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ADVISEMENT REFERENCE MANUAL for the Liberal Arts Degree Programs A Publication of the Academic Advisement Center September 2015

ADVISEMENT REFERENCE MANUAL - Nassau … Advisement...ADVISEMENT REFERENCE MANUAL for the Liberal Arts Degree Programs A Publication of the Academic Advisement Center September 2015

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ADVISEMENT

REFERENCE

MANUAL

for the

Liberal Arts

Degree Programs

A Publication of the

Academic Advisement Center September 2015

TABLE OF CONTENTS

SECTION 1: INTRODUCTION

Mission

Advisement Center Procedures

Academic Advisement Center Professional Faculty and Staff

SECTION 2: GUIDE TO THE LIBERAL ARTS DEGREES

The Liberal Arts Degrees

o Associate in Science (AS)

o Associate in Arts (AA)

The Master Academic Plan (MAP)

Degree Trackers

“Double-Counting” Courses in the New Degrees

SECTION 3: GETTING TO KNOW YOUR ADVISEES

Liberal Arts Students You Will Be Advising

Change of Program Requests

Getting Familiar with the Individual Advisee

o Transcript

o Test Scores

o Degree Evaluation

SECTION 4: THE ADVISEMENT CONVERSATION

What Is the Student’s Goal for the Advisement Session?

Is This an Undecided Student?

Does the Student’s Major Match His/Her Career Goal?

What Is the Student’s Academic Standing?

What Is an Appropriate Credit Load for the Student?

Does the Student Plan to Transfer to a Four-Year SUNY School?

General Recommendations When Advising Students

Structuring Your Time When Working with Students

Putting It All Together – Advisement Checklist

SECTION 5: REMEDIATION

Remedial Course Sequence

Non-Credit Course Equivalents

Restrictions Impacting Students with Required Remediation

Working with New Students with Remedial Placements

Working with Continuing/Returning Students Who Have Remedial Placements

Remaining

SECTION 6: ADVISING FOR SPECIFIC REQUIREMENT CATEGORIES

English Composition

Literature

Communication Arts

Humanities

Sciences

Math

Social and Behavioral Science

Physical Education

Culture and Diversity

Electives

SUNY General Education (SUNY GER) Requirements

SECTION 7: USING the MyNCC PORTAL AND THE COLLEGE CATALOG

Using the MyNCC Portal to Enhance the Advisement Conversation

Using the “Look Up Class Counts” Screen

Using the NCC College Catalog

SECTION 8: SUGGESTIONS REGARDING SPECIFIC ADVISING SITUATIONS

Advising the New Student

Financial Aid Issues

Dropping/Withdrawing from Courses

Advising the Student Entering His/Her Last Semester

Honors

Catalog Term Changes

Distance Learning

Transfer Issues

o SUNY Seamless Transfer

High School Equivalency (HSE) Program

Alternative Ways to Earn College Credit

o CLEP/DSST Exams

o Life Experience Credit

SECTION 9: FREQUENTLY USED FORMS

Liberal Arts Course Recommendation Form

Course Selection Form

First Semester Course Recommendation Form: Liberal Arts A.A.

Change of Program (Major) Form

In Person Drop/Add Form

Override Form

SECTION 10: ADVISEMENT CENTER HANDOUTS

The Master Academic Plan (MAP)

Degree Trackers

Course Attribute Lists

Math Advisement Guide

Transfer Handout

SUNY Seamless Transfer Letter

GPA Calculation Worksheet

Schedule Grids

SECTION 11: REFERRALS

INDEX

SECTION 1: INTRODUCTION

Mission

Advisement Center Procedures

Academic Advisement Center Professional Faculty and Staff

SECTION 1: INTRODUCTION

MISSION The mission of the academic advising program at Nassau Community College is to assist students in the development of meaningful educational plans that are compatible with their goals. Further, it is to fully inform students regarding requirements in their areas of concentration and expose students to the variety of course and degree options offered by the College. This should take the form of an ongoing discussion between advisor and student that goes beyond merely a consideration of courses for registration and continues throughout the student’s college experience.

ADVISEMENT CENTER PROCEDURES In order to help us manage the Advisement Center in an efficient manner, please note the following:

This training manual is provided for your use while volunteering at the Advisement Center. o Please leave this manual in the cubicle at the AAC. o If you wish to keep notes about your training, please do so separately as these

manuals will be used by other volunteers.

Contact our office, in advance if possible, concerning illness or schedule changes. o Please call 572-7436 or e-mail [email protected]

Please arrive on time to ensure a continuity of service. o Upon your arrival, sign in at the table outside room 118 (Amanda Fox’s office) o Collect your folder (arranged alphabetically outside Amanda Fox’s office) and check

it for any updates each time you come to the center. o Please make sure you have all forms needed to conduct advisement. o Proceed to your assigned cubicle.

Students are seen on a walk-in basis and sign in at the reception desk. o Please proceed to the Reception Desk so they may call the next student for you to

advise.

Before leaving, kindly straighten materials on the cubicle desk as a courtesy to the next advisor. Please return your folder to the vertical file in the advisor sign-in area.

ACADEMIC ADVISEMENT CENTER PROFESSIONAL FACULTY AND STAFF

Amanda Fox Acting Director

Room 118

Patricia Rivas Full-time Advisor

Cubicle 10

Jill Sitterley Full-time Advisor

Cubicle 7

Diana Cannone Full-time Advisor

Cubicle 5

Heather Habibi Full-time Advisor

Cubicle 11

Nancy Rothbaum Full-time Advisor

Cubicle 4

Jim Ramert Part-time Advisor

Cubicle 6

Julia Lee Part-time Advisor

Cubicle 2

9/15 10

Isabel Medina Office Assistant

Cubicle 1

Karen Geraghty Computer Support

Cubicle 12

Loretta Callan Front Desk Staff

Laura Arianas Front Desk Staff

SECTION 2: GUIDE TO THE LIBERAL ARTS DEGREES

The Liberal Arts Degrees

o Associate in Science (AS)

o Associate in Arts (AA)

The Master Academic Plan (MAP)

Degree Trackers

“Double-Counting” Courses

SECTION 2: GUIDE TO THE LIBERAL ARTS DEGREES THE LIBERAL ARTS DEGREES

The purpose of the liberal arts degrees of study is to build a strong foundation in English, the humanities and social sciences, mathematics and laboratory sciences and to gain exposure to a variety of academic disciplines and courses. The liberal arts degrees also afford the undecided student an excellent opportunity to explore possible majors they may wish to pursue when transferring to a four-year college.

The Associate in Science Degree (AS):

Emphasizes mathematics and science

A minimum of 30 credits of math and science is required

Required courses are those designed for transfer to upper-division programs emphasizing math and science such as biology, physics, chemistry, mathematics or pre-professional sequences such as pre-med, pre-dental and pre-pharmacy

The Associate in Arts Degree (AA):

Emphasizes the humanities and social sciences

Prepares students who may be transferring to upper-division study in subject areas such as economics, English, foreign languages, history, philosophy, psychology and sociology, among others

May also be appropriate for students completing prerequisites needed to enter many allied health fields and nursing

THE MAP (MASTER ACADEMIC PLAN)

The Master Academic Plan (MAP) is a comprehensive guide to the liberal arts programs. Using a step-by-step approach, the guide enables students to take an active role in planning their education:

Updated regularly and available on the web at www.ncc.edu/MasterAcademicPlan Students should be using the version that matches their current program (66- or 64-credit program).

Distributed to each new liberal arts student during the first meeting with an advisor; students are encouraged to use the MAP as a record of the academic plan they have in progress and to bring their MAP with them each time they meet with an advisor

In order to fully understand the liberal arts degrees and be an effective advisor, you should familiarize yourself with the entire MAP contents. However, you must review Steps 1, 2 and 4 of the MAP to get an overview of the degrees before proceeding with the remainder of this Training Manual. The latest version of the MAP is in this Training Manual’s front pocket. Do not hesitate to ask our professional advisement faculty for help if clarification is needed.

DEGREE TRACKERS

If desired, degree trackers (pinks and blues) can be utilized when working with continuing students who do not bring the MAP to an advisement session. They provide a quick and easy reference for the liberal arts degrees.

The liberal arts degree requirements changed in summer 2008 and again in fall 2015. You can determine an advisee’s catalog term by viewing the Degree Evaluation Tool (see Section 3).

Catalog Term Spring 2008 or Earlier If you meet a student who is following the degree requirements from catalog term spring 2008, or earlier, please consult with a professional advisor to obtain an old degree tracker or to discuss updating the catalog term, if it is to the student’s advantage.

Catalog Terms Summer 2008 through Summer 2015 Students following a catalog term of summer 2008 through summer 2015 require 66 credits for the AA or AS degree in liberal arts. The requirements are more specific than the prior degrees. Please use the Degree Tracker dated 4-23-15 which states “REFLECTS REQUIREMENTS IN EFFECT SUMMER 2008 THROUGH SUMMER 2015.”

Catalog Term Fall 2015 and Beyond As of fall 2015, liberal arts degrees require 64 credits. These Degree Trackers are distinguished by in the top right corner.

o AA degree: Electives category reduced by 2 credits (10-16 required) o AS degree:

Other Liberal Arts category reduced to 12 credits Electives category changed to 2-14 credits

To appreciate the functionality of the degree trackers and use them effectively when advising, you should thoroughly familiarize yourself with each of them. The latest versions of the trackers are found in this Training Manual’s back pocket. Our professional advisement faculty is happy to help if you have questions about these tools.

64

A SPECIAL NOTE ABOUT “DOUBLE-COUNTING” COURSES In the AA and AS Liberal Arts degrees, it is possible to “double-count” courses, allowing one course to satisfy two requirements. This can be a tricky concept to master. The following information should help clarify this advisement concern. When a course is double-counted, it satisfies a requirement in two areas but only earns the credit in one area. This creates a 3-credit deficit which must be made up with additional elective credits (or the student will be short of the total credits needed for the degree). Double-counting can be an advantage because it creates an opportunity for additional elective courses that may be needed or desired. In order for a course to double-count, it must have both attributes. Different categories double-count in the AA and the AS degrees; the benefits of double-counting can be different as well:

AA Degree o Culture and Diversity (C&D) courses can be double-counted

Degree Minimum Elective

credits required Elective credits required if one

course is double-counted Elective credits required if two

courses are double-counted

66-Credit 12 15 18

64-Credit 10 13 16

o The benefit of double-counting in this degree is that students can take additional courses in their area of interest and/or explore more career-related courses that only fit the Electives category

AS Degree o Other Liberal Arts courses can be double-counted; it is possible to double-

count 12 credits of Other Liberal Arts with courses in the Humanities and Social and Behavioral Sciences, if the proper courses are selected

Degree Minimum

Elective credits required

Elective credits required if one

course is double-counted

Elective credits required if two

courses are double-counted

Elective credits required if

three courses are double-

counted

Elective credits required if four

courses are double-counted

66-Credit 1 4 7 10 13

64-Credit 2 5 8 11 14

o Double-counting in this degree is desirable for students who require preparatory math and science courses (ex. MAT 109/CHE 107) before taking courses that meet the major math and science requirements, as it provides room for these extra elective credits

If needed, ask a professional advisor for assistance with double-counting. With experience, you will get more comfortable with this concept.

