Monitoring & Evaluation of

Integrated Watershed Management Programme (IWMP) in Gujarat

Gujarat State Watershed Management Agency

Dt-21-May-2012

Projects under IWMP in Gujarat

S. No.

Item 2009-10 2010-11 2011-12 Total

1 Projects (no.) 151 141 138 430

2Micro-watersheds (no.)

1136 802 881 2819

3 Villages (no.) 1048 1109 1135 3335

4 Area (lakh ha.) 7.08 7.14 7.12 21.41

5Budget allocation (Rs. Cr.)

930 927 922 2779

Strategy for M&E

Mobile Device transmitted the data through the sms

GSM Modem Central Server at State Data Center, Gandhinagar

Access to public domain

Bridging the Websites by linking village census code

Web-GIS MIS

Monitoring & Evaluation SystemMonitoring & Evaluation System

Generation of Hierarchical

Reports

Watershed Work Tracking System (WWTS)

• A complete Decision Support System with virtual database of all necessary layers for watershed.

• Preparation of PPR by providing various data layers like– Eighteen Years Perspective Plan.– Treated area– Area not be treated (Submergence, Assured Irrigation,

Industrial and Settlement)– Online PPR entry.– Aids to select Contiguous and Cluster projects as per

priority.

WWTS cont...

• DPR Preparation :– All topographic layers available at project area.– Integrated Spatial(GIS) and Non-Spatial(MIS) database with

granularity upto survey no. – Details of each beneficiary with socio-economic status with

projection to Google earth– Data pertaining to institution and assets created with

coordinates.• Work Tracking:

– Work status of activity as per Annual Action Plan.– Alerts based system to check the expenditure, work status

and location of the field staff.– Photos of the current status with geo tagging

Impact Assessment & Feedback Impact Assessment & Feedback MechanismMechanism

Annual satellite images to assess the impact

Validation of physical status by independent assessors

Output of the assessment will become input data for the

next project.

Effective Planning

Documentation and development of knowledge base

Research Protocol

Indian Remote Sensing Indian Remote Sensing satellite imagesatellite imageJanuary, 2001January, 2001

DISTRICT: SABARKANTHADISTRICT: SABARKANTHATALUKA : IDARTALUKA : IDAR Mini Watershed : 5F2D4b4Mini Watershed : 5F2D4b4Project Name : IWDP Project Name : IWDP Project Year - 2002;Project Year - 2002;

Indian Remote Sensing Indian Remote Sensing satellite imagesatellite imageJanuary, 2009January, 2009

Empanelment of Agencies for

Third Party Monitoring

Selection Procedure

Eligibility CriteriaCriteria Description

TypeGovernment Undertaking / Registered Company / Registered Consultancy Farm / Registered Non-Government Organization / Academic Agency

Establishment At least five years back from the date of advertisement

ExperienceMinimum 5 years’ experience in M&E or Research assignments (for third party) relating to watershed development projects

TurnoverMinimum annual average turnover of Rs. 10.00 lakhs and positive net worth in the last three years ending 31st March 2010

Team

• A lead researcher with minimum 3 years’ experience• An Engineer with at least 3 years’ experience• A Livelihood Expert with minimum 3 years’ experience• At least two data collectors/enumerators for field survey

work

Technical Evaluation CriteriaSr. No. Parameters Marks

I Organization Credibility 301 Areas of activity 102 Audited Financial Accounts 53 Funding Source 54 Composition of Governing Board 10

II Past Work Experience 201 Watershed Project Implementation 52 Watershed Project- Monitoring and Evaluation 103 Other projects- Monitoring and Evaluation 5

III Technical Aspects 501 Physical Infrastructure 202 Staff details

a)Number of qualified staff (Monitoring, Research and Documentation)b)Number of years in the organization

30

Sub- Total 100IV Presentation before High Power Committee 50

Grand Total 150

Final Selection

Empanelled Agencies1. Consortium:

Aga Khan Rural Support Programme Gujarat Institute of Development Research Development Support Centre COHESION NM Sadguru Water & Development Foundation

2. Bhopal Yuva Paryavaran Shikshan & Samajik Sansthan (BYPASS), Bhopal, MP

3. Rural Development & Management Institute, Ahmedabad

4. Consortium : Society For Environment Protection (SEP) Center For Integrated Development (CFID), Ahmedabad

5. State Institute of Rural Development (SIRD), Ahmedabad

Scope of WorkSr. No. Evaluation Component Description

1 Process Evaluation Inception of project, Community Mobilization, DPR preparation process, Annual Action Plan, etc

2 Administration and Human Resource Management

Man power deployed at district and project levels, Remunerations, capacity development process

3 Financial Management Grants received and disbursement, fund utilization

4 Institution Building at different levels

DWDU, PIA, Village Watershed Committee, Executive Committee, Self Help Groups and User Groups, etc: whether they are in place, functioning, effectiveness, etc

5 Information, Education and Communication activities

Types of IEC activities; impact of such activities

6 Capacity Building of various stakeholders

Types of programmes; whether following state norms; benefits; issues; new initiatives; future course

7 Entry Point Activities Works selection process; Site selection; Execution process; Technical soundness, Current condition; Impact

