Enterprise Systems Collaboration

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Enterprise Systems Collaboration. EGN 5621 Enterprise Systems Collaboration Summer B, 2012. To learn how the ERP system supports business strategies. To develop technical skills of making decisions using an enterprise software - PowerPoint PPT Presentation

Text of Enterprise Systems Collaboration

  • Enterprise Systems Collaboration

    EGN 5621 Enterprise Systems Collaboration Summer B, 2012

  • Course ObjectivesTo learn how the ERP system supports business strategies.To develop technical skills of making decisions using an enterprise softwareTo acquire a hands-on understanding of the concepts underlying enterprise systems operationTo appreciate first hand, the tangible benefits of enterprise systems integration

  • The Operations ScenarioYou (your team) will operate a company in a simulated business environment to compete with several other competitors (i.e., other teams).

    You (each team) will decide on business strategies and make business decisions toward maximum operation profit for your company, using an enterprise information system. *

  • Corporate Roles DesignationCEO (Team Leader)Watch financial statementReview price market reportCheck summary sales reportCheck inventory ReportMarketing ManagerMarketing Expense PlanningReview Price market reportReview summary sales reportSales ManagerChange product pricesCheck sales order reportCheck summary sales reportMM ManagerForecast create planned indep. Req.MRP runAutomatic generation of POsPurchase Order TrackingCheck inventory Report

    *

  • The Virtual Business EnvironmentSimulation of a marketAutomation of administrative tasksSimulation of the passing of time

  • Automated Business ProcessesThe Integrated ERP Environment

  • SalesAutomatedAutomatedPlanningAutomatedProcurementAutomatedThe Simulated ERP EnvironmentWatch this video clip for more information about ERPsim: http://www.youtube.com/watch?v=qzqiRsuY4gg

  • Three Case Studies

  • The Distribution CaseCovers the following processes and operations:Planning and PurchasingSales and Marketing

  • The Logistics CaseThe focus is set on data analysisOverstock, out of stocks and wrong allocations of products can be costly to the teamStudents must analyse data to understand the market and make better decisionsCovers the following processes and operations:Planning and PurchasingTransfers and logistics (Pull or push mode)Sales

  • The Manufacturing CaseCovers the following processes and operations:Planning and PurchasingProductionSales and MarketingMaster Data (BOM)Allows for the reversal of the business cycle

  • The Manufacturing Case ExtendedCovers the following processes and operations:Planning and PurchasingProductionSales and MarketingMaster Data (BOM)Advanced OptionsWarehousing CostsProduction improvementAutomatic asset depreciation postingInterest, Bank Loans, and Credit Rating Management

  • Operate a Distribution Company(Pilot & Operation-Run)EGN 5621 Enterprise Systems Collaboration Summer B, 2012

  • TeamsEach time should have 4 participants at most.Each team operates a bottle distribution company.Participants make business decisions to ensure the profitability of their operation, using standard reports.

  • The (German) MarketNorth45 retailersSouth38 retailersWest40 retailers

    6 products (boxes of 12x1L and 24x500mL) 3 areas with distinct marketing accounts One distribution channel: 14 Market size of about 6,000 per company per step

  • The 6 Products

    Product CodeProduct DescriptionUnits in boxCost of boxes$$-F011L ClearPure12 bottles 11.99 $$-F021L Spritz12 bottles 14.99 $$-F031L Lemon Spritz12 bottles 16.99 $$-F04500mL ClearPure24 bottles 16.99 $$-F05500mL Spritz24 bottles 19.99 $$-F06500mL Lemon Spritz24 bottles 22.99

  • The Game Layout Design

  • Rules of the gameEach round will be of 20 steps (a bit more than 1 min per step)End-of-round inventory is carried over to the next roundYou can sell a product only if you have it in stockYou compete against the other teams and importersYour objective is to maximize profit

  • ABC of the Enterprise systemAn enterprise system is built around an integrated databaseA system such as SAP contains tens of thousands of data tablesWhen a user creates, changes or views data in the system, he or she performs a transactionData changed or created by one user can be exploited by all other users (ex. reporting, tracking, execution of orders, etc.)All transactions are traceable, transactions with financial impacts can be reversed, never erased

  • User interfaceUsers interact with the enterprise system through transactions. A large number of pre-programmed transactions exist in SAPEach transaction has a transaction code one can call a transaction if one knows the transaction codeThe SAP menu allows to browse and find the desired transactionOne can create a user menu or a list of favorites with the commonly used transactions