SECTION 3: GETTING TO KNOW YOUR ADVISEES

Liberal Arts Students You Will Be Advising

Change of Program Requests

Getting Familiar with the Individual Advisee

o Transcript

o Test Scores

o Degree Evaluation

SECTION 3: GETTING TO KNOW YOUR ADVISEES

LIBERAL ARTS STUDENTS YOU WILL BE ADVISING

Continuing Students: Students who are currently enrolled at NCC or students who have only missed the previous fall or spring semester

Returning Students: Students who are not enrolled in the current semester and have not attended NCC for a full academic year or more

Must go to the Office of the Registrar to be readmitted before they can register

Follow the liberal arts degree requirements in effect at time of return

Note: Returning students who have attended another college since leaving NCC are considered Transfer Students and must re-apply at the Admissions Office (see below)

New First Time: New students who have not yet attended college

Students may have some college credits earned in high school or credits earned through AP or International Baccalaureate programs

Transfer: Students who have attended another college prior to enrolling in NCC or have attended NCC previously, left to attend another college, and are returning to NCC

Students may or may not have transfer credit, depending on the courses completed and/or grades earned at other institutions

Non-degree: Students who attend NCC but are not matriculated

High School Equivalency (HSE) Students: An alternative program for students who have neither graduated from high school nor obtained the HSE (formerly referred to as the GED) through testing. Student must self-identify; transcript does not reflect HSE program. (See Section 8 for more info on the HSE.)

Degreed students enrolled in NCC courses: o Students who have previously completed a degree at NCC or elsewhere o Often taking pre-requisites needed for other programs, usually for a career

change

Students who have not completed requirements for matriculation: o Have not submitted required paperwork, e.g., previous college transcripts o Have not completed Placement Testing o Often occurs when students enroll just before a semester begins

CHANGE OF PROGRAM REQUESTS

Continuing or Returning students who are enrolled in a program other than Liberal Arts (referred to as discrete programs) may want to change to one of the Liberal Arts degrees

Student should be advised for the Liberal Arts program

A Change of Program form must be completed (See section 9) The Center’s reception staff makes every effort to direct students to the appropriate advisement services. If students who are not in the above categories are inadvertently sent to see you, please re-direct them to the Center’s reception desk for an appropriate advisement referral. This includes students who identify themselves as pre-nursing, pre-allied health or teacher education.

GETTING FAMILIAR WITH THE INDIVIDUAL ADVISEE After discussing the purpose of the student’s visit, review the following documents to get an overall picture of the student academically:

Transcript: provides the framework for discussing the student’s academic history to date, including current program, GPA, academic standing Test Scores: identifies the need for any remedial coursework and/or college-level math placement scores, if applicable

Degree Evaluation: identifies completed and/or outstanding degree requirements

TRANSCRIPT

Identify that you have the correct student’s transcript.

Check the Student Type: Continuing, Transfer, Returning, New First Time

Identify the student’s current program; determine if it is the appropriate program for the student’s career goals.

Review if the student has any transfer credits. These courses do not apply to the residency requirements and have no impact on the GPA.

This indicates who printed the paperwork; it is NOT the student’s ID number! Please do not write it on the advisement form.

Student X

Student X

TRANSCRIPT continued

Review student’s transcript,

semester by semester.

Pay attention to:

Grade history, including incomplete grades in the most recent semester (indicated by INC)

History of withdrawals

Satisfaction of remedial requirements

Strengths and

weaknesses

Note current academic standing. Observe credit limit when advising.

Note overall GPA. Suggest options for improving, if needed. Consider repeat of failed courses to improve grades.

Review current enrollment. Verify that student is still enrolled in all classes (Note: If student has already processed a withdrawal, the course will remain on the transcript but not appear in the Degree Evaluation.) Discuss current progress.

*NOTE: This is not a complete transcript. Parts were excerpted for demonstration

purposes.

*

Good Standing, Max 17 cr.

Good Standing, Max 17 cr.

TEST SCORES

Placement Test results should be reviewed carefully in order to accurately advise a student. For specifics about remedial requirements, refer to Section 5 of the manual. The following information will prove helpful when interpreting test scores:

Test Scores Waived: the student has been waived from some or all of the placement tests due to SAT scores or transfer credit in Math or English.

A - ENG/RDG tests not required

E - MAT test not required Note: a student who is exempt may still take the College Level Math test (CLM), if needed/desired. See “MAT Placement” below.

D - No testing required

Repeat Testing: students may have retested for any of a number of reasons. The test scores page will show all test results and the date tests were taken. Some examples:

Student tested but did not attend; student is eligible to retest if a year elapsed since first test

Student who scored within a few points on first test was allowed to retest

Essay reread and ENG placement improved

RDG 001/003 retest administered in first week of class improved placement to RDG 002 or RDG101/999

THE HIGHEST SCORE IS ALWAYS USED, NOT THE MOST RECENT!

MAT Placement:

Students who place into credit math are assigned a course number in the Test Score column:

MAT 100 - student may take MAT 100, 101, 102, 109 or 118

MAT 111 or 112 - only appears if the student placed into the course by taking the College

Level Math (CLM) test. (Note: MAT 112 placement allows the student to take MAT 112 or

MAT 122.)

Credit-level math course recommendations are based on results of the placement test

and CLM test (if taken) and career goals. See Section 6 for more specifics on math

advising.

Students who place into remedial math are assigned a remedial course number in the Test

Score column (See Section 5 for more information about remediation.)

MAT 001: student must take MAT 001, or may opt for MAT 003 (See Section 5.)

MAT 002: student must take MAT 002

MAT 003 placement: This is NOT found as an initial placement score; if a student took

MAT 003 and received a “U” grade, a MAT 003 placement will be indicated on the test

score page. See example on Test Score sheet on the next page.

o MAT 001: student did not master any of the work in MAT 003; required to enroll in MAT

001 and MAT 002 in subsequent semesters

o MAT 002: student mastered the arithmetic content but not the algebra content; required

to take MAT 002 the following semester

BEP Placement: Students who place into RDG 001, ENG 001 and MAT 001 or MAT 002 are

placed into the Basic Education Program. They should be screened by the front desk and sent to

the Reading and Basic Education Dept. for advisement. BEP codes are indicated as follows:

1 - Student placed into BEP by testing; code remains as 1 until student completes the BEP program.

0 - Student placed out of BEP by retesting and placing into a higher course in ENG or RDG.

3 - Student completed the BEP program. (If the student completed the BEP program but a 3 does not appear, refer to the RDG/BEP Dept., N205, to get signed out of BEP.)

Note: If you are unsure about a student’s BEP status, please confer with a professional advisor. ESL Placement: Students who have taken a special ESL test will have test scores which can be a combination of ENG 030, RDG 030, COM 030. These students are seen by a professional ESL Academic Advisor until all ESL remediation is completed. ESL codes are indicated as follows:

1 - Student placed into ESL by testing; code remains as 1 until student completes the ESL courses.

0 - Student placed out of ESL by retesting

3 - Student finished the ESL program. If a student completed his/her ESL requirements but a 3 does not appear, please notify a professional advisor.

Note: If you are unsure about a student’s ESL status, please confer with a professional advisor.

This indicates who printed the paperwork; it is NOT the student’s ID number! Please do not write it on the advisement form.

Student Y

The HIGHEST score counts, even if it is not the most recent score.

Check Test Scores for each category:

For new students, advise according to placement. Note: Two remedial placements requires NCC 101.

For continuing students, check transcript to see if remedial courses have been completed and advise for any remaining remedial requirements as well as NCC 101, if it was required but never completed.

See “Section 5: Remediation” for more information.

Note: If MAT 003 was attempted and a “U” was

earned, student may have satisfied the MAT 001

content. You must check for an updated placement

indicating MAT 001 or 002 as the successor course.

DEGREE EVALUATION

Student Z

N00000000 Confirm the degree program and catalog term; make sure program matches student’s career goal.

“Credits Used” includes completed and in-progress courses that can be COUNTED TOWARD THE DEGREE.

Must earn 33 credits at NCC to earn a degree; very important when working with transfer students.

Even if all requirements are met, will not graduate without a minimum GPA of 2.0.

Check each overall category to see if it is satisfied. It will be marked as “Met” or “Not Met.”

States what is needed to

satisfy the requirement.

Determine which attribute categories have been completed or “Met” (marked “Yes”) and which have not been completed (marked “No”).

1 of 3

Required remedial/ESL courses appear in this section. Look for unsatisfied requirements; compare to transcript/test scores if any discrepancy appears. NCC 101 will appear here if a student

has 2 or more remedials; however, the

1 credit earned should be counted

towards Electives. Take this into

account when reviewing the Electives

area.

Fall 2015 64

This indicates who printed the paperwork; it is NOT the student’s ID number! Please do not write it on the advisement form.

DEGREE EVALUATION continued

Watch for fragments left from previous pages.

Once a category is satisfied the description of what is needed in that area no longer appears.

If the attribute category is partially met, it will be marked “No.” The description of the overall attribute category requirement remains visible.

Some courses may be double-counted. Ex. HIS 105 is counted for the Social Science AND the Culture and Diversity categories for this AA student. Refer to MAP book (Step 2) or Section 2 of this manual for specifics about double-counting courses as it differs for the AA and AS liberal arts degrees. When courses are double-counted, they affect the number of electives required to reach the 64 or 66 credits needed for the degree. See next page for more information on double-counted courses.

The Electives section of the Degree Evaluation is tricky to interpret for a number of reasons:

The range of elective credits needed differs for the AA and AS degrees and differs if the student is in the 66- or 64-credit liberal arts degree. Refer to MAP book (Step 2) or Section 2 of this manual for specifics about double-counting courses.

For both degrees, the Degree Evaluation will indicate that the category is “Met” as soon as it reaches the minimum in the range. However, students may need more than the minimum number of electives if they double-counted any courses.

The Degree Evaluation will continue to accept credits in the Electives area until it reaches the maximum,

even if the student needed less than the maximum! Therefore, a student may take a class that is not needed.

The best way to determine the number of elective credits needed is to check which courses are double-counted and add that number of credits to the minimum number of elective credits required.

o For example, the minimum needed for the AA degree in the 64-credit program is 10. This student’s Degree Evaluation shows that HIS 105 is double-counted (see previous page). Therefore, 13 credits of electives are needed (the minimum of 10 plus 3 credits for a double-counted course). Even though the Degree Evaluation will say “Met” when 10 credits are earned, s/he will be short of the 64 credits needed overall, unless 3 additional elective credits are completed.

