Cin configuration training Document

CIN SD MM FI

Contents

1.1.1 Activate CIN - Business Transaction Event....................................................................4

1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement) .............................................4

1.1.3 Check for Process BTE - Alternative Function Module...................................................5

1.1.4 Check for Deactivation the Partner India........................................................................5

1.1.5 Check for Deletion of Assignment of Products of Partner India......................................6

1.1.6 Check for Deletion of Assignment of P & S Interface for Partner India...........................6

1.1.7 Check for Deletion of Assignment of Process Interface of Partner India.........................7

1.1.8 Check for Deletion of Assignment of Products of Partner India......................................7

1.1.9 Check for Deletion of the Assignment of Partner India...................................................8

1.2 Configuration of Taxation .....................................................................................................8

1.2.1 Tax on sales/Purchase – Define Tax procedure ............................................................8

1.2.2 Assign Tax procedure to Country .................................................................................10

1.2.3 Maintaining Company Code Settings for Taxes............................................................10

1.2.4 Creating Tax Code........................................................................................................11

1.3 Logistics Invoice Verification Settings..................................................................................13

1.3.1 Maintaining Default Values for Tax Codes....................................................................13

1.4 Tax on Goods Movement - India.........................................................................................14

1.4.1 Basic Settings...............................................................................................................14

1.4.2 Determination of Excise Duty........................................................................................22

1.4.3 Transactions: Incoming Excise Invoices.......................................................................35

1.4.4 Transactions out going Excise Invoices.......................................................................52

1.4.5 Exports ........................................................................................................................53

1.4.6 Deemed Exports ..........................................................................................................54

1.4.7 Business Transactions: Tools.......................................................................................57

1.5 Extended Withholding Tax – Basic Settings........................................................................60

1.5.1 Checking Withholding Tax Countries............................................................................60

1.5.2 Defining Official Withholding Tax Codes.......................................................................61

1.5.3 Defining Reasons for Exemption...................................................................................62

1.6 Defining Branch Office.........................................................................................................62

1.7 Defining Section Code.........................................................................................................63

1.8 Maintaining Factory Calendar to Section Code...................................................................64

1.9 Extended Withholding Tax - Calculation..............................................................................65

1.9.1 Defining Withholding Tax Type for Invoice Posting.......................................................65

1.9.2 Defining Withholding Tax Types for Payment Posting..................................................71

1.9.3 Defining Withholding Tax Type for Ecess at invoice posting.........................................73

1.9.4 Defining Withholding Tax Type for Ecess at Payment posting......................................74

1.9.5 Defining Rounding Rule for Withholding Tax Types......................................................75

1.9.6 Defining Withholding Tax Codes...................................................................................76

1.9.7 Defining Withholding Tax Codes (ECESS)...................................................................77

1.9.8 Portraying Dependencies Between Withholding Tax Types.........................................79

1.9.9 Checking Recipient Types............................................................................................80

1.9.10 Maintaining Tax Due Dates.........................................................................................82

1.9.11 Maintaining Surcharge Rates......................................................................................82

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1.9.12 Assigning Types of Companies to Withholding Tax Codes.........................................83

1.10 Extended Withholding Tax – Company Code Assignment................................................84

1.10.1 Assigning Withholding Tax Type to Company Code...................................................84

1.10.2 Activating Extended Withholding Tax Code................................................................85

1.10.3 Defining Accounts to post the Withholding Tax...........................................................86

1.11 Maintaining Number Group for Internal Challan Numbers ................................................87

1.12 Assignment of Number Ranges.........................................................................................88

1.12.1 Assigning Number Ranges to Number Groups...........................................................88

1.12.2 Maintaining Number Ranges.......................................................................................88

1.12.3 Maintaining Number Groups and SAP Script Forms...................................................89

1.12.4 Assigning Number Ranges to Number Groups...........................................................90

1.12.5 Maintaining Number Ranges.......................................................................................91

1.13 E-Filing, India Localisation Annual Legal Report...............................................................92

1.13.1 Reason Code Mapping...............................................................................................92

1.14 Business Place tables .....................................................................................................93

1.14.1 Definition .................................................................................................................... 93

1.14.2 Activate Business place .............................................................................................93

1.14.3 Assign Business place to plant .................................................................................93

1.14.4 G/L assignment to Tax code & Business place ..........................................................93

1.15 Master Data....................................................................................................................... 94

1.15.1 Definition Chapter ID...................................................................................................94

1.15.2 Materials Chapter Id Combination ..............................................................................94

1.15.3 Cenvat Determination ................................................................................................95

1.15.4 Vendor CIN Details ....................................................................................................95

1.15.5 Customer CIN Details ................................................................................................96

1.15.6 Excise Indicator for Plant ..........................................................................................97

1.16 Opening balances Upload for Registers............................................................................97

1.16.1 RG23 A Part I, RG23 C Part I & RG1.........................................................................97

1.16.2 Balances Updation in RG23 A Part II & PLA.............................................................100

1.16.3 Balances Updation in RG23 C Part II .......................................................................102

1.16.4 RG23C On Hold........................................................................................................104

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1.1.1 Activate CIN - Business Transaction EventUseThe purpose of this activity is to check CIN - IN: India functions.

