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  • Student Administration 9.0 Academic Advisement

    University of Nevada, Las Vegas (UNLV)

    Copyright 2008 – UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Other Credits Processing BPG.doc

    Academic Advisement

    Other Credits Processing

    Business Process Guide

    September, 2009

    DOCUMENT INFORMATION Module Academic Advisement Author Liz Hall, AA Consultant – CedarCrestone Inc. eReference UNLV SA9.0 AA Other Credits Processing BPG.doc

    DOCUMENT HISTORY

    DATE BY ACTION PAGES 09/10/2009 Liz Hall Created Document All Updated Document

  • Copyright 2008 – UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Other Credits Processing BPG.doc Page i

    DOCUMENTATION REVIEW & APPROVAL FORM

    REVISION HISTORY

    DATE REVIEWER REVIEW INSTRUCTIONS ACTION TAKEN (Subject Matter Expert) (Clarity, accuracy, test

    documentation)

    (Subject Matter Expert) (Clarity, accuracy, test documentation)

    (Subject Matter Expert) (Clarity, accuracy, test documentation)

    (Cedar and Client Module Leads)

    (Clarity, accuracy, test documentation)

    (Chief Editor) (Clarity, style, grammar, format, consistency)

    REVIEW/APPROVAL HISTORY

    DATE REVIEWER/APPROVER POSITION ACTION CCI & Client Module Leads E.g., Module Lead, Bursar E.g., Approved Subject Matter Expert

  • Copyright 2008 – UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Other Credits Processing BPG.doc Page ii

    DOCUMENT PLAN

    Audiences DOCUMENT PLAN

    PRIMARY AUDIENCES SECONDARY AUDIENCES Office of Registrar  Degree Audit Team

    - Analysts

    Office of ________________  Position

    - Position Levels

    Document Objectives: ▪ Enable end users to use the PeopleSoft application to perform this process ▪ Provide the basis for End User Training Materials

    Document Media (check all that apply for final product)  Bound paper copies  MS Word file of Master Copy on secured drive  Pdf file on shared drive  Pdf file on Web  Other:

  • Copyright 2008 – UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Other Credits Processing BPG.doc Page iii

    QUALITY REIVEW CHECKLIST

    Content Reviewers’ Checklist:

     Content accurately reflects business processes, policies, and other topics

     Process was tested and achieved positive results

     Document flows well and is easy to read and comprehend

     Document achieves objectives

    Editorial Reviewers’ Checklist (EUA Team)

     Document flows well and is easy to read and comprehend

     Grammar check complete

     Font check complete

     Acronym check complete

     Numbering check complete

     Project Logo correct

     Headers and footers correct

     Document prints correctly on paper

     Document appears correctly when viewed in pdf format

    Additional Comments:

  • Student Administration 9.0 Academic Advisement

    Academic Advisement Other Credits Processing

    Copyright 2008 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2009. UNLV SA 9.0 AA Other Credits Processing.doc Page 1

    TABLE OF CONTENTS Topic Page

    Academic Advisement Other Credits Processing Overview ...........................1 Related Information .............................................................................................2

    Prerequisites and Assumptions ................................................................................................ 2 Related Documents ....................................................................................................................2 Key Definitions............................................................................................................................ 2

    1.0 Academic Advisement: Other Credit - Evaluation......................................3 1.1 Articulating and Posting DD 214 - Other Credit to a New Other Credit Model................3 1.2 Articulating and Posting Military Education - Other Credit to a New Other Credit Model

    ............................................................................................................................................9 1.3 Articulating and Posting Other Credit to an Existing Other Credit Model ....................14 1.4 Deleting the Equivalency Articulation Row......................................................................16 1.5 Deleting the Other Credit Model ........................................................................................ 19

    2.0 Academic Advisement: Transfer Credit Summary ...................................23 2.1 Generating the Transfer Credit Summary ........................................................................23

    Expected Outcomes ..........................................................................................28

  • Student Administration 9.0 Academic Advisement

    Academic Advisement Other Credits Processing

    Copyright 2008 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2009. UNLV SA 9.0 AA Other Credits Processing.doc Page 1

    Academic Advisement Other Credits Processing Overview University of Nevada, Las Vegas (UNLV) accepts Military training and experience as credit towards the total degree unit requirement. The Military training and experience could be via DD 214 or Military Education. The DD 214 (service separation papers) will be a form/document submitted to the university and the Military Education information is submitted by the student via a transcript. Students who submit DD 214 papers will receive no more than 4.00 units of lower-division elective units. Students with specified training and courses will receive a maximum of 62.00 units of lower-division elective units.

  • Student Administration 9.0 Academic Advisement

    Academic Advisement Other Credits Processing

    Copyright 2008 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2009. UNLV SA 9.0 AA Other Credits Processing.doc Page 2

    Related Information

    Prerequisites and Assumptions Before you can successfully perform the Academic Advisement Other Credits Processing, it is either required or assumed that each of the following conditions has been met:

    PREREQUISITES AND ASSUMPTIONS

    PREREQUISITE/ASSUMPTION DETAIL DD 214 Form Student has submitted their DD 214 form to the University Military Education Student has requested their transcript be submitted to the University

    Related Documents

    RELATED DOCUMENTS

    DOCUMENT NAME LOCATION OR LINK TO DOCUMENT

    Key Definitions

    KEY DEFINITIONS

    TERM/ACRONYM PAGE DEFINITION Military Credit Other Credits – Manual Other Credit that represents DD 214 and/or

    Military Education. Articulation Term Other Credits – Manual The Articulation Term field is the term in

    which the other credit equivalency will be posted to.

    Model Status Other Credits – Manual The Model Status field identifies the status of the transfer model (i.e., Submitted, Complete, or Posted).

  • Student Administration 9.0 Academic Advisement

    Academic Advisement Other Credits Processing

    Copyright 2008 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2009. UNLV SA 9.0 AA Other Credits Processing.doc Page 3

    1.0 Academic Advisement: Other Credit - Evaluation The Other Credits – Manual component will house all Military Training and/or Experience. This section will focus on other credit that has been approved to meet the total unit requirement.

    1.1 Articulating and Posting DD 214 - Other Credit to a New Other Credit Model This section guides you through articulating and posting DD 214 military credit into the Other Credit table. The assumption in this section is that the student’s DD 214 has not been hand-entered nor articulated (evaluated).

    Steps:

    1. Sign in to the Student Administration system (Oracle/PeopleSoft Enterprise).

    2. Navigate to Other Credits – Manual: Home > Records and Enrollment > Transfer Credit Evaluation > Other Credits - Manual

  • Student Administration 9.0 Academic Advisement

    Academic Advisement Other Credits Processing

    Copyright 2008 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2009. UNLV SA 9.0 AA Other Credits Processing.doc Page 4

    3. Type in the Student’s ID number in the ID field (if the Student’s ID is unknown, search on Last Name and First Name).

    4. Click on the button.

    5. If “No matching values were found” displays in the search results, click on the

    link (If a other credit model is retrieved upon clicking the search button, go to section 2.2 Articulating and Posting Other Credit to an Existing Other Credit Model).

    6. Type in the Student’s ID number in the ID field.

    7. Click on the to select the career the student is currently in, in the Academic Career field.

    8. The Academic Institution field should default in with UNLV1.

    9. Click on the button.

  • Student Administration 9.0 Academic Advisement

    Academic Advisement Other Credits Processing

    Copyright 2008 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2

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