GUIDELINE FOR MARITIME TRAINING INSTITUTE & …Repaired)(Repaired).pdf · GUIDELINE FOR MARITIME TRAINING INSTITUTE & COURSES ACCREDITATION Prepared by ... 5. Audit 3 5.1 Notified

JL/HEPP/D/212017 edition

GUIDELINE FOR MARITIME TRAINING INSTITUTE &

COURSES ACCREDITATION

Prepared by

Accreditation & Standard of Training

Seafarer Affairs & Port Division

Malaysia Marine Department

JABATAN LAUT MALAYSIA www.marine.gov.my

CONTENT

TOPIC PAGE

1. Introduction 1

2. Maritime Training Institute 1

3. Accreditation 2

4. Type of Accreditation 2

4.1 Initial Accreditation

4.2 Full Accreditation

4.3 Annual Accreditation

4.4 Renewal Accreditation

5. Audit 3

5.1 Notified Audit

5.2 Un-notified Audit

5.3 Customer Response Audit

6. Courses Approved by Marine Department 4

7. Types of Application 4

7.1 Application

7.2 Establishment of New Maritime Training Institute and Branch / Campus or

Outside Premise

7.3 Proposal for New Courses

7.4 Approval Process for Establishment of New Training Institute

7.5 Changes to Course Content, Structure or Instructors

7.6 Change of Address / Premise

8. Qualification of Instructors 8

9. Types of Non-conformities 9

9.1 Major Non-conformity

9.2 Minor Non-Conformity

9.3 Observation

10. Audit Form & Document 10

11. Audit Process 11

11.1 Initial Audit

11.2 Full Audit

11.3 Annual Audit

11.4 Follow-up Audit

11.5 Renewal Audit

12. Audit Reference Materials 17

http://www.marine.gov.my/


GUIDELINE FOR ACCREDITATION OF MARITIME TRAINING INSTITUTE AND

COURSES APPROVED BY MARINE DEPARTMENT OF MALAYSIA

1. INTRODUCTION

1.1. This guideline has been established to fulfill the requirements as set out in

Regulation I/6 and I/8 under Standard of Training, Certification and Watch

keeping for Seafarers 1978 as amended and in accordance with the Merchant

Shipping (Training and Certification) Rules 2018.

1.2. The purpose of this guideline is to provide guidance to the department's audit

team in conducting audit as well as assisting the training institute in handling

training and assessment for seafarers and any others.

2. MARITIME TRAINING INSTITUTE

2.1. Maritime Training Institute is a training institute established by the government,

companies or individuals to train seafarers and other shipping community.

2.2. The following rules and standards are applicable to maritime training institutes:

2.2.1. Standards of Training, Certification and Watch keeping for Seafarers 1978 as

amended;

2.2.2. Merchant Shipping (Training and Certification) Rules 1999 P.U.(A)152/99,

P.U(A)438/2010 and P.U.(A)50/2012, Rule 2018;

2.2.3. Standard of Competence for Master, Officer and Ratings (JL/P/1/2009),

(JL/P/01/2018);

2.2.4. Information Note and Marine Guide NMPM (1/1999, 22/2000, 33/2001)

&NPM (5/2009, 9/2009, 2/2011, 3/2012, 10/2012, 11/2012, 4/2013);

2.2.5. Related International Conventions (i.e. STCW 1987 as amended, SOLAS'74

as amended).



3. ACCREDITATION

3.1. Accreditation is a recognition given by Marine Department to maritime training

institutes. It aims to ensure that maritime training institute provides trainings in

accordance with the standards set out by Marine Department.

3.2. Accreditation also aims to ensure compliance of the rules/regulations as provided

in para 1.2 and instructors approved by Marine Department.

4. TYPES OF ACCREDITATION

4.1. Initial Accreditation

4.1.1. Initial accreditation will be given based on the minimum standard in order to

commence courses. Approval will be granted for a period of one (1) year.

4.1.2. To avoid from revocation of the approval, the training institute has to obtain

full accreditation within the stipulated period.

4.2. Full Accreditation

4.2.1. Marine Department will conduct a full audit such as attending ongoing

courses, interviewing instructors, visiting demonstration and simulation

facilities, inspecting equipment and course materials. Auditor may comment

for improvement in order to meet the set standards.

4.2.2. Approval will be granted for five (5) years subject to an annual audit.

4.3. Annual Accreditation

4.3.1. Marine Department will conduct an annual audit on training institute and any

approved courses to ensure compliance of the standards at all times.

4.3.2. Annual accreditation is conducted once (1) a year.



4.4. Renewal Accreditation

4.4.1. Renewal of full accreditation can be made by submitting a written application

to the Director General of Marine at least 90 days prior to its expiry.

4.4.2. Director General of Marine may impose additional conditions to the existing

conditions. Renewal Accreditation will be made and a report will be prepared

to the Director General of Marine.

5. AUDIT

The Marine Department will conduct an audit on a maritime institute to ensure accreditation

can be carried out. Types of audits are as follows:

5.1. Notified Audit

5.1.1. This audit is conducted by notifying the training institute prior to any

inspection.

5.2. Un-notified Audit

5.2.1. This Audit is conducted without any notification to the training institute prior to

any inspection. Normally it will be conducted during an ongoing course.

5.3. Customer Response Audit

5.3.1. This audit is conducted on participant who has completed a course to obtain

response in respect of the courses conducted.

6. COURSES APPROVED BY MARINE DEPARTMENT

6.1. ‘Approved Courses’ means any courses approved by Marine Department. The list

of approved courses as per Attachment 8.



6.2. Marine Department may approve the courses if:

6.2.1. Required by the regulations and standards as set out in part 2.2.1, 2.2.2,

2.2.3 and 2.2.5 (i.e. modular courses)

6.2.2. It is part of the Marine Department's examination and assessment

requirements (i.e. certificate of competency course and preparation course)

6.2.3. It is part of the requirement to obtain certification for marine services (i.e.

ratings engine / navigation control room course)

6.2.4. Director General of Marine specifies the need for other courses i.e.

International Ship and Port Security (ISPS Code) under SOLAS i.e. Port

Facilities Security Officer, Company Security Officer etc, International

Maritime Dangerous Goods Code (IMDG Code) under SOLAS i.e General

Awareness, Function Specific etc, International Association of Lighthouse

Authorities (IALA) i.e VTS Operator course etc.

