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ADVISEMENT REFERENCE MANUAL - Nassau Advisement...ADVISEMENT REFERENCE MANUAL for the Liberal Arts Degree Programs A Publication of the Academic Advisement Center September 2015

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  • ADVISEMENT

    REFERENCE

    MANUAL

    for the

    Liberal Arts

    Degree Programs

    A Publication of the

    Academic Advisement Center September 2015

  • TABLE OF CONTENTS

    SECTION 1: INTRODUCTION

    Mission

    Advisement Center Procedures

    Academic Advisement Center Professional Faculty and Staff

    SECTION 2: GUIDE TO THE LIBERAL ARTS DEGREES

    The Liberal Arts Degrees

    o Associate in Science (AS)

    o Associate in Arts (AA)

    The Master Academic Plan (MAP)

    Degree Trackers

    Double-Counting Courses in the New Degrees

    SECTION 3: GETTING TO KNOW YOUR ADVISEES

    Liberal Arts Students You Will Be Advising

    Change of Program Requests

    Getting Familiar with the Individual Advisee

    o Transcript

    o Test Scores

    o Degree Evaluation

    SECTION 4: THE ADVISEMENT CONVERSATION

    What Is the Students Goal for the Advisement Session?

    Is This an Undecided Student?

    Does the Students Major Match His/Her Career Goal?

    What Is the Students Academic Standing?

    What Is an Appropriate Credit Load for the Student?

    Does the Student Plan to Transfer to a Four-Year SUNY School?

    General Recommendations When Advising Students

    Structuring Your Time When Working with Students

    Putting It All Together Advisement Checklist

  • SECTION 5: REMEDIATION

    Remedial Course Sequence

    Non-Credit Course Equivalents

    Restrictions Impacting Students with Required Remediation

    Working with New Students with Remedial Placements

    Working with Continuing/Returning Students Who Have Remedial Placements

    Remaining

    SECTION 6: ADVISING FOR SPECIFIC REQUIREMENT CATEGORIES

    English Composition

    Literature

    Communication Arts

    Humanities

    Sciences

    Math

    Social and Behavioral Science

    Physical Education

    Culture and Diversity

    Electives

    SUNY General Education (SUNY GER) Requirements

    SECTION 7: USING the MyNCC PORTAL AND THE COLLEGE CATALOG

    Using the MyNCC Portal to Enhance the Advisement Conversation

    Using the Look Up Class Counts Screen

    Using the NCC College Catalog

    SECTION 8: SUGGESTIONS REGARDING SPECIFIC ADVISING SITUATIONS

    Advising the New Student

    Financial Aid Issues

    Dropping/Withdrawing from Courses

    Advising the Student Entering His/Her Last Semester

    Honors

    Catalog Term Changes

    Distance Learning

    Transfer Issues

    o SUNY Seamless Transfer

    High School Equivalency (HSE) Program

    Alternative Ways to Earn College Credit

    o CLEP/DSST Exams

    o Life Experience Credit

  • SECTION 9: FREQUENTLY USED FORMS

    Liberal Arts Course Recommendation Form

    Course Selection Form

    First Semester Course Recommendation Form: Liberal Arts A.A.

    Change of Program (Major) Form

    In Person Drop/Add Form

    Override Form

    SECTION 10: ADVISEMENT CENTER HANDOUTS

    The Master Academic Plan (MAP)

    Degree Trackers

    Course Attribute Lists

    Math Advisement Guide

    Transfer Handout

    SUNY Seamless Transfer Letter

    GPA Calculation Worksheet

    Schedule Grids

    SECTION 11: REFERRALS

    INDEX

  • SECTION 1: INTRODUCTION

    Mission

    Advisement Center Procedures

    Academic Advisement Center Professional Faculty and Staff

  • SECTION 1: INTRODUCTION

    MISSION The mission of the academic advising program at Nassau Community College is to assist students in the development of meaningful educational plans that are compatible with their goals. Further, it is to fully inform students regarding requirements in their areas of concentration and expose students to the variety of course and degree options offered by the College. This should take the form of an ongoing discussion between advisor and student that goes beyond merely a consideration of courses for registration and continues throughout the students college experience.

    ADVISEMENT CENTER PROCEDURES In order to help us manage the Advisement Center in an efficient manner, please note the following:

    This training manual is provided for your use while volunteering at the Advisement Center. o Please leave this manual in the cubicle at the AAC. o If you wish to keep notes about your training, please do so separately as these

    manuals will be used by other volunteers.

