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Find out about Electronic Data Interchange (EDI), Supply Chain Management and Logistics as well as the latest corporate news of the EDITEL Group.
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With its new website and revised solution portfolio, EDITEL now provides even more information and services for optimized supply chain management with Electronic Data Interchange (EDI).
EDITEL’s website now has a new look and feel and includes even more information. It’s an appe
aling combination of attractive design and a wellstructured and intuitive navigation, created to help users quickly find the information they need. Companies interested in business process optimization and supply chain manage
ment will find specific information for their industry, whether it’s consumer goods/FMCG, hotels and catering (HORECA), pharmaceuticals, logistics, banks or fashion/sporting goods. In addition, the website includes comprehensive background information about Electronic Data Interchange (EDI), a glossary of the most important
ARTICLES IN THIS ISSUE
The EDITEL JOURNAL is published as a supplement to GS1 Information in a total of 13,000 copies. It is available in German, English as well as in Czech, Hungarian and Turkish for our international clients. To download the Journal as an epaper, please visit www.editel.eu/press/publications. If you have any suggestions, please contact us at [email protected]
1 EDITEL launches new website Online presentation and solution portfolio with even more information and service A quick update News of the EDITEL Group
2 EDITEL service solutions Overview in the EDITEL service portfolio
EDITEL Archive wins IT-product of the year awardComputerworld chose EDITEL Archive as IT product of the year
3 FrieslandCampina Hungary Order portal (buyIT) for small retail customers
Retail Slovakia Diligentia Group consolidates EDI infrastructure
4 Case Study Agrofert Czech Republic Various companies and industries under one EDI roof
Heineken Slovensko2015 will be the year of e-Invoice optimization
editelJOURNALV I E N N A | P R A G U E | B R AT I S L AVA | B U D A P E S T | I S TA N B U L
C O R P O R A T E M A G A Z I N E O F T H E E D I T E L G R O U P
2|2014
EDITORIALChange is all around us
Peter Franzmair,CEO
Editel Austria
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EDITEL RELAUNCHES COMPANY WEBSITE
A QUICK UPDATE
METRO/MAKRO C&C Czech Republic successfully introduces SSCC pallet codes www.editel.eu/news/latest/article/ metro-makro-czech-republic/
Falkensteiner Hotel Chain expands EDI network to the Czech Republic, Slovakia and Croatia www.editel.eu/news/latest/article/ falkensteiner-hotels-1/
Go Live at GO Gaststätten www.editel.eu/news/latest/article/ go-live-at-go-gaststaetten/
eXite® Location Finder: more than 9,500 locations now available! www.editel.eu/news/latest/article/exiteR-location-finder- more-than- 9500-locations-now-available/
Enjoy EDITEL News at your leisure! Follow us on
www.xing.com - EDITEL Austria GmbH
www.linkedin.com - EDITEL Group
Consolidation and harmonization were the driving forces behind many client projects and innovations we implemented this year. Many companies with international business activities have once again entrusted us with their business and relied on services by EDITEL to optimize their procurement of goods and data communication processes with their business partners. They have also chosen to use Electronic Data Interchange (EDI) to increase the efficiency and effectiveness of those processes. To learn more about this, please read the articles about Heineken Slovensko (page 4), the Slovakian Diligentia Group (page 3), the Hungarian subsidiary of FrieslandCampina (page 3) and about the Austrian F&B company GO Gaststätten (page 1). It’s all in this issue!
We also took a look at our own company in an effort to improve our customer service. It is thus a great pleasure to announce the new international EDITEL Group website, which also includes an updated overview of our services (main article on page 1). See for yourself and visit us at www.editel.eu.
In addition, we are very proud that our EDITEL Archive has been chosen as IT product of the year 2014 in the Czech edition of Computerworld magazine. Read all about this on page 2.