If a student has satisfied every category, but did not compensate for double-counted courses with extra elective credits, the first page of the Degree Evaluation will indicate that the minimum credits required has not been met and the student will not be eligible to graduate!

Don’t forget that NCC 101 can be counted as an Elective if it appears in the Developmental Requirements

area.

Until you feel comfortable with calculating needed electives, please do not hesitate to ask for help from one of our professional advisement faculty!

When the electives category says “Met,” it will no longer display this explanatory text.

Any course that does not apply to the degree appears here. This can include courses that do not fit any unmet categories, remedial courses, withdrawals, failures and repeated courses (see this student’s MAT 109, for example). If a student has an “INC” grade in a course, it will appear here. Double-check which category the course will meet (when, and if, the student completes the course) to avoid recommending an unnecessary course!

10

13 or 16

64

INC

SECTION 4: THE ADVISEMENT CONVERSATION

What Is the Student’s Goal for the Advisement Session?

Is This an Undecided Student?

Does the Student’s Major Match His/Her Career Goal?

What Is the Student’s Academic Standing?

What Is an Appropriate Credit Load for the Student?

Does the Student Plan to Transfer to a Four-Year SUNY School?

General Recommendations When Advising Students

Structuring Your Time When Working with Students

Putting It All Together

SECTION 4: THE ADVISEMENT CONVERSATION Introducing yourself and identifying your department sets a positive tone for the advisement session by making the student feel welcomed. Review the student’s paperwork, as indicated in Section 3. To have a productive advisement conversation, you will need to consider all of the following: WHAT IS THE STUDENT’S GOAL FOR THIS ADVISEMENT SESSION? Students visit the Advisement Center for a number of reasons. Don’t assume they are only concerned about future registration. Various examples of students’ identified needs include:

Course selection for upcoming semester(s)

Adding/dropping or withdrawing from a course

Concerns about a current course or instructor

Change of Program

Career- or transfer-related questions

Problems with on-line registration (ex. pre- or co-requisite errors, major restrictions)

Graduation requirements Often, a student may come in with a stated purpose, but your review of the records and/or clues you pick up during the initial contact may point to additional concerns. It is helpful to state what you perceive as the tentative objectives of the advisement session, based on what the student has presented and your observations. This lays the groundwork for a meaningful conversation. You may need to prioritize - it is okay to suggest a follow-up session if there is insufficient time to address all objectives.

IS THIS AN UNDECIDED STUDENT? Students often select a Liberal Arts program when they are unsure of their future plans. Encouraging them to try a variety of courses, based on their interests, strengths and weaknesses may help them discover a passion for a particular area. The electives give the student an opportunity to try career-specific courses (Ex. BUS, MKT, CRJ, etc.) as well. The MAP, Course Attribute List and back of the Degree Trackers are all useful for showing the student the breadth of course options.

Students in the Liberal Arts frequently fret about not “having a major” or do not see the value of the Liberal Arts degree. It is helpful to enlighten them about the benefits:

General program offers more opportunity for exploration

Selecting a discrete program and deciding later it is not the right path can result in excess credits that may not transfer

The liberal arts curriculum helps them complete core courses required at a four-year institution.

If a student is still determined to find a specific career path, you can refer them to the Career Counseling Center (Bldg. M, Rm. 14). DOES THE STUDENT’S MAJOR MATCH HIS/HER CAREER GOAL? The AA and AS degrees are geared toward different interests and long-term goals: The AA in Liberal Arts

Majority of our Liberal Arts students are enrolled in the AA program

Designed for students whose long-term interests are more directly related to the Social Sciences and Humanities

Appropriate for the undecided student who is not interested in pursuing a math- or science-related career

Appropriate for students interested in applying to NCC’s Nursing and Allied Health programs, as math and science requirements do not need to be as rigorous as those required in the Liberal Arts AS degree

The AS in Liberal Arts

Designed for students with a serious interest in Math, Science, pre-Med, pre-Pharmacy, pre-Dentistry and the like

Helpful to start the conversation with AS students by asking about their career goals. It is common to discover that a student is not actually interested in taking the major-level science and math courses required. Once made aware of the rigors of the AS program, they may choose to change to the AA, especially if the AS is not suited to their long-term goals

Students who are interested in transfer programs that do require this level of academic commitment should be encouraged to enter the AS program. This will ensure that they are taking courses designed for transfer to math and science majors.

NOTE: Students who wish to change from the AA to AS degree or vice versa are required to complete a Change of Program Form (See Section 9) signed by a professional advisor.

Liberal Arts Students with a Non-Liberal Arts Career Interest

Students may be interested in careers that our discrete programs are designed for, but they have chosen to remain in a liberal arts program

Make course recommendations with consideration for courses needed in the related discrete program. Examples:

o A student who plans to pursue Business at the four-year level can be encouraged to take ECO 207 and 208 to satisfy Social and Behavioral Science requirements and MKT 100, LAW 103, BUS 112 or similar courses from the Business program as electives

o A student who plans to pursue Criminal Justice can be encouraged to take PSY 203 and SOC 201 to satisfy Social and Behavioral Science requirements and CRJ 105 or similar courses from the Criminal Justice program as electives

WHAT IS THE STUDENT’S ACADEMIC STANDING?

The Student’s academic standing is displayed on the Transcript in the area of the most recently completed semester.

Standing Significance Credit Limit Advisement Location

Good Satisfactory GPA 17 Academic Advisement Center

(AAC)

Academic Warning Low GPA for first time 14

Center for Educational &

Retention Counseling (CERC)

Bldg. M, Rm. 19

Academic Probation Continued low GPA 11.5

Academic Dismissal Dismissed based on low GPA for successive semesters

If readmitted after an appeal, limited to 11.5 credits (Academic Probation)

Remedial Dismissal Previous max 17 cr Previous max 14 cr Previous max 11.5 cr

Dismissed after failed 3rd attempt in remedial course; reinstated after a separation from the college of at least one-year; student either transfers in credit or passes the placement test in failed area

Depends on standing prior to dismissal (see Standing column)

Depends on standing prior to dismissal:

Previous max, 17 credits - AAC

Previous max, 11.5 or 14 credits - CERC

Special Permissions Students in Good Standing who request 18 credits for fall or spring semesters should be referred to one of the professional advisors at the Center for further consultation. Students in Good Standing requesting 19 or more credits must see Amanda Fox.

Non-Degree Status These students do not have an academic standing because they are not working towards a degree at NCC. They are not required to take Placement Tests, although they may do so if desired. If they are non-degree because they have earned an Associate’s or Bachelor’s Degree already, they are exempt from testing. Consider the following when advising:

Without placement testing, student is subject to all restrictions based on remedial placement (except if they are exempt from testing)

If Test Scores are recorded in MyNCC, student must take required remedial courses.

MyNCC restricts students from registering for courses that have course pre-requisites, unless the pre-requisite course appears on the NCC transcript. Transcripts are not evaluated for transfer credit for non-degree students. Therefore, a student who completed a pre-requisite course at another college must present a copy of the transcript to the department chair who may provide an override for a successor course.

Note: Non-degree students are not eligible for financial aid.

WHAT IS AN APPROPRIATE CREDIT LOAD FOR THE STUDENT? Maximum credit load is determined by the student’s academic standing. However, the maximum is not appropriate for every student. Consider the following when advising:

12 credits and/or credit-equivalents are required for full-time status

Remedial courses carry credit-equivalents which count toward credit load (See Section 5 for credit equivalents of remedial courses); students with remedial courses are generally advised to take no more than 14-15 credits

Students receiving aid/planning to apply for aid should consult the Financial Aid Office to check on minimum credits needed to be eligible

Students’ non-school obligations should be taken into account when recommending a credit load. Consider total work hours, family and social obligations. Remind them that attending class, studying, research and homework all take time!

DOES THE STUDENT PLAN TO TRANSFER TO A FOUR-YEAR SUNY SCHOOL?

While completing the liberal arts Associate’s Degree at NCC, students can plan for a seamless transfer to any of SUNY’s four-year colleges or universities in pursuit of a Bachelor’s Degree. Doing so enables students to enter the four-year college with junior status, allowing them to complete the Bachelor’s degree in their final two years of college.

To achieve a seamless transfer, the student should be advised to:

Complete SUNY General Education Requirements (SUNY GER) while earning the Associate’s Degree (See Section 6)

Complete courses included in the specific SUNY Transfer Path for the intended major at the four-year SUNY college (See Sections 8 and 10).

GENERAL RECOMMENDATIONS WHEN ADVISING STUDENTS

Check the Degree Evaluation to confirm which degree program/catalog term the student is following:

o Some students may be following degree requirements in effect prior to summer 2008; some students are following the 66-credit program in place between summer 2008 and summer 2015 and others are in the 64-credit program, instituted in fall 2015.

o Avoid errors by confirming which catalog term the student must follow since there are significant differences between the programs

Check the Degree Evaluation to see which requirements are not yet satisfied. Help the student understand how to select the proper courses with the matching attributes for each outstanding requirement. (Refer to MAP Step 4, Degree Trackers or Section 7 of this Training Manual, for more information on selecting courses by attribute.)

Identify additional unfinished business on the transcript o Check student’s progress in completing required remedial courses

If student will be making a 3rd attempt at a remedial course, discuss ramification for potential dismissal and available support services (Ex. utilizing the Writing and Math Centers, availability of special sections for third attempt MAT 002 students)

o Discuss “INC” grades from last semester – student must complete unfinished work before the subsequent semester’s end to avoid grade converting to an “F”

Identify additional academic considerations o Improving GPA by repeating failed courses or by enrolling in courses in

which the student has demonstrated strength o Using summer and/or winter to expedite progress toward degree

completion

Refer to other campus services for additional information or support, as needed. (Ex. Transfer Office, Career Counseling, Academic Support Centers)

Complete Course Recommendation form (See Section 9 for more information) o Recommend that students in the AA program take at least one math or

science each semester o If placement and ability allows, recommend that students in AS program

take a math and a lab science or 2 lab sciences each semester in order to complete the 30 credits of math and science required for the degree

o Advise students to take a balanced course enrollment, based on their strengths, weaknesses, interests and course type

o Recommend courses that meet two degree requirements (double-counting) to allow for more electives (See Section 2 for more info on double-counting)

o Recommend courses that meet a liberal arts degree requirement AND a SUNY GER requirement when students plan to transfer to a SUNY school

o Advise by “attribute” and list recommended courses within the attribute category on the course selection form

For example, circle “Fine and Performing Arts” and list one or more courses with the attribute (Ex. ART 115, MUS 102, etc.)

