Presented By Peter Ward
Business Collaboration Manager ,InterDyn
April 3rd, 2007
Planning
User Acceptance
Workflow
EnterpriseInformation
Processes
Web 2.0
Office 2007
Thank you for attending this web X
The conference call dial in will be put on mute for the
presentation
Q&A – We will have time at the end of the presentation
for questions
A copy of the presentation is on my blog:
www.wardpeter.com
Today’s project management environment Why is a project manager’s day like this? Where does the time go? How as the project manager’s life become like this? Out of the box SharePoint project features- SharePoint PM best practice SharePoint PM End Result Differences between SharePoint and Project Server
2007 Enabling Team Participation Better Project Productivity Session Review
Your current environment is probably: Network drive Email Meetings Quick pace of change Time frames shorter Less project resources – Bandwidth
For the Project Manager Too much cutting a pasting of information A confusion of being busy and being productive Constant state of ‘putting out fires’
For the project they are the point contact, therefore they are CC on everything
They are accountable for the project, but not the resources. Challenge when they reside in a different location and time zone.
Live and mostly die on Google desktop search. The project plan looked good on paper. The project is late:
Delivery dates being moved Constant changes to information
How much time do you spend a day cutting, pasting, moving information?
Average 30 minutes a day finding information Reading and responding to emails 2 hrs Meeting 3hrs Conference calls 1hr Phone 1hr At desk 2hrs. Moving emails to a folder 3 minutes
Inflow of the information, is not just a Word document.
Document libraries- Workflow Drag and drop features Recycle bins Version history
Issue tracking Email searches Wikis Gantt charts Integration Outlook
Calendar RSS Feeds Off Line documents
Structure the flow of the information: Workflow
Issue tracking Reducing interruptions:
Structure the timeliness of the information flow
Wikis Gantt charts Understand how a project works?
What information is involved?
IT Department Internal Customer
Project:- Great Plain upgrade
Pain Points
Spends a lot of time in meetings, reporting to senior management Too many emails, which are unrelated to himNot always 100% up to date on the project status or workload of team
His desire
Wants project related information structured and searchable.Less clicks to find information
Solution :SharePoint integrating with Outlook and one place to look
Pain Points
Spread on many projectsToo many emails, asking for information
His desire
Wants users to have more visibility to the projectsLess clicks to find information
Solution :SharePoint to share information and work with internal customers
Pain Points
Spends too much time following up on projects
Desire : A single place to place to get information Know who’s working on what
Solution : SharePoint as the presentation layer
Bottom line:- Create an extra 30 minutes a day for yourself
Better personal, team and client facing performance
What would you do with an extra 30 minutes a day?
SharePoint if implemented correctly:▪ Make the 6 day week 5 days.▪ The work ends at 6.▪ A feeling of in control.
Project Management Activity
Operational1-6 months
Tactical6-18 months
Strategic2-5 years
Project management, updating projects, completing tasks
Invoicing, meetings, minutes resource management,
Milestone completion, putting out fires
Planning- phases projects, negotiation, approvals, milestones, risk management,
base lining projects, portfolio management, resource management
Dash board controls, cost analysis, ability for high level corporate visibility
The Players
Strategic Planning, Ops, PMO, CTO, CFO
PM, PMO Office, Planners
PM, Project Team
Easily Create Enterprise Project Plans
Centrally Store Projects, Resources & Reporting
Easily Create Enterprise Project Plans
Centrally Store Projects, Resources & Reporting
Team Participation
Easily Create Enterprise Project Plans
Project Documents, Issues/Risks & Tasks
Centrally Store Projects, Resources & Reporting
Team Participation
Project Documents, Issues/Risks & Tasks
Easily Create Enterprise Project Plans
More Productive Projects
Centrally Store Projects, Resources & Reporting
Team Participation
Easily Create Enterprise Project Plans
Line of Business Systems-XML
Project Documents, Issues/Risks & Tasks
More Productive Projects
Get more from yourIT Investments
Centrally Store Projects, Resources & Reporting
Team Participation
SharePoint has a self service model Do you need SharePoint for project management?
Ask yourself ‘What is your almost certain predictable future with your organization’s projects?’ More projects? Less resources Greater demands from the business on performance Shorter time frames
Why InterDyn? Why not internal resources? Deploy right 1st time Try to do it? Do internal resources have the availability to focus on the deployment. More
than a web file storage site Can the business wait?
This is a major win in any organization-to take your organization to the next level.
Peter WardBusiness Collaboration ManagerE: [email protected]: 212-502-3937W: www.InterDynAKA.comB: www.wardpeter.com
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