Last but not least, on behalf of the entire EDITEL team, I would like to thank all our clients and business partners for their business and fruitful collaboration with us this year. We wish you a relaxing and peaceful holiday season and we look forward to tackling exciting projects in the upcoming year.
Happy reading!
Peter Franzmair
Our experience, your success! EDITEL is your experienced partner for the implementa-
tion of EDI projects. You will for example benefit from the
EDITEL Partner Management, especially when working
with large-scale EDI projects. This option will allow you to
connect your business partners to your EDI infrastructure
swiftly and efficiently without having to allocate internal
resources. During this onboarding process, EDITEL will
take care of all tasks for you, from the very first contact all
the way to the go-live. In addition, EDITEL is also happy to
assist you with any other EDI needs.EDITEL offers support in the following areas: Community management Certificate management Partner management / onboarding of new EDI partners
Creation of message implementation guidelines (MIGs)
Data format verification Process optimization
Your benefits Time- and resource-saving EDI implementation 30 years' experience in EDI projects Swift and time-efficient connection with your partners
Professional assistance and support
Consulting
Consulting
Web EDI is a great choice for small and medium-sized
companies looking to exchange electronic business docu-
ments via EDI.
The Web EDI portal tradeIT by EDITEL is an exceptionally
straightforward and cost-efficient solution. All it takes is in-
ternet access. As soon as you have created your account,
you will be ready to use EDI and exchange electronic busi-
ness documents with your business partners.
EDI data will be transmitted via the EDI platform eXite®,
which ensures that all electronic business documents are
delivered and received without fail.EDITEL's web EDI portal tradeIT is also suitable for retai-
lers who want to reach SME via EDI.tradeIT supports the following message types Article master data (PRICAT) Order (ORDERS) Order response (ORDRSP) Despatch advice (DESADV) Receiving advice (RECADV) Invoice (INVOIC)
Web EDI
The cost-effective solution for EDI beginners
Web EDI
Your benefits Monitoring of business processes (e.g. order-to-cash)
Active notification for workflow Online access Creation of customized reports Manual signature verification Secure archiving of all electronic
business documents Extended search options
Keep an eye on your business processes! EDITEL's business monitoring tool has been created to
comprehensively monitor and control all business proces-
ses that are key for the communication between your com-
pany and your business partners. You will have an overview
of all exchanged electronic documents, information if the
transfer was successful and if the included information is
accurate.
For instance, the system enables you to match quantities
indicated in an order with the respective information in
the despatch advice, order confirmation and invoice,
thus ensuring the correct process flow. Discrepancies will
be immediately detected and communicated via e-mail
notifications.
Business Monitoring features include also the visual dis-
play of workflows as graphical charts, customized reports
(available online or delivered automatically via e-mail) as
well as functionalities such as document tracking, status
information or the management of electronic signatures.
Business Monitoring
Business Monitoring
€
Electronic invoicing, also known as e-invoice or e-billing,
helps improve your entire billing process in both the short
and the long run. According to international studies, up to
€ 51 can be saved for every order-to-cash process. EDITEL offers customized e-Invoice solutions both for
invoice issuers and invoice recipients. Data integrity and
legal compliance are key. EDITEL meets all legal require-
ments at all stages (as audited by Deloitte), from invoice
issuing to archiving.
Benefits of electronic invoicing Significant savings (up to € 51 for every order-to-cash process) Send paperless invoices Detailed invoice clearing Increased data quality Efficient archiving Sustainable solution
Benefits of EDITEL e-Invoice solutions Standardized solution for all business partners
(clients and/or invoice recipients) Secure and traceable invoice delivery via eXite®
Customized invoice formats (EDI, PDF, XML, etc.)
