Building & Property Committee 19 12 09

1

Construction Punch List

Fiber Build

Funds Update

Capital Project List

FY 21 Budget Projection

Committee Discussion

Construction Punch List

2

Furniture

3

Item Description Status

High SchoolStanding height table in Library needs correct base Ship to Tanner 10/4 came in wrong & reordered

Middle School

Ruckus table still needs parts in Library Side came but was the wrong colorThree Media tables in LGR/innovation lab need to be drilled a Table and power supply hereBroken stool in room next to LGR needs fixed/replaced We have the broken one picture sent 10/21Broken stool in the commons area We have the broken oneBooth wheels and locks in commons need looked at - not working properly Waiting on Tanner

Oak Flat

Media tables in LGI need to be drilled & power supplies instal Table and power suppy hereConference room has the wrong table Waiting on Tannerbroken Kindergarten table neeeds replaced Ordered & delivered but the wrong colorLegs need placed on tables in the LGI Shp to Tanner 10/8Classroom 109 desk needed repaired Waiting on TannerStar table upstairs top is broken Rm 211

Mt Rock

Broken desk in Mrs. Devonald's room needs replaced Waiting on Tanner

Media table in LGI needs drilled and power installed Table and power supply here

Covers for sharp screws on student desks Tom spoke to Theresa 10/23/19

Newville

3 desk tops broken from last year need replaced1 Fixed - 2 tops delivered on 11/27/19 they are not square tops

New Order ItemsPortico Table for Oak Flat - Not received not receivedSway Lounge Chair for HS - Not received not receivedMobile Steel Bookcases for Mt. Rock - Not received not receivedOne Lecturn received at Mt. Rock - Damaged damaged

Construction

4

Fiber Build

5

Fiber eRate Project

• Analysis and Design - Complete• Feasibility Study to define potential routes • Engineering project to design the selected route and construction documents • Develop an eRate competitive bid document – on the agenda for approval this evening

• FCC Filing and PP&L Agreement – December 2019• PP&L Pole Attachment Agreement – Solicitor reviewing, on the agenda this evening as an information item • FCC eRate 470 filing – submission of a competitive construction/bidding document• PP&L Pole Attachment Engineering Study – to commence upon signing the Pole Attachment Agreement

Fiber eRate Project

• Bidding - (January through July 2020)• Bid Evaluations• Complete a bid matrix analysis and long-term ROI• Choose the bid that is most cost effective• Submit an FCC eRate 471 form• Secure Township, PennDOT, and CVRT agreements

• FCC Approval and Construction• Waiting for approval and funding - March 2020 – February 2021• Construction – May 2021 to April 2022• Turn up new fiber connections – Summer 2022

Funds Update

8

General Fund @ June 30

9

June 30, 2019 Unassigned Nonspendable Assigned Committed Total

General Fund Balance 4,185,336 4,185,336 Employee Health Insurance 2,200,000 2,200,000 PSERS 650,000 554,000 1,204,000 Healthcare 350,000 350,000 Technology 2,300,000 2,300,000 Special Education 550,000 550,000 Student Info Sy/Financial Software 200,000 200,000 Safety/Security/SRO 400,000 400,000 Student Services/Mental Health 400,000 400,000

AFR Balance at June 30, 2019 4,185,336$ 2,200,000$ 4,850,000$ 554,000$ 11,789,336$

notes2019-20 Budget 52,354,735$ Allowable Unassigned @ 8% 4,188,379$

General Fund Balance

Capital ProjectsReserve Fund

10

Big Spring Capital Projects Fund

Balance at Dec 9, 2019 6,758,262$ Capital Project: Unused Funds:Pedestrian Safety Improvement - MS Roof Design Phase I, II, & III 11,200 HS Gym Floor Refinish 2,646 HS Auditorium AV Repair 1,921 Server Room UPS Replacement 5,000 HS Network Replacement (Erate Cat 2) 139,279 HS Roof Design/Mgmt/Inspections 10,600 MR Roof Design & Management 550 HS Gym Audio Replace 19 NV/MR/MS/HS FF&E Design & Purchase 14,315 NV/OF/HS/DAO NV & Assoc Technology Projects 15,260 HS Collaboration Lab 933 NV Asbestos Abatement CO 3 3,834 Ext Wifi/Backup Server & Storage/Erate/Fiber Study 91,460 HS/HS Library Furniture Replacement 70,000 HS/MS/MR Gym Light LED Replacement 3,384 MS - 86" Interactive Panel TV's (50) 500,000 HS - 86" Interactive Panel TV's (73) 750,000 Fitness Center Equipment 149 NV Playground Equipmen Replace 5,236