6.3. "New Courses" means courses that are pending approval from Marine

Department. Director General of Marine may recognize any related courses

required for the maritime industry.

7. TYPES OF APPLICATION

7.1. Training institute is required to apply for approval from the Director General of

Marine for the following purposes:

7.1.1 Establishment of maritime training institute

7.1.2 Proposal for new courses

7.1.3 Changes to training content, structure or instructors

7.1.4 Establishment of branch, campus or outside premise

7.1.5 Other matters related to the previous approval



7.2. Establishment of New Maritime Training Institute and Branch/Campus or External Premise.

A Maritime Training Institute that intends to obtain approval from the Maritime Department for establishing new maritime training institute, branch/campus or external premise must submit its application to the Director General of Marine. Applications must fulfill the following requirements:

7.2.1. Objective and reason for establishing the maritime training institute;

7.2.2. Location map of the training institute;

7.2.3. Plan of the training room, laboratory, workshop and practical training room or practical area;

7.2.4. Other facilities such as smoke house, swimming pool, simulation equipment,

survival equipment, radar, engine etc;

7.2.5. ERP (Emergency Response Plan) as annexed in Attachment 1;

7.2.6. Certificate of Incorporation of Private and Public Company (CCM);

7.2.7. List of instructors or speakers including their qualifications and experiences;

7.2.8. List of existing reference materials to be used by the students and instructors; and

7.2.9. Estimated number of students for the next five (5) years.

7.3. Proposal for New Courses

7.3.1. Course Specification A maritime training institute that intends to obtain accreditation for its approved courses by Marine Department must submit its application to the Director General of Marine. Application must fulfill the requirement of a specified course model as provided below; A. Application Letter - name of course, location where the course to be conducted,

explanation on the course and type of approval applied

B. Course framework - to prepare the purpose, situation and individual course component

1. Scope - brief explanation on the course in accordance with the international

convention / code i.e. STCW 1978 as amended, rules, regulations etc.



2. Objective - statement discussing the purpose and objective of the learning

courses - competency level to carry out duties. 3. Admission standard - qualification of students attending the course i.e

healthy, age, academic qualification / seatime. 4. Class limitation - maximum number in a class and practical room 5. Size of class - maximum class size for learning, demonstration or simulation

programmed together with the number of students to one simulation equipment

6. Ratio student/instructor suitable with the course applied 7. Instructor – Teaching permit, list of instructor together with details of

experience, background and qualification (CV) 8. Training facilities and teaching aids;

a. Training facilities - address and explanation as to where trainings are held

(i.e. swimming pool, smoke house etc) b. Course equipment - explanation on all equipment used during the course

including testing equipment/simulation equipment, dummy, workshop, engine, engine room equipment, diagrams etc.

9. Teaching aids (i.e. OHP, projector, writing board etc) 10. Visual - copies of all visual aids and usage of the audio visual/video and

others during the training 11. Text books and reference material - copies of work book, notes and text

books.

C. Course Schedule - time breakdown and type of learning whether in a classroom, demonstration, practical, simulation equipment or examination

D. Detail teaching syllabus - to list the learning objective that explains the demonstration of knowledge or skills learned (i.e. IMO course model, department's model, standards syllabus etc)

E. Course Outline - summary of syllabus including its content and timeframe for

each course.

F. Instructors manual - specific guidelines of teaching strategy and techniques used during course, which explains presentation strategy for each lessons identified in the course.

G. Examination and Assessment

1. Method - student will be assessed throughout the course through

examination and/or assessment a. Practical demonstration - explanation on all practical training or simulation

examination, test or training.



b. Written - copies of all written examination, grading procedure used and number of repeats and what is considered pass. Marine Department is to be involved with the moderation of examination papers and result.

c. Oral - conducted by Marine Department

2. Final grade achievement - explanation in determining the final grade through the above method.

3. Procedure for re-sit of test - explanation regarding method for re-sit of examination for candidates who have failed or violated the examination rules (i.e. cheating)

H. Course assessment (evaluation) - course assessment form to be filled by

participants at the end of each course.

I. Certification - certificate of attendance for courses and others.

7.3.2. Document Review

Marine Department will conduct a document review for the course specification submitted by using the Document Review form as annexed in Attachment 2.

7.4. Approval Process for Establishment of Training Institute

7.4.1. Marine Department will assess all documents submitted and visit the

proposed location. Physical assessment will be conducted at the premise, location, equipment, reference materials and other facilities.

7.4.2. Report will be prepared for the Director General's approval.

7.5. Changes to Course Content, Structure or Instructor

Any changes to the course content, structure and instructor shall be to the Director General of Marine for assessment and approval.

7.6. Changes to Address / Premise

7.6.1. Any changes to maritime training institute's address and premise shall be

sent to the Director General of Marine for approval.

7.6.2. Marine Department will conduct an audit on the premise and a site visit. Proposals, comments and physical assessment will be carried out at the premise to confirm the location, equipment, reference materials and other facilities.



8. QUALIFICATION OF INSTRUCTORS

8.1. Qualified instructor is a person trained in technical teaching and related field.

8.2. To be a qualified instructor a person must comply to the following conditions:

8.2.1. Holds the required certification, endorsement or professional recognition; and

8.2.2. Ability to conduct training and possess related operational experience; and

8.2.3. Experience, training or trained in effective teaching techniques ; and

8.2.4. Documented proof in a form of performance assessment or successfully completed a "train the trainer" course in accordance with IMO No.6.09 course model – Training Course for Instructors (Certificate of Proficiency) and IMO 3.12 – Assessment, Examination and Certification of Seafarers (Certificate of Competency)or syllabus approved by Marine Department.

8.2.5. Individual who does not possess any certificate of competency and is not

from the maritime field must submit documents confirming that they are expert in a particular field or possess at least five (5) years in specific professional services in the related field.

