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WWW.WCSFP.COM #WCSFP17
2017 SPONSORSHIP PROSPECTUS NOVEMBER 29 – DECEMBER 1, 2017 HILTON SAN FRANCISCO UNION SQUARE
WORLD CONGRESS OF SCIENCE & FACTUAL PRODUCERS ANNUAL CONFERENCE & INNOVATION EXPO
ABOUT WCSFP
3
For the past 25 years, the World Congress of Science and Factual Producers (WCSFP) has been widely
recognized as the premiere, must-attend gathering for over 650 producers, broadcasters and distributors working in specialist factual television. As we celebrate this milestone anniversary, we
eagerly look ahead at the media and storytelling innovations that are changing the very core of our
industry, and the importance of communicating knowledge and truth in an age of “alternative facts”.
From content creation and delivery through to audience engagement – the television industry is
experiencing a digital renaissance and a merging of forms that is creating exciting new opportunities for
collaboration across media, innovation, technology and business.
The 2017 Congress will welcome international leaders in broadcasting and television production, and
will welcome a growing pool of members from a wide range of tech and innovation industries, including
experts and trailblazers working in virtual and augmented reality, artificial intelligence, online content and platforms, gaming, digital learning, content delivery, digital advertising and measurement, and
more.
Taking place November 29 – December 1, 2017, in San Francisco, California, the three-day conference
and innovation expo features world-class keynotes, expert-led content, craft and business sessions, and
an opportunity to leverage convergent industries to understand the latest trends and to foster new
business and networking opportunities across a range of strategically aligned sectors.
2016 STOCKHOLM
2015
VIENNA
2014 HONG KONG
2013 MONTREAL
WCSFP DELIVERS: AUDIENCE
5 OVER 650 MEDIA AND TECHNOLOGY PROFESSIONALS
WORKING ACROSS FACTUAL MEDIA COME TOGETHER FOR THIS
UNIQUE ANNUAL EVENT, TAKING PLACE THIS YEAR IN THE HEART OF
SAN FRANCISCO.
99% RECOMMEND WCSFP TO OTHERS
84% RATED ATTENDING WCSFP AS “VERY OR EXTREMELY
IMPORTANT”
69% OF ATTENDEES FOUND POTENTIAL NEW PARTNERSHIPS AT
WCSFP
71% OF ATTENDEES ADVANCED PROJECTS IN DEVELOPMENT BY
ATTENDING WCSFP
52% OF ATTENDEES IDENTIFY AS INDEPENDENT PRODUCERS
28% OF ATTENDEES IDENTIFY AS CREATIVES OR “OTHER”
650+ MEMBERS IN ATTENDANCE
25+ COUNTRIES REPRESENTED
20% OF ATTENDEES IDENTIFY AS BUYERS OR DECISION MAKERS
WCSFP PARTNERSHIP OPPORTUNITIES SPONSORSHIP & INNOVATION EXPO
WCSFP PARTNERS 7
Over three days and two evenings, WCSFP fosters an environment in which media and technology professionals come together to learn, network, and create new connections. Past partners have used WCSFP
as a platform to build awareness, showcase new technology/products/research, position their brand, find
new business opportunities, engage with existing clients, and explore new partnerships.
In 2017 use WCSFP Congress & Innovation Expo to activate your brand; you’ll be in great company!