1,625,786$ (1,625,786)$

Available Capital Projects Reserve Balance 5,132,476$ As of 9 Dec 2019

NV Bond

11

Newville Projects FundGOB 2017 Bond Issue = 13,004,518$

Project Budget Paid to Date Budget Balance

Track & Turf Field ** 1,345,501 (1,413,665) (68,164) Complete

MS Roof Replacement 1,376,700 (1,376,700) 0 Complete

MS Gym Floor 80,600 (80,600) 0 Complete

HS Roof - White Knight 392,000 (392,000) 0 Complete

MS Exterior Courtyard Renovation 372,251 (106,467) 265,784Stadium Site Improve/DAO Drainage 537,640 (1,900) 535,740Emergency Generator 284,888 0 284,888Newville Elem Renovation 7,787,097 (7,574,957) 212,140Mount Rock Renovations GOB 2018 (19,100)Middle School Renovations GOB 2018 (112,267)High School Renovations GOB 2018 (53,424)BSSD Phase 2 Renovations GOB 2018 (1,606,688)BSSD Phase 2 Technology GOB 2018 (371,407)BSSD Phase 2 - FFE GOB 2018 (10,000)Stadium Sound Replace GOB 2018 (26,655)MS Auditorium Lighting Replace GOB 2018 (84,338) Total Spend 12,176,677 (13,230,168) $1,230,387

Interest earned to 11/30/19 $225,918Current Balance Newville Projects Fund = 269$

MR Bond

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Mount Rock Projects Fund - 2018GOB 2018 Bond Issue = 9,820,944$

Project Budget Paid to Date BudgetBalance

Mount Rock Renovations 1,304,920 (1,622,744) (317,824)Middle School Renovations 2017 Bond 1,961,123 (1,203,906) 757,217Middle School Renovations 2018 Bond 394,266 394,266High School Renovations 1,020,135 (525,326) 494,809Phase 2 Renovations (CRA Prof Svcs) incl (82,512) (82,512)Phase 2 Reno - HS/MS/MR/OF (4,386,423) (4,386,423)BSSD Phase 2 -FFE (331,052) (331,052)Phase 2 Tech incl (1,456,818) (1,456,818)Total $4,680,444 (9,608,781)$ (4,928,337)$

Interest earned to 11/30/19 = $225,588Current Balance Mount Rock Projects Fund - 2018 = $437,751

Bond Funds Remaining (2017 & 2018) = 438,020$

$438,020-$237,747$200,273 Est remaining

Current Fund Update

13

BEGINNING BALANCE RECEIPTS DISBURSEMENTS ENDING BALANCE

FUND 11/1/2019 FEDERAL STATE LOCAL 11/30/2019

GENERAL FUND 27,696,475 77,139 468,627 2,002,805 3,280,938 26,964,108

CAFETERIA FUND 485,985 131,267 7,490 80,819 107,616 597,945

STUDENT ACTIVITIES 286,202 37,926 15,059 309,069

Capital Project List

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Previously Approved

15

Cap

Proj

ect L

ist

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Pri Bldg Description Cap Proj Gen Fund

1 MS/HS Interactive Panel TVs 1,250,000 1 MS/HS Whiteboards & Wall Treatments 400,000 1 MS Golf Room Reno for Tech 39,000 1 IT PPL Pole Attachment Engineering Study 12,800 1 DAO Add basement HVAC & Fix Cold Air Infiltration 100,000 1 ALL Install of Outdoor Wifi & data wiring 15,000 1 IT Fiber Study (to OF & NV) 7,500

Priority 1 Total = 1,824,300 0

2 HS Kitchen - Additional Cooling 80,000 2 IT Fiber to OF/NV 750,000 2 IT Core Network Switch 50,000 2 IT Servers 30,000 2 MS Backup pwr for IDF/Server/Ductless unit 40,000 2 MS Kitchen - Additional Cooling 80,000 2 MS Kitchen Kiosk 75,000 2 HS Lwr entrance digital marquee 25,000 2 OF Outdoor Learning Space / Playground Reno's 105,000 2 OF Administration office renovations 70,000 2 OF Kitchen - Additional Cooling 40,000

Priority 2 Total = 1,215,000 130,000

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3 HS Update cat6 network cabling 300,000 3 HS Bells Clocks Intercom 175,000 3 HS/MS Flexible Seating 500,000 3 HS/MS Re-key locks 80,000 3 MS Courtyard conversion 50,000 3 MS Repointing 4000 SF 75,000 3 IT Backup to Core Switch 50,000