8.2.6. Academician serving at Public Higher Learning Institutions who does not hold

any certificate of competency and teaches in the navigation course or engineering.

8.3. Qualification of Simulator Instructor

A simulator instructor must attend “train the trainer” course IMO No 6.10 – Train the Simulator Trainer and Assessor & have practical operational experience in technical teaching of specific types of simulator including its usage.

8.4. Application for teaching approval as per requirement in the check list Attachment

3a and 3b.

8.5. The approval procedure process is explained below:



Approval of Trainers Flowchart

APPLICANT

NOTIFICATION LETTER

INCOMPLETE

D.1 APPLICATION RECEIVED

D.2 DOCUMENT REVIEW

D.3 QUALIFICATION REVIEW & DIRECT

ASSESSMENT

D.4 DRAFT OF TEACHING APPROVAL

PRINT OUT

D.5 DRAFT REVIEW

D.6 TEACHING APPROVALPRINT OUT

D.7 BHEPP DIRECTOR APPROVAL

D.8 SUBMISSION TO M.E.T



INCHARGED PROCESS

PT(K) Penolong Tadbir (kanan)

PL Pegawai Laut

PL KPP / PL

Ketua Penolong Pengarah

PT

PL

PT

PBHEPP

Pengarah Bahagian

PT

D.1 Application Received - Application received from M.E.T and passed

to marine officer for review. D.2 Document Review

- Marine officer carried out the document review.

D.3 Qualification Review and Direct Assessment.

- Review and vet through the qualification. - Direct assessment to applicant.

D.4. Draft of Teaching Approval print out

- In regards to the result. D.5 Draft Review.

- Teaching approval draft review. D.6 Teaching Approval print out.

- Colored paper certificate teaching approval print out.

D.7 BHEPP Director Approval.

- Approval by Director of BHEPP. D.8 Submission to M.E.T.

- Cover letter to M.E.T for teaching approval submission.

8.6. Approved instructor is required to maintain the teaching log by using a format as attached in Attachment 9.



9. TYPES OF NON-CONFORMITIES 9.1. Major Non-conformity

9.1.1. Non-conformity to the set requirements or procedural elements that may

cause failure in meeting the objectives (i.e. establishment of training institute, courses, etc)

9.1.2. Causing the maritime training institute not in operation or courses could not be conducted until all the major non-conformity has been close out.

9.1.3. The timeframe to close out any non-conformity must be reasonable and

should not exceed 90 days.

9.1.4. Director General of Maritime may withdraw any approval in the event the maritime training institute fails to close out the major non-conformity within the stipulated timeframe.

9.2. Minor Non-conformity

9.2.1. Minor non-conformity in relation with the procedures derived from human

discipline resulting in the non-conformity.

9.2.2. Maritime Training Institute may continue to operate and the courses may proceed as usual. However, the maritime training institute must close out the minor non-conformity within 90 days.

9.2.3. Failure to close out the non-conformity within the stipulated timeframe may

cause change in the status of minor non-conformity to major non-conformity. 9.3. Observation

9.3.1. Observation is for the purpose of enhancement and prevention. However, it

may be imposed when there is insufficient objective evidence that shows any non-conformity.

9.3.2. Observation has to be complied by the maritime training institute from time to time. Minor non-conformity status may be imposed in the event observation is repeated or no prevention action / enhancement is made by the maritime training institute.



10. FORM & AUDIT DOCUMENT 10.1. Lead auditor must complete forms, report/audit record. The original report must

be submitted to the maritime training institute and a copy for the institute's file. Another copy to be given to the Principal Assistant Director, Assessment and Training Standard Unit, Seafarer Affairs and Port Division, Marine Head Office for his information. Auditor will be provided with the following forms and documents during the audit exercise:

a. Checklist (Attachment 4a, 4b, 4c). b. Audit Meeting Attendance Form (Attachment 5). c. Non-conformity Report Form (Attachment 6). d. Audit Report Form (Attachment 7).



11. AUDIT PROCESS 11.1. Initial Audit

11.1.1. Receipt of application from maritime training institute.

11.1.2. Document review and initial accreditation may be granted based on the

minimum conformance of the standard in order for the training institute to commence course.

11.1.3. Lead auditor must ensure the assessment and review are carried out on the

following items during the audit exercise such as an Initial Audit Checklist in Attachment 4a and 4b.

11.1.4. If there is none non-conformity, temporary approval certificate will be

prepared for signing by Director of Seafarer Affairs and Port Division and will be sent to the maritime training institute.

Initial Audit Flowchart

M.E.T application Application received

Document review

Notification letter

Not approved

Document review report

PHEPP Director Consideration

Approved

Interim approval certificate issued



11.2. Full Audit 11.2.1. Lead Auditor has to prepare an audit plan and must notify the training

institute in writing prior to an audit. An audit team comprises a lead auditor and auditor.

11.2.2. Lead Auditor has to ensure the assessment and review on the following items during an audit such as Annual Audit Checklist in Attachment 4b.

11.2.3. Audit team has to prepare an audit report for the maritime training institute.

11.2.4. If there is none non-conformity, full approval certificate will be prepared for

signing by the Director General of Marine.

11.2.5. Full approval for a period of five (5) years subject to an annual audit.

Full Audit Flowchart

Approval of initial audit

Physical assessment

Physical assessment report

Director General consideration

Approval

Full term certificate issued

Findings



11.3. Annual Audit 11.3.1. Annual audit of maritime training institute must be conducted on any courses

approved by Maritime Department as follows: a. Preparation Course b. Modular Course c. Other Courses

11.3.2. Lead Auditor has to prepare an Audit Plan. The timeframe for an audit has to

be reasonable and suitable with the location of the maritime training institute and number of courses conducted.

11.3.3. Lead Auditor must notify the approved training institute in writing ten (10) days prior to the audit together with an audit plan. A copy of the plan must be given to all auditors involved and the Principal Assistant Director, Assessment and Training Standard Unit, Seafarer Affairs and Port Division, Marine Head Office.