Procedure 1. To check the entry choose one of the following navigation options:

Transaction Code SPRO or FIBF

IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events

2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Identification → SAP Applications.

3. On the Change View “BTE Application Indicator”: Overview screen check the following entry.

Application Active TextCIN Active IN: India functions

4. If entry is not available select the New Entries push button and maintain the above mentioned details.

5. To save the entries use save icon.

1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement) UseThe purpose of this activity is to check the assignment of SAP defined function modules for the events and applications.




2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → P/S Function Modules → …of an SAP Appl.

3. On the Change View “Publish & Subscribe BTE: SAP Enhancement”: Overview screen check the following entries:

EventCountry ISO Code Application Function Module

00001030 IN CIN J_1IEWT_CHALLAN_UPDATE00001050 IN CIN J_1I_CIN_BTE_0000105000001110 IN CIN J_1ITDS_SAVE_CHANGES

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00001310 IN CIN J_1IKUNNR_INTERFACE_0000131000001320 IN CIN J_1IKUNNR_SAVE_0000132000001330 IN CIN J_1IKUNNR_KEYTEXT_0000133000001410 IN CIN J_1IVENDOR_INTERFACE_0000141000001420 IN CIN J_1IVENDOR_SAVE_0000142000001430 IN CIN J_1IVENDOR_KEYTEXT_00001430

4. If entries are not available select the New Entries push button and maintain the above mentioned details.


1.1.3 Check for Process BTE - Alternative Function Module

UseThe purpose of this activity is to check the assignment of alternative function module of SAP defined for the events and applications.




2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Process Modules → …of an SAP Appl.

3. On the Change View “Process BTE: Alternative Function Module from SAP”: Overview screen check the following entries:

EventCountry ISO Code Application Function Module

00001120 IN CIN J_1IEWT_DUEDATE

4. If entries are not available select the New Entries push button and maintain the above mentioned details.


1.1.4 Check for Deactivation the Partner IndiaUseThe purpose of this activity is to check the assignment of partner India is deactivated or not. The assignment of Partner INDIA is not required SAP R/3 4.70 Enterprise.




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2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Identification → Partners

3. On the Change View “Complementary Software Partner”: Overview screen check the Partner India.

4. If the Partner India entry has been deleted. If entry exists, uncheck the active check box.

5. To save the entries use save icon, if you modify the entries.

1.1.5 Check for Deletion of Assignment of Products of Partner India

UseThe purpose of this activity is to check the assignment of products of partner India is deleted or not. The assignment of Products of Partner INDIA is not required SAP R/3 4.70 Enterprise.




2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Products → of a Partners → Activate

3. On the Change View “Business Framework: Partner’s Active Products”: Overview screen check the Products of Partner India.

4. If the following Products of partner India entries has been deleted. If entry exists, delete the same.

Product Partner

CIN INDIA

EWT INDIA

TS INDIA


1.1.6 Check for Deletion of Assignment of P & S Interface for Partner India

UseThe purpose of this activity is to check the assignment of Publish and subscribe the interface for Partner India is deleted or not.




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2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → P/S function modules → of a Partners

3. On the Change View “Publish & Subscribe BTE: Customer Enhancements”: Overview screen check the Products of Partner India.

4. Delete the entries in this table which have “India” as the partner identification column.


1.1.7 Check for Deletion of Assignment of Process Interface of Partner India

UseThe purpose of this activity is to check the assignment of process interface of partner India is deleted or not. The assignment of Process Interface of Partner INDIA is not required SAP R/3 4.70 Enterprise.




2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Process Module → of a Partner

3. On the Change View “Process BTE: Partner Enhancements:” Overview screen check the Products of Partner India.

4. Delete the entries in this table which have “India” as the partner identification column.


1.1.8 Check for Deletion of Assignment of Products of Partner India

UseThe purpose of this activity is to check the assignment of products of partner India was deleted or not. The assignment of Process Interface of Partner INDIA is not required SAP R/3 4.70 Enterprise.




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2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Products → of a Partners → Edit

3. On the Change View “Complementary Software Partner Products”: Overview screen check the Products of Partner India.

4. The following Products of partner India entries have been deleted. If entry exists, delete the same.

Product Partner

CIN INDIA

EWT INDIA

TS INDIA


1.1.9 Check for Deletion of the Assignment of Partner IndiaUseThe purpose of this activity is to check the assignment of partner India was deleted or not. The assignment of Partner INDIA is not required in SAP R/3 4.70 Enterprise.




2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Identification → Partners

3. On the Change View “Complementary Software Partner”: Overview screen check the Partner India.

4. Delete the partner “India” if the entry exists.


1.2 Configuration of Taxation

1.2.1 Tax on sales/Purchase – Define Tax procedure

UseIn this IMG setting you are going to maintain Company Code Z001 for purchase taxes.

Procedure 1. To carry out the activity, choose one of the following navigation options:

Transaction Code SPRO

IMG Menu Financial Accounting New Global settings New Tax on Sales/Purchases Basic Settings Check Calculation

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Procedure Define Procedures

Here need to keep all tax condition types in a sequential order (procedure) to calculate the tax

TAXINN – Condition bases Tax Procedure

TAXINJ – Formula based Tax Procedure

Till R/3 4.7 version SAP provided Formula based Tax procedure (TAXINJ). Generally above the 4.7 version (Ecc5.0&6.0) we will use Condition based Tax procedure (TAXINN). Tax will be calculated depend upon condition records maintained in FV11.