2017 Congress & Innovation Expo
Sponsor and Exhibitor Benefits 8
REACH MORE THAN 650
INTERNATIONAL LEADERS IN
BROADCASTING AND TV
PRODUCTION, AS WELL AS
EXPERTS AND INNOVATORS
WORKING ACROSS ALL AREAS OF
DIGITAL MEDIA
BUILD BRAND AWARENESS AND
INCREASE MIND SHARE BY
REACHING A HIGHLY TARGETED
AND QUALIFIED MEMBERSHIP
BE RECOGNIZED AS A LEADER AND
INNOVATOR IN YOUR INDUSTRY
COMPANY NAME AND BOOTH
LOCATION
LISTED IN ONSITE SIGNAGE,
MOBILE APP AND CONFERENCE
PROGRAM
A RANGE OF FACE-TO-FACE
OPPORTUNITIES TO INTERACT AND
ENGAGE WITH INDUSTRY DECISION
MAKERS
SHOWCASE NEW PRODUCTS,
RESEARCH AND INNOVATIONS
THROUGH MULTIPLE TOUCH
POINTS
HEAR ABOUT THE LATEST
INDUSTRY TRENDS WHILE KEEPING
A CLOSE EYE ON THE COMPETITION
COMPLETELY CUSTOMIZED
PACKAGES AVAILABLE TO MEET
YOUR SPECIFIC MARKETING,
BRANDING AND CUSTOMER
ENGAGEMENT GOALS AND
PRIORITIES
Sponsorship Opportunities Complement your company’s marketing plan by increasing your visibility as an official WCSFP
Sponsor. The following opportunities are provided to help your company increase visibility to WCSFP members before, during and after the Annual Congress & Innovation Expo.
All Sponsorships Include the Following Benefits • Prime reserved booth space options in the Innovation Expo (*additional cost for expo booth
space, unless otherwise specified) • Highlighted in scheduled e-blasts to 5,000+ highly targeted industry stakeholders • Pre/Post-Event HTML Email: Reach all attendees with an HTML email sent on your behalf • Logo and link to your website on WCSFP Congress website (+1million hits annually), and
acknowledgment as a sponsor and/or exhibitor
• Logo and sponsorship level included on sponsor page of Congress Program Book (650+ distribution)
• Featured as a sponsor and/or exhibitor on all relevant conference signage • Company logo displayed prominently on large screens at the event • Company logo on mobile application • Opportunity to place company logo on virtual floor plan (*exhibitors only)
9
EXHIBITOR INFORMATION Innovation Expo Schedule *schedule subject to change
DAY 1 Tuesday, November 28, 2017
12:00 p.m. – 6:00 p.m. Exhibitor Registration &
Move-In**
** Please refer to exhibitor guide for move-in schedule & further details
DAY 2 Wednesday, November 29, 2017
8:00 a.m. – 5:00 p.m.
Congress Programming &
Innovation Expo Open
DAY 3 Thursday, November 30, 2017
8:00 a.m. – 5:00 p.m.
Congress Programming** &
Innovation Expo Open
5:00 p.m. – 8:30 p.m. Exhibitor Tear-Down
& Move-Out
The Congress event space is designed to maximize traffic flow, audience disbursement and vendor-audience engagement. All session rooms are located on the same level as the exhibition floor and their placement ensures constant flow to the Innovation Expo area.
** Congress programming continues through Friday, December 1
EXHIBITOR INFORMATION INNOVATION EXPO BOOTH INFO & INCLUSIONS 10
Exhibit Space Costs *not included in cost of sponsorships, unless otherwise specified
10’ x 10’ Booth $4,600USD + tax
10’ x 20’ Booth $7,600USD + tax
10’ x 30’ Booth $11,100USD + tax
Included In Your Booth
• Complimentary l isting on the WCSFP conference website inside the Online Floor Plan [including a
100-word description and contact information, social media l inks, product showcase and brands]
• Inclusion in online exhibitor l ist, viewed by
company name & booth number, an online list of exhibitors is also included in the mobile app
• Two (2) exhibitor passes (unless otherwise noted)
**exhibitor passes do not provide access to WCSFP programming, sessions, meals, or social events
• Each booth includes: o 8ft back drape o 3ft side drape
o 6ft draped tables w. 2 chairs o 5 amp power drop o 7” x 44” booth ID sign
• Exhibitor Support Services • 24-hour peripheral security • One conference tote bag per exhibit space
• Complimentary breaks including coffee, tea and water throughout the day
• Company name and booth number l isted in the
Conference Program (if received by October 31, 2017)
• Visibility on the WCSFP Congress website as an
exhibitor • Personal assistance with booth selection and
marketing ideas for maximizing booth traffic
• Year-round customer service from application through post-Congress!