11.3.4. Lead Auditor has to ensure the assessment and review on the following items

during an audit such as Annual Audit Checklist in Attachment 4b.

11.3.5. The approved Maritime Training Institute has to submit course statistics, course participants' comments/response, follow-up actions for the responses etc for the Lead Auditor to appraise the performance of the training institute from time to time.

11.3.6. Audit may be conducted on any related documentation involving:

a. ISO 9001:2015 Certification i.e. validity date, scope, serial no.,

certification body etc. b. Approved course curriculum including course framework, course

schedule, detail course syllabus, course outline, teaching manual, examination, course assessment, participant’s course admission standard, list of instructors, qualifications, teaching manual etc.

c. Trainee’s admission record, examination, practical test, attendance certificate, attendance.

d. Teaching permit. e. Teaching log. f. Insurance policy. g. ERP (Emergency Response Plan). h. Record of action taken for evaluation comment. i. Other related documents i.e. contract document, rental of premise etc.



11.3.7. Maritime Training Institute has to make available facilities, equipment and premise in accordance with the prescribed standards as approved by the department. Among the items to be considered are: a. To ensure the number of course participants at one particular time does

not exceed the approved number. b. To inspect the multimedia facilities, projector and teaching aids are

operational. c. To take into account the safety aspects of the maritime training institute

on course participants. Example: visit to ship, smoke house, swimming pool, teaching room etc.

d. Other inspection and related training facilities.

11.3.8. To prepare an audit report on the maritime training institute and a file copy.

Annual Audit Flowchart



11.4. Follow-up Audit 11.4.1. Solution and effectiveness of a corrective action must be confirmed.

Confirmation action is a follow-up audit. In the event corrective action has not been made during a follow-up audit, the Lead Auditor shall: a. send a report to the Maritime Training Institute b. issue a new non-conformity report c. Present and assess the status of the corrective action prior to a decision.

Follow-up Audit Flowchart



11.5. Renewal Audit 11.5.1. Application for renewal audit is to be submitted to the Director General of

Marine.

11.5.2. Additional conditions may be imposed depending on the institute's performance for the past five (5) years.

11.5.3. Audit team will conduct renewal audit and the Lead Auditor will prepare a

report to the Director General of Marine.

Renewal Audit Flowchart

Approve New

Certificate



12. AUDIT ON REFERENCE MATERIALS 12.1. Course curriculum or the training institute's documents, which have been

approved by the Department.

12.2. IMO Course Model & Department's Course Model. 12.3. Information Note and Marine Guide NMPM (1/1999, 22/2000, 33/2001) & NPM

(5/2009, 9/2009, 2/2011, 3/2012, 10/2012, 11/2012, 4/2013). 12.4. Standards of Training Convention, Certification and Watch keeping for Seafarers

1978 as amended. 12.5. Competency Standard for Master, Officer and Ratings (JL/P/1/2009),

(JL/P/01/2018). 12.6. Merchant Shipping (Training and Certification) Rules 1999 (P.U.(A)152/99,

P.U.(A)438/2010, P.U.(A)50/2012), Rule 2018. 12.7. Security Code (ISPS) 12.8. Training Record Book for Engineer & Deck Cadet. 12.9. Training Record Book for Deck and Engine Ratings. 12.10. Training Record Book for Electro Technical Officer. 12.11. Health and Eyesight Standard. 12.12. Other related official documents. 12.13. MLC (Maritime Labour Convention). 12.14. IMDG (International Maritime Dangerous Goods Code).


13. CHECKLIST FOR EMERGENCY RESPONSE PLAN REVIEW

13.1. SENARAI SEMAK DOKUMEN ERP NAME OF TRAINING INSTITUTION:

No Items Complied Remarks

Yes No

1 Objective

2 Scope and coverage

3 Definition

4 Emergency response plan organization chart

5 Firefighting procedure plan

6 Record management

7 Personnel qualification and responsibility

8 Emergency response plan procedure

9 Evacuation plan

10 Assembly point

11 Firefighting appliances i.e alarm system and fire control

12 Emergency contact list

13 Responsibility during fire / emergency

14 Signage display layout

15 Emergency response flow chart

16 Audit / drills plan

17 Control Copy stamped on each pages

COMMENT

Findings: Compliances:

Reviewer signature: Reviewer name: Date:

Recommendation :

Attachment 1

Attachment 2

MARINE DEPARTMENT

MALAYSIA

DOCUMENT REVIEW

Types of Accreditation : Establishment of training institution / New Course / Renewal

Name of course :

Name of Training Institution :

ITEMS MEET REQUIREMENT COMMENT

YES NO

Establishment of Training Inst.

(1) Proposal

(2) Locations

(3) Drawing

(4) Projected Intake

Course Framework And Outline.

(1) Scope

(2) Objective

(3) Entry Standards

(4) Course certificate or document

(5) Course intake limitations

(6) Staff requirements

Page 1 of 2

(7) Teaching facilities and equipment.

(8) Teaching aids (A 1, A2, A3, etc.)

(9) Reference Documents

- IMO

- TEXTBOOKS

(10) Safety routines.

(11) Course outline and time table

(12) Detailed teaching syllabus

(13) Language of instructions.

(14) Evaluation (course critique)

(15) Examination & Assessment

VERIFICATION

Nonconformity : 0 Major Nonconformity 0

Conforms : 0 Observation 0

Name and Auditor’s _______________________

Signature : Name of Auditor::

Date:

Auditors Recommendation:

…………………………………………………………………………………………… …………………………………………………………………………………………… …………………………………………………………………………………………… ……………………………………………………………………………………………

Page 2 of 2

Nota

Dokumen berikut perlu dirujuk bersama/ The following documents are to be referred: JL/HEPP/D/21, NMPM 22/2000, NPM 10/2012, NPM 4/2013

Kegagalan memenuhi semua keperluan yang diperlukan akan menyebabkan permohonan tidak akan dipertimbangkan tanpa sebarang notis. / Application with incomplete documents will not be considered, without any notice.

