Matching on Matching on Leadership RoleLeadership Role

By George WaweruAIESEC Kenya

Matching on LRcourse content

0 What you already need to know.0 Planning exchanges according to EP supply.0 LC partnership creation.0 Matching Manias (also for TR members)0 DAAL files use.0 Available forms tracker use.0 Form promotion

What you already need toknow

0 How to put up a form.0 Different procedures done to move a form from

Available to Realized.0 All the basics for advertising a form.0 (see matching for TR members presentation)

( Planning your Exchanges Internal)Research

Internal research is fundamental in increasing exchange numbers in your LC. Due to:ii)Internal research enables you to raise exchanges according to the type of EP background available.iii)Internal research assists in raising TNs through selling the EPs CV to the company to show them what they might be getting.

How does internal research work?

i) Analyzing EP Background supply

EP background cont.

0 This will offer you the EP backgrounds that are in supply at different times of the year.

0 Start raising TNs that have similar backgrounds to the EPs on supply

Random tips:v)Commitment to results is very important.vi)Motivating your team to raise these particular exchanges is

super important.

ii) Peak Exchange Internal Research0Assess time (which month) for highest raising and realization rates of EPs.0 Which country supplies the most EP in the different months of the year?0 Make alignment between those highest peaks to our plan for raising TN.0This information can be gathered from DAAL files and statistics on myaiesec.net.

iii) Matching with preferred Internship duration0List the most availability duration along with the type of internship0 Align it to the TN that will be raised.iv) Country Research0Do research on countries that have a lot of realizations0 Find contacts from those countries and ask about their EP raising plan throughout the year0 Align it with our plan to raise TN.

Partnerships

Definition:“LC partnerships are mutually beneficial exchange based

relationships based on exchange. Both ICX and OGX”

Why do LC partnerships0 Have a secure source and destination for exchanges.0 Build your network with other LCs across the AIESEC

network.0 Ensure your ICX pipeline is secure and results ensured every

month.0 Hedge against low exchange seasons (sept-dec and march-

may).0 Raise matchable TNs.

How to Generate LC Partnerships1. PlanningLC partnerships should be mutually beneficial and should be maximized on by

your LC. The following should be considered:iii) Your ICX PipelineThis should answer the following questions:e) When do we need to realize exchanges?f) Which other country is realizing exchanges during this time?g) Which are the top performing LCs in these countries?h) How many TNs can we offer these LCs?ii) LC research:This should answer the following questions:k) What kind of EPs do these countries offer?l) What are the EPs backgrounds these LCs can raise? Can we raise similar

TNs for them?m) What’s their EPs duration period?

2. LC-LC partnership document:The partnerships document should have (see example on this link):iii)Feasible number of exchanges shared between the two LCs.iv)Activities required for each LC to do with set timelines.v)The backgrounds required for each LC to raise (specifications on the

raised TNs).vi)Signed agreement by both VP Xs.3. Effective follow up on the LC partnership:viii)There should be effective follow up on the LC partnership plan.ix)Changes in LC realities should be reflected on the LC partnership

plan.x)Changes in partnership agreement should be done if one party can’t

deliver the partnership.

How to make successful partnerships.

GCPs for LC-LC Partnerships, , :USP Brazil & Jaipur India

USP conducted pocket recruitments for TT EPs to send to Jaipur for their project Phoenix, resulting in successful realization of 8 exchanges between the 2 LCs.

, , : ECI Colombia & Hyderabad IndiaECI conducted pocket recruitment for TT EPs to send to Hyderabad for their project Phoenix, resulting in successful realization of 7 exchanges between the 2 LCs

, , :Tokyo Japan & Mumbai IndiaTokyo LC recruits & sends MT EPs to Mumbai for companies that have specific requirements from Japan. Cy visits was also part of this partnership from both sides.

Links for more on LC partnerships:

iii)LC partnership creation ppt.iv)LC Partnership creation email.v)LC partnership creation document.

DAAL Files UseDefinition: “DAAL files offers you the exchange statistics of AIESEC

countries and LCs. How each entity is performing each quarter and also which EP/TN backgrounds are in demand across the network”

• To get the DAAL files go to files and search for “DAAL files”.

See link

How to use DAAL Files0 Exchange statistics offers you information on which LCs

and MCs to work with (which LCs and MCs are top performing and how to partner with them).

0 DAAL files also helps you know which EP backgrounds are in demand and for you to raise according to that number (target raising).

0 DAAL files offers you information on which MCs are recruiting EPs during a certain time of the year.

Available Forms Tracker

Definition:“ Available forms tracker has all the information for EP/TNs that are available and when they want to be realized”

* You can find them by going to files and searching for Available Forms tracker.

How to use Available Forms Tracker

0 It’s a source of EP contacts.0 Gives more information on what kind of TNs to raise in

the future and which Countries or LCs to match them with.

To fully utilize the available forms:v)Sort the forms into manageable chunks with your

preferences.vi)Don’t spam EPs one message (check how to use mail

merge for matching wiki).

LC Promotion and Branding

Definition:“ if you say nothing about your product someone will say it for you”0Promotion of your LC lifts your profile in the AIESEC network making it much easier to attract EPs to your LC and getting quick matches.0Branding your LCs during international conferences is also a viable source of getting publicity.

What you need for effective promotion:

0 LC TN promotion wiki.0 Updated Search tool of your LC available forms.0 LC video profiling past intern experiences .0 TN promotional material (may include: TN posters, TN

profiles on myaiesec.net)0 Use of social media sites for LC TN promotion.

:Last tip

Matching on leadership is all about strategy… you have to think ahead to get your realizations and offer direction to your teams on what to raise and where to get matches

from…

Leadership is about commitment to results…

Its your time to lead…