MCP

MCVP TM and LCD

MCVP OGX & expansions

MCVP F,L & AR MCVP iGCDPMCVP

Marketing & PRMCVP BD & iGIP

ECB

MC team Structure - AIESEC in Ethiopia 15/16

MC VP JDs - AIESEC in Ethiopia 15/16

TALENT MANAGEMENT & LC DEVELOPMENT

OVERALL ROLE

To plan and supervise the execution of recruitment, human resource management, leadership selection, training & development of AIESEC in Ethiopia’s membership.

To drive, support and track the delivery of the integrated learning experiences to enabling a high quality of AIESEC Experience for members

To ensure the understanding and steering of the organization towards AIESEC 2015 and driving organization performance in programmes. Also considering Ethiopia’s realities and adapting to them.

YOUTH TALENT RECRUITMENT AND SELECTION

Coordinate the strategic HR planning on local level

Close cooperation with MC VP Marketing & PR for Talent Marketing , create the right promotion campaigns to attract the talent needed

Coordinate the planning & education of the selection and allocation process TALENT LEARNING AND DEVELOPMENT

Manage, update, and track the national TMP and TLP education cycle

come up with innovative strategies to increase education • create and manage partnerships with external organizations such as learning partners

which will add value in our membership development

manage lead program for all programs TEAM MINIMUMS AND PERFORMANCE MANAGEMENT

Create and implement Talent capacity strategies to drive and increase X realization

Ensure the education, tracking, and fulfillment of the 6 Team Minimums TM PORTFOLIO MANAGEMENT

Assure and provide knowledge in the TM area for the TM responsibles

give guidelines and facilitate the design and implementation of the local TM activities AGENDA MANAGEMENT OF ALL NATIONAL CONFERENCES

Define the objectives and education covered in all national conferences according to the TMP and TLP Education Cycle

Select and coordinate the FACI team for all national conferences

Work directly with the Conference Manager LC COACHING

Implementing a coaching strategy for the LCs together with the MC team

Tracking LC coaches and evaluating the coaching system

Defining a prioritized LC visits plan and follow-ups quarterly INTERNAL COMMUNICATION

Creating content for MC team Face book page

Creating a strategy for internal communication and implementing it LC DEVELOPMENT

Create a tracking tool to measure LC performance

compile performance data quarterly and coordinate evaluation with the MC team (SONA)

implementation of growth models and tracking to ensure strategic LC development

Assist the process of AIESEC in Ethiopia long-term and short-term strategic development; manage change management tool to shape organization behavior for better organization development.

Key performance indicators

1) # of newly recruited members 2) % of retention rate 3) # of raised and realized people in both TLP and TMP 4) # of leadership positions taken 5) # of members with JDs 6) # of X+L raised and realized 7) # people who were engaged with any AIESEC events and activities 8) Retention rate per ELD programme 9) Overall competency development in AIESEC in Kenya 10) # of members attending events and conferences 11) # of members taking up another programme after role completion

Skills & Competencies Required

• Organisational awareness • Interpersonal relationships • Conference facilitation • Analytical and strategic & cross-functional thinking • Decisiveness • Networking and relationship building • Coaching and planning • Team management • Coaching and training • Event planning – recruitment, conferences, learning circles • Evaluating – member engagement, training needs, event success • Knowledge of HR theory and trends

Benefits • Human Resource Management • Experience with organizational talent flow •

OUT GOING EXCHANGE AND EXPANSIONS OVERALL ROLE

• To drive, coordinate, support & track the overall management of the AIESEC’s Global Internship Program and Global Community

• Development Program for OGX within national and local committee levels. • To ensure expansions driving our OGX programs