Space Rental Terms
• 50% payment is required upon signing/submitting application (includes a $500 non-refundable deposit)
• Final balance is due by September 29, 2017 • After September 4, 2017 full payment must
accompany all expo and sponsorship
applications • No guarantees are made with respect to booth
size or location prior to receipt of 50% payment *If your space of choice is not available, the closest
space to your original selection will be assigned
Cancellation Policy
Cancellation of space must be submitted in writing: • On or before August 31, 2017 will receive a full
refund, less $500 non-refundable deposit • On or before September 29, 2017 will receive a
50% refund of the total paid amount
• No requests for refund will be granted after September 29, 2017.
NOT included in your booth *refer to exhibitor guide for details on ordering show services
Booth set-up/tear-down, shipping & handling of
materials, furniture rentals, AV equipment, internet access, electrical outlets over 5 amps, janitorial
services, storage, lead retrieval software, meals, access to Congress programming and social events (unless otherwise noted).
SPONSORSHIP OPPORTUNITIES
Exclusive Sponsor of Opening Night Party at San Francisco City Hall | One Spot Available
$95,000USD
Celebrate WCSFP’s 25th Anniversary in style as the exclusive
sponsor of the Opening Night Party at San Francisco City
Hall. All delegates will be invited to attend, with an additional
25 invitations for your own guests, staff or VIP’s. Event
includes premium passed hors d’oeuvre's and host bar.
• 600+ delegates in attendance
• 25 VIP invitations for your
guests, staff, or VIP’s • Includes a prime 10x30 exhibit
space in the Congress
Innovation Expo (valued at
$11,100 USD)
• Opportunity to provide
welcome remarks to attendees • Branding throughout venue
• Opportunity to provide a gift for
attendees
• Premium open bar & hors d’oeuvre’s
• Dedicated email blasts (2) to all
registered attendees
• Recognition in all event materials as a
presenting sponsor
• Six (6) full conference delegate passes &
two (2) exhibitor passes • Additional activations to be determined
Exclusive Sponsor of Dinner Boat Cruise of San Francisco Harbour | One Spot Available
$90,000USD Host Congress delegates for an exclusive dinner aboard a
steamboat cruising the Bay. Featuring magnificent views of the
glistening San Francisco skyline and Golden Gate Bridge, this
three-hour cruise includes a three-course dinner, premium
wine and beer, and music and dancing.
• 600+ delegates in attendance
• 1 reserved VIP table for your guests,
staff, or VIP’s (10 seats) • Includes a prime 10x30 exhibit
space in the Congress Innovation
Expo (valued at $11,100 USD)
• Opportunity to provide welcome
remarks to attendees
• Premium 3 course dinner & host bar
• Branding throughout boat
• Opportunity to provide a seat drop gift
for attendees
• Dedicated email blasts (2) to all
registered attendees
• Recognition in all event materials as a
presenting sponsor
• Six (6) full conference delegate passes &
two (2) exhibitor passes
• Additional activations to be determined
Exclusive Sponsor of Opening Breakfast Keynote | One Spot Available
$75,000USD
As the exclusive sponsor of the Opening Breakfast Plenary, you
will have the opportunity to provide a speaker for a
45 minute dedicated keynote address to 600+ delegates.
Note: *WCFSP reserves the right to approve speaker & topic
• 600+ delegates in attendance
• 1 reserved VIP table for your guests,
staff, or VIP’s (10 seats) • Includes a prime 10x30 exhibit space
in the Congress Innovation Expo
(valued at $11,100 USD)
• Branding throughout breakfast room
• Opportunity to provide a seat drop
gift for attendees
As the exclusive sponsor of the Lunch Keynote, you will have
the opportunity to provide a speaker for a 45 minute
dedicated keynote address to 600+ delegates.