    Contact our office, in advance if possible, concerning illness or schedule changes. o Please call 572-7436 or e-mail [email protected]

    Please arrive on time to ensure a continuity of service. o Upon your arrival, sign in at the table outside room 118 (Amanda Foxs office) o Collect your folder (arranged alphabetically outside Amanda Foxs office) and check

    it for any updates each time you come to the center. o Please make sure you have all forms needed to conduct advisement. o Proceed to your assigned cubicle.

    Students are seen on a walk-in basis and sign in at the reception desk. o Please proceed to the Reception Desk so they may call the next student for you to

    advise.

    Before leaving, kindly straighten materials on the cubicle desk as a courtesy to the next advisor. Please return your folder to the vertical file in the advisor sign-in area.

  • ACADEMIC ADVISEMENT CENTER PROFESSIONAL FACULTY AND STAFF

    Amanda Fox Acting Director

    Room 118

    Patricia Rivas Full-time Advisor

    Cubicle 10

    Jill Sitterley Full-time Advisor

    Cubicle 7

    Diana Cannone Full-time Advisor

    Cubicle 5

    Heather Habibi Full-time Advisor

    Cubicle 11

    Nancy Rothbaum Full-time Advisor

    Cubicle 4

    Jim Ramert Part-time Advisor

    Cubicle 6

    Julia Lee Part-time Advisor

    Cubicle 2

    9/15 10

  • Isabel Medina Office Assistant

    Cubicle 1

    Karen Geraghty Computer Support

    Cubicle 12

    Loretta Callan Front Desk Staff

    Laura Arianas Front Desk Staff

  • SECTION 2: GUIDE TO THE LIBERAL ARTS DEGREES

    The Liberal Arts Degrees

    o Associate in Science (AS)

    o Associate in Arts (AA)

    The Master Academic Plan (MAP)

    Degree Trackers

    Double-Counting Courses

  • SECTION 2: GUIDE TO THE LIBERAL ARTS DEGREES THE LIBERAL ARTS DEGREES

    The purpose of the liberal arts degrees of study is to build a strong foundation in English, the humanities and social sciences, mathematics and laboratory sciences and to gain exposure to a variety of academic disciplines and courses. The liberal arts degrees also afford the undecided student an excellent opportunity to explore possible majors they may wish to pursue when transferring to a four-year college.

    The Associate in Science Degree (AS):

    Emphasizes mathematics and science

    A minimum of 30 credits of math and science is required

    Required courses are those designed for transfer to upper-division programs emphasizing math and science such as biology, physics, chemistry, mathematics or pre-professional sequences such as pre-med, pre-dental and pre-pharmacy

    The Associate in Arts Degree (AA):

    Emphasizes the humanities and social sciences

    Prepares students who may be transferring to upper-division study in subject areas such as economics, English, foreign languages, history, philosophy, psychology and sociology, among others

    May also be appropriate for students completing prerequisites needed to enter many allied health fields and nursing

    THE MAP (MASTER ACADEMIC PLAN)

    The Master Academic Plan (MAP) is a comprehensive guide to the liberal arts programs. Using a step-by-step approach, the guide enables students to take an active role in planning their education:

    Updated regularly and available on the web at www.ncc.edu/MasterAcademicPlan Students should be using the version that matches their current program (66- or 64-credit program).

    Distributed to each new liberal arts student during the first meeting with an advisor; students are encouraged to use the MAP as a record of the academic plan they have in progress and to bring their MAP with them each time they meet with an advisor

    In order to fully understand the liberal arts degrees and be an effective advisor, you should familiarize yourself with the entire MAP contents. However, you must review Steps 1, 2 and 4 of the MAP to get an overview of the degrees before proceeding with the remainder of this Training Manual. The latest version of the MAP is in this Training Manuals front pocket. Do not hesitate to ask our professional advisement faculty for help if clarification is needed.

    http://www.ncc.edu/MasterAcademicPlan

  • DEGREE TRACKERS

    If desired, degree trackers (pinks and blues) can be utilized when working with continuing students who do not bring the MAP to an advisement session. They provide a quick and easy reference for the liberal arts degrees.

    The liberal arts degree requirements changed in summer 2008 and again in fall 2015. You can determine an advisees catalog term by viewing the Degree Evaluation Tool (see Section 3).

    Catalog Term Spring 2008 or Earlier If you meet a student who is following the degree requirements from catalog term spring 2008, or earlier, please consult with a professional advisor to obtain an old degree tracker or to discuss updating the catalog term, if it is to the students advantage.

    Catalog Terms Summer 2008 through Summer 2015 Students following a catalog term of

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