CUSTOMER EXPERIENCE MANAGEMENT • Ensure customer satisfaction for GCDP and GIP • drive constant innovation in customer servicing process for both GCDP and GIP • create and manage partnerships with external organizations which will add value to our

customers • constant tracking, evaluation, auditing and reporting of customer satisfaction in the area • conduct education (commission trainings and updates, 1on1 education) to VPs and build

a customer centric culture in the portfolio and the LCs • work closely with entity control board (ECB) for quality experiences • work on fire-fighting for any customer issues and also solveICB case if there are any

SUPPLY AND DEMAND ALIGNMENT

• Develop understanding of supply & demand for GIP and GCDP • run research to find out the different universities/institutions/organizations/communities

which have the potential for GIP and GCDP • partnership management (research, establishment, providing promotion support for PRM

and ensuring delivery) with other AIESEC entities to ensure fast matching, quality TNs and standards provided to our EPs

• work with marketing to develop the right messages and channels for promotion to recruit the right ‘EPs

EXPANSIONS AND SPECIALIZED UNITS DEVELOPMENT

• Co-ordinate NST expansion manager and ensure sustainability of the existing expansions

• Conduct research of the market in Ethiopia and define possible expansion strategies • Capitalize on new expansion initiatives to drive OGX • Identify which specialized or expansion units are most suitable for the upcoming year to

focus on in order to fully establish them. • Create and support a growth model specialized for SUs that are already operating. • manage and coordinate the forming process of specialized unit (for those that are only

focused on OGX) • run education cycle which focuses on OGX knowledge for specialized and expansion

units • main person from MC in tracking and coaching expansion and specialized unit that just

(plan to) operate or focus in OGX PROCESS OPTIMIZATION

• Increase efficiency of the OGX process for both GIP and GCDP • Create a growth plan for GCDP boosting the results. (project based GCDP recruitment)

• responsible for conversion rates throughout the customer flow (for ex. “sign up” to “in progress” / “in progress” to “match”)

• develop processes which will increase the efficiency of members in driving exchanges (increase exchange/member ratio)

• create a strategy to facilitate and boost out IXP experiences • Customization of the OGX processes according to the value proposition of each GIP and

GCDP sub-products and issues. LEAD MANAGEMENT

• Adapt and develop further the lead frameworks of GIP and GCDP according to the leadership development model

• Create an implementation plan and tracking method for LCs to make use of it. (alignment of experiences throughout the entity)

• Coordinate with entity partnerships both incoming and outgoing preparations for an ensured co-delivery of the program.

Key performance indicators

1. % and # of GIP and GCDP EP Raised, Matched and Realized 2. Absolute & relative growth in OGX 3. # of members taking up managing roles within OGX 4. # of members having X and leadership role (X+L)

Skills & competencies required

• Organizational awareness • Interpersonal relationships • Conference facilitation • Analytical and strategic thinking • Decisiveness • Networking and relationship building • Cross cultural management • Virtual team management • Product development • Understanding towards global trends and external context • Sales and marketing • Data analysis & plan tracking • Account Management • Details focus • Knowledge of university market and trends • Coaching and training

Benefits • Sales and marketing • Professionalism, Team Management & Strategic thinking • Product Development • Organizational leadership and management • Ethiopia and East Africa’s reality and corporate environment

FINANCE & LEGAL AND ALUMINI RELATIONS OVERALL ROLE

To generate, sustain and develop partnerships that supports the running of AIESEC in

Ethiopia by increasing financial sustainability

To ensure the financial cash flow and business sustainability of AIESEC Ethiopia

Ensure legal compliance of all AIESEC Processes and increase legal sustainability of

the entity

Final responsible on financial management

Final responsible on Alumni relations management

MC FINANCIAL MANAGEMENT • Budget creation, management and analysis • financial documentation and accounting in the mc • constant cost and revenue control (budget and cash flow management) • providing information and scenarios for strategic decisions • long term financial management, reserves planning and management • external and internal accountability (reporting, external and internal audit preparation) • bank management • handling of AI country balance and distribution of MC/AI fees and TCS • assure that financial part of global membership criteria is met •