Circling the attribute category and listing recommended courses within the category provides more information for the student. For example, when the student is creating a schedule, a particular course may not meet his/her time needs. Knowing which category they need to satisfy will make it easier for the student to select an appropriate alternate.

STRUCTURING YOUR TIME WHEN WORKING WITH STUDENTS An advisement session should generally be limited to approximately 30-35 minutes. When first volunteering, conducting a thorough advisement conversation may take a bit longer, but with ongoing experience, you are likely to find your sessions concluding faster. Registering for classes is the student’s responsibility; do not focus on the student’s specific schedule which prolongs the advisement conversation unnecessarily. However, do consider the availability of courses during the student’s general time needs (ex. day, evening, weekend) before recommending courses.

PUTTING IT ALL TOGETHER How do you put this all together for a comprehensive advisement conversation? Using the checklist on the following page can be very helpful when beginning your career as a volunteer advisor. You may wish to copy the checklist and keep it close at hand and refer to it while meeting with the student. This will bolster your confidence since it lists all the key points you need to touch upon. As you gain experience, you will probably find that you will need it less and less.

ADVISEMENT CHECKLIST

Ascertain the reason for the student’s visit. Make referrals to other offices, as needed. (See Section 12)

Discuss the student’s goals and plans to get a sense of student’s direction (Ex. undecided, planning to complete degree or transfer without degree, career goal, etc.) Undecided students should be encouraged to explore as many course options as possible within, and outside of, the liberal arts.

Review transcript to identify student type and get a picture of the student’s academic experience, areas of strength and weakness, etc.

Check academic standing, listed under the most recent semester on the transcript, to determine maximum number of credits for which student may enroll.

Check progress of remedial coursework. Cross-reference with Test Scores. Enter required remedials on the Course Recommendation Form. (See Section 9 for sample Course Recommendation Form.) 14-15 credits/credit-equivalents is the maximum recommended for students with remedial courses.

Review requirements the student has/has not satisfied. Use the Degree Evaluation and/or the Degree Trackers for Liberal Arts students (pinks and blues).

Encourage students to use the Master Academic Plan (MAP), Course Attribute List or Degree Trackers to increase involvement in the course selection process.

Collaborate with student to develop an academic plan for the upcoming semester.

Prerequisites: Has the student taken the appropriate prerequisites for the courses that you are recommending? If the student will be taking remedials, avoid restricted courses.

Discuss student’s realistic time availability to determine appropriate credit load. Student should consider time required to attend classes, study, complete homework, etc. and balance with number of hours devoted to job, childcare or other responsibilities.

Note: 12 credits and/or credit-equivalents needed for full-time status.

Circle Attribute Type and list several courses that fit the category, based on the student’s need and/or interests, on the Course Recommendation Form. Ex: Fine and Performing Arts ART 115, MUS 102 or Social and Behavioral Science PSY 203, SOC 201. Use MyNCC’s “Look Up Classes” menu to be certain you are recommending courses that are actually being offered and have unrestricted seats available.

Sign and date the Course Recommendation Form and make sure the student’s name, NCC I.D. number and signature appear on the form.

Give the student the white copy of the Course Recommendation Form for his/her reference when registering. Give the yellow copy to the front desk for filing; it is saved as a record of your advisement conversation.

Ensure that student understands his/her responsibility to self-register and pay bill on time to avoid schedule cancellation.

Refer student to Training Videos (found in the MyNCC Portal) for instructions on self-registration . If registration has begun, student may visit the computer lab in G-145 for registration assistance, if needed.

Feel free to seek guidance from our professional advisement faculty, if needed.

SECTION 5: REMEDIATION

Remedial Course Sequence

Non-Credit Course Equivalents

Restrictions Impacting Students with Required Remediation

Working with New Students with Remedial Placements

Working with Continuing/Returning Students Who Have Remedial Placements Remaining

SECTION 5: REMEDIATION

When advising the remedial student, remember that:

Remedial courses must be taken starting with the first semester of attendance and must be taken until passed; students are dismissed if any remedial is not passed within 3 attempts.

Students with 2 or more remedial placements must also enroll in NCC 101, Freshman Seminar (unless they completed the SPS 093 seminar in the BEP program or are in ESL developmental courses).

Students with remedial courses should generally be advised to enroll in no more than 14-15 credits/credit-equivalents.

Grades in remedial courses do not affect the student’s GPA: o “S” – Satisfactory o “U” – Unsatisfactory; course must be repeated; counts as an attempt o “UU” – Assigned to a student who stops attending (a student may not

withdraw from a remedial course); counts as an attempt

REMEDIAL COURSE SEQUENCE

Remedial Correct credit course following remediation

ENG 001 ENG 101

RDG 001*^ RDG 002 RDG 101 or other credit course

MAT 001** MAT 002 Credit-level math course, by advisement *RDG 003: Students placed into RDG 001 have the option of taking RDG 003^. This course is a combination of RDG 001 and RDG 002, providing the opportunity for RDG 001-placed students to complete all reading remediation requirements in a single semester. An override form signed by a Professional Advisor is required. Important: Should only be taken by students willing to work at an intensive level.

^ Students enrolled in RDG 001 and RDG 003 are retested during the first week of school; if placement improves, student must register for the course at the new placement level.

**MAT 003: Students placed into MAT 001 have the option of taking MAT 003. This course is a combination of MAT 001 and MAT 002, providing the opportunity for MAT 001-placed students to complete all math remediation requirements in a single semester. It meets four times per week. Important: Should only be taken by students willing to work at an intensive level.

NON-CREDIT COURSE EQUIVALENTS COUNT TOWARD THE STUDENT’S CREDIT LOAD

Non-Credit Course Credit Equivalent ENG 001 3

RDG 001 4

RDG 002 3

RDG 003 6

MAT 001 3

MAT 002 4.5

MAT 003 6

RESTRICTIONS IMPACTING STUDENTS WITH REMEDIAL PLACEMENTS Remedial placements block the student from taking certain credit-level courses, as indicated below: If placement is ENG 001 Student may not take:

If placement is RDG 001 Student may not take:

If placement is RDG 002 Student may not take:

ASL AFR 170, 197 ART 100, 102, 103, 104, 124, 201, 202, 203 BIO 109 CHE CMP (except CMP 100) COM CRJ CSC ENG (credit-level) Foreign Languages FRS HIS 270 ITE MAT (except MAT 001, 002, 003) MDC 101, 102, 130 PHI PHY (except PHY 120) PSA SCI 141

ASL AFR 140, 141, 143, 170, 197, 200, 201, 203 ART 100, 102, 103, 104, 124, 201, 202, 203 BIO 109 CHE CMP (except CMP 100) COM CRJ CSC DAN 101 ENG 101 Foreign Languages FRS GEO (except GEO 202) HIS ITE MAT (except MAT 001, 002, 003) MDC 101, 102, 130 PHI PHY (except PHY 120) POL PSA RDG (credit-level) THR 100, 101, 103, 104, 107, 201

ASL AFR 143, 170, 197, 201 ART 100, 102, 103, 104, 124, 201, 202, 203 BIO 109 CHE COM CRJ 230 DAN 101 Foreign Languages GEO (except GEO 202) HIS (except HIS 105, 106, 136, 140, 176, 177, 178, 190, 219, 220, 221, 222, 234) PHI PHY (except PHY 120) POL (except 111) RDG (credit-level) THR 100, 101, 103, 104, 107, 201

If placement is MAT 001 or 002 Student may not take:

If placement is ANY TWO REMEDIAL COURSES Student may not take:

CHE CMP (except CMP 100) CSC ECO 207, 208 ITE MAT (credit-level) PHY (except 120)

ACC 101

IMPORTANT ADVISORIES FOR WORKING WITH NEW STUDENTS WITH REMEDIAL PLACEMENTS

All Liberal Arts Students: Show them Appendix III in the MAP to acquaint them with the remedial course sequences and related information

New Liberal Arts AA Students: Use “First Semester Course Recommendation Form: Liberal Arts AA” for advisement recommendations; forms are sensitive to student’s remedial placements (See Section 9); check off appropriate remedials and NCC 101, if required

New Liberal Arts AS Students: refer to the restrictions list on the previous page to avoid misadvising for restricted courses; use “Liberal Arts Course Recommendation Form” (See Section 9); circle appropriate remedials and NCC 101, if required

IMPORTANT ADVISORIES FOR WORKING WITH CONTINUING/RETURNING STUDENTS WHO HAVE REMEDIAL REQUIREMENTS REMAINING

Review the student’s test scores to determine placements; the highest placement counts

Check the transcript and degree evaluation to ascertain which remedial requirements must still be completed

o A student may not have fulfilled a required remedial, even when well into his/her NCC career. However, the remediation is still required and further postponement will prevent the student from completing other courses needed to earn a degree.

o Students whose original placement required two or more remedials should have completed NCC 101 (except if they completed SPS 093 in the BEP program). Please consult with a professional advisor in this situation.

o Matriculated students who do not plan to earn a degree at NCC are NOT exempt. They must enroll in, and pass, required remedial courses if they choose to attend NCC.

Discuss ramifications of impending 3rd attempt at a remedial course: o If student does not pass on 3rd try, will be dismissed from the college o Cannot return until at least one year has passed and the remedial course is

no longer required, evidenced either by transfer credit in the subject area or by passing that level/subject on the placement exam

o Students attempting MAT 002 for the 3rd time may be interested in a special section designed for their needs. The class meets four class sessions per week, rather than three. In addition, the class is smaller. Ask a professional advisor for assistance since an override is needed for these special sections.