There is no need to change existing tax procedure it will fulfill almost India tax requirement.

Standard Tax Condition types for purchasing and finance entries

JAIP IN AED inventory %

JAIQ IN AED inventory Qty

JAOP IN: AED setoff %

JAOQ IN: BED setoff Qty

JAX1 IN: A/P AED setoff

JAX2 IN: A/P AED inventor

JEC1 Inp Ecess Cr %

JEC2 Inp Ecess w/o Cr %

JEC3 Inp SrvTxEces Cr

JEC4 Inp SrvTx w/o Cr

JEX1 Inp Ecess Cr Tot

JEX2 Inp Ecess w/o Cr Tot

JHX1 Inp SEcess Cr Tot

JHX2 Inp SEcess w/o Cr To

JIPC IN C Sales tax inv.

JIPL Inp VAT w/o Cr Non-C

JIPS IN Sales tax setoff

JMIP Inp BED w/o Cr %

JMIQ IN: BED inventory Qt

JMOP IN: BED %

JMOQ IN: BED setoff Qty

JMX1 in: BED set off

JMX2 In: BED inv sey off

JSE1 Inp SrvTxSEces Cr

JSE2 Inp SrvTx w/o Cr

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JSEI Inp SEcess w/o Cr %

JSEP Inp SEcess Cr %

JSER Inp SrvTx (Not used)

JSIP IN AED inventory Qty

JSIQ IN AED inventory Qty

JSOP IN: SED setoff %

JSOQ IN: SED setoff Qty

JSV2 Inp SrvTx w/o Cr

JSVD Inp SrvTx Cr

JSX1 IN: A/P AED setoff

JSX2 IN: A/P SED inventor

JVCD Inp VAT w/o Cr Non-C

JVCN Inp VAT w/o Cr Non-C

JVCS Inp CST under VAT

JVRD Inp VAT Cr Non-CG

JVRN Inp VAT w/o Cr Non-C

1.2.2 Assign Tax procedure to Country

UseIn this IMG setting you are going to Assign Tax procedure to Company Code Z001



IMG Menu Financial Accounting New Global settings New Tax on Sales/Purchases Basic Settings Assign Country to Calculation Procedure

Country Description Tax Procedure

IN India TAXINN

1.2.3 Maintaining Company Code Settings for Taxes

UseIn this IMG setting you are going to maintain Company Code Z001 for taxes.

Procedure

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3. To carry out the activity, choose one of the following navigation options:


IMG Menu Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings

4. On the screen Company Code Settings: click on New Entries icon and maintain the following entries:

Field name Description R/O/C User action and values

Note

Company Code Company code R Z001 Input value

CENVAT Doc. Type CENVAT Document type

R SA Input value

Utl FI Doc Type Utilization document type

R SA Input value

Debit Acc Override Debit account R Tick the check box Tick

Aut ad ind Automatic adjustment indicator

R Tick the check box Tick

Imm. Credit on capital goods

Immediate credit on capital goods


First month First month of financial year

R April Select

Exc Sel Days Due days for excise invoice

R 30 Input value

No. Exc Inv Sel No of excise invoices selection

R 10 Input value

EI Sel. Proc. Excise invoice selection process

R FIFO Select

Rounding duty on procurement



Rounding duty on removal



Exch. rate type for CVD

Exchange rate type for CVD

R M Input

Exchange rate type for exports


R M Input

CVD account CVD GL account R 14810000

5. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key board.

Result Company code is maintained for taxation.

1.2.4 Creating Tax Code

Use

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In this IMG setting you are going to create Tax Code for purchasing activity.


Transaction Code FTXP

IMG Menu Financial Accounting Financial Accounting Global Settings Tax on Sales/Purchase Calculation Define Tax Codes for Sales and Purchase

2. System will popup new screen with Country filed, please input IN on this filed.

3. On the screen Maintain Tax Code: Initial Screen maintain the following entries:


Note

Country key Country code R Already given IN Grayed out

Tax code Tax code to be created

R V0 Input

Now System will give a popup screen,(properties) input the following values

Tax code Tax code V0 R Purchase Taxes Nil Input

Tax type Input Tax R V Input

You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:

IN: A/P BED deductib IN: A/P BED deductibles

R 0 Input

IN:A/P CST IN:A/P CST R 0 Input

Save the tax code by clicking Save icon or by pressing Control + S on key board.

4. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key board.

5. The above process will be creating one tax code V0 with nil taxes.

6. If you want to create different tax codes with different tax structure please follow the steps 1 to 5 mentioned above.

7. Now create another two tax codes for further use in Materials Management module by following steps 1 to 5 again with the following entries:


Note



R V1 Input

System will give a popup screen, (properties) input the following values

Tax code Tax code V1 R Excise Duty + CST 4%

Input

Tax type Input Tax R V Input



R 16 Input

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Note

IN:A/P CST IN:A/P CST R 4 Input

8. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key board.

9. The above process will be creating one tax code V1 with 16% Excise Duty and 4% CST taxes.

10. If you want to create different tax codes with different tax structure please follow the steps 1 to 5 mentioned above.