8 Convergence Whether convergence taking place at grass root level; benefits there in; issues, etc

Number of Surveys

S. No. Survey Purpose Pre-Conditions

1At the End of First

Year

Monitoring + Preliminary Evaluation

20% of Project funds spent

2At the End of

Third YearMonitoring +

Midterm Evaluation50% of Project

funds spent

3

At the End of Fifth/Sixth Year,

depending on project period

Final Evaluation

100% of Project funds spent or

Project Completion

certificate issued

Sampling

Sample Method

At least one village or 10% of the villages of the project

Simple Random Sampling method (As the focus is on processes and institution building, the sample size is enough)

EPAs, at least 10% of structures

Stratified Random Sampling Method (from project area)

2 number of UGs Purposive/Stratified Sampling Method, as per requirement (from the sample village)

2 number of SHGs Purposive/Stratified Sampling Method, as per requirement (from the sample village)

Tools for Evaluation

• Questionnaire for beneficiaries

• Checklist for PIA interview

• Checklist for FGD- Watershed Committee, SHG

• Questionnaire for village level information

• Participatory Rural Appraisal(PRA) Techniques

Chapters: Report1. Introduction to the project (including PIA)2. Process Evaluation3. Administration and Human Resource Management4. Institution Building at project level5. Information, Education and Communication

activities6. Capacity Building7. Entry Point Activities8. Financial Management9. Convergence10. Issues, Concerns, Suggestions

Process Evaluation

Sr. No. IndicatorObservation

(Assessment: --------)1 Inception of project

2 Community Mobilization3 Base Line Survey

4DPR / Annual Action Plan preparation process- PRA, Net Planning

5Equity aspect in planning (SC/ST; BPL/Asset-less; Women)

Administration and Human Resource Management

Sr. No. IndicatorObservation (Assessment:

-------------)1 Man power deployed at DWDU level

2 Man power deployed at project level3 Remunerations (including TA/DA)

4 Capacity Development

5 Administrative processes

Institution Building at project level

Sr. No. IndicatorObservation

(Assessment: ------)

1Project office (furniture, computer, internet, phone, registers)

2Village Watershed Committee office (phone, furniture, registers)

3 Equity/representation in constitution of VWC

4 Regularity of meetings of VWC

5 Decision Making Process

6 Record keeping at VWC

7 Conflict resolution by VWC

8 Access to information for VWC

9 Use of indigenous knowledge at VWC level

10 Formation of Executive Committee

11 Formation of UGs

12 Formation of SHGs

13 Grading of SHGs

Information, Education and Communication Activities

Sr. No. Indicator Observation (Assessment: --------)

1 Types of IEC activities2 Effectiveness of each type

Capacity Building

Sr. No. IndicatorObservation

(Assessment: ---------)1 Types of training programmes

2 Training for Employees / staff

3 Trainings at Village level

4 Exposure Visits

5 Effectiveness

Entry Point Activities

Sr. No. Indicator Observation (Assessment: --------)

1 Works selection process

2 Site selection

3 Execution process

4Physical Achievement (amount and %)

5 Technical soundness

6 Current condition

7 Impact

Financial ManagementSr. No. Indicator Observation

(Assessment: --------)

1Grants received and disbursement at DWDU level

2Fund utilization at DWDU level (Head wise amount and %)

3Fund utilization at PIA level(Head wise amount and %)

4Fund utilization at village level (Head wise amount and %)

5 Project Account opened at village level

6 WDF Account opened at village level

7 Record and account keeping at VWC level

8 Timeliness of Payments at PIA level

9 Procedure of pre-audit

10 Procedure for auditing

Convergence

Sr. No. Indicator Observation (Assessment: --------)

1Whether convergence taking place

2Schemes / Departments / Private/ any other

2 Mechanism of convergence3 Benefits

Overall AssessmentSr. No.

Assessment Component Total Marks (Weightage)

Marks achieved

Remarks

1 Process Evaluation 10

2Administration and Human Resource Management

10

3 Institution Building at project level 20

4Information, Education & Communication activities

10

5 Capacity Building 106 Entry Point Activities 207 Financial Management 10

8 Convergence 10Overall 100

Assessment criteria•Excellent: >9 (Equal to 9 or more)•Very Good: >7- <9 (Greater than or equal to 7- less than 9)•Satisfactory: >= 6-<7 (Greater than or equal to 6 - less than 7)Bad: <6 (Less than 6)

Thank You!

Members: High Power Committee• Dr. C.N. Pandey

Additional Principal Chief Conservator of Forests, Government of Gujarat.• Shri Milind Torwane

M.D., Gujarat Livelihood Promotion Company, Gandhinagar.• Shri T.P. Singh

Director, Bhaskaracharya Institute for Space Applications and Geoinformatics, Gandhinagar.

• Dr. B.S. DeoraProfessor & Head, Centre for Watershed Management & Rural Engineering, Sardarkrushinagar Dantewada Agricultural University, Banaskantha.

• Dr. Sampath KumarDirector, Central Ground Water Board, Ahmedabad.

• Shri Ram KumarCCF & CEO, GSWMA

• Shri J.S. SolankiProject Coordinator, GSWMA

• Shri A.D. PathanAccounts Officer, GSWMA