Auditproof archiving (authenticity, integrity) Full automation Optional: electronic signature, time-stamping
e-Invoice
Send paperless invoices and save!
e-Invoice
e-Invoice-Solutions
Automated invoicing Archiving Managed EDI Service/Inhouse EU-compliant
EDIinvoice
EDI
Online access Archiving Signature EU-compliant
SMEinvoice
SME
Invoice as PDF Signature & time stamp Online access EU-compliant
PDF/PKIinvoice
Digital Archiving
Digital ArchivingSafe storage for electronic documents Digital document archiving is a great option to complete
automated business processes. It ensures that space and
resources needed to store documents are reduced as
much as possible. It also puts any relevant document you
may need at your fingertips immediately.EDITEL’s archiving solution includes a wide variety of
functionalities, especially when it comes to archiving EDI
data. In addition, EDITEL's security standards guarantee
that this archiving solution is auditproof (legal compliance
in accordance with EU directive 2010/45/EU, confirmed
also by auditing firm Deloitte) making it a perfect choice
for storing sensitive data for which data integrity is key
(e.g. invoices, documents, contracts, etc.).
EDITEL’s archiving solution is available both as a managed
service or inhouse.
Your benefits Available as managed service or inhouse solution
Maximum security standards Any data format can be archived (especially EDI formats)
Complies with EU directive 2010/45/EU Data integrity Integrated interface to EDI platform eXite®
Online access Preview and download original documents Print document copies Integrated access for tax auditors, if needed
Scalable, flexible retention period
Save money with automated business processes Maximize your supply chain's efficiency by fully integrating
electronic replenishment processes. Whether it is for orde-
ring, invoicing or warehouse management, an automated
supply chain management will save money and resources
every step of the way: Considerably less data processing work Reliable processing thanks to high data quality
Improved collaboration with your business partners
Increased efficiency in all areas EDITEL has a wide range of EDI solutions available to
facilitate the full integration of all your processes. All our
services are customized to meet the needs of our clients.
Depending on your requirements, EDITEL EDI Integration
can be provided either as managed EDI service (submIT)
or inhouse solution (edisuITe).
EDI IntegratIon
Your benefits Streamlined, cost-efficient process improvement Maximum flexibility Available as managed EDI service or inhouse solution
Interface to EDI platform eXite® Integrated e-Invoice Legally compliant digital archiving Business monitoring Workflow management Platform-independent 24/7 support services by EDITEL
eDIteL EDI IntegratIon
ERP
Conversion
Communication
Business Monitoring
e-Invoice€
eDI Integration by
Archiving
CSVXMLeDI,...
EDI Integration
Simple and secure exchange of business documentsFor information exchange between companies to succeed,
it needs to be secure, reliable and traceable. The EDI plat-
form eXite® by EDITEL is a guarantee for this since more
than 30 years.
eXite® is one of the largest international EDI networks.
Every year, more than 15,000 companies process more
than 300 million transactions via the EDI platform. A connection to eXite® will cover all your communication
processes with each and every one of your business part-
ners. All business documents such as electronic orders,
despatch advices, invoices and others will be transferred
in real time, secure and reliable. This means that you will
no longer need traditional communication channels such
as phone, fax or e-mail.
EDI Communication
Your benefits Reliable transmission of business documents in real time One single connection for all business partners
Maximum data security and availability Traceability of all transactions 24/7 helpdesk Available across industries and borders Based on GS1 and EDI standards
Support
Service Overview
IBM high-security data centers Permanent monitoring
Fully redundant 99.98% availability
Encrypted data transmission Electronic signature Logging of all transactions
Data back-up
24/7 helpdesk Online support system Multilingual Consulting and partner management
More than 15,000 eXite® users Nationally and internationally Across industries Local market expertise
Reach
Security
Availability
EDI Communication
EDI solutions for smart supply chains
EDITELconnecting your business
2 editelJOURNAL 2/2014
EDITEL ARCHIVE IT PRODUCT OF THE YEAR 2014!
