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Academic Advisement

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Academic Advisement. Associate Deans’ Perspective. General Tips. Always use advisement slips as official proof of advisement Keep a copy in the student’s file If you recommend a specific general education course, always add a “category” option e.g., “COM 103 or U course” - PowerPoint PPT Presentation

Text of Academic Advisement

  • Academic AdvisementAssociate Deans Perspective

  • General TipsAlways use advisement slips as official proof of advisementKeep a copy in the students fileIf you recommend a specific general education course, always add a category optione.g., COM 103 or U courseStudent records should not be kept full-time in advisers officeLocked central storage site is needed for FERPA and accreditation purposes

  • Upper-Division CoursesAll students must complete a minimum of 42 credits of upper division coursesTemporarily reduced (thru May 06) because of college-wide reduction to 120 credits to graduateUpper division courses are generally 300 or 400 levelForeign Language 201 and 202 count as UDIf a course from a two-year school transfers in as 300/400 level, it is considered upper divisionUD requirement is a bigger problem for transfers

  • Repeating CoursesStudents can repeat courses in which they earned E, D, D+, C-But TAP does not cover D, D+, C- repeatsCannot legally take a course for a third time without an approved petitionCourse appears as illegal repeat on transcript and does not count in GPA without petition

  • Drop vs. WithdrawDropping occurs during the one-week drop-add periodCourse never appears on transcriptNo financial liabilityNo effect on financial aid or satisfactory academic progress (SAP)Withdrawing occurs from Week 2-end of semesterW appears on transcript, financial liability, counts against SAPCourse withdrawal deadline around 10th weekCan withdraw from college (all courses) until Study DayLeave of Absence deadline also Study Day (results in W grades)Change of deadline newly effective Fall 2005Medical leaves can be granted retroactively with documentation-forms are processed through Weigel Health Center

  • Writing Intensive CoursesStudents must take 6 credits (usually two courses) designated Writing Intensive (W)Some departments use portfolio review to satisfy requirementCourse must be designated W the semester it is takenW courses must be taken at Buffalo State

  • Transfer CreditMaximum of 88 total transfer creditsFrom 2 and/or 4 year institutionsORFrom 4 year institutionMaximum of 66 credits from two-year institutionsMaximum 15 credits each from proprietary schools, military service, noncollegiate institutions

  • GEC Gen. Ed. Requirements for AA /AS Transfer StudentsThe old Gen. Ed. core requirements apply if students matriculated in college PRIOR to Fall 2000GEC students who stop out for more than one semester are now automatically placed in GE2K upon returnmust petition to return to GECGet a blanket waiver of all 5 primary gen. ed. categories (CT, CA, CH, CS, CM)Must still satisfy diversity, global, Writing intensive, basic math, EnglishWaiver does NOT apply to AAS degrees

  • GE2K Gen. Ed. Requirements for AA /AS Transfer StudentsFor GE2K students, ONLY LIST B courses are waived with AA or AS degreeWaiver does NOT apply to AAS degreesThe seven List A courses cannot be waived, even by petitionVery helpful to alert students to look for the codes for List A courses: R, U, N, O, V1, V2, V3

  • General Education Requirements for ALL AA /AS Transfer StudentsAssociates degree must be verified by AdmissionsAsk if most recent transcript (showing degree) has been sent to AdmissionsIf advisee states he/she had the most recent transcript sent to BSC (and the ASSOC course is not showing in DN under student transcript), student should contact Admissions firstIf the response from Admissions is delayed or none, can then e-mail audit: [email protected] transfer students to send to Admissions their HS transcript to verify Foreign Language

  • What is a G.E.T.A.?G.E.T.A. = General Education Transcript AddendumApplies to transfer studentssent by another (usually) SUNY institution indicating which trustees requirements are finishedIf Admissions has received the GETA, there should be a note placed at the bottom of the DN "full report" waiving specific general education requirements. Understanding the G.E.T.A. can help students avoid taking unneeded courseworkQuestions or concerns regarding specific students: contact the Admissions office or email [email protected]

  • Two Prefix Rule for General Education CategoriesCourses must come from at least two disciplines (prefixes) for these GE2K General Education areas:

    Arts RMath/Science NHumanities USocial Science OCivilizations V1, V2, V3Applied Science and Technology CT

    Note. Codes for GEC are CA, CM, CH, CS and 2-prefix rule also applies.

