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Microsoft Office 2003
Outlook
Outlook is a mail service of Microsoft Exchange
Outlook
Outlook is used to access e-mail, calendars, contacts,
tasks, and other mailbox content.
Microsoft Outlook Welcome Screen:E-Mail Folders/File Management
Mail Folders – allow you to create folders to organize your mail (right click on your name to make a new folder.)
Folders appear in list at the top of the Outlook Bar.
Microsoft Outlook: Inbox
Toolbar: create new items or select common commands such as print
The place where you receive e-mail.
Click here to show more buttons.
Menu Bar: Lists/commands available under each menu item changes depending on folder you are working on.
Title Bar: shows folder/feature you are working on.
Microsoft Outlook: Composing/Sending e-Mail
Click New Message
Type E-Mail address or click To: (which will bring up distribution or contact list)
Add Subject
Add Message
Formatting Bar
Click Send
Microsoft Outlook:Add Attachments
Browse & choose the file(s) to insert
Click the Paper Clip
Click Insert
Inserted file(s) shows
Microsoft Outlook: Calendar
Schedule an appointment
Calendar Views
Microsoft Outlook: View Group Schedules
Go To Calendar, View, Navigation Pane
1) Click Actions, View Group Schedules, Click New
2) Type name of group. Click OK
3)Add group members from address book
Microsoft Outlook: Appointment/Reminder
Type in Subject/ LocationSet Start/End Times
Type any additional information
Set Reminders
Save/Close
Show time as:
Click Recurrence
Microsoft Outlook: Making Recurring Appointment
Set Time Set
Recurrence pattern
Set Range of Recurrence
Click OK
See Scheduling
Add from Address book
Microsoft Outlook: Scheduling
Click OK
Choose Name from Global List or Contact List
Microsoft Outlook: Invite AttendeesClick Invite Attendees
Use Required, Optional and Resources to enter names of Attendees
By clicking Required, Optional, or Resources, the screen to choose from distribution or contact list appears.
Microsoft Outlook: Contacts
An on-line rolodex (address book).
Add New Contact
Save and Close
Details Tab:enter additional information.
New Distribution List
Microsoft Outlook: Distribution Lists
Select Members from Distribution List
Add New Member
Notes Tab
Microsoft Outlook:Tasks
Keep track of your tasks with simple detailed list.
Fill in Subject
Detail Tab
To assign task to another user: 1) Double click task window2) Click at end of subject line and add a colon: and initials 3) Click assign Task button 4) Enter recipients e-mail address in the To: box 5) Select options and adjust settings6) Click send
Microsoft Outlook: Sharing Share your Mail Box, Calendar, or Task
Choose area you want shared.
Right click Mail Box and choose sharing
orClick share my (Calendar, Contacts, Task)
Microsoft Outlook: Sharing cont.
Click add to choose from your distribution/contact list as to who you want to give permissions.
Choose which permissions you would like this person to have.
Microsoft Outlook:Rules and Alerts
Under Mail Tool Menu: Rules lets you automatically move messages based on sender or recipient to a specific folder.
Click New Rule
Microsoft Outlook:Rules and Alerts cont.To forward to another e-mail account:
1) Choose start from a blank rule.
2) Choose check messages when they arrive.
3) Click Next
4) Choose where my name is in the To or CC box.
6) Click Next
5) Click in step 2 (blue wording) people or distribution list.
Microsoft Outlook:Rules and Alerts cont.To forward to another e-mail account:
1) Choose start from a blank rule.
2) Choose check messages when they arrive.
3) Click Next
4) Choose where my name is in the To or CC box.
5) Click Next
Microsoft Outlook:Rules and Alerts cont.
To forward to another e-mail account cont.7) Type where you want to forward e-mail or choose from listing.
8) Click OK
9) Where you chose to forward e-mail to will show under step 2. Click Next Twice.
Microsoft Outlook:Rules and Alerts cont.
To forward to another e-mail account cont.
6) Check forward it to people or distribution list.
7) In Step 2: Click (blue wording) people or distribution list.
8) Type where you want to forward e-mail or choose from listing.
9) Click OK
Microsoft Outlook:Rules and Alerts cont.
10) Title your rule
11) Click turn on this rule
12) Click Finish
To forward to another e-mail account cont.
Microsoft Outlook:Rules and Alerts cont.
11) Title your rule
12) Click turn on this rule
13) Click Finish
To forward to another e-mail account cont.
10) Where you chose to forward e-mail to will show under step 2. Click Next Twice.
Microsoft Outlook:Options
Preference Tab: settings for E-Mail, Calendar, Tasks, Contacts, Notes
Mail Format Tab: settings for Stationery and Fonts, Signatures
Spelling Tab:
Delegates Tab: grant someone permission to open folders, read and create items, and respond to requests.
Under Mail, Tool Menu, Options - These settings let you customize your E-Mail.
Microsoft Outlook:Out of Office Assistant
Under the Mail, Tool Menu you can set an automatic response to senders when you are on vacation, or out of the office.
After typing your message, Click OK
Microsoft Outlook:Help
Click Help to answer Outlook questions