NATIONAL CONTROLLING OBLIGATIONS • Consult, support and control financial management and accounting of LCs • coordinate education to ensure short and long term sustainability within the LCs • coordinate national implementation of strategies and collaboration amongst the LC VPs

(commission) • coordinate and advice on the proper usage of internal funds (investment fund) and

grants • control and support proper audits in all LCs • coordination and support national funds research & applications • assure proper knowledge management and learning on finance and legality • knowledge management of transition processes in the MC and support for LC EBs • manage and track the finance national support team according to key areas of

development and strategies outlined in planning • Manage and track MC inventory (office & flats) • coordinate all logistical matters concerning the MC members (flats, phones,

transportation) LEGAL MANAGEMENT

• Ensure legal presence of all MC members • ensure legality of AIESEC in Ethiopia within the Ethiopian law • keep AIESEC in Ethiopia compendium up to date • provide legal advice on visa processes for LCs

CONFERENCE MANAGEMENT

• Conference management of all national conferences according to the conference cycle • consult, support and if necessary, control conference finances

• support and empower the development of the agenda • design and constantly track the conference plan and the implementation by the

organizing committee • track and provide constant on-site assistance to all matters • ensure a successful conference and the satisfaction of all stakeholders

ALUMNI RELATIONS MANAGEMENT

• Management and analysis of Alumni surveys • Final responsible for AIESEC in Ethiopia Alumni Association • Create and manage Alumni engagement events and campaigns

Key performance indicators

1. % of revenue generation from different sources 2. % of profit margin of national budget 3. % of legal requirements fulfillment between AIESEC in Ethiopia and AIESEC

International 4. Relative growth of revenues

Skills & competencies required • Analytical and strategic thinking • Decisiveness • Networking and relationship building • Cross cultural management • Resource and risk management • Negotiation and networking • Understanding towards global trends and external context • Sales and marketing • Data analysis & plan tracking • Account Management • Details focus • Financial processes and basic accounting knowledge • Coaching and training • Organizational awareness • Interpersonal relationships • Conference facilitation

Benefits • Sales, marketing & financial management • Professionalism, Team Management & Strategic thinking • Organizational leadership and management • Ethiopia and East Africa’s reality and corporate environment

INCOMING EXCHANGE GCDP OVERALL ROLE

• To drive, coordinate, support & track the overall management of the AIESEC’s Global Community Development Program for ICX and Projects within national and local committee levels.

EXCHANGE MANAGEMENT • Ensure quality and quantity of exchange experiences • constant tracking, evaluation and reporting of exchange performance of all levels • support LCs in matching, tracking and delivery • education and skill building around exchange and leadership processes • identify and realize national and international cooperation opportunities • strategic management of iGCDP processes • opportunities’ auditing on the platform • provide LC coaches with relevant information regarding performance • exchange quality strategy development and management • ensure the education and implementation of XPP • ensure that exchange is legal in the country • standards and satisfaction implementation and monitoring

NATIONAL EXCHANGE STRATEGY DEVELOPMENT

Develop, educate and implement GCDP strategies that will lead to sustainable growth

build strategies that will improve GCDP performance of all LCs

manage national meetings related to exchange

manage national projects in GCDP EDUCATION RELATED TO EXCHANGE

Update GCDP training materials according growth model based on tiers

promote the materials developed at regional and international level

bring GCDP related content in national/local conferences

support LCs with education regarding experience.aiesec.org and the new customer flows for GCDP

NATIONAL PROJECT MANAGEMENT

Provide LCs with framework for project planning, implementation (delivery) and tracking

track all AIESEC in Ethiopia GCDP projects in the country

lead responsible for iGCDP (downscaling and monitoring)

ensure entity 2 entity partnerships for co-delivery and efficiency in matching and delivery

seek for grant opportunities and apply for grants with relevant stakeholders to ensure financial sustainability

global friend responsible (hosting system) to ensure financial sustainability

With the help of Marketing and PR, implement market research & analysis processes (ex. Segmentation) to target NGOs and raise GCDP opportunities with them based on master issues