  • List A/List B List A courses are approved in Albany to satisfy the SUNY Trustees requirementStudent MUST have at least one List A course in each categoryList A requirement cannot be waived by petitionOnly the Provost can approve an exceptionList B courses are BSC general educationMnemonic: A = Albany, B = Buffalo

  • Comparison of List A and List B GE2K Codes

    General Education CategoryLIST A CodeLIST B Code

    Technology -- CTArts R CAHumanities U CHNatural Science (Math/Science) N CMSocial Science O CSAmerican History V1 --Western Civilization V2 --Other World Civilizations V3 --Diversity -- DBasic Communication B --Basic Mathematics Z --Foreign Language F --Writing-Intensive Courses --W appended to coursenumber (e.g., PSY 450W)

    Note. The List B codes are also used for GEC: appear in printed schedule in column labeled ADV CD (Advisement Code). G is code used for GEC Global courses.

  • Confusing CodesDegree Navigator uses the codes V1, V2, V3, V4, etc. to refer to Visual requirementsthose represented by the island modelNon-visual requirements are such things as overall GPA, major GPA, residency credits, etc.Course schedule uses V1, V2, V3 to refer to GE2K Civilizations categoriesV1 = American History, V2 = Western Civ., V3 = Other World Civ.

  • Double-DippingDiversity courses can be double-dipped with ANY other requirement (major, minor, general education, W, etc.)W courses can be double-dipped in ANY way (major, minor, gen ed, diversity)ONE course from the major can be double-dipped into gen. ed. for GE2K studentsBut not for GEC studentsNO double-dipping is allowed between gen. ed. categories e.g., FAR 250 can be either an R course or a V2 course but NOT both

  • ENG 101 and 102Now graded A, B, C, ENo grades of C-, D+ or D are supposed to be assignedOccasional mistakes occurStudents should follow college E-repeat policy to retake if necessary

  • Basic Math Requirement (Z)Only GEC students can take the basic math examCan get tutoring in Academic Skills Center, SW 330.

    For GE2K students:Requirement may be met through approved coursework or appropriate high school mathematical proficiency at the pre-calculus levelevaluated by Admissions from student-submitted HS information.MAT103MAT122MAT126 AND MAT311*MAT270MAT301MED383MAT161 AND MAT311* *Both courses must be satisfactorily completed to fulfill requirement.

  • Foreign Language New requirement in Fall 2006 of 2 semesters for both BA and BS studentsPlacement exams are NOT given in MCL department any moreRecommendation is for students to take the CLEP exam insteadSign language is allowed to substitute for Education students. Not yet approved for all BSC students

  • Satisfactory Academic Progress and Financial AidBoth TAP and Federal financial aid are contingent upon Satisfactory Academic Progress RequirementsStudents must be accepted into a major no later than completion of 57 creditsFederal aid will cover a maximum of 185 credits attemptedW, E, I, U, F, N count as attempted creditsAdviser may see high hours questionnaire from FA officeTAP will cover a maximum 8 semesters (except for EOP students, who get 10 semesters)TAP does NOT cover D, D+, C- repeatsFinancial aid is affected by GPAA one-semester appeal is often possiblestudents should follow instructions in letter from FA officeAlert students that academic level (class level) is determined, not by how many years they have been in college, but the number of credit hours successfully completed. (F = 0-28 hrs.; Soph = 29-56 hrs., etc.)

    More information at:

  • BSC 101/301 IssuesOffered as 189 courses in Spring 2006 on a trial basisThese 189 sections can be used to satisfy the GE2K List B requirement in any of 4 categories: Arts, Humanities, Nat Sci, Soc Sci (CT not included)Can be used to satisfy GEC requirement in CA, CH, CS, CMRegular offerings of BSC 101/301 begin Fall 2006

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