11. Now create another two tax codes for further use in Materials Management module by following steps 1 to 5 again with the following entries:


Note



R V2 Input

System will give a popup screen, (properties) input the following values

Tax code Tax code V2 R Excise Duty + LST 8% (Maharastra)

Input

ax type Input Tax R V Input



R 16 Input

Save by clicking Save icon or press Control + S on your key board.

Extend this tax code V2

IN:A/P LST IN:A/P LST R 8 Input value

12. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key board.

13. The above process will be creating one tax code V2 for Jurisdiction code IN01 with 16% Excise Duty and 8% LST taxes for Maharastra state procurements.

If you want to create different tax codes with different tax structure please follow the steps

1.3 Logistics Invoice Verification Settings

1.3.1 Maintaining Default Values for Tax Codes

UseIn this step of IMG activity you are going to maintain default tax code for Company Codes.

Procedure

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1. Access the activity using one of the following navigation options:


IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Maintain Default Values for Tax Codes

2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries:

3. Choose New Entries icon or choose F5.

Field name Description R/O/C User action and values Note

Company Code Company code R Z001 Input the value

Enter Choose Enter

Give Tax code as V0

4. Choose Save or Control + S to save the settings.

Result Data was saved.

1.4 Tax on Goods Movement - India

1.4.1 Basic Settings

1.4.1.1 Maintaining Excise Registrations

UseAs per the legal requirement every plant, which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to see how to maintain Excise Registrations.

Procedure 1. Access the activity using one of the following navigation options:

IMG Menu Logistics General → Tax on Goods Movements → India → Basic Settings → Maintain Excise Registrations


2. On the Excise Registrations: screen, make the following entries:

3. Choose New Entries icon for maintaining the new excise registrations.

Please note that Registration descriptions, numbers, address etc., are just indicative only. You need to input you actual registration details. To give demo the following dummy data is created which may not have any validity.

Field name Description User action and values Note

Excise Reg. Excise registration id

01

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Reg. Description Title of registration ID

Z001 MFG PLANT EXCISE REGISTRATION

ECC No. ECC Number Enter ECC No. for example

ECC/1/1/2001

Excise Reg. No. Excise registration number

Enter for example

REG-10001

Excise Range Excise Range Enter for example

BANGALORE RANGE

Excise Division Excise Division Enter for example

BANGALORE DIVISION

Commissionerate Commissionerate Enter for example

KARNATAKA COMMISSIONARATE

Liable to AED Liability to Additional Excise Duty

Check the tick box If you are covered under AED only

Liable to SED Liability to Special Excise Duty

Check the tick box If you are covered under SED only

Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only

Partial credit Partial credit Check the tick box

No of items in Excise Invoice

Number of items in Excise Invoice

2

Indicator NCCD Indicator for NCCD applicability

Check this tick box

4. Choose Enter complete the entries

5. Save the entries by choosing Save icon or choose Ctrl + S.

6. To maintain the entries for Z002 Depot Plant follow the steps mentioned above:

7. On the Excise Registrations: screen, make the following entries:

8. Choose New Entries icon for maintaining the new excise registrations


Excise Reg. Excise registration id

02

Reg. Description Title of registration ID

Z002 DEPOT PLANT EXCISE REGISTRATION

ECC No. ECC Number Enter ECC No. for example

ECC/1/2/2001

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Excise Reg. No. Excise registration number

Enter for example

REG-20001

Excise Range Excise Range Enter for example

MUMBAI RANGE

Excise Division Excise Division Enter for example

MUMBAI DIVISION

Commissionerate Commissionerate Enter for example

MAHARASTRA COMMISSIONARATE

Liable to AED Liability to Additional Excise Duty

Check the tick box If you are covered under AED only

Liable to SED Liability to Special Excise Duty

Check the tick box If you are covered under SED only

Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only

Partial credit Partial credit Check the tick box

No of items in Excise Invoice

Number of items in Excise Invoice

2

Indicator NCCD Indicator for NCCD applicability

Check this tick box


10. Save the entries by choosing Save icon or Ctrl + S.

1.4.1.2 Maintaining Company Code Settings for Taxes

UseIn this IMG setting you are going to maintain Company Code Z001 for purchase taxes.


IMG Menu Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings


7. On the screen Company Code Settings: choose New Entries icon and maintain the following entries:

Field name Description User action and values

Note

Company Code Company code Z001 Input value

CENVAT Doc. Type CENVAT Document type

SA Input value

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Note

Utl FI Doc Type Utilization document type

SA Input value

Debit Acc Override Debit account Tick the check box Tick

Aut ad ind Automatic adjustment indicator

Tick the check box Tick

Imm. Credit on capital goods

Immediate credit on capital goods


First month First month of financial year

April Select

Exc Sel Days Due days for excise invoice

30 Input value

No. Exc Inv Sel No of excise invoices selection

10 Input value

EI Sel. Proc. Excise invoice selection process

FIFO Select







Exch. rate type for CVD

Exchange rate type for CVD

M Input



M Input

CVD account CVD GL account 14810000

8. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your key board.

9. To add another company code, please repeat the above step again.

1.4.1.3 Maintaining Plant Settings for Excise Information

UseAs per the legal requirement every plant which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to maintain Excise Information for plants.