PRODUCT DEFINITION AND DEVELOPMENT

Refresh the brand and sub-products according to global trends and changes made on IPM, AFROXLDS and IC

provide LCs with all necessary materials and tools to use sub-products for raising strategies

Key Performance Indicators

1. % and # of GCDP TN Re-Raised, Matched and Realized 2. # of sustainable projects ran 3. % and # of GCDP TN Raised, Matched and Realized 4. Absolute & relative growth in the GCDP Sector 5. # of members taking up managing roles within the GCDP Sector

Skills & Competencies Required

• Organisational awareness • Interpersonal relationships • Conference facilitation • Analytical and strategic thinking • Decisiveness • Networking and relationship building • Cross cultural management • Virtual team management • Product development • Understanding towards global trends and external context • Sales and marketing • Data analysis & plan tracking • Account Management • Details focus • Knowledge of university market and trends • Coaching and training

Benefits

• Sales and marketing • Professionalism, Team Management & Strategic thinking • Product Development • Organizational leadership and management • Ethiopia and East Africa’s reality and corporate environment

MARKETING AND PUBLIC RELATIONS OVERALL ROLE

• Responsible for branding, external representation and marketing of the programs of AIESEC in Ethiopia. This includes a wide field of tasks and requires cooperation and synergies with other areas

: MARKETING:

Conduct regular external market and internal trend analysis

Ensure brand alignment and quality of communication materials

Being a brand guardian: ensuring respect of brand guidelines, national alignment, unified messaging and quality of visual materials.

creating, developing & implementing campaigns for our programs: 1. TXP (MC VP TM & LCD) 2. GIP (with MC VP OGX) 3. GUZO (with MC VP OGX)

Creation and execution of b2b marketing strategies, aimed to boost iGIP company sign ups (with MC VP BD & IGIP)

creation and implementation of strategies for showcasing Ethiopia through iGCDP (with MC VP iGCDP)

providing advice and feedback for national and local campaigns for BD events (Y2B, CAREER FAIR, etc)

expanding physical and virtual reach of AIESEC in Ethiopia to increase the number of new customers

ensuring and tracking quality of experiences delivered to customers (with MC VP OGX and MC VP TM&LCD)

Creation and delivery of national marketing campaigns to the public and targeted audiences

Local delivery of national on-campus partnerships and positioning

Collaborate with MCVP TM and LCD on national recruitment campaign DIGITAL MARKETING

Developing and executing online marketing strategies

managing national marketing fund for online advertising (Google ads, face book ads, LinkedIn ads)

further development of national and local online channels and social media platforms (face book, LinkedIn, YouTube)

national blog management: providing active, useful and qualitative content

optimizing traffic flow of users across and between multiple channels PUBLIC RELATIONS:

Seeking out and raising strategic partnerships (the UN, NGOs, student related organizations, etc.)

maintaining current partnerships PORTFOLIO MANAGEMENT:

Coordination of all national campaigns and activities

ensuring alignment in all Marketing & PR activities : adapting national strategies to the local level, providing guidelines and support for implementation

Providing education for LC VPs

knowledge management in the area through education hub to ensure smooth transition and minimize knowledge loss

MEDIA RELATIONS:

Ensuring media coverage of activities in online and offline media

Further development of existing structures and resources in the area (collection of press contacts, developing and implementing plan for targeting media etc.)