No Item / Item(s) √ Catatan / Remark

1 Gambar Berukuran Passport / Passport Size Photo

2 No. Kad Pengenalan / IC No.

3 Butir-Butir Kelahiran / Birth Detail

4 Butir-Butir Kewarganegaraan / Nationality Detail

5 Matapelajaran Yang Dipohon/ Applied Subject(s)

6 CV Lengkap / Complete CV

7 Surat Kelulusan Mengajar Sedia Ada /

Existing Teaching Approval Letter

Tidak terpakai untuk Permohonan

Baharu / Not Applicable for New

Application

8 Matapelajaran yang telah diluluskan / Approved Subject(s) Tidak terpakai untuk Permohonan

Baharu / Not Applicable for New

Application

9 Salinan CoC / Copy of CoC

10 Salinan Buku Khidmat Pelaut / Copy of Discharge Book

11 Sijil ToT 3.12 / ToT 3.12 Cert Atau

Surat Pengecualian / Exemption Letter

12 Sijil ToT 6.09 / ToT 6.09Cert Atau

Surat Pengecualian / Exemption Letter

13 Surat Perlantikan / Appointment Letter

14 Surat Tawaran Kerja dan Akuan Terima Kerja /

Offer and Acknowledgement Letter

15 Salinan Sijil-Sijil kursus yang dihadiri /

Copy of the Certificate of Course Attended

M.E.T NAME:

M.E.T ADDRESS:

NAME OF INSTRUCTOR:

COURSE(S) / SUBJECT(S) APPLIED:

FOR OFFICIAL USE ONLY

DATE OF APPLICATION RECEIVED NEW INSTRUCTOR ADDITIONAL COURSE(S) / SUBJECT(S)

VISITING INSTRUCTOR

CHECKLIST FOR TEACHING PERMIT APPLICATION SENARAI SEMAK PERMOHONAN KELULUSAN TENAGA PENGAJAR

Attachment 3a

INSTRUCTOR DIRECT ASSESSMENT FORM BORANG PENILAIAN TERUS PERMOHONAN TENAGA PENGAJAR

1. Applicant Details

Name

I/C No.

C.O.C Grade / Academic

Course applied

Maritime Training Institute

2. Assessment Checklist

3. Result

Passed / Failed

4. Assessor

Name : Signature : Date :

Background

Related experience

Offer &acceptance letter / contract agreement

Knowledge of course content

( i.e Entry Standard, Course outline, Details Teaching Syllabus )

Presentation skill on applied courses

Q.A session

Appearance / discipline

Attachment 3b

AUDIT PLAN OF APPRIVED TRAINING INSTITUTION AND COURSES.

Setting of Maritime Training Institution

Setting of Branch / Campus

Change of Address / Premise

Annual Audit

Application of New Courses Audit

Follow-up Audit

Renewal Audit

Change of Course Content

Change of Course Structure

Name of Training Institute:

Date / Time Agenda Audit Remarks

Opening Meeting

Documents Audit / Review

Premise, Teaching Facilities,

Equipments Audit Etc

Training Facilities Audit

Report Writing

Closing Meeting

Attachment 4

(FORM A)

ESTABLISMENT OF MARITIME TRAINING INSTITUTION AND COURSE SENARAI SEMAK PENUBUHAN INSTITUSI LATIHAN MARITIM DAN KURSUS

NAME OF INSTITUTION :

ADDRESS OF INSTITUTION:

AUDIT DATE:

1.0 DESCRIPTION DATE REMARKS

1.1 Review of proposal document for establishment of training institution.

N/A N/A

1.2

QUALITY STANDARD (Reg. I/8 – STCW 78 as amended) Expiry Date of ISO Certificate: ISO Certification Body: Scope of Certification:

Nota:

i) Proposal document for establisment of maritime training institution, which has been reviewed and approved. ii) This Checklist is applicable for new courses, Renewal of Accreditation and Outside Premise.

2.0 DESCRIPTION OF REVIEW (PREMISE) YES NO REMARKS

2.1 Location of training institution as provided in the location map submitted.

2.2 Design plan of lecture room, laboratory, practical training room or demonstration and practical area provided.

2.3 Sufficient lecture room equipped with desks, chairs and teaching aids such as white board, LCD projector ect.

2.4 Registration document as a company to carry out training activity (exception to government owned training institution)

2.5 ERP (Emergency Response Plan)

2.6 Insurance Policy

Note: Number of courses audited - (please refer to the form B as attached) ….……………………………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………………………………

Attachment 4a

(FORM B)

NAME OF COURSE : DATE OF AUDIT:

3.0 DESCRIPTION OF REVIEW (COURSE) YES NO REMARKS

3.1 Specification of approved course under supervision such as Course Framework, Detail Teaching Syllabus, Instruction Manual, ect.

3.2

Procedure and admission record of course participants based on conditions of Entry Standard and Course Intake Limitation, such as course registration form and attendance list.

3.3 Prosedure and assessment record of participants established, such as assessment form, answer record, marking system, examination papers, etc.

3.4 Procedure and participant’s course assessment, such as assessment form, complaint, enhancement action, etc.

3.5 Procedure on management of course record, such as 3.2, 3.3 and 3.4.

3.6 Training facilities and equipment provided such as specification of approved course.

3.7 List of instructors as provided in specification of

approved course.

3.8 Teaching log.

3.9 Complete reference material ready for use as provided

in the specification of approved course.

3.10 Sufficient teaching aids such as LCD projector, writing board, etc.

Comments (if any): Prepared and reviewed by :- Singnature : Name: (Lead Auditor/Auditor)

ANNUAL AUDIT CHECK LIST SENARAI SEMAK AUDIT TAHUNAN

NAME OF INSTITUTTION:

ADDRESS OF INSTITUTION:

AUDITED COURSES: AUDIT DATE:


1.1 INITIAL ACCREDITATION (1 year)

Date of Initial Approval (initial):

expiry Date of Approval:

-

-

Certificate No.:

1.2 FULL ACCREDITATION (5 year)

Date of Full Approval:

Expiry Date of Approval:

Renewal Date of Full Accreditation:

-

-

-

Certificate No.:

1.3 ANNUAL ACCREDITATION

Date of Previous Annual Accreditation:

Date of Close Out of the last Non-Conformity (if any):

-

-

1.4 QUALITY STANDARD (Reg. I/8 – STCW 1978 as amended)

Expiry date of ISO Certificate:

ISO Certification Body:

Scope of Certificate:

1.5 COMPANY’S REGISTRATION DOCUMENT

Date of Approval:

Expiry Date of Approval (exception to government owned

training institution):

1.6 ERP (EMERGENCY RESPONSE PLAN)

1.7 INSURANCE POLICY


2.1

Specification of approved course under supervision

such as Course Framework, Detail Teaching

Syllabus, Instruction Manual, etc.