  • SAP Menu & NavigationExtras / Settings / Display Technical Names

  • Reports and queriesReports and queries are transactions that allow users to view existing dataA typical query is performed as follows:In the first page of the transaction, you must enter the selection criteria for the query (ex. Company code, product code, etc.)Then, click on to execute the queryA table containing the requested data will appearThe display and layout can sometimes be modified

  • Entering new dataSome transactions are designed to change or create new data (change forecast, release purchasing orders, change sale price, etc.)The interface varies according to data required by the systemThe system will not allow you to save information if all the compulsory fields have not been filledYou must save/release/confirm before exiting the transaction

  • Other useful buttonsUse the navigation buttons to go back or get out of a transactionYou can open up to 6 sessions. Click on to open a new sessionDelete , search , select all , view , enter .

  • Participants job aid

  • Getting Started:Set up teams: Max 4 persons: User 1 to User 4Up to 26 companies : A to ZLog in using user name and password given by the instructor.

  • Login informationClient: 610Login: intro_$ #Where $ = Team, # = User 1 to User 4

    For example: intro_A1

    Password: ERPSIMYou will have to change your password the first time you enter

  • 25 min20 stepsDistribution Game: Round 1

  • Cost, inventory & initial pricing

    Material$$-F01$$-F02$$-F03$$-F04$$-F05$$-F06Name1L ClearPure1L Spritz1L Lemon Spritz500mL ClearPure500mL Spritz500mL Lemon SpritzSize1L1L1L500mL500mL500mLNumber of bottles in package121212242424Cost 11.99 14.99 16.99 16.99 19.99 22.99Initial price 14.99 17.99 19.99 19.99 22.99 25.99Initial stock1,0001,0001,0001,0001,0001,000

  • The Distribution Game:Quarter 1 (20 virtual steps)Initial Financial Status:11000Fix Assets250,00070000Common Stock(500,000)113300Bank Cash Account146,060792000Finished Goods103,940

  • The Distribution Case: Round 1 (20 steps)You need to maintain the price of your 6 products and invest in marketing.Need to know the following in order to make decisions:Maintain price listSee available stockMonitor sales ordersMonitor competitors

  • Participants job aid & Menu

  • Maintain Prices for DC 14

  • Marketing expenses

  • On marketingEnter your daily marketing budget for each product and for each regionThe impact of marketing in one region depends on your share of all marketing expenses in this regionMarketing induces customers to find your product more desirable The daily marketing budget can be changed at any time

  • Stock in material overview

  • Check sales summary report

  • Check market report

  • Check sales order report

  • The Distribution Game:Round 1 (20 steps)Now start the simulator for 20 steps

  • 25 min20 stepsDistribution Game: Round 2

  • Its time to replenish !

    You need to replenish. Replenishment will allow you to purchase the same quantity that you have sold.

    Material$$-F01$$-F02$$-F03$$-F04$$-F05$$-F06Name1L ClearPure1L Spritz1L Lemon Spritz500mL ClearPure500mL Spritz500mL Lemon SpritzInitial forecast1,0001,0001,0001,0001,0001,000Replenishment lead timeUp to 3 stepsUp to 3 stepsUp to 3 stepsUp to 3 stepsUp to 3 stepsUp to 3 steps

  • Participants job aid & Menu

  • Execute MRP

  • After the MRP run

  • Convert purchase requisitions into purchase orders

  • Track purchase orders

  • The Distribution Game:Round 2 (20 steps)Now start the simulator for 20 steps

  • 25 min20 stepsDistribution Game: Round 3

  • Its time to replenish !You need to replenish. Change your forecast to adapt the replenishment levels to your needsWhat do you need to know in order to make that decision ?

    Material$$-F01$$-F02$$-F03$$-F04$$-F05$$-F06Name1L ClearPure1L Spritz1L Lemon Spritz500mL ClearPure500mL Spritz500mL Lemon SpritzInitial forecast1,0001,0001,0001,0001,0001,000Replenishment lead time3 steps3 steps3 steps3 steps3 steps3 steps

  • Participants job aid & Menu

  • Forecasting

  • The Distribution Game:Round 3 (20 steps)Now start the simulator for the last 20 steps

  • Cash managementYou started with $146,060 in cashYou can reimburse your bank loan at anytime and save on interest paymentYou can use all your cash to stock products, but If you run out of cash, your bank loan will be extended but you credit rating will go down and your interest payments will go upHolding to much stock reduce your ability to response to customers preferences

    *

  • Premium on credit ratingsCre dit ra tings Risk PremiumAAA0.00% AA+ AA- A BBB+ BBB BBB- BB+ BB CC 10.00%

  • Check fin