IMG Menu Logistics General → Tax on Goods Movements → India → Basic Settings → Maintain Plant Settings


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2. On the Plant Settings: screen, make the following entries:

3. Choose New Entries icon for maintaining the new entries.


Entries for Z001

Plant Plant code Z001

Depot Depot Leave it blank Do not check as Z001 is mfg plant.

Exc. Reg. Excise Registration id

01

GRs per EI Goods Receipts per each Excise Invoice

Select Multiple Goods Receipts, Single Credits from drop down list

Entries for Z002


Depot Depot Check the box Check as Z002 is a Depot plant.

Exc. Reg. Excise Registration id

02

GRs per EI Goods Receipts per each Excise Invoice

Select Multiple Goods Receipts, Single Credits from drop down list

4. Choose Enter to finish the entries.

5. Save the entries by choosing Save icon or by choosing Ctrl + S.

ResultData was saved.

1.4.1.4 Maintaining Excise Groups

UseAs per the legal requirement in India each Excise Group has to have one set of books. In this step you are going to configure the Excise Groups for both the plants.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Groups


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2. On the Excise Groups: screen, make the following entries:



Entries for Z001

Excise Group Excise Group 10


Description Description of group

Z001 MFG PLANT EXCISE GROUP

Excise Reg. Excise Registration no.

01

No. of GR per EI Number of goods receipts per excise invoice

Multiple Goods Receipts, Single Credits

Default Challan Qty in GR

Default challan quantity in goods receipt

Tick this check box

Excise inv during Billing

Excise Invoice during billing

Do not tick Leave blank

Create and post Inv single step

Crete and post Invoice in a single step

Tick the box

Consumption Consumption entry in registers

Check this tick box

Depot indicator Depot indicator Do not check tick box

Folio number Folio numbers Do not check tick box

Depot Excise Invoice


Do not check tick box

EI Capture Excise Invoice capturing

Check tick box

Post EI in MIGO Post excise invoice in MIGO

Check tick box

Duty different at GR


Check tick box

EI create/RG23D selection

Excise Invoice creation for RG23D register

Do not Check tick box

Update RG1 at MIGO

Update RG1 register at MIGO

Check tick box



6. To maintain the Excise Group for Z002 depot plant, please repeat the steps mentioned above.

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7. On the Excise Groups: screen, make the following entries:



Entries for Z002

Excise Group Excise Group 20


Description Description of group

Z002 DEPOT PLANT EXCISE GROUP

Excise Reg. Excise Registration no.

2

No. of GR per EI Number of goods receipts per excise invoice

Multiple Goods Receipts, Single Credits

Default Challan Qty in GR

Default challana quantity in goods receipt

Tick this check box

Excise inv during Billing

Excise Invoice during billing

Do not tick Leave blank

Create and post Inv single step

Crete and post Invoice in a single step

Tick the box

Consumption Consumption entry in registers

Check this tick box

Depot indicator Depot indicator Check tick box

Folio number Folio numbers Check tick box



Check tick box

EI Capture Excise Invoice capturing

Check tick box

Post EI in MIGO Post excise invoice in MIGO

Check tick box



Check tick box

EI create/RG23D selection

Excise Invoice creation for RG23D register

Check tick box

Update RG1 at MIGO

Update RG1 register at MIGO

Check tick box




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1.4.1.5 Maintaining Series Groups

UseIn this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.

Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Series Groups


2. On the Excise Document Series: screen, make the following entries:



Series Grp Series group 11

Series Des Description of series group

Z001 MFG PLANT DOMESTIC SERIES GROUP

Exc. Reg. Excise Registration

01

No utilization No utilization Do not check tick box

Imm. Util. Immediate utilization


Other fields leave blank



SUBCONTRACT CHALLAN SERIES GROUP Z001


01







Z001 MFG PLANT EXPORT SERIES GROUP


1

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Z002 DEPOT PLANT SERIES GROUP


2





1.4.2 Determination of Excise Duty

1.4.2.1 Maintaining Excise Defaults

UseIn this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Maintain Excise Defaults


2. On the Tax Default Information: screen, make the following entries:



Tax proc. Tax procedure TAXINN

CVD Cond. CVD condition type

JCV1

Exp tax cd Expected Tax code

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Tax jur.cd Tax jurisdiction code

A/P BED Cond A/P BED condition type

A/P SED cond A/P SED Condition type

A/P AED cond A/P AED condition type

A/R BED cond A/R BED condition type

A/R SED cond A/R SED condition type

A/R AED cond A/R AED condition type

A/R CESS cond A/R CESS condition type

BED perc BED percentage condition type

AED perc AED percentage condition type

SED perc SED percentage condition type

Cess per CESS percentage condition type

NCCD AP NCCD Condition type AP

NCCD AR NCCD Condition type AR

JNED

NCCD Perc NCCD Percentage

ECS AP Education Cess condition type AP

ECS AR Education Cess condition type AR

ECS Perc Education Cess condition type percentage

ECS Cond. Education Cess condition type AP Imports

JECV

SEC AP AT1 Condition type AP

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SEC AR AT1 Condition type AR




1.4.2.2 Assignment of Tax Code to Company Codes

UseThe purpose of this activity is assigning the tax code for purchasing documents to the company codes where it will be used. This activity is done if you use condition-based excise determination. If there is no assignment error will come in excise transactions as no tax code defined in company code.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-Based Excise Determination Assign Tax Code to Company Codes


1. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen, make the following entries.

