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E-mail-IIIOutlook How To Topics
CS-3505
Outlook form Office 2003
Wb_E-mail-II.ppt
Get a campus account
• Many should already have a campus-wide NT account (NPGS domain)
• If not, contact help desk (x-1046, [email protected])
• Ditto for Unix weirdos, or contact your department Unix wrangler
Configuring your mail agent
• Usually you need to provide your mail agent with some information, such as the name of your mail delivery agent, your user name and password, etc.
• Most Student accounts are filled out
• To see your settings Tools -> Email Accounts-> view or change existing
accounts
Check Settings on your mail agent
• Tools -> Email Accounts-> view or change existing accounts
AMERICA is my mail server
Baer,Wolfgang is my mailbox
Backup and Private Mail Data Flow
• 1) Backup data to your machine
• 2)Add Personal Folder *.PST files User PC running
Outlookmail user agent
Running Outlook express
running Mail delivery agent
POP or IMAP outlook express
Personal folders .pst
Backup *.pst
Backup data to your machine
• File -> Import Export->• export to a file-> • personal folder File (PST)• Select folder to export
– Entire mailbox or part
• Browse to backup filename in a permanent disk location controlled by you (H drive)
Add your “Backup” file as a personal folder
• On the File menu, point to New, and then click Outlook Data File
• Select outlook 2003 or 97 to 2002 compatible file• Browse to your “backup” file• Give it the name “backup”
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Show in folders list
Add personal folder *.PST files
• On the File menu, point to New, and then click Outlook Data File • Select outlook 2003 or 97 to 2002 compatible file• Name and locate file in a directory controlled by you
Data move and delivery•Move with mouse
•Write a Organize Filter
•Auto deliver new mail to your Personal Folders
Tools -> Email Accounts-> view or change existing accounts
Select Folder for delivery of new mail
Were is your mail?
Right click and select properties
Here is how to find your folders as files on the disk
Folders and Shortcuts
• InBox and folders– Sent Items– Deleted Items
• Contacts• Tasks• Calendar • Address Books
is in “Tools”Drag and drop to move
messages
Mail Organize• Tools->Organize
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•1) Start organizer•2) Move to a folder•3) Create a move to folder rule
Mail Filters
• Create a new rule• Select trigger
Words in the Subject line
• Select destination Folder
• Set Only for this machine
Test Mail FilterSend a message from hotmail to [email protected]
Mail filter routes message with “TEST RULE” to test folder
Additional How To Topics
• Out of office assistant
• Address book
• Contacts
• Calendar
• Tasks