2.2

Procedure and admission record of course

participants based on conditions of Entry

Standard and Course Intake Limitation, such as

course registration form and attendance list.

Attachment 4b

ms31/50

2.3

Procedure and assessment record of

participants established, such as assessment

form, answer record, marking system,

examination papers, etc.

2.4

Procedure and participant’s course assessment, such

as assessment form, complaint, enhancement

action, etc.

2.5 Procedure on management of course record, such

as 3.2, 3.3 and 3.4.

2.6

Training facilities and equipment provided such as

specification of approved course.

2.7

List of instructors as provided in specification of

approved course.

2.8 Instructor teaching log.

2.9

Complete reference material ready for use as

provided in the specification of approved course.

2.10

Sufficient teaching aids as provided in the

specification of approved course& course note.

2.11 Inventory list and maintenance record.

2.12 Approval letter for change of specification of

approved course (if any).

2.13 Previous non-conformity audit report (if any), Are

all non-conformity been closed?

2.14 Statistics on courses conducted.

2.15 Courses conducted based on the approved course

timeframe, such as attendance form, etc.

Comments (if any):

Prepared and reviewed by:-

Signature:

Name:

(Lead Auditor/Auditor)

COURSE MONITORING CHECKLIST SENARAI SEMAK PEMANTAUAN KURSUS

M.E.T / TRAINING PROVIDER NAME:

M.E.T/ TRAINING PROVIDER ADDRESS:

COURSE NAME : DATE:


1.1

COURSE ACCREDITATION APPROVAL CERTIFICATE (from the sdpx for STCW courses) Approval date : Expiry date : Certification No. :


2.1 Specification of approved course under supervision such as Course Framework, Detail Teaching Syllabus, Instruction Manual, etc

2.2

Procedure and admission record of course participants based on conditions of Entry Standard and Course Intake Limitation, such as course registration form and attendance list.

2.3 Procedure and assessment record of participants established, such as assessment form, answer record, marking system, examination papers, etc.

2.4 Course participant attendance list.

2.5 Training facilities and equipment provided such as specification of approved course.

2.6 List of instructors as provided in specification of approved course.

2.7 Lesson Plan.

2.8 Instructor Teaching Log

2.9 Complete reference material ready for use as provided in the specification of approved course.

2.10 Sufficient teaching aids such as LCD projector, writing board, etc.

2.11 Insurance policy for the course participant.

Attachment 4c

2.12 Approved ERP.

2.13 Course schedule / course note.

Comments (if any):

Prepared and reviewed by:- M.E.T / Training Provider Representative:-

Signature : Signature:

Name: Name :

(Lead Auditor/Auditor) Date:

Official stamp : Time :

Official stamp :

MARINE DEPARTMENT

MALAYSIA

ATTENDANCE RECORD

TRAINING INSTITUTION :

LOCATION :

AUDITORS :

i)

ii)

iii)

DATE :

TIME :

OPENING MEETING CLOSING MEETING

ATTENDANCE

No

NAME

DESIGNATION

1.

2.

3.

4.

√ √

JL/HEPP/B/22

Attachment 5

MARINE DEPARTMENT

MALAYSIA

MARITIME TRAINING INSTITUTION

ACCREDITATION

NON-CONFORMITY REPORT

NON-CONFORMITY REPORT

NO.

/

STATUS

MAJOR

MINOR

OBSERVATION

Auditor :

Date :

Course Name:

Auditee :

Institution :

Element No. :

Non-Conformity Description :

(Auditor)

Auditor (Signature) :

Auditee (Signature) :

Date :

Correction :

(Auditee)

Root Cause :

(Auditee)

Corrective Action To be Taken :

(Auditee)

Target Date :

Training Institution Rep. (Signature) :

Date :

Corrective Action Review (Non-Conformity) :

Non-Conformity Closed : Yes / No

Auditor (Signature) :

Date :

JL/HEPP/B/20 - 1

Attachment 6

MARINE DEPARTMENT

MALAYSIA

MARITIME TRAINING

INSTITUTION ACCREDITATION AUDIT REPORT

Initial Audit Annual Audit

REPORT NO (No) / (Year)

Date :

Name & Address of Training Institution :

Date, Place & Time of Audit :

Setting-up New Institution / Branch / Renewal

Scope of Audit : Modular Courses Course Name:

Preparatory Course: Course Name:

Lead Auditor / Team :

iv) v)

Summary :

1. _________ courses were audited and following deficiencies were noted

2. Major NCs –

3. Minor NCs –

4. Observation –

Prepared by : Date: Lead Auditor :

JL/HEPP/B/21 - 1

Attachment 7

LIST OF APPROVED COURSES

NO COURSE STCW

Regulation IMO MODEL

COURSE RULES OF 2018 (T&C)