Use “Liberal Arts Course Recommendation Form” (See Section 9); circle required remedials

SECTION 6: ADVISING FOR SPECIFIC REQUIREMENT CATEGORIES

English Composition

Literature

Communication Arts

Humanities

Sciences

Math

Social and Behavioral Science

Physical Education

Culture and Diversity

Electives

SUNY General Education (SUNY GER) Requirements

SECTION 6: ADVISING FOR SPECIFIC REQUIREMENT CATEGORIES

The information presented in this section refers to the requirements for students enrolled in the liberal arts degrees in place from summer 2008 to summer 2015 (referred to as the 66-credit program) and to the liberal arts degree requirements in place fall 2015 or later (referred to as the 64-credit program). Should you encounter a student who is following the degree requirements from spring 2008 or earlier, please consult with a professional advisor, if needed. When reading this section for the first time, it may be helpful to refer to the Degree Trackers, found in the back pocket of this Training Manual. ENGLISH COMPOSITION

All 64- and 66-credit Liberal Arts students in the AA and AS degrees MUST satisfy the composition requirement

o ENG 100 or 101 (depending on placement results) and ENG 102 required o Honors students may complete ENG 108/109 instead

LITERATURE

AA students (64- or 66-credit) MUST take a literature course

AS students o 66-credit student MUST take a literature course o 64-credit students MAY select literature as one of the four courses (12

credits) required for the “Other Liberal Arts” category – see MAP or Degree Tracker

COMMUNICATION ARTS

AA students (64- or 66-credit) MUST complete one course from COM 101, 102, 103 or 202

AS students MAY select Communication Arts (COM 101, 102, 103 or 202) as one of the four courses (12 credits) required for the “Other Liberal Arts” category – see MAP or Degree Tracker

HUMANITIES Humanities courses are found in the following departments:

AFR (only courses with a Humanities attribute) LIB

ART MDC (MDC 102, 130 only)

COM MUS

DAN PHI

ENG RDG

Foreign Languages THR

LAS (LAS 222 only)

AA Students (64- or 66-credit) MUST complete three courses from at least two different Humanities departments

o No more than one course in ENG and no more than one course in COM o At least one course must have a Fine and Performing Arts Attribute

AS Students (64- or 66-credit) MUST complete any two Humanities courses o To maximize electives for AS students, try to double-count these courses

with the Fine and Performing Arts, Literature or Communication Arts attribute courses in the “Other Liberal Arts” area

FOREIGN LANGUAGE ADVISEMENT When recommending Foreign Language as a Humanities course, students should take the highest level foreign language course for which they have the preparation. If you and/or the student are unsure about proper placement, refer the student to the Foreign Language Lab (Bldg. M, Room 15.)

o Courses numbered 205 and 206 can be taken instead of 201 and 202, but not in addition to 201 and 202.

o Students can begin with level 101 if they did poorly in high school or studied the language 3 or more years prior to enrolling at NCC.

o Students considered by the instructor to be either under-prepared or too advanced will be expected to change to an appropriate level.

High School Language Preparation Course Level

1-2 years in High School or beginner 101

2-3 years in High School 102

3-4 years in High School 201-202

Bilingual Speakers Only 205-206

4 or more years in High School, or successful completion of 202 or 206, or instructor’s permission

301-404

SCIENCES Consider the student’s placement results, high school science background, course pre-requisites and career goals when recommending courses.

AA Students (64- or 66-credit) MUST complete at least one lab science; the second course may be a lab science or non-lab science

AS Students (64- or 66-credit) MUST only take lab sciences designed for majors to satisfy a science requirement - check MAP and AS Degree Tracker for specific options; any preparatory science courses (ex. CHE 107) will be counted as Elective credit only

MATH Consider the student’s placement results, course pre-requisites and career goals when recommending courses. Consult the Math Advisement Guide (See Section 10) for detailed descriptions of courses. Encourage student to utilize Math Center for extra help (Bldg. B, Rm. 130)

AA Students (64- or 66-credit) MUST complete two math courses; CSC 104, 120 or 130 may be substituted for one math course only

AS Students (64- or 66-credit) MUST complete one of the following math sequences:

o MAT 111-122, MAT 117-122 or MAT 122-123 o Any preparatory math courses (ex. MAT 109) will be counted as Elective

credit only

COLLEGE LEVEL MATH (CLM) TEST

Any student interested in pursuing the pre-calculus/calculus sequence must take the College Level Math (CLM) test unless they have completed the appropriate pre-requisite courses (i.e., initial placement testing will not result in a MAT 111 or 112 placement, regardless of the student’s ability.)

If a student had the appropriate preparation (i.e., took Algebra and Trigonometry and/or pre-calculus/calculus without earning college credit) but never took the CLM, refer the student to Placement Testing to schedule a CLM test.

MAT 112 placement enables the student to register for MAT 112 or 122.

SOCIAL AND BEHAVIORAL SCIENCE Social and Behavioral Sciences include the following (separated by department):

AA Students (64- or 66-credit) MUST complete four courses from at least three different Social and Behavioral Science departments (select from three different boxes above).

o One history course must be included and can be selected from: any HIS course, any AFR course dual-listed with HIS (see above) or POL 111.

o See the MAP, Step 4, Social and Behavioral Science Attribute list, to accurately advise students in this area.

AS Students (64- or 66-credit) MUST complete any two Social and Behavioral sciences

o To maximize electives for the AS students, try to double-count these courses with the Culture and Diversity requirement

African American Studies AFR 142 (not dual-listed, counts as a separate department in new AA degree – see below)

Economics ECO Finance FIN Interdisciplinary Global Studies IGS

African American Studies AFR 140, 141, 143, 200, 203 (dual-listed with HIS courses, counted as part of the History Department for new AA degree – see below) Geography GEO History HIS Political Science POL

Education EDU 206, 208, 235 Psychology PSY

African American Studies AFR 185, 186 (dual-listed with SOC courses, counted as part of the Sociology Department for new AA degree – see below) Anthropology ANT Sociology SOC

PHYSICAL EDUCATION

All 64- and 66-credit Liberal Arts students in the AA and AS Liberal Arts degrees MUST complete .5 credit of Physical Education activity for each full-time DAY semester of attendance (fall and spring only), up to a maximum of 2 credits

o Exemptions: Evening/Distance Education/Weekend students, veterans, students

over 25 years of age at the time of admission and students graduating after the age of 30 are exempt from the PED activity requirement. The two credits do NOT have to be made up elsewhere.

Students who have a medical condition which prevents their participation can present a doctor’s note to the Health Office, C-Cluster, 1st floor, to be excused from this requirement. The two credits do NOT have to be made up elsewhere. However, students with a limiting physical condition, who wish to do so, can opt to enroll in PED 601/602; these students should be directed to the Health Office, C-Cluster, 1st floor, for permission to enroll.

Not every course offered by the Physical Education department can be used to fulfill the requirement. When recommending Physical Education courses, be sure that the class has a Physical Education “attribute.” Ex. PED 640 (CPR) is elective credit only and does NOT fulfill the Phys Ed requirement.

Course Level Credits Eligible Students

100s 1 Phys Ed majors ONLY

300s .5 Men ONLY

400s .5 Women ONLY

500s .5* Co-Ed

600s** 1 Co-Ed

*Exception: PED 501 is 1 credit ** PED 640 is NOT a Phys Ed course PED 670 is a 4-credit course which satisfies only one credit of Phys Ed activity; the remaining three credits count towards Electives

If you are unsure about whether a student needs physical education credit, please consult with a professional advisor.

CULTURE AND DIVERSITY

AA Students (64- or 66-credit) MUST complete two different courses from two separate subcategories listed below:

Global Awareness and Non-Western Cultures (GLNW) Pluralism and Diversity (PLDI) Western Heritage (WESH)

o No single course can satisfy more than one Culture and Diversity requirement, even if it has multiple C&D attributes. EX. WST 101 has PLDI and WESH attributes but can only be counted as one or the other when satisfying this category

o Culture and Diversity courses can be double-counted with Literature,

Humanities and Social and Behavioral Science courses in the AA Liberal Arts degree

AS Students (64- or 66-credit) MAY select a course from any or all of the three categories below to fulfill the four course (12 credit) requirement in the “Other Liberal Arts” category: Global Awareness and Non-Western Cultures (GLNW) Pluralism and Diversity (PLDI) Western Heritage (WESH)

o Culture and Diversity courses can ONLY be double-counted with

Humanities and Social and Behavioral Science since no single course may be counted toward more than one requirement in the “Other Liberal Arts” area.

ELECTIVES

AA Students o Students in the 66-credit program:

MUST complete a minimum of 12 Elective credits. A maximum of 18 credits MAY be required, depending on if, or how

many, courses are double-counted (see Section 2.) o Students in the 64-credit program:

MUST complete a minimum of 10 Elective credits. A maximum of 16 credits MAY be required, depending on if, or how

many, courses are double-counted (see Section 2.)

AS students o Students in the 66-credit program:

MUST complete a minimum of one Elective credit. A maximum of 13 credits MAY be required, depending on if, or how

many, courses are double-counted (see Section 2.)

o Students in the 64-credit program: MUST complete a minimum of two Elective credits. A maximum of 14 credits MAY be required, depending on if, or how

many, courses are double-counted (see Section 2.) Any credit-level course that the student is eligible to take can be used as an Elective

o A course that does not match any attribute area will be counted as an Elective. (Ex. CRJ can only be counted as an Elective)

o When an attribute category is satisfied, any additional credits or courses with that attribute will be counted toward Electives. (Ex. An AA student completes eight credits of math; since Math is a six-credit requirement, the extra two credits will count toward Electives.)

SUNY GENERAL EDUCATION (SUNY GER) REQUIREMENTS Liberal Arts students who wish to achieve a seamless transfer to a SUNY school must specifically plan for completing courses in the SUNY GER categories while completing the requirements for their program. Not all SUNY GER categories coincide with NCC requirements; the priority for advisement is recommending courses that meet the students’ NCC degree requirements. However, it is helpful for you to recommend courses which also meet a SUNY GER if the student is planning a seamless transfer. Liberal Arts students should complete courses in at least seven of the ten SUNY GER categories listed below while completing the Associate’s Degree:

SUNY GER Basic Communication (GBCM) (met by the English Composition requirement)

SUNY GER Math (GMAT) (met by completing the AA or AS Math requirement) SUNY GER The Arts (GART) SUNY GER Humanities (GHUM) SUNY GER Natural Sciences (GLAB) SUNY GER Foreign Language (GFOL) SUNY GER Social Sciences (GSBS) SUNY GER American History (GAMH) SUNY GER Western Civilization (GWEH) SUNY GER Other World Civilization (GOWC)

In addition, students should complete courses that are included in the specific SUNY Transfer Path for the major they plan to pursue at the four-year institution. (See Sections 8 and 10).

SECTION 7: USING the MyNCC PORTAL AND THE COLLEGE CATALOG

Using the MyNCC Portal to Enhance the Advisement Conversation

Using the “Look Up Class Counts” Screen

Using the NCC College Catalog

SECTION 7: USING the MyNCC PORTAL AND THE COLLEGE CATALOG

USING THE MyNCC PORTAL TO ENHANCE THE ADVISEMENT CONVERSATION In the Academic Advisement Center, advisors do not create schedules for students or register them for their courses! It is essential that all advisors follow this same protocol for several reasons:

It is time consuming to work on an individual student’s schedule; doing so prolongs the process for all students waiting to be seen.

Providing this level of service for a student sets a precedent for future contacts and creates unrealistic expectations.

Students are denied the opportunity to work independently on planning their semester. Assistance is available for students in the form of an instructional video on How to Register for Classes on their MyNCC Portal homepage and in the computer lab in G-145 during Priority Periods. Please direct them there to work on their schedules.

However, it is necessary that the advisor use the MyNCC Portal to look up course information to prevent advisement errors. Understanding how to use the MyNCC Portal will also allow you to share scheduling tips with your advisees. USING THE “LOOK UP CLASS COUNTS” SCREEN Log into the MyNCC PORTAL:

Click on Faculty and Advisors (Banner) in the Launch Pad on the left side of the screen

Click on Look Up Class Counts to check if: o A specific course is being offered the next semester o A course still has seats available o The waitlist is in use o A course is reserved for a special student population o A course will fulfill a requirement with a specific attribute the student needs o A course is available in different modalities such as online or hybrid o A course is available during day, evening, Friday evening or weekend

Examples of the screens that appear when using the “Look Up Class Counts” menu item are displayed on the following pages.

