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Academic Advisement

Academic Advisement

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Academic Advisement. What is Advisement?. Advisement audit is a tool used to track and analyze degree requirements for graduation. Degree requirements can be created, using requirements, conditions, courses, and wild carding. End result is a report which looks like a transcript. - PowerPoint PPT Presentation

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Page 1: Academic Advisement

Academic Advisement

Page 2: Academic Advisement

What is Advisement?• Advisement audit is a tool used to track and

analyze degree requirements for graduation.

• Degree requirements can be created, using requirements, conditions, courses, and wild carding.

• End result is a report which looks like a transcript.

• Set up is flexible, there is no right or wrong way

Page 3: Academic Advisement

Academic Structure Set Up Required

• Before you are able to use this tool, all aspects of the Academic Structure must be completed.

• Courses will be pulled from the course catalog, students will be identified by the career/program/plan they are associated with.

• Set up should start at the Course List level first, building up to Requirement Groups.

Page 4: Academic Advisement

Getting StartedBefore entering any data carefully map out the following:

• List all careers associated with each institution.• List all programs of study associated with each

career.• List all plans associated with each program.• List any related sub-plans for each plan.• Map out all degrees, and certificates and the

requirements needed for completion of these credentials.

Page 5: Academic Advisement

Some additional questions to ask before setting up:

• Get as specific as you can about a specific requirement rule for graduation.

• Is there a min/max unit, course, GPA value required for a specific course? courses?

• Is transfer coursework allowed to meet requirement?

• Must all coursework be taken while in residence? Within a specific time frame?

• Is there coursework that must have been taken in sequential order?

Page 6: Academic Advisement

Connector Types

• And/Or Statements drive how the rule is perceived and what you are requiring.

OR Statement

• {Line 10 and Line 20} or {Line 30 and Line 40}

AND Statement

• {Line 10 or Line 20} and Line 30

Page 7: Academic Advisement

Basic Math OperationsBasic math operations allow course lists to be reused

in more than one rule.

• Union• total of both entities

• Intersection• all elements in common

• Subtraction• one entity subtracting all elements in

common with another

Page 8: Academic Advisement

Big “3” Set Up

Requirement Groups

Requirements

Course Lists

Set up should take place in reverse order

Page 9: Academic Advisement

Requirement Groups

• Consist of detail lines pointing to conditions, courses, and requirements.

• The AA engine evaluates the student's career, program, plan, and sub-plan (plus other pertinent academic data) and determines which requirement groups apply to that student.

• Analyzes all courses, restrictions, pre-conditions, and/or conditions completed (both successfully and unsuccessfully) by the student.

• Report determines what requirements are still outstanding.

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Group Line Types• Condition

– Specific conditions a student must meet

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Course Group Line Type

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Wild Card Course Line Type

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Requirements

•Requirements contain requirement parameters, pre-conditions, connector types, partitions, detail requisite/restrictions, and line item parameters.

•Requirements can be very simple or very complex

•Controls should be placed at this level

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Course lists• A course list is a group of courses that can be used to

satisfy an academic requirement.

• By using the mathematical concepts of union, intersection, subtraction, and complement, course lists can interact in countless ways. As a result, different course lists interacting in different ways can often satisfy the same requirement.

• The system is designed to maximize the reuse of requirement groups, requirements, and course lists by means of set operations, including and/or/subtraction/intersection/union.

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DLST/CLST

Derived Course List (courses a student DID take)

Vs

Course List (courses a student COULD take)

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Performance in AA• Use efficient set up to reduce the amount of

time the system requires to complete the process.

• Pre Conditions can be used to determine specific population that the requirement applies to.

• Create efficient course lists, use wild carding.

• Course share set and restrictions can slow down evaluation.

Page 26: Academic Advisement

Sharing Courses (Double-Dipping)

Course Share Sets – courses shared across Requirement Groups

Partition Sharing – courses shared within the same Requirement or Requirement Group

Credit Include Mode = Verify

Page 27: Academic Advisement

What-If Scenarios

Course List What-If

Quick What-If

Stored What-If

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Advisement Reports

Advisement Group Summary

Reverse Engineering

Analysis Database

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Questions