Note: *WCFSP reserves the right to approve speaker & topic
Exclusive Sponsor of Lunch Keynote | One Spot Available
$75,000USD
• 600+ delegates in attendance
• 1 reserved VIP table for your
guests, staff, or VIP’s (10 seats) • Includes a prime 10x30 exhibit
space in the Congress Innovation
Expo (valued at $11,100 USD)
• Branding throughout lunch room • Opportunity to provide a seat
drop gift for attendees
• Premium plated lunch
• Dedicated email blasts (2) to all
registered attendees
• Recognition in all event materials as a
presenting sponsor
• Four (4) full conference delegate passes
& two (2) exhibitor passes • Additional activations to be determined
• Premium plated breakfast
• Dedicated email blasts (2) to all
registered attendees
• Recognition in all event materials as a
presenting sponsor
• Four (4) full conference delegate passes
& two (2) exhibitor passes • Additional activations to be determined
CUSTOM SPONSORSHIP OPPORTUNITIES Al l sponsorship opportunities can be tailored to suit your specific organizational needs. In addition to the packages and options offered, we would be happy to create a customized package or activation that addresses the specific needs of your organization.
If you would l ike to showcase your organization in a unique fashion, please contact Adam Kirkham ([email protected] / 416.203.2155 .x 281),
or Zara Hemmings ([email protected] / 416.203.2155 x. 326).
EXCLUSIVE PRESENTING SPONSORSHIPS 12
13 GOLD LEVEL SPONSORSHIP OPPORTUNITIES
Mobile Charging & Member Networking Lounge | One Spot Available $50,000USD
• Prime 20x20 lounge space in center of
expo room
• Fully branded lounge furniture with
charging capabilities
• Custom brand-specific colour carpet and
floor decals
• Four (4) fully branded locker-style
charging stations placed throughout
Innovation Expo space
• Includes additional prime 10x20 exhibit
space in the Congress Innovation Expo
(valued at $7,600 USD)
Dedicated Event Wi-Fi Sponsor | One Spot Available $50,000USD Ability to have your message on the Login Screen for all attendees
seeking wi-fi at the event, give the attendees the opportunity to
surf internet and respond to their emails while at the conference
- courtesy of your exclusive Wi-Fi sponsorship.
• Dedicated email blast (1) to all
registered attendees
• Recognition in all event materials as
the exclusive sponsor of Conference
Wi-FI
• Three (3) full conference delegate
passes & two (2) exhibitor passes
• Additional activations to be
determined
Congress Lunches | Two Spots Available
$30,000USD
Each day of Congress delegates are treated to a fully catered
buffet lunch on-site, taking place in the Innovation Expo.
• On-site branding and recognition
• Your logo in the Congress
schedule next to your sponsored
lunch
• Custom branded lunch items
available
• Includes a prime 10x10 exhibit
space in the Congress Innovation
Expo (valued at $4,600 USD)
• Opportunity to distribute a
promotional item (supplied by
sponsor) to all delegates during
lunch
• Two (2) full conference delegate
passes & two (2) exhibitor passes
• Additional activations to be
determined
Nothing is worse than a drained cell phone battery. The 20x20
mobile charging & member networking lounge, located in a
prime position in the Innovation Expo, will allow attendees to
give their phone a quick power boost, as well as meet
informally or just take a break between sessions.
• Your logo on Wi-Fi log-in landing page
• Link to your website on Wi-Fi log-in
landing page
• Custom banner on all associated log-in
pages
• Includes a prime 10x20 exhibit space
in the Congress Innovation Expo
(valued at $7,600 USD)
• Custom push-notifications (2) through
conference app
• Custom push-notifications (2) through
conference app
• Dedicated email blast (1) to all
registered attendees
• Recognition in all event materials as the
exclusive Mobile Charging & Member
Lounge
• Three (3) full conference delegate
passes & two (2) exhibitor passes
• Additional activations to be determined
SILVER LEVEL SPONSORSHIP OPPORTUNITIES **all silver sponsorships include one (1) full conference delegate pass and two (2) exhibitor passes
Conference Mobile App Sponsor | One Spot Available $15,000USD
Get your brand into the purse and pocket of nearly every attendee by sponsoring the Congress mobile app. Attendees are
looking at the Mobile App in advance to plan their schedules, read about speakers and get the latest updates on Congress
programming and highlights. Includes 2 Push Notifications to all attendees. Your logo and a custom banner are featured on the
home page, as well as associated landing pages.
Lanyard Sponsor | One Spot Available $15,000USD
This high-visibility sponsorship puts your company logo on the full colour lanyards used for the official show badges, and distributed
to 650+ delegates and sponsors.
