CRICOS No. 00213Ja university for the worldrealR

Queensland University of Technology

CRICOS No. 00213J

ResearchMaster Support

August 2010Janne Lawson, Senior System Support Officer

Office of Research

Publications: What’s new in 2011

CRICOS No. 00213Ja university for the worldrealR

Overview of Presentation

• Changes to data entry in the 2011 collection

• Key things to be aware of in data entry

• Common mistakes

• How to keep track of your collection

CRICOS No. 00213Ja university for the worldrealR

Place Published changes...

We used to collect as:Country, State, city

We now collect as: Country

This applies to all categories for Place Published and for conferences applies to both the Place Published and the Conference Location

CRICOS No. 00213Ja university for the worldrealR

Conference Abbreviation changes...

We used to collect as:Acronym Year

We now collect as: Acronym only

This data is critical data for matching to the ERA conference list. The Office of Research will shortly be releasing a guide to the most common conferences, their acronyms and correct names.

CRICOS No. 00213Ja university for the worldrealR

Collecting Pages for A1...

We used to collect as:No collection

We now collect as: Start, End and Total page numbers

This is another change out of the ERA requirements for books.

CRICOS No. 00213Ja university for the worldrealR

Things to be aware of with Data Entry...

These little things make life in the Office of Research easier....

These fields (Rank, ERA ID, Location) are all Office of Research fields only, please do not insert any data into these fields.

CRICOS No. 00213Ja university for the worldrealR

Things to be aware of with Data Entry...

These little things make life in the Office of Research easier....

Please ensure that the eprints id does not include an ending hyphen e.g. http://eprints.qut.edu.au/1234/

CRICOS No. 00213Ja university for the worldrealR

Things to be aware of with Data Entry... • Please always check that your

links work!!! We clean up dozens of DOI’s that are incorrectly entered (eg. Htp, missing the //, dx.doi.org)

• The short description should be DOI (in caps), no additional details. This assists in being able to put this information into reports.

• Always go to the end of the DOI and hit “Backspace” this ensures that the DOI is not duplicated or including a carriage return

CRICOS No. 00213Ja university for the worldrealR

Internal Personnel

• If you know the person has left QUT uncheck the “Display only current records” on the Add Contributor form to show all possible staff (both current and non-current)

• Please contact RM Support to have new internal staff and students entered on RM.

Common Issues...

CRICOS No. 00213Ja university for the worldrealR

Adding External Authors• Ensure that you enter an Alphanumeric

code for external authors

• Don’t forget to add an organisation code on Page 2 of the Add Contributor form

Common Issues...

CRICOS No. 00213Ja university for the worldrealR

Entering a book chapter

• Use only the first 9 digits of the ISBN in book title

• Once the book has been entered you are unable to change any details. If you need the title changed please email the RM number and book code to RM Support

Common Issues...

CRICOS No. 00213Ja university for the worldrealR

Adding Linked AOU’s

• The top half of the Linked AOU screen shows the AOU attached to the authors

• If there were any faculty/institute collaborations you need to highlight the AOU against the person and hit COPY to move it to the bottom screen.

Common Issues...

CRICOS No. 00213Ja university for the worldrealR

Recommended Reports for monitoring the collection

• P103 Status report

This report is designed to list the status of publications for follow-up during the HERDC collection, it will list the last significant event listed by the Office of Research

e.g. Received, Verified, Missing verification information.

CRICOS No. 00213Ja university for the worldrealR

Where to go for more help?

• Websites – Download manuals– Request training

• Call RM Support (x84764 or x88008)– Don’t hesitate to ask any question big or small

• Email rm.support@qut.edu.au– Same day responses