01 Master of 3000 GT or more Unlimited Trade Voyages

II/2 7.01 13

02 Chief Mate of 3000 GT or more Unlimited Trade Voyages

II/2 7.01 12

03 Officer in Charge of Navigational Watch 500 GT or more Unlimited Trade Voyages

II/1 7.03 8

04 Master of 3000 GT or more Near-coastal Trade Voyages

II/2 10

05 Chief Mate of 3000 GT or more Near-coastal Trade Voyages

II/2 9

06 Officer in Charge of Navigational Watch 500 GT or more Near-coastal Trade Voyages

II/1 8

07 Master of less than 500 GT Near-coastal Trade Voyages

II/3 7

08 Officer in Charge of Navigational Watch of less than 500 GT Near-coastal Trade Voyages

II/3 6

09 Master of less than 500 GT Domestic Trade Voyages

NIL 5

10 Mate of less than 500 GT Domestic Trade Voyages

NIL 5

11 Mate of less than 500 GT Domestic Trade Voyages (Restricted)

NIL 5

12 Chief Engineer Officer of 3000 kW or more Unlimited Trade Voyages

(III/2) 7.02 21

Attachment 8

13 Second Engineer Officer of 3000 kW or more Unlimited Trade Voyages

(III/2) 7.02 20

14 Officer in Charge of Engineering Watch of 750 kW or more Unlimited Trade Voyages

(III/1) 7.04 15

15 Chief Engineer Officer of 3000 kW or more Near-coastal Trade Voyages

(III/2) 17

16 Second Engineer Officer of 3000 kW or more Near-coastal Trade Voyages

(III/2) 16

17 Engineer Officer in Charge of Engineering Watch of 750 kW or more Domestic & Near-coastal Trade Voyages

(III/1) 14

18 Engineer Officer of less than 750 kW Domestic & Near-coastal Trade Voyages

NIL 14

19 Engineer Officer of less than 750 kW Domestic Trade Voyages

NIL 14

20 GOC-GMDSS General Operator’s Certificate

IV/2 1.25 27

21 ROC-GMDSS Restricted Operator’s Certificate

IV/2 1.26 27

22 Basic Training Basic Training (refresher)

VI/1

23 Basic Training for Oil and Chemical Tanker Cargo Operations

V/1-1 1.01 28(2)

24 Basic Training for Liquefied Gas Tanker Cargo Operations

V/1-2 1.04 28(8)

25 Training for Advanced Oil Tanker Cargo Operations

V/1-1 1.02 28(4)

26 Training for Advanced Chemical Tanker Cargo Operations

V/1-1 1.03 28(6)

27 Training for Advanced Liquefied Gas Tanker Cargo Operations

V/1-2 1.05 28(10)

28 Proficiency in Crowd Management for Passenger Ships

V/2 1.28 29(4)

29 Proficiency in Survival Craft Other Than Fast Rescue Boat

VI/2 1.23 30

30 Proficiency in Fast Rescue Boat

VI/2 1.24 30

31 Medical First Aid VI/4 1.14 33

32 Medical Care VI/4 1.15 33

33 Advanced Fire Fighting VI/3 2.03 31

34 ECDIS Electronic Chart Display System

I/12 1.27

35 Radar Operator II/3

36 ARPA Automatic Radar Plotting Aids

II/1 7.03

37 ENA Electronic Navigation Aids

II/1

38 Radar / ARPA Simulator II/2

39 Bridge Resources Management

II/1

40 Radar Navigation and Radar Plotting

II/1 1.07

41 Ship Security Officer VI/5 3.19

42 Port Facility Security Officer 3.21

43 Company Security Officer 3.20

44 Training Course for Instructor 6.09

45 Designated Security Duties VI/6 3.26

46 Engine Room Resource Management

III/1

47 Leadership and Managerial Skills

II/2 III/2

48 Security Awareness Training VI/6 3.27

49 Rating as able seafarer Deck II/5 23

50 Rating Forming Part of a Navigation Watch

II/4 22

51 IMDG General Awareness

52 IMDG Function Specific (Pack/Unpack)

53 IMDG General Awareness Refresher

54 IMDG Function Specific (Pack/Unpack) Refresher

qwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmrtyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwertyuiopasdfghjklzxcvbnmqwerty

LOG BOOK

M.E.T INSTRUCTOR

Attachment 9

INSTRUCTOR’S DETAILS

NAME :

IC NO. / PASSPORT NO.:

CITIZENSHIP:

ADDRESS:

MOBILE PHONE NO. (H/P) :

E-MEL :

EDUCATION: ACADEMIC QUALIFICATION:

PROFESSIONAL QUALIFICATION:

WORKING EXPERIENCE:

APPROVAL RECORD

NO.

M.E.T APPROVAL DATE APPROVAL REF.

NO. EXPIRY DATE

M.E.T ACKNOWLEDGEMENT

(SIGNATURE)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

SUBJECT DATE/TIME TOPIC/SUBTOPIC/AKTIVITY REMARKS (participant /teaching result/course feedback)

TOPIC:

SUBTOPIC:

AKTIVITY:

TOPIC:

SUBTOPIC:

AKTIVITY:

TOPIC:

SUBTOPIC:

AKTIVITY:

TOPIC:

SUBTOPIC:

AKTIVITY:

TOPIC:

SUBTOPIC:

AKTIVITY:

Prepared by: ________________ ( )

Checked by: __________________ ( )

Verified by: _________________ ( )

COURSE: __________________________________________

Guideline for Instructor.

1) To fill up the Instructor’s Details and Approval Record column.

2) To fill up the Courses and Subject column.

3) To fill up the Date and Time of the session column.

4) To fill up the Topic, Sub topic, Teaching Result, Activity and Feedback column.

5) To fill up and initial the ‘Prepared by’ column.

6) Head of Department / Training / Managing Director to fill up the ‘Checked by’ column.

7) Mardep Rep to complete the ‘Verified by’ column as practicable.

8) The time table of each sessions to be kept, attached with the log book and be ready upon request.

No. Siri (Serial No.) : XXXXXX No. Sijil (Certificate No):XXXXXXXX X

JABATAN LAUT MALAYSIA MARINE DEPARTMENT MALAYSIA

KELULUSAN SEMENTARA PROVISIONAL APPROVAL

SIJIL AKREDITASI INSTITUSI LATIHAN MARITIM CERTIFICATE OF ACCREDITATION FOR MARITIME TRAINING INSTITUTION

Dengan ini dikeluarkan kepada Is hereby issued to

(NAMA INSTITUT LATIHAN MARITIM) (ALAMAT INSTITUT LATIHAN MARITIM)

Kerana telah mematuhi kehendak Kaedah-Kaedah Perkapalan Saudagar (Latihan dan Perakuan) 1999

seperti pindaan dan, Peraturan-Peraturan I/6 dan I/8 Konvensyen Antarabangsa Standard Latihan, Perakuan dan Pengawasan 1978 seperti pindaan bagi menjalankan kursus-kursus yang diluluskan.

for complying with the requirements under The Merchant Shipping (Training and Certification) Rules 1999 as amended and, Regulations I/6 and I/8 of the International Convention Standard of Training, Certification and

Watchkeeping 1978 as amended for conducting the approved courses.