Delegate Bag Sponsor | One Spot Available $15,000USD
What better spotlight could your organization receive than imprinting your name and logo on the conference bag provided to every
attendee at registration? Your exposure will endure when attendees bring their conference bag home. Includes one (1) promotional
insert (to be provided by sponsor) for each delegate bag.
End of Day Happy Hours | Two Spots Available $18,000USD
Join colleagues at the end of a day of sessions for a drink and networking before setting out to the evening’s social event. Sponsorship
of a Happy Hour includes on-site signage and recognition, drink tickets branded with your company logo, and the opportunity to supply
a promotional item to be distributed at the event. Host this great opportunity at your booth in the Innovation Expo to further drive
traffic to your booth.
Transportation Sponsor | One Spot Available $15,000USD
Official sponsor of transportation of WCSFP attendees to offsite events, including the Opening Night Reception at San Francisco City
Hall and the Thursday evening boat cruise and dinner. Various branding options and activations available and to be confirmed upon
sponsor commitment.
Branded WCSFP Premium Programming | Six Spots Available
Associate your company with one of the premium panels offered at Congress which includes the opportunity to introduce the ses sion
with opening remarks, screening of a promotional reel, and on-screen logo recognition for the duration of the session. Premium panels
draw large audiences and feature high-profile guest speakers and exclusive time slots. Includes one (1) push notification through
conference mobile app.
$12,500USD
14
15 BRONZE LEVEL SPONSORSHIP OPPORTUNITIES
Branded WCSFP Concurrent Programming | Six Spots Available (Panels & Sessions TBC)
$8,000USD
Align your company with one of the many concurrent panels or sessions offered at Congress.
Sponsorship includes on-screen logo throughout the session, the opportunity to personally introduce your
session with opening remarks and screening of a promotional reel at the beginning of the session!
*Your specific panel will be determined once the program is locked in (date tbc)
Congress Coffee Breaks | Four Spots Available
$8,000USD
Congress Member Guide | One Spot Available
$7,500USD
Custom Branded Hotel Key Cards | One Spot Available
$10,000USD
Your opportunity to host one of the complimentary coffee breaks throughout Congress.
Sponsorship includes tent-cards with logo recognition of your sponsorship, signage with logo placement, recognition in the
Congress Delegate Guide. Sponsors are also permitted to say a few words during the coffee break, as well as distribute
a promotional item (i.e. coffee mug, travel mug at sponsors’ expense).
Coffee breaks will take place within the Innovation Expo – ask us how you can drive traffic to your booth via a **themed coffee break!
**additional charges may apply
The official handbook of Congress, the Member Guide includes a schedule at a glance, detailed session and events schedule, bios and
photos of all session producers, panelists , special guests and more!
Sponsorship of the publication includes a full-colour, full-page ad on the outside back cover, prominent logo recognition on the front
cover of the publication, company profile on the Table of Contents page, and a branded bookmark inserted into every guide.
Get your logo and website in the hands of every delegate with custom branded hotel key cards – distributed to
each delegate upon check-in at the Hilton San Francisco Union Square. This activation must be selected by
September 25, 2017, as 8 weeks lead time is required for production.
16 A LA CARTE OPPORTUNITIES
Innovation Expo In-Booth Networking Cocktail Reception
$15,000USD
Custom Elevator Wraps | One Spot Available
$10,000USD
Custom Window Clings & Wall Decals
Delegate Bag Promotional Material Inserts
Mobile App Push Notifications | Six Spots Available
$1,000USD (or 2 for $1,500USD)
$7,000USD Hotel Room Drop Sponsor | One Spot Available
Promotional item delivered to each delegate’s room prior to check-in.
*item to be provided by sponsor and approved by WCSFP in advance
Send a message out to all attendees via the official conference app (50 word max).
Take advantage by instructing attendees to visit your booth in the Innovation Expo for a special offer, or promote a specific session or
sponsored event.
Sponsor a bar next to your booth during designated Innovation Expo time with the opportunity
to provide branded glassware and a signature cocktail!
Custom branded elevator wraps for both registration floor & conference floor elevator bank s (8 bays total).