EDITEL’s archiving solution trustIT has been selected as IT product of the year 2014 by the Czech IT magazine Computerworld. All submitted solutions were primarily analyzed in terms of customer benefit, cost/
benefit ratio as well as their level of innovativeness. The EDITEL Archive stood out especially for its high degree of user friendliness, innovative functionalities and cost efficiency. The solution offers auditproof (as verified by Deloitte) longterm archiving for electronic business documents of any kind, especially EDI formats. Maximum security standards ensure that document storage is reliable and safe. Originals or copies can be downloaded as needed in the event of a tax audit. This renowned prize is awarded every year by the journalists of Computerworld and acknowledges the most futureproof technologies and solutions in the area of information technology in a total of eight categories. n www.computerworld.cz/it-produkt, www.editel.cz
technical terms and EDI processes as well as implementation guidelines for firsttime EDI users and existing customers. Userfriendly images help users navigate the site with ease. Informative slideshows with detailed information about EDITEL’s latest projects are also available on the homepage.
One of the primary focuses was the customeroriented presentation of EDITEL’s range of services. To give users a straightforward overview of EDITEL’s EDIrelated expertise, available service solutions have been divided into EDI Communication, EDI Integration, eInvoice, Digital Archiving, Business Monitoring, Web EDI and Consulting. Succinct and easytounderstand information provide interested readers with the ideal basis to choose the right EDI solution. In addition, contact information is available for those wanting to schedule indepth personal consultations.
The site’s newly expanded press relations and business client section was designed for journalists and the interested public. It includes a selection of downloadable publications and informational videos by EDITEL. In addition, the latest press releases, articles and other news and information about events are available. Interested users may also sign up for the bimonthly EDITEL newsletter via an easy signup process right from the website. With its new website, EDITEL serves its five locations in Austria (headquarters), the Czech Republic, Slovakia, Hungary and Turkey. It is a perfect blend of regional expertise and an international perspective.
Please visit our new website at www.editel.eu. If you have any feedback or suggestions, we would love to hear from you! Send us an email to [email protected] or call us at +43 /1/505 86 02 15. n
www.editel.eu
EDITEL SERVICES
EDI Communication Secure exchange of electronic business documents (e.g. orders, despatch ad-vices, invoices) via the EDI platform eXite® as well as online portals providing location data of Austrian retailers.
e-Invoice Comprehensive solutions for the auto-mated, audit-proof validation and pro-cessing of invoices
Business Monitoring Monitoring of business processes inclu-ding active workflow notifications and individual reports.
EDI Integration Individual solutions for fully integrated electronic supply chain processes inclu-ding audit-proof invoicing, digital archi-ving and business monitoring.
Digital Archiving Audit-proof and flexible long-term archi-ving of electronic business documents, especially in EDI format.
Web EDI Cost-effective Web EDI solutions for EDI beginners who want to communicate with large retailers via EDI.
Consulting Professional consulting and support through out the entire EDI project – for an efficient and seamless implementation of electronic business processes.
€
From left to right: Tomáš Vršecký, Senior Consultant EDITEL CZ, Robert Matras, Technical Consultant EDITEL CZ, Radan Dolejš, Editor-in-Chief of Computerworld magazine
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ABOUT buyIT Online order portal Full integration into existing EDI processes
Automated updates for product master data Customized display of product range, price lists and discounts depending on the client
Available 24/7
We would be happy to provide additional information about buyIT. Please contact us at [email protected]
ABOUT Royal FrieslandCampina Largest dairy cooperative in the world Subsidiaries in 28 countries Distribution of dairy products in more than 100 countries 11,4 bn Euro revenue Production of the brands Pöttyös, Mia, Milli, Landliebe, Completa, Oké!, Debic in Hungary
FrieslandCampina HUNGARY USES DEDICATED ORDERING PLATFORM FOR SMALL RETAIL CLIENTS
Nothing to implement, no additional costs, fully automated: effective immediately, small Hun
garian retailers only need a PC with Internet access to order merchandise electronically from FrieslandCampina around the clock. Akos Pressing, project manager at EDITEL Hungary, explains the benefits of the solution his company implemented for Friesland: “The Web EDI portal buyIT was specifically tailored to the needs of FrieslandCampina.