Priority 3 Total = 680,000 550,000

4 HS Commons LED Lighting 35,000 4 HS Turf Field Field House / Lighting 400,000

4 ITeRate cat 2 - District contribution (Wi-Fi & network switching) 250,000

4 IT District Office SAN 75,000 4 MR Replace 3 Ductless AC units 35,000 4 MS Stadium Parking Lot Water Infiltration 50,000 4 OF Roof replace/restore 650,000

Priority 4 Total = 1,495,000 0

4+ MR Replace Heat Pumps in Room 200,000 4+ MS Replace 110 Heat Pumps (10-15 yr life - installed 2005) 330,000

Priority 4+ Total = 530,000 0

Total All Projects = 5,744,300 680,000

Track As Built

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19

Field House

FY 21 BudgetResolution to Stay Within Index – Will It Work?

20

Act 1 - Adjusted Index

21

School District County

2019-20MV/PI

Aid Ratio

2020-21Adjusted

Index

Shippensburg Area SD Cumberland 0.5603 3.4%

Greencastle-Antrim SD Franklin 0.5484 3.4%

Tuscarora SD Franklin 0.5540 3.4%

West Perry SD Perry 0.5753 3.4%

Carlisle Area SD Cumberland 0.5307 3.3%

Northern York County SD York 0.5078 3.3%

Big Spring SD Cumberland 0.4731 3.2%

East Pennsboro Area SD Cumberland 0.4835 3.2%

Mechanicsburg Area SD Cumberland 0.4469 3.1%

Camp Hill SD Cumberland 0.4154 3.0%

West Shore SD York 0.4142 3.0%

Cumberland Valley SD Cumberland 0.3210 2.6%

South Middleton SD Cumberland 0.3618 2.6%

Assessed Value History 22

23

Property Tax Assumptions

2020Assessed Valuation 1,778,011,002

Millage Rate 14.3238

2021 2022 2023 2024 2025% Change to Assessed Valuation 2.65% 1.50% 1.50% 1.50% 1.50%

and/or $ Change to Assessed Valuation 0 0 0 0 0

Assessed Valuation 1,825,128,294 1,852,505,218 1,880,292,796 1,908,497,188 1,937,124,646 Millage Rate 14.7535 15.1961 15.6520 16.1216 16.6052

Total Taxes $26,927,056 $28,150,891 $29,430,348 $30,767,958 $32,166,362

Adj Act 1 Index 3.20% 3.20% 3.20% 3.20% 3.20%District Index 3.00% 3.00% 3.00% 3.00% 3.00%

Index used for tax calculations 3.00% 3.00% 3.00% 3.00% 3.00%

Property Tax Reductions due to Homestead Exclusions 770,000 770,000 770,000 770,000 770,000

Tax Collection Rate 95.00% 95.00% 95.00% 95.00% 95.00%

Total Taxes x Tax Collection Rate $24,849,203 $26,011,846 $27,227,331 $28,498,060 $29,826,543

Property Tax Projections (6111) $24,849,203 $26,011,846 $27,227,331 $28,498,060 $29,826,543 Property Tax (6111) $24,008,252

Percent Change 3.5028% 4.6788% 4.6728% 4.6671% 4.6617%

BUDGET2020 2021 2022 2023 2024 2025

LOCALTaxes Levied $29,772,052 $30,908,003 $32,070,646 $33,286,131 $34,556,860 $35,885,343

Other Local Revenue $2,167,757 $2,361,696 $2,361,696 $2,361,696 $2,361,696 $2,361,696TOTAL LOCAL REVENUE $31,939,809 $33,269,699 $34,432,342 $35,647,827 $36,918,556 $38,247,039

STATEBasic Aid $10,090,668 $9,692,817 $9,692,817 $9,692,817 $9,692,817 $9,692,817

Other State Revenue $9,264,029 $9,963,277 $10,180,753 $10,368,513 $10,588,790 $10,741,594TOTAL STATE REVENUE $19,354,697 $19,656,094 $19,873,570 $20,061,330 $20,281,607 $20,434,411

TOTAL FEDERAL REVENUE $603,813 $608,813 $608,813 $608,813 $608,813 $608,813

OTHER FINANCING SOURCES $0 $0 $0 $0 $0 $0

TOTAL REVENUE $51,898,319 $53,534,606 $54,914,725 $56,317,970 $57,808,976 $59,290,263

General Fund │ Revenue Analysis

REVENUE PROJECTIONS

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BUDGET2020 2021 2022 2023 2024 2025

Salaries $20,553,214 $21,177,737 $21,821,222 $22,476,359 $23,151,150 $23,846,184Benefits $12,383,387 $12,844,111 $13,369,825 $13,869,333 $14,470,544 $14,944,765

