhibitor’s (or applicant’s) officers, agents, employees, invitees, or other representatives. Moreover, in no event shall Owner be liable for any damages in excess of the charges of Owner to Exhibitor hereunder, and in no event shall Owner be liable for any loss of income or profits, or for any incidental, indirect, special or consequential damages (whether foreseeable or unforeseeable). 7 . INSURANCE: Exhibitor and exhibitor display contractor(s) shall maintain Comprehensive General Liability Insurance and Personal Injury coverage for all Exhibitor’s activities at the show, all at Exhibitor’s sole cost and expense. Policy limits shall be at least $1,000,000/$1,000,000 Bodily Injury and Property Damage combined. Exhibitor and exhibitor display contractor(s) shall also maintain, at their sole cost and expense, Workers Compensation Insurance for employees participating in the show. Evidence of insurance coverage in the form of a valid Certificate of Insurance specifying that coverage include activities at the show must be provided to Owner prior to move-in and exhibiting. Exhibitor warrants that Exhibitor has and shall have insurance complying with these insurance requirements and with such other requirements as may be in the Rules & Regulations. Evidence of insurance coverage in the form of a valid certificate of insurance must be supplied to Owner before move-in and exhibiting. 8 . BREACH OF CONTRACT: Owner shall have the right, in the event of any violation of any of the terms hereof or any of the Rules & Regulations by Exhibitor (or by any of Exhibitor’s employees, agents or invitees), to discontinue any and all services to Exhibitor, to refuse show entry to Exhibitor, its agents and employees, and to remove Exhibitor and Exhibitor’s employees and agents from the show. In addition, Owner shall have a lien upon Exhibitor's personal property located at the show. Moreover, in the event of breach of any of the terms hereof or any of the Rules & Regulations, Exhibitor shall be liable for, and indemnify Owner from and against, all claims, costs and expenses incurred by Owner, including but not limited to attorney's fees, court costs, etc. All rights granted to Owner shall be cumulative and exercisable at Owner’s option. 9 . S IGNS AND ADVERTIS ING: No demonstrations or solicitations shall be permitted outside of Exhibitor's assigned space, and no signs or placards may be displayed on persons or otherwise outside assigned exhibit space. Distribution by Exhibitor of any printed matter, samples or other articles shall be restricted to within the confines of Exhibitor's booth. Exhibitor shall not have or operate any display or exhibit which, in the sole discretion of Owner, is the source of objectionable noises or odors or has decorations or other aspects, which are considered by Owner to be objectionable, including signs, lights and the costuming of exhibit personnel. 10 . COMPLIANCE: Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state, and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/or owners of the property wherein the show is held. Badges Badges must be visibly worn at all times while in the Del Mar Fairgrounds Exhibit Hall, especially while on the show floor. The replacement fee for a lost or forgotten exhibitor badge is $50, which must be paid onsite at the time of re-issuance. Also, all badge changes and/or additions made after 6:00 pm on Friday, April 5, 2013 will be charged $50. Photo ID will be required. See above Age Restriction section for policy regarding badges for individuals under age 21. Each 10x10 booth is allotted 4 badges total. Bands Bands are prohibited on the show floor. Booth Shar ing Sharing or subletting of contracted exhibit space is strictly prohibited.
Booth Cost Inc lus ion Exhibit fee includes booth space rental, draped walls (8’ on sides & back), online listing, booth id sign, If requested and paid for, you’ll also receive upgraded booth and promotional opportunities. All other costs (electrical, rigging, labor, shipping, booth furniture, etc.) are the responsibility of the exhibiting company. Booth Surround ings No items may be thrown at any time from vendor booth(s). No items whatsoever are to be placed in the aisles (tables, chairs, product, etc.). Branded Co l la tera l / L i tera ture Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner. Cameras Authorized press personnel and photographers must register for Photo Video West badges. Corner Booths Fees for upgrading a booth with corner location(s) is $200 per corner. Demos No demonstrations or solicitations will be permitted outside of the exhibitor’s assigned space. Exh ib i tor Appo inted Contractor (EAC) Respons ib i l i t ie s All EACs must deliver to Photo Video West prior to move-in, an original valid Certificate of Insurance (see below Insurance section). The EAC must have all licenses, permits and bonding required by federal, state, county and the Del Mar Fairgrounds, and, promptly upon request, shall provide Photo Video West evidence of compliance. 1. The EAC shall refrain from placing any undue burden on the official contractors, especially by not interfering in any way with the official contractors’ work. 2. The EAC shall not solicit business on the show floor at anytime. 3. The EAC shall cooperate fully with the official contractors and Photo Video West 4. The EAC must confine operation to the exhibit area of the client(s). 5. The show floor, aisles, loading docks, service and storage areas will be under the control of the show’s official service contractor. 