E-mail-IIOutlook How To Topics

CS-3505

Outlook 2000

Wb_E-mail-II.ppt

Get a campus account

• Many should already have a campus-wide NT account (NPGS domain)

• If not, contact help desk (x-1046, TAC@nps.edu)

• Ditto for Unix weirdos, or contact your department Unix wrangler

Configuring your mail agent

• Usually you need to provide your mail agent with some information, such as the name of your mail delivery agent, your user name and password, etc.

• Most Student accounts are filled out• To see your settings Tools -> Services click on the mailbox

assigned by NPS administrators

Configuring your mail agent

• Tools -> Services

Were is your mail?

• Tools -> Services-> personal folders->properties

In my case C:/Mail/mailbox.pst

Backup

periodically

Folders and Shortcuts

• InBox and folders– Sent Items– Deleted Items

• Contacts

• Address Books

• Tasks

• Calendar

Mail Organize

• Message sorting

12

3

* Move to a folder

* Create a move to folder rule

*Create a more complex rule

Mail Filters

• Create a rule

Tools->Out of Office Assistant

• Forward Mail

Address Book• Make an Address book

– Tools-> services-> address book_> add– Choose a location for *.PAB files

• Add Addresses and groups– Click address book Icon on toolbar– Click New Entry icon on pop up– Select Personal Address Book– Fill out Info– Add/Remove members from groups

• Use – Select address : click [TO]– Sent to individuals or groups

Discussion In MS Outlook

• I found Address Book convenient to use– But hard to fill out– Requires hand entry of name and E-mail

address which are subject to error– New Entries E-mail address is not

recognized until Contact entries are created anyway

• Entry Contacts are easier to create– Move message to “contact” folder

Contacts

• Add contact– Drag message to contact icon– Edit , save and close

• Organize contacts– Click Contacts Icon– Click Organize on toolbar– Make category– Add contact to category

• Use Contacts– Select address : click [TO]– Sent to all in category

Calender

• Click on Calendar

• Right Click on time

• Select “new meeting

request”

• Fill out request

• Send meeting

invitation

Mail testing• Use IE Hotmail and NPS Outlook• Send and receive messages to yourself on the same machine but as two different users

MS Explorer Based Mail Server

NPS Mail Server