2. Choose New Entries icon and input Z001 under Company Code and input V0 tax code beside company codes or under Tax Code.

3. Assign all the condition types which are defined for your company code

4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.

1.4.2.3 Classifying Condition Types

UseIn this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.

Even thou you defined your own user defined pricing procedure, maintain entries for standard pricing procedures example: JINFAC (factory sales pricing) & for Tax procedure (TAXINN).


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-

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Based Excise Determination Classify Condition Types


2. As a default SAP will offer the following settings, please do not change the original settings.

Procedure Condition Type Condition NameJINDEP JCEP A/R Cess PercentageJINDEP JCET A/R Cess totalJINDEP JEAP A/R AED PercentageJINDEP JEAT A/R AED totalJINDEP JESP A/R SED PercentageJINDEP JEST A/R SED totalJINDEP JEXP A/R BED PercentageJINDEP JEXT A/R BED totalJINEXP JCEP A/R Cess PercentageJINEXP JCET A/R Cess totalJINEXP JEAP A/R AED PercentageJINEXP JEAT A/R AED totalJINEXP JESP A/R SED PercentageJINEXP JEST A/R SED totalJINEXP JEXP A/R BED PercentageJINEXP JEXT A/R BED totalJINFAC JCEP A/R Cess PercentageJINFAC JCET A/R Cess totalJINFAC JEAP A/R AED PercentageJINFAC JEAT A/R AED totalJINFAC JESP A/R SED PercentageJINFAC JEST A/R SED totalJINFAC JEXP A/R BED PercentageJINFAC JEXT A/R BED totalJINSTO JCEP A/R Cess PercentageJINSTO JCET A/R Cess totalJINSTO JEAP A/R AED PercentageJINSTO JEAT A/R AED totalJINSTO JESP A/R SED PercentageJINSTO JEST A/R SED totalJINSTO JEXP A/R BED PercentageJINSTO JEXT A/R BED totalTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory Total

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TAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoffTAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total

3. Apart from above default settings you need to take the following setting by choosing New Entries icon. After completing entries choose Save to save entries.

Procedure Condition Type Condition NameTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory TotalTAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoffTAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total

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1.4.2.4 Maintaining Excise Accounts per Excise Transactions

UseIn this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.

If you use sub transaction types, Enter the accounts for each sub transaction type as well.


IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify Excise Accounts per Excise Transaction


3. On the Transaction Code Vs Accounts: screen, make the following entries:

4. Choose New Entries icon for maintaining the new entries. As a default some entries already maintained. Do not disturb them; maintain entries as per the following table.

Excise TT Sub Transaction

D C Indicator

Account name

Excise Transaction

Type

Sub Transaction

Debit / Credit

Indicator

Account name

57CM Credit CENVAT clearing account57CM Debit RG 23 BED account57CM Debit RG 23 ECS Account57CM Debit RG 23 NCCD account57FC Credit PLA BED account57FC Credit PLA ECS Account57FC Credit PLA NCCD account57FC Credit RG 23 BED account57FC Credit RG 23 ECS Account57FC Credit RG 23 NCCD account57FC Debit CENVAT clearing account57NR Credit CENVAT clearing account57NR Credit PLA BED account57NR Credit PLA ECS Account57NR Credit PLA NCCD account57NR Credit RG 23 BED account57NR Credit RG 23 ECS Account57NR Credit RG 23 NCCD account57NR Debit CENVAT reversal accountARE1 Credit CENVAT clearing accountARE1 Credit PLA BED accountARE1 Credit PLA ECS AccountARE1 Credit PLA NCCD account

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ARE1 Credit RG 23 BED accountARE1 Credit RG 23 ECS AccountARE1 Credit RG 23 NCCD accountARE1 Debit CENVAT reversal accountARE3 Credit CENVAT clearing accountARE3 Credit PLA BED accountARE3 Credit PLA ECS AccountARE3 Credit PLA NCCD accountARE3 Credit RG 23 BED accountARE3 Credit RG 23 ECS AccountARE3 Credit RG 23 NCCD accountARE3 Debit CENVAT reversal accountCAPE Credit CENVAT on hold accountCAPE Debit CENVAT on hold accountCAPE Debit RG 23 AED accountCAPE Debit RG 23 BED accountCAPE Debit RG 23 ECS AccountCAPE Debit RG 23 NCCD accountCAPE Debit RG 23 SED accountCEIV Credit CENVAT suspense accountCEIV Debit PLA AED accountCEIV Debit PLA BED accountCEIV Debit PLA ECS AccountCEIV Debit PLA NCCD accountCEIV Debit PLA SED accountCEIV Debit RG 23 AED accountCEIV Debit RG 23 BED accountCEIV Debit RG 23 ECS AccountCEIV Debit RG 23 NCCD accountCEIV Debit RG 23 SED accountDIEX Credit CENVAT clearing accountDIEX Debit RG 23 AED accountDIEX Debit RG 23 BED accountDIEX Debit RG 23 ECS AccountDIEX Debit RG 23 NCCD accountDIEX Debit RG 23 SED accountDLFC Credit PLA AED accountDLFC Credit PLA BED accountDLFC Credit PLA cess accountDLFC Credit PLA ECS AccountDLFC Credit PLA NCCD accountDLFC Credit PLA SED accountDLFC Credit RG 23 AED accountDLFC Credit RG 23 BED accountDLFC Credit RG 23 ECS AccountDLFC Credit RG 23 NCCD accountDLFC Credit RG 23 SED accountDLFC Debit CENVAT suspense accountEWPO Credit CENVAT clearing accountEWPO Debit RG 23 AED accountEWPO Debit RG 23 BED accountEWPO Debit RG 23 ECS Account

