Share point online

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  • 1. KaruanaGatimu,ECMp BusinessSolution Architect karuana@sharepointstrategist.com @karuana SharePoint OverviewWhat, Why, When and Where The Basics
  • 2. BusinessSolutionArchitectwith20yearsexperienceintechnology,operations, marketingandvisualproduction. AIIMCertifiedEnterpriseContentManagementPractitionerandSharePointExpert Blogger Experience: Independentconsultant&authorofSharePointStrategist.com&NewWebStrategist.com ViceChair,SPUGS.orgnonprofitdedicatedtopromotingSharePointUserGroupsinSoCal Director,Ecommerce&MarketingOperations&ChiefSharePointArchitectforSkechersUSA,aglobal footwearmanufacturer CoFounder&CreativeDirector,EndlessMagic,LLCanindependentbusiness&marketingconsulting company. 10Yearsasacontentmanagementspecialistforlegalandgovernmentindustries; specialexpertiseindigitalassetmanagement
  • 3. WhatistheBusinessDemand?Businesssuccessdemandsnewwaystoleveragetechnologyinthesekeyareas: Productivity Location Collaboration Independence Workforce Efficiency Innovation ExpectationsDontbefooledbybuzzwords Youarelikelyalreadydoingsomeofthis!Moveawayfromreviewingreportsandintorealtimeconversations
  • 4. SevenFunctionalBuildingBlocks Identity Conversations Sharing Presence Relationships Reputation GroupsKaplan,A.M.&Haenlein,M.(2010)Usersoftheworld,unite!ThechallengesandopportunitiesofSocialMedia.BusinessHorizons (2010)53,5968
  • 5. TheMicrosoftVisionIncludingSharePoint TheMicrosoftvisionforsocialcomputingintheenterprise balancesthetransformativebenefitsofknowledgesharingand relationshipswithsoundITandbusinessprinciples.Fu,A.;Finn,C.;Rasmus,D.&Salkowitz,R.(2009)SocialComputingintheEnterprise,MicrosoftVisionforBusinessLeaders Ourvisionistoextendbeyondthedesktopandhavethe environmentyouworkinbeintelligentenoughtogetyourjob done. Wewanttogivepeopletherightinformation,attheright time,intherightplaceandintherightcontext.Spataro,J.(2012)Finally,MicrosoftEmbracesSocial AndItsGoingtobeBig,Forbes.com,Fidelman,M.
  • 6. ComponentsofSharePoint Hostedoronsitedeploymentswithboth2010&2007versions
  • 7. OnPremiseInstallation Requirements Strategyincludingbusinessgoal SharePoint2010 64bithardware SQLDBAskills&potentially.NETprogrammers Administrators/PowerUsers Training
  • 8. SharePointOnline ServiceLevels SharePointOnlineP1 Appropriateforsmallbusiness Lacksmanagedmetadata,dataencryption Upto36GBStorage SharePointOnlineE(Enterprise) AddsMySite,InfoPath,Excel&VisionServices Upto5TBStorage
  • 9. KeyQuestionsforDecidingBetweenOnlinePlans IsthereachanceIwillhavemorethan50usersinthenextthreeyears? Ifyes,you needanOffice365Eplan.TheOffice365P1planhasahardlimitof50usersandyou currentlycantmigratefromaP1plantoanEplan. CanImigrateallofmyEMailandSharePointneedstoOffice365? IfNo,andyou continuetouseonsiteExchangeand/orSharePointserversthatintegratewithOffice 365thenthenyoullneedahybridinstallation.Hybridinstallationsareonlysupported intheOffice365Eplans. IsitoktohaveseparateloginIDsforOffice365andmylocalnetwork? IfNo,then youneedasinglesignonsolutionwhichisonlysupportedintheOffice365EPlans.Resource:http://www.configureoffice365.com/office365subscriptiondifferencesp1ande13/
  • 10. KeyQuestionsforDecidingBetweenOnlinePlans DoIplanoncreatingapublicwebsiteandsharingsensitiveinformationwithmy clients/partners? Ifyes,thenyouneedanEPlan.TheOffice365P1planonly supportsonesitecollectionanddoesntuseSSLsoitisunworkableinthisscenario. In additionthewebeditingtoolsintheP1subscriptionarelimited. DoIneedadditionalstoragethanthedefaultOffice365P1plan? Ifyes,youneedan EPlanwhichallowsanunlimitedemailarchiveintheE3/E4plansandyoucan purchaseadditionalSharePointstorage. DoIneedunifiedmessaging? Ifyes,thenyouneedanE3orE4plan. DoIneedphonesupportfromMicrosoft? Ifyes,thenyouneedanEPlan.Resource:http://www.configureoffice365.com/office365subscriptiondifferencesp1ande13/
  • 11. UpdatedPricingforNewCustomers Office365NewPricing Office365PlansE1,E2,E3,E4,K1,andK2 SKU PreviousCost NewCost Reduction Office365K2 $10.00 $8.00 20% Office365E1 $10.00 $8.00 20% Office365E2 $16.00 $14.00 13% Office365E3 $24.00 $20.00 17% Office365E4 $27.00 $22.00 19% SharePointStorage(GB) $2.50 $0.20 92% ExchangeAdvancedArchiving $3.50 $3.00 14% Notes: Thispricingappliestonewcustomersonly.Customersthatareundercontractwillstillpaythesamerate thattheircontractstates.Rateswillbeupdatedwhenthecontractisrenewed. Ifacurrentcustomerspurchasesadditionalseats,thenewseatswillbesubjecttothenewpricing.
  • 12. TheMicrosoftVision:DriveOrganizationalProductivity Providetransparency andaccountabilityto existingbusinessprocess Operateatthespeedof conversation,notreports Animblecompanyisa successfulone Workmoreefficiently withpartnersexternalto theorganization
  • 13. 7StepstoExecutiveBuyIn SpeaktheLanguage FindthePainPoint IllustrateSolutions ShowanROI MindyourPolitics Deliver Repeat
  • 14. SharePointStrategyRoadmap WhyInvestin Collaboration? thesuccessofcollaboration dependsonparticipation,not DefineBusiness technology. Analytics Goal solvingrealbusinessissuesina userfriendlymannerprecedes success. Scope leveragingexistingtechnologyImplementation Technology likeSharePointreducesproject costs. Proofof Concept
  • 15. Resources ReferenceArticles: ServiceDescriptions:http://www.microsoft.com/enus/download/details.aspx?id=13602 KeyDifferences:http://www.configureoffice365.com/office365subscriptiondifferencesp1ande13/ Updated Pricing:http://www.configureoffice365.com/microsoftlowerspricingenterpriseoffice365plans/ MicrosoftTechNet Architecture&Deployment tools http://technet.microsoft.com/enus/library/ee428298.aspx MVPCommunity Twitter (#O365,#SharePoint,#SP2010,#SPHelp),Blogs @Karuana @buckleyplanet aka ChristianBuckleycoauthor ofSharePoint2010;Creating andImplementing RealWorldProjects @eusp MarkMiller,founder ofEndUserSharePoint Peers UserGroups SPUGS.org&LinkedIn Groups Training SharePoint IntelligenceSeries &SharePointSaturdays
  • 16. MicrosoftEnterpriseSocialComputing:YourBusinessAdvantageItstimetobuildyoursolutiontoday