Includes full colour double-door wraps – graphics to be provided by sponsor.
Please contact us for space availability and pricing.
Place your company’s postcard, brochure, flyer or newsletter in the official conference delegate bag and you’ll immediately get your
message into the hands of every conference attendee to maximize your on -site exposure. WCSFP will include your supplied item(s)
into each bag (material must be pre-approved by WCSFP).
*Each sponsoring company is responsible for duplicating and shipping materials in time to be inserted.
**All materials must be supplied to WCSFP Congress venue no later than November 27, 2017 . Freight and storage charges not
included.
Postcard (5” x 7”) $1,000 each (3 available)
8.5” x 11” sheet $2,000 each (5 available) Booklet/Magazine $2,500 each (2 available)
Promotional Item $3,000 each (2 available)
17
RULES & REGULATIONS ALL EXHIBITORS ARE REQUIRED TO READ AND FAMILIARIZE THEMSELVES WITH THESE RULES AND REGULATIONS.
Display Specifications 1. Alterations to any part of the structure of the Hilton San
Francisco Union Square, to furniture or equipment forming part
of it may not be made without prior written authorization from
the Vice-president of Customer Services. This includes drilling
holes, insertion of nails, screws, hooks and push pins, or
attaching in any manner of decals, promotional literature or
items, or affixing any form of unapproved tape. Failure to comply
will result in a monetary penalty per occurrence.
2. Booth displays and equipment shall not extend into the aisles,
including all signs, banners, furniture, etc. All demonstrations
must be confined within the exhibit space.
3. Exhibits must not block any exit doorways.
4. Show management must approve any structures that exceed 8
feet in height, including signs, lighting, displays, balloons, etc.
5. Exhibitors are allowed to showcase inside their booth to the
maximum height of 8 feet (back wall only). Side walls cannot
come out more than 5’ from the back wall. The maximum height
for the final 5’ to the aisle is 3’. Pop-Up Banners that are placed
towards the front half of the booth must be approved by
immediate neighbours or be pushed to the back 5’. This will be
enforced strictly on-site.
6. Booths will have an 8’ draped back wall. On each side, a
draped side rail will extend from the back of the booth to the
front of the booth at the height of 3’, with the exception of
double corner booths that will not have any side drape. If you
have an open corner booth, it will not have a draped side rail.
7. Island booths: A sketch of each exhibit plan must be submitted
to WCSFP for approval in advance of construction.
8. Materials used for display or decorative purposes must be
flameproof. The following materials are prohibited: acetate
fabrics, corrugated paperbox board, no-seam paper and
paperbacked foil (unless glued securely to a suitable backing).
9. Helium balloons, animals, birds or pets of any description
require prior written authorization.
10. Flammable liquids or gases shall not be stored inside the
building.
11. No food (including popcorn) or beverages may be distributed
by any exhibitors unless approval has been obtained from show
management/Hilton San Francisco Union Square
Administrative Policies
1. Show management shall have sole control over admission policies
at all times.
2. WCSFP reserves the right to resell any booth space canceled by an
exhibitor.
3. Sub-contracting of booth space is not permitted.
4. WCSFP, Hilton SF Union Square staff, office staff or volunteers are
not responsible for the safety or the property of the participants
from theft, damage, accident or other causes.
5. Public service announcements will be made for emergencies only.
6. Sample food/beverage products may not be distributed or sold by
exhibiting organizations except upon written authorization.
Exhibitors requiring catering of any kind must comply with the rules
and regulations set by the Hilton SF Union Square, and fill out the
appropriate forms (provided upon request).
7. Exhibitors operating a contest or giveaway must fill out the
Exhibitor Contest Consent Form and submit to WCSFP before
October 15, 2017.
8. Hospitality suites must not be opened until the conference
sessions and trade show have closed, and must be approved by
WCSFP.
9. All Exhibitors must show proof of Exhibitor Insurance that includes
The World Congress of Science and Factual Producers and Hot Docs
as additionally insured, with a limit of liability bodily injury &
property damage in the amount of $1,000,000.00. Exhibitors to
submit the Certificate of Insurance to WCSFP by October 15, 2017.