When you click on “Look Up Class Counts,” submit the appropriate term and select Advanced Search, the following page appears:

Note: Using too many search parameters simultaneously may result in no classes meeting your search criteria.

Shortcut: Place your cursor on “All” and enter the first letter of the subject you are looking for. You are taken directly to that section of the alphabet.

Type in course number, if desired. Leave blank if searching for all available courses in a subject.

Use a keyword to search for courses on topics of interest without knowing a specific title. Ex. Place “ethics” here and all courses with “ethics” in the title will come up.

When student creates schedule, s/he can use these boxes to narrow results by day and time.

You can narrow results when searching for courses with a specific attribute type. Ex. Highlighting History above and Western Heritage in “Attribute Type” will result in a list of History courses that meet the Culture and Diversity WESH requirements.

Use only if student is interested in a specific instructor

Not used very often Useful if looking for .5, 1, 2 or 4 credit

courses, for example.

Advisors do not create schedules. However, if a student can only take courses during day, evening or weekend, highlighting the appropriate session will ensure that you only recommend classes that are available during their preferred session. Note: Friday evening has a separate designation, even though the classes are considered weekend courses.

When you click on the hyperlinked CRN, the screen that comes up appears on the next page.

If you searched for CHE 135 on the “Look Up Class Counts” screen, the following page appears:

Shows Attributes assigned to the course

Click on hyperlinked CRN to learn more about this section of this course – the information can be different if some sections of a course are reserved. The screen that appears when you click on the CRN is shown on the next page.

Section code may indicate that a section is reserved for a special population: Ex. The MS2 section below is for Mortuary Science students. Distance Learning Section Codes: Y = Telecourse (Ex. YA, YB) OL = Online course (Ex. OLA, OLB) + = Hybrid course with online and classroom components (Ex. G+, D+)

M = Monday T = Tuesday W = Wednesday R=Thursday F = Friday S = Saturday U = Sunday

This is a view-only screen for the faculty: NR appears for open courses, before registration begins SR appears for open courses, once registration starts

C appears for a closed course

NOTE: appears for an open course on the student’s screen when registering in MyNCC

If a class section is closed, students can add themselves to the waitlist, if it is in use; not all courses have a waitlist option. WL Cap = maximum number of students who can waitlist WL Act = number of students on waitlist WL Rem = open waitlist spots

Note: Waitlisting is not available for dual-listed courses.

A class may appear to be open but be unavailable for student registration because there are already students waitlisted; students can add themselves to the waitlist if there are WL spots still available. If someone drops the class, waitlisted students are notified by NCC email, in waitlist rank order, that a seat is available. Once the waitlist is cleared, non-waitlisted students will be able to register for an open seat.

When you click on the hyperlinked CRN in the “Look Up Classes” screen, this is the screen that appears next:

When you click on the hyperlinked title in the screen above, this is the screen that appears next:

Indicates that this section is reserved for a specific

student population

Click on the “View Catalog Entry” hyperlink to read the course description which includes pre-requisites.

Click on the title hyperlink to see a screen with more detailed information about the course. The screen that appears when you click here appears below.

Indicates that the course is reserved for a particular population

Indicates course prerequisites

Another opportunity to read the course description

Repeats information seen on the original search results screen

USING THE NCC COLLEGE CATALOG

It is helpful to familiarize students with the catalog as it is their “contract” with the college and is the one place where they can find all college policies in writing. In addition, they can familiarize themselves with all courses and programs offered by NCC. Students and faculty can access the online catalog which is updated regularly:

Click on the College Catalog link on the MyNCC Portal home screen to view the current academic year version of the catalog

o Printable versions of the complete catalog, or course descriptions only, are available

o Use links to review: Overview Policies and Procedures Programs of Study Course Descriptions NCC Directory

o Catalog archives are available Faculty can also access the catalog by:

Clicking on Faculty and Advisors (Banner) in the Launch Pad on the left side of the screen

o Click on Course Catalog Search o Enter term and search by subject

SECTION 8: SUGGESTIONS REGARDING SPECIFIC

ADVISING SITUATIONS

Advising the New Student

Financial Aid Issues

Dropping/Withdrawing from Courses

Advising the Student Entering His/Her Last Semester

Honors

Catalog Term Changes

Distance Learning

Transfer Issues o SUNY Seamless Transfer

High School Equivalency (HSE) Program

Alternative Ways to Earn College Credit

o CLEP/DSST Exams

o Life Experience Credit

SECTION 8: SUGGESTIONS REGARDING SPECIFIC ADVISING SITUATIONS

The student’s presenting issues may vary. Here are a variety of circumstances requiring special attention: ADVISING THE NEW STUDENT

Ask the student if s/he earned any college credits in high school; official transcript from the college that granted the credits must be submitted to the Admissions Office since NCC does not award transfer credit based on a high school diploma; grades must be C or better to transfer

Ask if the student took AP or IB classes in high school – transcripts from the College Board and/or International Baccalaureate Program should be submitted to the Admissions Office for transfer evaluation; minimum scores are required

Be sure that student has received a MAP book and knows how to use it

Make sure student receives Advisement and Registration Guide for the New Student

Encourage the student to get familiar with the MyNCC portal and the NCC web page

Remind the student to check NCC email account regularly

Recommend NCC 101 and Learning Communities (See Step 3 in MAP book)

FINANCIAL AID ISSUES

Determining financial aid eligibility is not the advisor’s responsibility. However, you can encourage students to apply early and make sure that financial aid is applied to his/her bill before due date to avoid cancellation.

Courses selected must be applicable to the student’s degree program. Recommending courses that are not part of the degree will jeopardize the student’s financial aid. Carefully review the Degree Evaluation!

If a student wants to take a course that is not part of the degree, write it in the “NOT APPLICABLE TO DEGREE” line on the Course Recommendation Form (See Section 9)

o If the student enrolls in 12 or more credits that are required for the degree, adding a course that does not fit the degree may not be an issue, due to the flat-rate tuition fee for full-time study. However, you should still list the course on the “NOT APPLICABLE TO DEGREE” line on the Course Selection Form and recommend that the student check with Financial Aid.

Advise student that academic performance may impact financial aid eligibility.

DROPPING/ WITHDRAWING FROM COURSES

Before recommending that a student drop or withdraw from a course, consider the following:

Dropping Courses – occurs during the refund period (first 3 weeks of the semester for full-semester courses; shorter for half-semester courses – check the college calendar for specific dates)

Can be done via MyNCC Portal; the instructor’s signature is not required

Course disappears from the Transcript and Degree Evaluation

If student remains enrolled in at least 12 credits after the drop, s/he is still full-time

Dropping below 12 credits makes the student part-time o A partial refund is granted; refund amount is determined by penalty phase

(25, 50 or 75%) and number of credits remaining in the student’s schedule; o Student should be made aware that part-time status may affect financial

aid

Withdrawals – occur if the class is dropped AFTER the refund period

For official withdrawal, student must obtain faculty signature on “IN PERSON DROP/ADD FORM” (See Section 9) and submit it to the Registrar; permission must be granted until end of the “Automatic Withdrawal” period (end of the 9th week for full-semester courses; earlier for half-semester courses - check the college calendar for specific dates); remind student to keep his/her copy of the withdrawal form as a record of the transaction

Once an official withdrawal is submitted to the Registrar, the course remains on the Transcript but disappears from the Degree Evaluation

Dropping below 12 credits does not affect full-time status as courses remain on the transcript but may affect financial aid – student should consult with Financial Aid before withdrawing

Student should discuss professor’s grading policy before deciding to withdraw since some allow students to withdraw beyond the “Automatic Withdrawal” period

Impact of Withdrawal Grades on GPA: o W – Students who follow official withdrawal process receive a “W” which

does not affect GPA o UW – Students who stop attending but do not follow the official

withdrawal process will receive a “UW” grade which counts as an “F” when calculating the GPA; emphasize the need to officially withdraw, especially with students whose transcripts show a history of withdrawing

o NA – Students who have never attended a class will receive an “NA” grade; does not impact the GPA

ADVISING THE STUDENT ENTERING HIS/HER LAST SEMESTER

Review the Degree Evaluation, confirm the catalog term and total number of credits required (64 or 66) and advise the student for all courses needed to complete every category and reach the total credits needed IMPORTANT: Be sure that the student has completed extra electives to compensate for double-counted courses, if any! (See Section 2)

If student has transfer credit, make sure student meets 33 credit “in residence” requirement

Check student’s GPA; 2.0 or higher is needed to earn degree

Be sure student understands that graduation is contingent upon successful completion of courses in progress

Inform student about graduation application deadlines; Graduation Application is submitted via the student’s MyNCC Portal in their MyRecords menu; place an “X” in the “Apply for Graduation” box on the Course Recommendation Form

Provide referral to Transfer Office, if desired (Bldg. M - Room 4A)

If student is interested, refer to the Career Counseling Center (Bldg M - Room 14)

HONORS

Eligible new students are invited directly from high school

Continuing students are invited to enroll in Honors courses if they have a 3.4 GPA or higher

If a student is qualified and interested in registering for Honors courses, refer him/her to the Honors Office in Bradley Hall, Room 1, since permission to enroll is required

CATALOG TERM CHANGES

Returning students must follow the degree requirements for the catalog term of their reentry. For students who left under the 66-credit program and return under the 64-credit program, this is likely to be an advantage. However, students who started attending under the degree requirements in effect in spring 2008 or earlier may be disadvantaged by having to follow the new degree requirements. If you think the student may be disadvantaged because of the need to take excess credits to meet all requirements in the new program, speak to a professional advisor. A Change of Catalog Term request may be appropriate.

DISTANCE LEARNING

Consider student’s strengths and weaknesses (Ex. Is math an appropriate recommendation as a distance learning course for this student?)