Seeking out and raising media partnerships that could help AIESEC in Ethiopia expand reach to the youth of the country.

evaluation and showcasing of media publications INFORMATION MANAGEMENT AND COMMUNICATIONS:

Co-ordinate National IM and Comm manager

National website development & maintenance

Creation of national internal newsletter

Creation of education materials and resources for member’s knowledge

Responsible of the development, execution and tracking to generate effective internal communication programs at all levels

Increase the effective usage of our internal system

Key performance indicators # Of recruited programme participants in each phases

# of media appearances of AIESEC in Ethiopia

Skills & competencies required Analytical and strategic thinking

Decisiveness

Networking and relationship building

Product development

Media & information management

Knowledge of university market and trends

Graphic design

Benefits Resilience

Flexible thinking

Database management

Virtual team management

Advanced English communication

Effective team management

Excellent understanding on myAIESEC.net usage at all levels Professionalism,

Team Management & Strategic thinking

Trend and data analysis

Communication skill

BUSINESS DEVELOPMENT AND INCOMING EXCHANGE GIP OVERALL ROLE

To generate, sustain and develop partnerships that supports the running of AIESEC in Ethiopia by strengthening our presence within the Ethiopian society.

To ensure the financial cash flow and business sustainability of AIESEC in Ethiopia

To drive, coordinate, support & track the overall management of the AIESEC’s Global Internship Program for ICX within national and local committee levels.

Final responsible on the external communication strategies of AIESEC in Ethiopia PRODUCT DEVELOPER

Creation of custom products for national partners

creation of sales materials for national products

final responsible and supervisor for national partnership event, meet the executive and consulting challenge, career days and youth 2 business, primetime, discovery with MCVP iGCDP

creation of new products / diversifications

understanding of global trends in employer branding, communication & marketing CUSTOMER MANAGER

Market research and segmentation on corporate relation and on iGIP market

maintaining and up scaling customers from the previous year

documentation of sales history

ensuring relevant and up to date content on the national websites for companies KEY ACCOUNT MANAGER

Servicing and maintaining existing national partners

collecting feedback from national partners

ensuring quality of product delivery

complaint management

handling national exchange partners in coordination with the VP iGCDP

ensuring the establishment of partner management processes on a local level NATIONAL TEAM LEADER

National iGIP manager final responsible

communication with other AIESEC entities and searching for GCPs

Cooperate with iGCDP and TM and LCD for the education of all members involved in iGIP and selling activities

design and implementation of national guidelines

tracking use of tools (e.g. CRM) Global Internship Program (GIP) Strategy Management & Development

Strategic pipeline management of the ICX GIP sector

Ensure the effective delivery of the GIP experiences (qualitative and quantitative)

Streamlining the incoming processes within GIP sector

Constant tracking, evaluation and reporting of the corporate exchange performance of all levels

Support LCs in corporate raising/matching/tracking/delivery & servicing/OPS/integration and reintegration within GIP sector

Education and skill building around corporate exchange and leadership processes

Identify, follow up and realize national and international cooperation & partnership opportunities within GIP sector

Ensure the legality of the GIP processes within AIESEC Ethiopia

Develop, educate and implement Global and National GIP Strategies to the LCs

Develop GIP growth strategies/initiatives for entering new corporate markets

Supply and demand management of GIP sector

Collaborate with MCVP Communications to develop marketing strategies

Key performance indicators 1) % of revenue generation from externals 2) % of profit margin of national budget from ER product revenues 3) # of raised partners 4) # of people involved in any AIESEC’s public events & initiatives 5) % and # of GIP TN Re-Raised, Matched and Realized 6) % and # of GIP TN Raised, Matched and Realized 7) Absolute & relative growth in the iGIP Sector 8) # of members taking up managing roles within the GIP Sector

Skills & competencies required

Organizational awareness

Interpersonal relationships

Conference facilitation

Analytical and strategic thinking

Decisiveness

Networking and relationship building

Cross cultural management

Product development

Understanding towards global trends and external context

Sales and marketing

Data analysis & plan tracking

Account Management

Benefits • Sales and marketing • Professionalism, Team Management & Strategic thinking • Product Development • Organizational leadership and management • Ethiopia and East Africa’s reality and corporate environment