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EWPO Debit RG 23 NCCD accountEWPO Debit RG 23 SED accountGRPO Credit CENVAT clearing accountGRPO Debit CENVAT on hold accountGRPO Debit RG 23 AED accountGRPO Debit RG 23 BED accountGRPO Debit RG 23 ECS AccountGRPO Debit RG 23 NCCD accountGRPO Debit RG 23 SED accountMRDY Credit PLA AED accountMRDY Credit PLA BED accountMRDY Credit PLA cess accountMRDY Credit PLA ECS AccountMRDY Credit PLA NCCD accountMRDY Credit PLA SED accountMRDY Credit RG 23 AED accountMRDY Credit RG 23 BED accountMRDY Credit RG 23 ECS AccountMRDY Credit RG 23 NCCD accountMRDY Credit RG 23 SED accountMRDY Debit CENVAT clearing accountMRRD Credit PLA AED accountMRRD Credit PLA BED accountMRRD Credit PLA cess accountMRRD Credit PLA ECS AccountMRRD Credit PLA NCCD accountMRRD Credit PLA SED accountMRRD Credit RG 23 AED accountMRRD Credit RG 23 BED accountMRRD Credit RG 23 ECS AccountMRRD Credit RG 23 NCCD accountMRRD Credit RG 23 SED accountMRRD Debit CENVAT clearing accountMRWO Credit PLA AED accountMRWO Credit PLA BED accountMRWO Credit PLA cess accountMRWO Credit PLA ECS AccountMRWO Credit PLA NCCD accountMRWO Credit PLA SED accountMRWO Credit RG 23 AED accountMRWO Credit RG 23 BED accountMRWO Credit RG 23 ECS AccountMRWO Credit RG 23 NCCD accountMRWO Credit RG 23 SED accountMRWO Debit CENVAT clearing accountOTHR Credit PLA AED accountOTHR Credit PLA BED accountOTHR Credit PLA cess accountOTHR Credit PLA ECS AccountOTHR Credit PLA NCCD accountOTHR Credit PLA SED accountOTHR Credit RG 23 AED account

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OTHR Credit RG 23 BED accountOTHR Credit RG 23 ECS AccountOTHR Credit RG 23 NCCD accountOTHR Credit RG 23 SED accountOTHR Debit CENVAT suspense accountTR6C Credit PLA on hold accountTR6C Debit PLA AED accountTR6C Debit PLA BED accountTR6C Debit PLA cess accountTR6C Debit PLA ECS AccountTR6C Debit PLA NCCD accountTR6C Debit PLA SED accountUTLZ Credit PLA AED accountUTLZ Credit PLA BED accountUTLZ Credit PLA cess accountUTLZ Credit PLA ECS AccountUTLZ Credit PLA NCCD accountUTLZ Credit PLA SED accountUTLZ Credit RG 23 AED accountUTLZ Credit RG 23 BED accountUTLZ Credit RG 23 ECS AccountUTLZ Credit RG 23 NCCD accountUTLZ Credit RG 23 SED accountUTLZ Debit CENVAT clearing account

Out off above table the following SAP Standard settings are already maintained in system. Please do not disturb any standard settings.

ETT Sub TrnTyp DC ind Acct nameExcise Transaction Type

Sub Transaction

Debit / Credit Indicator

Account name

57CM Credit CENVAT Clearing account57CM Debit RG 23 BED Account57FC Credit PLA BED Account57FC Credit RG 23 BED Account57FC Debit CENVAT Clearing account57FC Credit PLA BED Account57FC Credit RG 23 BED Account57FC Debit CENVAT Clearing account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal Account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal AccountARE1 Credit CENVAT Clearing accountARE1 Credit PLA BED Account