After logging on, retailers can select from the dairy product provider’s continuously updated product range, then review the order and submit it. All orders are transferred to FrieslandCampina via EDI and processed automatically, just like the ORDERS placed by large retail companies.” The project went beyond the optimization of the order process for small retail clients. PDF/PKI einvoices were also added to allow clients to create electronic invoices in EDI format as well as signed PDF documents. These signed PDFs can be easily viewed online and downloaded as needed. “We opted for a ‘holistic’ solution in order to harmonize processes in the long run for clients who use EDI and for those who don’t. Our goal was to make ordering and invoicing processes easier and more efficient, especially for small clients, and to ultimately increase our overall delivery and service quality,” said Zsolt Erdei, SAP & EDI Support Analyst at FrieslandCampina.
For FrieslandCampina, Electronic Data Interchange (EDI) is the key element of efficient procurement of goods processes. Therefore, the company plans to exchange logistics information with as many business partners as possible in the future. n
www.frieslandcampina.com www.editel.hu
IN BRIEF Web EDI portal buyIT for small retail clients
Implemented processes Orders (ORDERS) Order reponses (ORDRSP)
Despatch advices (DESADV) Invoices (INVOIC) Harmonized integration into Friesland-
Campina‘s ERP system Easier order processes and higher delivery quality for clients
Small retail clients of FrieslandCampina Hungary now have the option of ordering goods via EDI: the Web EDI portal buyIT makes it happen.
IMPLEMENTATION OF CENTRAL EDI AT DILIGENTIA GROUP
In early 2014, the Slovak retail market saw a major change with the takeover of the retail chain Hypernova (www.hypernova.sk) and Albert by Diligentia group, which also manages Terno stores ( www. ternoslovensko.sk) as well as
Moja Samoška (www.mojasamoska.sk). Today, this retail chain includes more than 120 stores of different sizes throughout Slovakia and further expansion is expected. This makes Diligentia one of the leading players in the market.Following the retail chain merger, information systems including Electronic Data Interchange (EDI) were consolidated in the second quarter of 2014. The purpose of this consolidation was to unify the IT infrastructure, increase the efficiency of operations as well as to take process automation to the next level. EDITEL and its products won the call for tenders for the central EDI solution. Other retail chains in Slovakia have previously benefited from EDITEL’s expertise. In addition, EDITEL was in charge of a data migration project, where data was migrated from existing systems. EDITEL was also entrusted with providing a comprehensive outsourcing management solution for the entire EDI system. This allowed Diligentia to consolidate all existing EDI processes and have the systems up and ready to add additional processes or additional retail chains. The next phase of the project will be about connecting wholesalers to EDI communication.The EDI system is now fully up and running and allows the corporation to exchange data with hundreds of local as well as international suppliers of the retail chains Hypernova, Terno and Moja Samoška. EDITEL has become a strategic partner for Diligentia group and has once again shown its leadership in the area of EDI solutions in Slovakia. n
IN BRIEF Consolidation of corporate EDI infrastructure Migration to new EDITEL EDI solution EDITEL Services for Diligentia Group
EDI Communication via eXite®
EDI integration as Managed EDI Service Roll-out Management Consulting and support during the entire migration process
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4 editelJOURNAL 2/2014
CASE STUDY CZECH REPUBLIC
IN BRIEF Comprehensive consolidation at 14 compa-nies of Agrofert Group (PENAM, a.s., Kostelecké uzeniny a.s., Vodňanská drůbež, a.s., OLMA, a.s., Mlékárna Hlinsko, a.s., Animalco a.s., PMU CZ, a.s., Ceres ZRt., etc.) EDITEL services for Agrofert
EDI Communication via the EDI platform eXite®
e-Invoice Digital Archiving Business Monitoring
ABOUT AGROFERT Includes more than 200 companies in the chemicals industry, agriculture, FMCG, fore-stry and timber management, among many others Second-largest agricultural business in the Czech Republic One of the largest employers in the Czech Republic with a total of 27,000 employees
HEINEKEN SLOVENSKO RELIES ON IT PRODUCT OF THE YEAR 2014 BY EDITEL
The EDITEL Archive was chosen as IT product of the year 2014 by the editors of Computerworld magazine. For more information, please visit: http://data.computerworld.cz/file/it_ produkt_2014/ ITprodukt-21a.pdf
One corporation, one language: in a large-size project, the Czech Agrofert Group has harmonized the EDI infrastructure at 14 subsidiaries.