TOTAL SALARIES & BENEFITS $32,936,601 $34,021,848 $35,191,047 $36,345,692 $37,621,693 $38,790,949

Supplies $2,390,791 $2,382,567 $2,394,578 $2,406,829 $2,419,325 $2,432,071Purchases $11,136,645 $11,127,092 $11,423,861 $11,733,620 $12,056,967 $12,394,527

Property $675,281 $675,281 $675,281 $675,281 $675,281 $675,281Other Objects $1,495,417 $1,486,917 $1,488,260 $1,489,631 $1,491,028 $1,492,454

Other Financing Uses $3,720,000 $3,720,000 $3,720,000 $3,720,000 $3,720,000 $3,720,000TOTAL ALL OTHER $19,418,134 $19,391,857 $19,701,979 $20,025,360 $20,362,601 $20,714,333

TOTAL EXPENDITURES $52,354,735 $53,413,705 $54,893,026 $56,371,052 $57,984,294 $59,505,282

General Fund │ Expenditure Analysis

EXPENDITURE PROJECTIONS

26

BUDGET2020 2021 2022 2023 2024 2025

REVENUELocal $31,939,809 $33,269,699 $34,432,342 $35,647,827 $36,918,556 $38,247,039State $19,354,697 $19,656,094 $19,873,570 $20,061,330 $20,281,607 $20,434,411

Federal $603,813 $608,813 $608,813 $608,813 $608,813 $608,813Other Financing Sources $0 $0 $0 $0 $0 $0

TOTAL REVENUE $51,898,319 $53,534,606 $54,914,725 $56,317,970 $57,808,976 $59,290,263

EXPENDITURESSalary and Benefit Costs $32,936,601 $34,021,848 $35,191,047 $36,345,692 $37,621,693 $38,790,949

Other $19,418,134 $19,391,857 $19,701,979 $20,025,360 $20,362,601 $20,714,333TOTAL EXPENDITURES $52,354,735 $53,413,705 $54,893,026 $56,371,052 $57,984,294 $59,505,282

SURPLUS / DEFICIT ($456,416) $120,901 $21,699 ($53,082) ($175,318) ($215,019)

BEGINNING FUND BALANCE $11,789,336 $11,332,920 $11,453,821 $11,475,520 $11,422,438 $11,247,121

PROJECTED YEAR END BALANCE $11,332,920 $11,453,821 $11,475,520 $11,422,438 $11,247,121 $11,032,101

FUND BALANCE AS % OF EXPENDITURES 21.65% 21.44% 20.91% 20.26% 19.40% 18.54%FUND BALANCE AS # OF MONTHS OF EXPEND. 2.60 2.57 2.51 2.43 2.33 2.22

General Fund │ Projection Summary

REVENUE / EXPENDITURE PROJECTIONS

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BUDGET2020 2021 2022 2023 2024 2025

REVENUELocal $31,939,809 $32,524,630 $32,897,165 $33,275,287 $33,659,081 $34,048,633State $19,354,697 $19,656,094 $19,873,570 $20,061,330 $20,281,607 $20,434,411

Federal $603,813 $608,813 $608,813 $608,813 $608,813 $608,813Other Financing Sources $0 $0 $0 $0 $0 $0

TOTAL REVENUE $51,898,319 $52,789,537 $53,379,548 $53,945,430 $54,549,501 $55,091,857

EXPENDITURESSalary and Benefit Costs $32,936,601 $34,021,848 $35,191,047 $36,345,692 $37,621,693 $38,790,949

Other $19,418,134 $19,391,857 $19,701,979 $20,025,360 $20,362,601 $20,714,333TOTAL EXPENDITURES $52,354,735 $53,413,705 $54,893,026 $56,371,052 $57,984,294 $59,505,282

SURPLUS / DEFICIT ($456,416) ($624,168) ($1,513,478) ($2,425,622) ($3,434,793) ($4,413,425)

BEGINNING FUND BALANCE $11,789,336 $11,332,920 $10,708,752 $9,195,274 $6,769,652 $3,334,860

PROJECTED YEAR END BALANCE $11,332,920 $10,708,752 $9,195,274 $6,769,652 $3,334,860 ($1,078,566)

FUND BALANCE AS % OF EXPENDITURES 21.65% 20.05% 16.75% 12.01% 5.75% -1.81%FUND BALANCE AS # OF MONTHS OF EXPEND. 2.60 2.41 2.01 1.44 0.69 -0.22

191209 FY 21 Gen Fund Exp Summary - No tax Increase

REVENUE / EXPENDITURE PROJECTIONS

Great American Roadtrip

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Questions& Discussion

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