Tarikh Kelulusan : XX.XX.XXXX Date of Approval

Tarikh Tamat : XX.XX.XXXX Expiry Date

………………………………………..........

(PENGARAH BHEPP) b.p Ketua Pengarah Laut, Jabatan Laut Malaysia

for Director General of Marine, Malaysia

Peti Surat 12, Jalan Limbungan, 42007 Pelabuhan Klang, Selangor Darul Ehsan, Malaysia P.O. Box 12, Jalan Limbungan 42007 Port Klang, Selangor Darul Ehsan, Malaysia

No. Siri (Serial No.) : XXXXXX No. Sijil (Certificate No):XXXXXXXX X


KELULUSAN PENUH FULL APPROVAL

SIJIL AKREDITASI INSTITUSI LATIHAN MARITIM CERTIFICATE OF ACCREDITATION FOR MARITIME TRAINING INSTITUTION




seperti pindaan dan, Peraturan-Peraturan I/6 dan I/8 Konvensyen Antarabangsa Standard Latihan, Perakuan dan Pengawasan 1978 seperti pindaan bagi menjalankan kursus-kursus yang diluluskan.

for complying with the requirements under The Merchant Shipping (Training and Certification) Rules 1999 as amended and, Regulations I/6 and I/8 of the International Convention Standard of Training, Certification and

Watchkeeping 1978 as amended for conducting the approved courses.



………………………………………..........

(NAMA) Ketua Pengarah Laut, Jabatan Laut Malaysia

Director General of Marine, Malaysia

Peti Surat 12, Jalan Limbungan, 42007 Pelabuhan Klang, Selangor Darul Ehsan, Malaysia

P.O. Box 12, Jalan Limbungan 42007 Port Klang, Selangor Darul Ehsan, Malaysia

ENDORSAN AUDIT TAHUNAN ENDORSEMENT OF ANNUAL AUDIT

Dengan ini mengesahkan bahawa audit tahunan telah dijalankan dan didapati institut latihan maritim telah mematuhikehendak Kaedah-Kaedah Perkapalan Saudagar (Latihan dan Perakuan) 1999 seperti pindaan dan, Peraturan-Peraturan I/6 dan I/8 Konvensyen Antarabangsa Standard Latihan, Perakuan dan Pengawasan 1978 seperti dipinda. This is to verify that annual audit has been conducted and the maritime training institute was found to be in compliance to the requirements of Merchant Shipping (Training and Certification) Rules 1999 as amended and, Regulations I/6 and I/8 of the International Convention Standard of Training ,Certification and Watchkeeping 1978 as amended.

Audit Tahunan Pertama(1st Annual Audit)

Tandatangan(signed): ……………………….

Tempat(place): ……………………………….

Tarikh(date): ………………………………………

Audit Tahunan Kedua(2nd Annual Audit)


Tempat(place): ……………………………….

Tarikh(date): ………………………………………

Audit Tahunan Ketiga(3rd Annual Audit)


Tempat(place): ……………………………….

Tarikh(date): ………………………………………

Audit Tahunan Keempat(4th Annual Audit)


Tempat(place): ……………………………….

Tarikh(date): ………………………………………

Seal

Seal

Seal

Seal

No. Siri (Serial No.) : XXXX No. Sijil (Certificate No):XXXXXXX


KELULUSAN SEMENTARA PROVISIONAL APPROVAL

SIJIL AKREDITASI KURSUS INSTITUSI LATIHAN MARITIM CERTIFICATE OF COURSE ACCREDITATION FOR MARITIME TRAINING INSTITUTION




seperti pindaan dan, Peraturan-Peraturan I/6 dan I/8 Konvensyen Antarabangsa Standard Latihan, Perakuan dan Pengawasan 1978 seperti pindaan bagi menjalankan kursus-kursus yang diluluskan seperti

yang ditunjukkan disebelah. for complying with the requirements under The Merchant Shipping (Training and Certification) Rules 1999 as amended and,

Regulations I/6 and I/8 of the International Convention Standard of Training, Certification and Watchkeeping 1978 as amended for conducting the approved courses as may be shown overleaf.



…………………………………......................

(PENGARAH BHEPP) b.p Ketua Pengarah Laut, Jabatan Laut Malaysia

for Director General of Marine, Malaysia



No. Siri (Serial No.) : XXXX No. Sijil (Certificate No):XXXXXXX


KELULUSAN PENUH FULL APPROVAL

SIJIL AKREDITASI KURSUS INSTITUSI LATIHAN MARITIM

CERTIFICATE OF COURSE ACCREDITATION FOR MARITIME TRAINING INSTITUTION




seperti pindaan dan, Peraturan-Peraturan I/6 dan I/8 Konvensyen Antarabangsa Standard Latihan, Perakuan dan Pengawasan 1978 seperti pindaan bagi menjalankan kursus-kursus yang diluluskan seperti

yang ditunjukkan disebelah. for complying with the requirements under The Merchant Shipping (Training and Certification) Rules 1999 as amended and,

Regulations I/6 and I/8 of the International Convention Standard of Training, Certification and Watchkeeping 1978 as amended for conducting the approved courses as may be shown overleaf.



………………………………………...................

(NAMA) Ketua Pengarah Laut, Jabatan Laut Malaysia

Director General of Marine, Malaysia



Nombor Sijil: XXXXXXX Certificate No:

SENARAI KURSUS YANG DILULUSKAN List of an approved course(s)

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Peti Surat 12,Jalan Limbungan,42007 Pelabuhan Klang,Selangor Darul Ehsan, Malaysia
