Presented By Peter Ward

Business Collaboration Manager ,InterDyn

April 3rd, 2007

Planning

User Acceptance

Workflow

EnterpriseInformation

Processes

Web 2.0

Office 2007

Thank you for attending this web X

The conference call dial in will be put on mute for the

presentation

Q&A – We will have time at the end of the presentation

for questions

A copy of the presentation is on my blog:

www.wardpeter.com

Today’s project management environment Why is a project manager’s day like this? Where does the time go? How as the project manager’s life become like this? Out of the box SharePoint project features- SharePoint PM best practice SharePoint PM End Result Differences between SharePoint and Project Server

2007 Enabling Team Participation Better Project Productivity Session Review

Your current environment is probably: Network drive Email Meetings Quick pace of change Time frames shorter Less project resources – Bandwidth

For the Project Manager Too much cutting a pasting of information A confusion of being busy and being productive Constant state of ‘putting out fires’

For the project they are the point contact, therefore they are CC on everything

They are accountable for the project, but not the resources. Challenge when they reside in a different location and time zone.

Live and mostly die on Google desktop search. The project plan looked good on paper. The project is late:

Delivery dates being moved Constant changes to information

How much time do you spend a day cutting, pasting, moving information?

Average 30 minutes a day finding information Reading and responding to emails 2 hrs Meeting 3hrs Conference calls 1hr Phone 1hr At desk 2hrs. Moving emails to a folder 3 minutes

Inflow of the information, is not just a Word document.

Document libraries- Workflow Drag and drop features Recycle bins Version history

Issue tracking Email searches Wikis Gantt charts Integration Outlook

Calendar RSS Feeds Off Line documents

Structure the flow of the information: Workflow

Issue tracking Reducing interruptions:

Structure the timeliness of the information flow

Wikis Gantt charts Understand how a project works?

What information is involved?

IT Department Internal Customer

Project:- Great Plain upgrade

Pain Points

Spends a lot of time in meetings, reporting to senior management Too many emails, which are unrelated to himNot always 100% up to date on the project status or workload of team

His desire

Wants project related information structured and searchable.Less clicks to find information

Solution :SharePoint integrating with Outlook and one place to look

Pain Points

Spread on many projectsToo many emails, asking for information

His desire

Wants users to have more visibility to the projectsLess clicks to find information

Solution :SharePoint to share information and work with internal customers

Pain Points

Spends too much time following up on projects

Desire : A single place to place to get information Know who’s working on what

Solution : SharePoint as the presentation layer

Bottom line:- Create an extra 30 minutes a day for yourself

Better personal, team and client facing performance

What would you do with an extra 30 minutes a day?

SharePoint if implemented correctly:▪ Make the 6 day week 5 days.▪ The work ends at 6.▪ A feeling of in control.

Project Management Activity

Operational1-6 months

Tactical6-18 months

Strategic2-5 years

Project management, updating projects, completing tasks

Invoicing, meetings, minutes resource management,

Milestone completion, putting out fires

Planning- phases projects, negotiation, approvals, milestones, risk management,

base lining projects, portfolio management, resource management

Dash board controls, cost analysis, ability for high level corporate visibility

The Players

Strategic Planning, Ops, PMO, CTO, CFO

PM, PMO Office, Planners

PM, Project Team

Easily Create Enterprise Project Plans

Centrally Store Projects, Resources & Reporting

Easily Create Enterprise Project Plans

Centrally Store Projects, Resources & Reporting

Team Participation

Easily Create Enterprise Project Plans

Project Documents, Issues/Risks & Tasks

Centrally Store Projects, Resources & Reporting

Team Participation

Project Documents, Issues/Risks & Tasks

Easily Create Enterprise Project Plans

More Productive Projects

Centrally Store Projects, Resources & Reporting

Team Participation

Easily Create Enterprise Project Plans

Line of Business Systems-XML

Project Documents, Issues/Risks & Tasks

More Productive Projects

Get more from yourIT Investments

Centrally Store Projects, Resources & Reporting

Team Participation

SharePoint has a self service model Do you need SharePoint for project management?

Ask yourself ‘What is your almost certain predictable future with your organization’s projects?’ More projects? Less resources Greater demands from the business on performance Shorter time frames

Why InterDyn? Why not internal resources? Deploy right 1st time Try to do it? Do internal resources have the availability to focus on the deployment. More

than a web file storage site Can the business wait?

This is a major win in any organization-to take your organization to the next level.

Peter WardBusiness Collaboration ManagerE: Peter.Ward@InterDyn.comP: 212-502-3937W: www.InterDynAKA.comB: www.wardpeter.com