Discuss motivation and discipline required

Refer to the Distance Ed web page, under Quick Links, on the NCC home page; encourage student to read all information available to determine suitability of this modality

Types of Distance Learning o Online Course: class is conducted strictly via the internet using Blackboard;

online courses are indicated with an “OL” designation in the section code in the MyNCC Portal (Ex. OLA, OLB)

o Hybrid Course: combines traditional classroom instruction with Distance Learning (Ex. Lab Science in which coursework is done online but lab is done on-campus.) Hybrid courses are indicated by a “+” in the Section code in the MyNCC Portal. (Ex. J+, F2+)

TRANSFER ISSUES

Inform students of their responsibility for researching transferability of NCC courses to their four-year schools of choice (See SUNY Seamless Transfer below)

“Plant a seed” – Encourage students to research transfer options as early as possible to assist with course selections and increase likelihood that courses selected will transfer to program and/or school of choice

Utilize the handout “Are you Thinking about Transferring?” to assist students in researching transfer options (See Section 10)

Refer students to the Transfer Office (Bldg. M, Room 4A)

SUNY SEAMLESS TRANSFER

Students who plan to pursue a Bachelor’s Degree at a SUNY institution should plan for a seamless transfer to ensure entering the four-year college as a junior on track for completing the degree program in two more years. To do so students should:

o Complete the SUNY GER requirements while at NCC (See Section 6) o Complete the lower level requirements for their intended major while

earning the Liberal Arts Associate’s Degree at NCC. Students should be provided with a Seamless Transfer letter (See

Section 10) so they can review the Transfer Path for their intended major

HIGH SCHOOL EQUIVALENCY (HSE) PROGRAM

Students are responsible for identifying themselves as participants in the HSE Program since the transcript has no indication of HSE status; if student type is “Non-Degree” you should ask if s/he is an HSE student

Students earn 24 college credits in specific areas while completing requirements for the HSE

Credits earned in the program can be counted towards the Associate Degree once the HSE is earned and the student is able to matriculate

To complete the HSE, NY State requires that a student earn credits as shown in the table below:

*COM 101, 103, 123 and 202 are considered Speech courses and cannot be used to meet the humanities requirement; Studio Art, Music Performance courses, Acting/Technical Theatre and Reading may not be used as Humanities **Please note: Physical Education Activities and NCC 101 cannot be used to fulfill HSE requirements Please consult with a professional advisor if you have questions about the HSE Program.

ENGLISH LANGUAGE ARTS – 6 credits English Composition English Literature Speech* Creative Writing

MATHEMATICS – 3 credits Math Calculus Statistics Business Math Technical Math

NATURAL SCIENCE – 3 credits Biology Chemistry Physics Earth Science Geology Botany Zoology

SOCIAL SCIENCE – 3 credits History Sociology Psychology Economics Political Science Labor Studies

HUMANITIES *– 3 credits Literature Foreign Languages Art History/Art Appreciation Music Appreciation Theater Philosophy Religion

COLLEGE DEGREE REQUIREMENTS** – 6 credits

ALTERNATIVE WAYS TO EARN COLLEGE CREDIT

CLEP/DSST Exams

National examination programs; students can receive credit for college-level learning achieved through non-traditional study. Ex. Student who is already fluent in a foreign language may wish to test and earn Humanities credit

Refer students to the Continuing Education page on the NCC web site

Life Experience Credit

Some academic departments grant credit for knowledge obtained through practical, real-world experience

Assessment of eligibility is done by the Chair of the corresponding department

Refer the student to appropriate department to discuss (Ex. Student who has worked in the business world may speak to the Chair of the Business Dept.)

SECTION 9: FREQUENTLY USED FORMS

Liberal Arts Course Recommendation Form

Course Selection Form

First Semester Course Recommendation Form: Liberal Arts A.A.

Change of Program (Major) Form

In Person Drop/Add Form

Override Form

SECTION 9: FREQUENTLY USED FORMS

LIBERAL ARTS COURSE RECOMMENDATION FORM

The Liberal Arts Course Recommendation Form was developed for use in the Academic Advisement Center. It is a comprehensive form that lists all the possible options that you may be recommending for a student for a specific upcoming semester. This form is used when advising:

AA and AS Continuing/Returning Students in the 64- and 66-credit degree programs

New AS students

Transfer AA and AS students

AA and AS Continuing Students who are still following the degree requirements in effect prior to summer 2008 o Students who are still following these degree programs do not have to complete

certain requirements that are listed on the form. If you use this Course Recommendation Form, ignore the categories that are not required and/or permitted in the degrees

Communication Arts Culture and Diversity (Global Awareness, Pluralism and Diversity, Western

Heritage) Non-Lab Science Fine & Performing Arts

o If you feel more comfortable using the “Course Selection Form” (described in the next section of Section 9) when working with students following these older degree requirements, you may do so.

IMPORTANT INFORMATION ABOUT USING THIS FORM:

Not for submission to the Registrar’s Office! If a student needs to submit a form to the Registrar for in-person registration for any reason (ex. restricted course) a “Course Selection Form” should be completed. (See “Course Selection Form” explained next in Section 9.)

You are using this form to recommend courses for the upcoming semester(s) only. Do not confuse this with tracking a student’s overall program - use pink and blue Degree Trackers for this purpose, if needed.

When advising for multiple semesters (i.e., summer and fall, winter and spring) use a separate form for each.

Circle the attribute areas that you are recommending. Include specific recommended courses in the box next to the recommended attribute type.

Indicate any referrals made, Change of Program when applicable, recommendation to apply for graduation, recommended courses that are “Not Applicable to the Degree.”

Please complete the form as explained on the next page. Give the student the white copy; the yellow copy should be given to the front desk for imaging as a record of the advisement conversation.

Enter

semester

and year

Be sure student’s name and ID # are entered correctly

Circle required remedials and insert credit equivalents

Circle recommended attribute types Fill in recommended courses for the category Fill in credits

3

4.5

4

Electives go here Courses student wants that do not apply to degree; mention Fin Aid implications

BUS 110 3

Check box for students who must bring “Change of Program” form to Registrar Check “Apply for Graduation” when advising for final semester Include referrals like “Transfer Office” or “Career Counseling” Include comments when necessary

10 +(4.5)

Advisor and student must sign and date form; keep yellow copy; white copy to student

X

BIO 101

Fill in total credits; include credit equivalents in parentheses

Circle Student’s program

COURSE SELECTION FORM This form is used in the following circumstances:

Any time a student must register for a course in person at the Registrar’s Office

Non-Degree, Non-Liberal Arts and ESL Students

Students in the degree programs (AA or AS) in effect in spring 2008 or earlier, if you prefer using this rather than the new Liberal Arts Course Recommendation Form

Please complete the form as indicated below.

IMPORTANT: Give the student the white copy of the form. The yellow copy is given to the front desk staff for filing. These forms are imaged and kept as a record of the advisement conversation.

Be sure that the student fills in name, date and NCC ID number, starting with the “N”

Make sure you and the student sign the form

ENG 101 3 MAT 002 (4.5) Social and Behavioral Science Ex. HIS 103, PSY 203, SOC 209 3

Humanities Ex. PHI 101, Art 100 3

CRJ 105 3

12(+4.5)

Total credits; indicate remedial equivalents in parentheses so student can see total credit load

If student opts for a course that is not needed for the degree, draw a line through the first two columns and place the course in the “Not Applicable to Degree” column

These four columns are used only when recommending specific sections.

FIRST SEMESTER COURSE RECOMMENDATION FORM: LIBERAL ARTS AA

Only used with newly admitted students enrolled in the AA program

This form is placement sensitive; only courses the student is eligible to take with his/her combination of placements appear on the front page of the form

No courses with course pre-requisites appear on the form. Therefore, the form is not appropriate for students with transfer credits.

Only courses that are actually being offered in the semester appear on the form

There are 11 different versions of this form; our front desk staff selects the appropriate form for the student, based on the placement results; double-check that the student’s form has the correct placements before completing it

The back of the form lists all courses that can be used as electives, except courses with course pre-requisites; the back is the same on all 11 forms – the remedial restrictions are indicated by asterisks.

Please complete the form as indicated below

IMPORTANT: Give the student the white copy of the form. The yellow copy is given to the front desk staff for filing. These forms are imaged and kept as a record of the advisement conversation.

Check if the form matches the student’s placements

Be sure student‘s name, ID number and date are filled in

Advisor and Student must sign form Fill in credits and circle credit-equivalents for remedial courses so student sees total credit load

Check boxes for required remedials and circle credit-equivalents Check boxes for additional categories; circle recommended courses and credits

X

4

X X

X

Courses that appear on the form are determined by the student’s remedial placements. Restricted courses do not appear and should not be added!

Use this space to summarize discussion and make comments, as needed.

X

CHANGE OF PROGRAM (MAJOR) FORM

Student should be advised for the Liberal Arts program.

A professional advisor must review the student’s transcript and sign the Change of Program form that you have helped the student complete.

Check off the “Change of Program to Liberal Arts” box on the Liberal Arts Course Recommendation Form.

Student is responsible for submitting the Change of Program form to the Office of the Registrar for immediate processing.

All Change of Area Students will follow the current Liberal Arts degree requirements, regardless of when they originally entered NCC.

Ex. Business

Student should fill in

top half of form.

Bring form with completed top portion to professional advisor along with Transcript and Degree Evaluation for review and completion. Put an “X” on the Course Recommendation form to indicate that a Change of Program form was completed. The student is responsible for bringing the form to the Registrar.

Change of Program forms submitted after the end of the refund period will take effect the following term.

Ex. Liberal Arts/Humanities & Social Science

IN PERSON DROP/ADD FORM

Since our population of students is eligible to self-register, they can use the MyNCC Portal to add/drop classes through the first week of school. Students can continue to drop classes via the Portal until the end of the refund period (the first 3 weeks for full-semester classes; the deadline to drop half-semester courses is earlier - refer to the college calendar for specific dates.)

This form, depicted below, is not usually used until a student wishes to withdraw from a course (after the refund period has ended)

Permission to withdraw is guaranteed through the end of the 9th week of full-semester classes (earlier for half-semester classes - refer to the college calendar for specific dates). A faculty signature is required.