The challenge was quite substantial: Agrofert Group includes companies in a large number of indus
tries, ranging from FMCG and chemicals to agriculture and forestry, among many others. All these companies had previously used their own company specific EDI infrastructure. Therefore, the goal of the project was to find an allencompassing solution that would harmonize Electronic Data Interchange (EDI) between group companies and with external business partners.
In a joint 10month project with EDI services provider EDITEL, Agrofert implemented a corporationwide solution that allows for the seamless communication and integration of electronic
logistics data. All 200,000 electronic orders, 110,000 despatch advices, 75,000 invoices per month and many other messages such as remittance advices and inventory reports are exchanged via a single connection to the EDITEL platform eXite® by EDITEL. In addition, the solution includes a legally compliant longtime archive for all required electronic documents as well as comprehensive monitoring with automated reports and notifications. n
COMPANY-WIDE EDI CONSOLIDATION AT AGROFERT
Heineken Slovensko, a.s. is a longtime user of Electronic Data Interchange (EDI). In
Slovakia, Heineken exchanges electronic business data based on international EDI standards with more than twenty business partners, mostly retail chains. The corporate goal for 2015 is to include invoicing as well as to connect additional business partners. Wherever full EDI communication is not possible, Heineken will rely on sending invoices in PDF format, secured by an electronic signature.
An important part of this project is to guarantee that electronic documents are archived as required by law in the Slovak Republic. The solution chosen
by Heineken for this purpose is the EDITEL Archive. It allows for the archiving of electronic documents of any kind. The system itself provides various highly sophisticated tools to ensure the integrity and authenticity of archived documents. The system also supports electronic signature and time stamping. That is why the EDITEL Archive meets all the legal requirements of the European Union for electronic archiving, including the highest security standards.
Another integral part of the solution is the evaluation, monitoring and visualization of business cases as well as approval workflows. The user interface can be customized as needed,
depending on each user’s requirements. Several tools for filtering and searching in archiving documents are available. The solution guarantees the creation, management and proof of an audit trail, offers important features to guarantee integrity, authenticity, proof of origin at the time as well as readability and sequence of documents. n
IMPRINTOwner and publisher: EDITEL Austria GmbH,1040 Vienna, Brahmsplatz 3; T: +43 (0)1/505 86 02; email: [email protected]
EDITEL Austria GmbH is a whollyowned subsidiary of GS1 Austria GmbH. The corporate objective of EDITEL Austria GmbH is the electronic data exchange between business partners, the sale of the required software and support services.
Management and responsible for the content: Peter Franzmair Editorial staff: Sylvia M. Gerber Proofreading : Dagmar Jenner, www.texterei.comTranslations:English: Dagmar Jenner, www.texterei.com Czech: Vladimíra Binderová Hungarian: Katalin Tas Turkish: Mine ŞengelLayout: www.creativedirector.cc
Disclosure pursuant to Austrian Media Law as amended in March 2009: the purpose of this newsletter is the promotion and support of EDITEL Austria‘s business activities.
To read the entire Agrofert case study online, please visit: www.editel.eu/references/editel-best-practices/agrofert
www.agrofert.czwww.editel.cz