6. Work badges will be issued to the EAC’s on-site supervisor for access into the show floor during installation and dismantle. All workers must have a work badge for entry. If contractors require access to the show on show dates, exhibitors must register them as exhibitor personnel. Exh ib i tor Guests Exhibitors are allowed 4 badges per 10 x 10 booth. Exhibitor guests must pay the general admission fee. Children under 12 free. Exh ib i tor Move- In All exhibit space not claimed by 8:00 a.m. on the opening day of the show will revert back to Photo Video West to be utilized at its discretion. Exh ib i tor Move-Out All exhibits must remain fully intact until time of show close on Sunday, April 28, 2013. Any exhibitors that leave the show floor earlier than 5:00 p.m. will incur a $200 fee. No rolling racks will be allowed off the floor until show closing. This rule will be strictly enforced in order to avoid disruption of business during show hours. Please make your travel plans to allow adequate time to tear down and move out after the show closes on April 28, 2013. F i re Department Regu la t ions The Del Mar Fairgrounds Fire Marshal strictly enforces all Fire Code Regulations. The use of flammable gases (Acetylene, Hydrogen, Propane, Butane and L.P.G.) are strictly prohibited inside the building. All two story and covered booths must notify Photo Video West in advance and provide plans for approval. Any large exhibit that exceeds a travel distance within the booth or exhibit enclosure to an exit access aisle shall not be greater than 50 ft (15 m), otherwise there must be two emergency exits. F lame Retardant Treatment 1. All decorations, drapes, signs, banners, sails, acoustical materials, hay straw, moss, split bamboo, and all dried vegetation (palm fronds, corn stalks, etc.) shall be flame retarded to the satisfaction of the State Fire Marshal. 2. A State Fire Marshal’s Certificate of Flame Retardency is required, or the ability to pass the inspectors field flame test. 3. Most plastic materials cannot be made flame retardant and their use is prohibited. Insurance All exhibitors and their appointed contractors (EAC) are required to have, at their sole expense, at least $1,000,000/$1,000,000 Bodily Injury and Property Damage (including alcohol or liquor liability coverage) combined for the duration of the show, including move-in and move-out. A Certificate of Insurance must be sent to Photo Video West prior to move-in. Without a Certificate of Insurance, the exhibitor/contractor will not be allowed in the show. The Certificate of Insurance must be sent to: Fast Forward Ventures, Attn: Photo Video West, 1399 North Cuyamaca Street, El Cajon, CA 92020 or emailed to [email protected], or faxed to the Operations Department at 619-312-1211. Certificates of Insurance must provide 30 days notice to Photo Video West in the event of policy cancellation, non-renewal or material change. The Certificate of Insurance must be valid through the move-in and move-out dates of the show and include the following: · Dates of Coverage: April 26-29, 2013. · Policy effective date and expiration date · Commercial General Liability (including alcohol or liquor liability coverage) Aggregate Limited $1,000,000 Products/Completed Operations $1,000,000 Advertising/Personal Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $100,000 Medical Payments $5,000 The following shall be included as Additional Insurance as respect to claims arising during Fast Forward Ventures, Photo Video West, Del Mar Fairgrounds. Certificate Holder: Fast Forward Ventures: 1399 North Cuyamaca Street, El Cajon, CA 92020. Labor California is not a right-to-work state. Exhibitors may be permitted to use their own full-time company employees to install and dismantle their booths, however; workmen’s compensation insurance must be in full force and effect for all such persons used by the exhibitor. Mode ls and Booth Sta f f Models are not allowed to display merchandise or hand out merchandise outside the exhibitor’s assigned booth. Cover-ups (over swimsuits and under garments) must be worn when outside the booth or away from the booth. Booth Staff must not promote their product or otherwise solicit outside of or away from the contracted exhibit space. See Promotional Opportunities on www.photoexpowest.com. An exhibitor found to have violated this rule is subject to a $250 fine per occurrence, payable to Photo Video West. Outs ide Food / Beverages No outside food or beverage is allowed inside the facility. Please contact our in house food and beverage provider at (858) 755-6345 for this service. Proh ib i ted Mater ia l s No Styrofoam may be used. Secur i ty Photo Video West makes efforts to secure the hall and keep it staffed with security personnel. However, Photo Video West, Fast Forward Ventures the Del Mar Fairgrounds are not responsible for lost or stolen merchandise. Do not store anything in or on waste receptacles in your booth area. Locking or removing valuables from your booth nightly is recommended. Exhibitors can also hire additional security for their booth – order form can be found in your Exhibitor Service Kit on www.photoexpowest.com. S igns , Banners , Decorat ions No signs, banners, decorations, or materials of any nature are to be taped, tacked, secured, fastened or anchored to any building part, wall, pillar, door or window. The use of staples, helium balloons, nails, tacks or tape of any kind for the attachment of decorations to the Del Mar Fairgrounds facilities, ceiling curtains and equipment is prohibited without written approval of event management. Sound/Mus ic Exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of the neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than the aisle or any adjacent booth. Photo Video West reserves the right to restrict sounds from any source that interferes with activities in neighboring booths. A maximum of 50dB will be maintained on the show floor at all times. Exhibitors may not exceed a maximum sound level of 50dB measured at a distance of ten (10) feet from the source. If an exhibitor exceeds an acceptable sound level and Photo Video West’s request to lower said sound level goes unheeded, Photo Video West has the option to disconnect the electrical power to the booth. All fees to be incurred by reinstating the electrical power will be the responsibility of the exhibitor in violation. Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect fees on behalf of composers and publishers of music. Waste Boxes or trash may not be thrown into the aisles during show hours.