10. The exhibitor must leave the booth space in the same condition
as it was at the time of occupation. Any material left in the
booth/trade show floor that requires additional cleaning will be
billed to the exhibitor.
11. Booth Representatives: All representatives of Exhibitor, including
models or demonstrators, must be properly registered, wearing
badges, and properly and appropriately attired. Exhibitor’s
complimentary registration will permit entrance to the exhibit hall
during move-in, show hours, move-out, and all exhibit hall functions.
Those wishing to attend additional sessions and social events mus t
register as a Full Conference Participant as part of the Attendee
Conference Registration which is expected to be made available
online starting in or around August 2017. Only authorized personnel
or representatives of the Exhibitor will be permitted in the hall
during installation or dismantling of the Show.
19
RULES & REGULATIONS ALL EXHIBITORS ARE REQUIRED TO READ AND FAMILIARIZE THEMSELVES WITH THESE RULES AND REGULATIONS.
Exhibitor Etiquette
1. Show management reserves the right to restrict sounds
from any source that interface with activities in neighbouring
booths.
2. Exhibitors are not allowed to distribute any literature or
promotional items, from their company or any other
company, beyond their contracted exhibit space. Failure to
comply will result in immediate booth closure.
3. Exhibitors are not allowed to sell any products or services
directly from their exhibit space. Order forms are acce ptable
for future fulfillment.
4. All exhibitors are expected to be in their booths during all published show hours.
Move-In And Move-Out Procedures 1. Exhibitors with “hand carry” items who do not need to
utilize the marshaling yard or loading dock are permitted to
personally carry goods to their booth via a main entrance.
However, these items are defined by being able to be carried
in one hand, or under one arm. Two wheel dollies and hand
carts are forbidden through the street entrance.
2. Exhibitors must adhere to move-in and move-out
schedules.
3. Passenger elevators and escalators ARE NOT TO BE USED
for transporting freight or equipment from level to level. This
includes chairs, tables, etc.
4. Exhibitors are not permitted to off load, or load personal
vehicles at the parking garage entrance to the Hilton SF Union
Square. Pedestrian access must be safely maintained at all
times.
Move-In And Move-Out Procedures Cont’
5. All vehicles that need to use the docks, must first report to
the Vehicle Marshalling Yard (location TBC). The Yard will be
open one hour before move-in and move-out times. All
exhibitors must strictly adhere to their scheduled move -in
and move-out times. Vehicles will be ushered from the
Marshalling Yard to the docks at the Hilton SF Union Square
by Hilton union staff.
6. Exhibitors requiring use of the loading docks can opt to use
material handling services from the WCSFP preferred
provider. A material handling form outlining their services can
be found in the exhibit kit and on the conference website.
7. There will be NO equipment available to be used or rented
at the show.
8. Exhibit halls, loading dock areas and “back of the house”
service areas are considered hazardous work areas. There
shall be no drinking of alcoholic beverages, no horseplay and
any unsafe conditions or activities. It is recommended that no
one under the age of 16 be allowed in these areas.
Protective footwear must be worn during move-in and move-
out.
9. All materials must be removed from the Hilton SF Union
Square by 8:00 pm on Friday, November 30, 2017. WCSFP
reserves the right to have materials left on the trade show
floor after this deadline removed at the exhibitor’s expense. If
forced removal of exhibitor materials is necessary, materials
will be removed from the floor by the official show services
contractor, and delivered to their warehouse. The exhibitor
will be contacted to make arrangements for pick-up or
delivery. The above-mentioned handling of materials will be
charged directly to the exhibitor.
110 Spadina Avenue, Suite 333
Toronto, Canada M5V 2K4
www.wcsfp.com
CONTACT
WCSFP SPONSORSHIP TEAM
Adam Kirkham
Senior Manager, Sponsorship Marketing
416.203.2155 x. 218 [email protected]
Zara Hemmings
Manager, Sponsorship Marketing | Innovation Expo Producer
416.203.2155 x. 326 [email protected]
Jenn Shah
Director, Sponsorship Marketing
416.203.2155 x. 226 [email protected]