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What is Advisement?• Advisement audit is a tool used to track and
analyze degree requirements for graduation.
• Degree requirements can be created, using requirements, conditions, courses, and wild carding.
• End result is a report which looks like a transcript.
• Set up is flexible, there is no right or wrong way
Academic Structure Set Up Required
• Before you are able to use this tool, all aspects of the Academic Structure must be completed.
• Courses will be pulled from the course catalog, students will be identified by the career/program/plan they are associated with.
• Set up should start at the Course List level first, building up to Requirement Groups.
Getting StartedBefore entering any data carefully map out the following:
• List all careers associated with each institution.• List all programs of study associated with each
career.• List all plans associated with each program.• List any related sub-plans for each plan.• Map out all degrees, and certificates and the
requirements needed for completion of these credentials.
Some additional questions to ask before setting up:
• Get as specific as you can about a specific requirement rule for graduation.
• Is there a min/max unit, course, GPA value required for a specific course? courses?
• Is transfer coursework allowed to meet requirement?
• Must all coursework be taken while in residence? Within a specific time frame?
• Is there coursework that must have been taken in sequential order?
Connector Types
• And/Or Statements drive how the rule is perceived and what you are requiring.
OR Statement
• {Line 10 and Line 20} or {Line 30 and Line 40}
AND Statement
• {Line 10 or Line 20} and Line 30
Basic Math OperationsBasic math operations allow course lists to be reused
in more than one rule.
• Union• total of both entities
• Intersection• all elements in common
• Subtraction• one entity subtracting all elements in
common with another
Big “3” Set Up
Requirement Groups
Requirements
Course Lists
Set up should take place in reverse order
Requirement Groups
• Consist of detail lines pointing to conditions, courses, and requirements.
• The AA engine evaluates the student's career, program, plan, and sub-plan (plus other pertinent academic data) and determines which requirement groups apply to that student.
• Analyzes all courses, restrictions, pre-conditions, and/or conditions completed (both successfully and unsuccessfully) by the student.
• Report determines what requirements are still outstanding.
Requirements
•Requirements contain requirement parameters, pre-conditions, connector types, partitions, detail requisite/restrictions, and line item parameters.
•Requirements can be very simple or very complex
•Controls should be placed at this level
Course lists• A course list is a group of courses that can be used to
satisfy an academic requirement.
• By using the mathematical concepts of union, intersection, subtraction, and complement, course lists can interact in countless ways. As a result, different course lists interacting in different ways can often satisfy the same requirement.
• The system is designed to maximize the reuse of requirement groups, requirements, and course lists by means of set operations, including and/or/subtraction/intersection/union.
DLST/CLST
Derived Course List (courses a student DID take)
Vs
Course List (courses a student COULD take)
Performance in AA• Use efficient set up to reduce the amount of
time the system requires to complete the process.
• Pre Conditions can be used to determine specific population that the requirement applies to.
• Create efficient course lists, use wild carding.
• Course share set and restrictions can slow down evaluation.
Sharing Courses (Double-Dipping)
Course Share Sets – courses shared across Requirement Groups
Partition Sharing – courses shared within the same Requirement or Requirement Group
Credit Include Mode = Verify