If a student is withdrawing from more than 9 credits, s/he must see a Counselor in the Center for Educational and Retention Counseling, M-19

Student is responsible for completing the form and bringing it to the Registrar

Recommend that the student retain the student copy for his/her records

OVERRIDE FORM

In certain circumstances, a student may need special permission to register Ex. Student wishes to enroll in 18 credits

The Registration Override Approval Form, depicted below, must be completed by the appropriate authority. Please consult with a Professional Advisor if you think an override is warranted

The student is responsible for bringing the form to the Registrar

SECTION 10: ADVISEMENT CENTER HANDOUTS

The Master Academic Plan (MAP)

Degree Trackers

Course Attribute Lists

Math Advisement Guide

Transfer Handout

SUNY Seamless Transfer Letter

GPA Calculation Worksheet

Schedule Grids

SECTION 10: ADVISEMENT CENTER HANDOUTS

In an effort to keep our students well-informed and provide them with accurate information, we have developed a number of useful handouts. We also utilize resources from other departments, when provided. Here are some of the handouts you will use when advising students:

The Master Academic Plan (MAP) (See Section 2) o A copy is in the front pocket of this Training Manual o Additional copies available from the front desk; MAP is also available at

www.ncc.edu/masteracademicplan o MAP provided during Liberal Arts student’s first contact with Academic

Advisement Center o Students encouraged to read thoroughly and use to make academic plans o Due to the expense of printing the MAPs, we try not to give students

multiple copies; provide one if student never received one o Explain to your advisees how to use the MAP

Degree Trackers (See Section 2) o Samples in the back pocket of this Training Manual o Used for continuing students as an adjunct to the Degree Evaluation o Use the appropriate version depending on whether the student is in the

64- or 66-credit program; for students following the program in effect prior to summer 2008, consult a professional advisor for the correct tracker

o Helpful as a visual aid to understand the Liberal Arts degrees and course options in each category

Course Attribute Lists o See Sample A in the following pages o List of all courses, organized by attribute; excerpted from the MAP o Helpful adjunct to the advisement conversation for students who already

have a MAP but did not bring it with them o Can help highlight departments or specific courses that may be of interest

to the student

Math Advisement Guide (See Section 6) o Provided by the Math Department o Copies available on the bookcase in the lobby o Useful when advising students for Math courses since it contains more

detailed course descriptions o Remember – students cannot enroll in courses in the Calculus sequence

(MAT 111/122) without completing pre-requisite courses OR by placing into MAT 111 or MAT 112 (MAT 112 placement allows the student to enroll in MAT 112 or 122) on the College Level Math (CLM) test

Transfer Handout (See Section 8) o See Sample B in the following pages o Copies available on the bookcase in the lobby o Provides helpful information about exploring transfer and career options

Seamless Transfer Letter (See Section 8) o See Sample C in the following pages o Provided to students who plan to pursue a Bachelor’s Degree at a SUNY

institution after NCC

GPA Calculation Worksheet o See Sample D in the following pages o Available on bookcases in AAC lobby o Explains how GPA is calculated and provides calculation worksheet o Helpful tool for students who need to make improvements in their GPAs

Schedule Grids o DO NOT REGISTER STUDENTS OR PLAN SCHEDULES! The schedule grids

are only used if you need to explain how the course schedule works at NCC

o White day grids and green evening grids are available on the bookcase in the lobby

o See Sample E in the following pages

Please ask a professional advisor if you require any assistance with how to utilize these handouts.

Sample A

The most up-to-date version of this multi-page handout is available at the front desk.

Sample B

NASSAU COMMUNITY COLLEGE

Academic Advisement Center

Dear New Liberal Arts Student,

Did you know that earning an Associate’s Degree in Liberal Arts at NCC can make it easier to

earn your Bachelor’s Degree from a State University of New York (SUNY) college or university?

By selecting the appropriate courses at NCC, you can make a “seamless transfer” to begin study

at a four-year SUNY in your chosen major.

Follow these steps toward a seamless transfer:

1. Enroll in courses that meet SUNY General Education Requirements as part of your

liberal arts degree. Refer to page 14 in your Map Your Way to Success (MAP) booklet

for information about these requirements: www.ncc.edu/masteracademicplan

2. Visit the SUNY web page that describes Transfer Paths for students attending a SUNY

school: http://www.suny.edu/attend/get-started/transfer-students/suny-transfer-

paths/suny-transfer-paths-all-2015/.

3. Select the major/discipline you plan to pursue and view a list of courses that you

should complete as part of your Associate’s Degree in Liberal Arts at NCC, so you are on

track for junior status when transferring to a 4-year SUNY college or university.

4. Mention your plans to transfer to a SUNY school and your goal of seamless transfer

whenever you meet with an advisor at NCC.

If you are unsure about your future plans, the Associate’s Degree in Liberal Arts will expose you

to a variety of disciplines and help you figure out what you want to study in the future.

Academic Advisement Center

6/24/15

Sample C

Sample D

SCHEDULE GRIDS

Do not register students or plan schedules! The schedule grids are only used to explain how the course schedule works at NCC.

White day grids and green evening grids are available on the bookcase in the lobby and are also printed in the back of the Advisement and Registration Guide for the New Student.

Sample E

SECTION 11: REFERRALS

During the course of an advisement session, you may find it necessary to refer your advisee to other services at NCC. Please use the table below for helpful referral information.

NOTE: Students should check with their professors and/or individual academic departments if extra help is needed in a course.

CAMPUS SERVICE PURPOSE OF REFERRAL LOCATION

Career Counseling Center

Vocational Assessment; career information; career counseling by appointment only

Nassau Hall (Bldg. M), Room 14 572-7696

Center for Educational & Retention Counseling

Helpful workshops to enhance student success; guidance for students encountering academic difficulties

Nassau Hall (Bldg. M), Room 19 572-7141

Distance Education/Online

Additional information for Distance Education students

351 Harmon Avenue 572-7883

Honors Program Permission to enroll in Honors courses, if eligible Bradley Hall, Room 1 572-7194

Job Placement Office Assistance for current/former students who are seeking work or internships; by appointment only

Nassau Hall (Bldg. M), Room 39 572-7132

Math Center Help for students in credit math courses; drop-in help, extra-help classes and limited appointments

Building B, Room 130 572-7394

Math Success Center Help for students in remedial math courses; drop-in help

Building B, Room 116 572-6878

Computer Learning Center

Help for students enrolled in CSC, CMP and ITE courses; drop-in help

Building B, Room 225/227 572-7379

Psychological Counseling

Confidential psychological counseling and referrals; students are seen by appointment unless there’s a crisis situation

Nassau Hall (Bldg. M), Room 9 572-7698

Study Abroad Additional information for students who are interested in studying abroad

[email protected]

Transfer Counseling Transfer counseling Information and/or applications for other colleges; walk-in hours and by appointment

Nassau Hall (Bldg. M), Room 4A 572-7127

Writing Center

Individualized and group instruction in expository and creative writing, research and documentation, grammar and usage; assistance with language development and learning for ESL students; weekly appointments and drop-in, if time allows

Bradley Hall Ballroom 572-7195 Library Annex - L 233 572-3595

A

Academic Standing Section Explained 4 On Transcript 3 Academic Advisement Center Handouts

Course Attribute Lists 10 Description of Handouts 10 Degree Trackers Rear Binder Pocket

GPA Calculation Worksheet 10 MAP Front binder pocket

Math Advisement Guide 10 Schedule Grids 10

Transfer Handout 10

Academic Advisement Center Procedures 1

Academic Advisement Center 1

Professional Faculty and Staff Advising

Advisement Conversation 4 Catalog Term Changes 8 Change of Program to Liberal Arts 3

Checklist 4 Credit Load 4 Distance Learning 8 Drop/Withdrawal 8 Financial Aid Issues 8

General Recommendations 4 Honors 8 HSE Students 8

Life Experience Credit 8 New Students 8

Referrals 11 Remedial Placements 5

Advising continued Section

Specific Requirement Categories 6 (In Order of Appearance) English Composition Literature Communication Arts Humanities

Sciences Math Social & Behavioral Science Physical Education

Health Education Culture and Diversity Electives Students Entering Their Last 8 Semester Structuring Your Time for 4 Working with Students

Alternative Ways to Earn College Credit 8 Associate in Arts

Advising for Specific Requirement 6 Categories Degree Tracker Rear Binder Pocket/2 Double Counting 2 Match to Career Goals 4 Overview of Degree 2

Associate in Science Advising for Specific Requirement 6

Categories Degree Tracker Rear Binder Pocket/2

Double Counting 2 Match to Career Goals 4 Overview of Degree 2

B BEP Placement 3

INDEX

C

Campus Services Section Contact Information 11 Making Referrals 4 Career

Career Development Office 11 Goals Related to Major 4 Non-Liberal Arts Career Interests 4

Catalog

Catalog 7 Catalog Term Changes 8

Center for Educational & 11 Retention Counseling Change of Program Form 9 Requests 3 CLEP exams 8 CLM See College Level Math (CLM) Test College Level Math (CLM) Test Advisement Concerns 6 Description 3 Communication Arts Advisement 6 Computer Learning Center 11 Continuing Students Advisement Conversation 4

Definition 3

Section Course Attribute Lists 10 Course Selection/Recommendation Advising for Specific Categories 6

Considerations 4 Course Selection/Recommendation 9

Forms Credit Load 4 Culture and Diversity Advisement 6

D Degree Evaluation

And Advising 4 Sample 3

Degree Trackers

Current Versions Rear Binder Pocket Description 2

Distance Learning

Advising Concerns 8 Referrals 11

Double Counting Courses

Explanation 2 On Degree Evaluation 3

Drop/Add Form 9

Dropping Courses Advising Concerns 8 Drop/Add Form 9

continued D

Section DSST exams 8

E Electives Advisement 6

On Degree Evaluation 3 English

Advisement 6 Remedials 5

ESL Placement 3

F Financial Aid Advising Issues 8 Foreign Languages 6 Frequently Used Forms 9

G

General Recommendations When 4 Advising

Getting to Know Your Advisees 3 Goals for Advisement Session 4

Section

Grade Point Average (GPA) Advisement Considerations 4 GPA Calculation Worksheet 10 How to Locate GPA on Transcript 3

Impact of Withdrawal Grades 8 Guide to the Liberal Arts Degrees 2

H Handouts 10

Honors Program Eligibility 8 Referrals 11

High School Equivalence (HSE) Program Advisement Issue 8 HSE Student Definition 3

Humanities Advisement 6

I Incomplete Grades Advisement 4

On Transcript 3

J

Job Placement Office 11

L Life Experience Credit 8

Literature Advisement 6

M Section

Master Academic Plan (MAP) Current Version Front binder pocket Description 2

Math Advisement 6 Advisement Guide 10

CLM (College Level Math) Test 3, 6 Math Center 11 Math Success Center 11 Placement Scores 3

Remedials 5

Mission of Academic Advising Program 1

MyNCC 7

N New First Time Students Advising the New Student 8 Definition 3

Non-Degree Students And Academic Standing 4 Definition 3

Non-Liberal Arts Interests 4

O Override form 9

P

Physical Education Advisement 6

Psychological Counseling 11

R Section

Reading Remediation 5 Referrals 11 Remediation 5 Returning Students Definition 3

S Scheduling And Advisement 7 Schedule Grids 10 Science Advisement 6 Social and Behavioral Science Advisement 6 Special Permissions

Credit Limit Overrides 4 Override Form 9

Student Types

Defined 3 On Transcript 3

Study Abroad 11 Suggestions Regarding Specific 8 Advising Situations SUNY

Seamless Transfer 4, 6, 8 SUNY General Education (GER) 4, 6, 8

SUNY Seamless Transfer Letter 10

T Test Scores Section

College Level Math (CLM) 3, 6 Interpreting Scores 3 Transcripts And Advising 4 Sample 3 Transfer

Advising Issues for Transfer 8 Transfer Handout 10 Transfer Counseling Office 11

Transfer Students Credits on Transcript 3 Definition 3

U Undecided Students

Advising Concerns 4 Non-degree Status 3

W Withdrawals Advising Concerns 8 Drop/Add Form 9 Impact on GPA 8 Writing Center 11