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ARE1 Credit RG 23 BED AccountARE1 Debit CENVAT Reversal AccountARE3 Credit CENVAT Clearing accountARE3 Credit PLA BED AccountARE3 Credit RG 23 BED AccountARE3 Debit CENVAT Reversal AccountCAPE Credit CENVAT on hold AccountCAPE Debit CENVAT on hold AccountCAPE Debit RG 23 AED AccountCAPE Debit RG 23 BED AccountCAPE Debit RG 23 SED AccountCEIV Credit CENVAT Suspense AccountCEIV Debit PLA AED AccountCEIV Debit PLA BED AccountCEIV Debit PLA SED AccountCEIV Debit RG 23 AED AccountCEIV Debit RG 23 BED AccountCEIV Debit RG 23 SED AccountDIEX Credit CENVAT Clearing accountDIEX Debit RG 23 AED AccountDIEX Debit RG 23 BED AccountDIEX Debit RG 23 SED AccountDLFC Credit PLA AED AccountDLFC Credit PLA BED AccountDLFC Credit PLA Cess AccountDLFC Credit PLA SED AccountDLFC Credit RG 23 AED AccountDLFC Credit RG 23 BED AccountDLFC Credit RG 23 SED AccountDLFC Debit CENVAT Suspense AccountEWPO Credit CENVAT Clearing accountEWPO Debit RG 23 AED AccountEWPO Debit RG 23 BED AccountEWPO Debit RG 23 SED AccountGRPO Credit CENVAT Clearing accountGRPO Debit CENVAT on hold AccountGRPO Debit RG 23 AED AccountGRPO Debit RG 23 BED AccountGRPO Debit RG 23 SED AccountMRDY Credit PLA AED AccountMRDY Credit PLA BED AccountMRDY Credit PLA Cess AccountMRDY Credit PLA SED AccountMRDY Credit RG 23 AED AccountMRDY Credit RG 23 BED AccountMRDY Credit RG 23 SED AccountMRDY Debit CENVAT Clearing accountMRRD Credit PLA AED AccountMRRD Credit PLA BED AccountMRRD Credit PLA Cess AccountMRRD Credit PLA SED AccountMRRD Credit RG 23 AED Account

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MRRD Credit RG 23 BED AccountMRRD Credit RG 23 SED AccountMRRD Debit CENVAT Clearing accountMRWO Credit PLA AED AccountMRWO Credit PLA BED AccountMRWO Credit PLA Cess AccountMRWO Credit PLA SED AccountMRWO Credit RG 23 AED AccountMRWO Credit RG 23 BED AccountMRWO Credit RG 23 SED AccountMRWO Debit CENVAT Clearing accountOTHR Credit PLA AED AccountOTHR Credit PLA BED AccountOTHR Credit PLA Cess AccountOTHR Credit PLA SED AccountOTHR Credit RG 23 AED AccountOTHR Credit RG 23 BED AccountOTHR Credit RG 23 SED AccountOTHR Debit CENVAT Suspense AccountTR6C Credit PLA on hold AccountTR6C Debit PLA AED AccountTR6C Debit PLA BED AccountTR6C Debit PLA Cess AccountTR6C Debit PLA SED AccountUTLZ Credit PLA AED AccountUTLZ Credit PLA BED AccountUTLZ Credit PLA Cess AccountUTLZ Credit PLA SED AccountUTLZ Credit RG 23 AED AccountUTLZ Credit RG 23 BED AccountUTLZ Credit RG 23 SED AccountUTLZ Debit CENVAT Clearing account




1.4.2.5 Assigning G/L Accounts to Excise Transaction Types

UseIn this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise Transaction Types.


IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify G/L Accounts per Excise

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Transaction


2. On the Excise Account Assignment Table: screen, make the following entries:

3. Choose New Entries icon for maintaining the new entries as per the following table.

S.No Excise Gp

ETT CoCd Sub TrnTyp ChAc RG23A BED

RG23A AED

RG23A SED

S.No Excise Group

Excise Transaction type

Company Code

Sub Transaction Type

Chart of Account

RG23A BED

RG23A AED

RG23A SED

1 10 57FC Z001 Z001 24820000 24840000 24840000

2 10 57NR Z001 Z001 24820000 24840000 24840000

3 10 ARE1 Z001 Z001 24820000 24840000 24840000

4 10 ARE3 Z001 Z001 24820000 24840000 24840000

5 10 CAPE Z001 Z001 24820000 24840000 24840000

6 10 CEIV Z001 Z001 24820000 24840000 24840000

7 10 DIEX Z001 Z001 24820000 24840000 24840000

9 10 DLFC Z001 Z001 13113910 13113910 13113910

10 10 EWPO Z001 Z001 24820000 24840000 24840000

12 10 GRPO Z001 Z001 24820000 24840000 24840000

14 10 MRDY Z001 Z001 24820000 24840000 24840000

15 10 MRRD Z001 Z001 24820000 24840000 24840000

16 10 MRWO Z001 Z001 24820000 24840000 24840000

17 10 OTHR Z001 Z001 40011000 40011000 40011000

19 10 TR6C Z001 Z001 24820000 24840000 24840000

20 10 UTLZ Z001 Z001 40011000 40011000 40011000

S.No RG23C BED

RG23C AED RG23C SED

Offset Mod.Clear PLA BED PLA AED PLA SED

124850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

224850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

324850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

424850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

524850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

624850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

724850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

824850000 24860000 24870000 24920000 24930000 24880000 24890000 24900000

924850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

1024850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

1124850000 24860000 24870000 24920000 54000000 24880000 24890000 24900000

1224850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

1324850000 24860000 24870000 24920000 13113910 24880000 24890000 24900000

1424850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

15 2485000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

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0

1624850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

1724850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

1824850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

1924850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

2024850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000

S.No PLA CESS

CENVAT OH CENVAT sse

PLA On Hld Reversal G/L RG23ANCCD

G/L RG23CNCCD

124910000 24930000 13113910 24920000 13113930 24840100 24870100

224910000 24930000 13113910 24920000 13113930 24840100 24870100

324910000 24930000 13113910 24920000 13113930 24840100 24870100

424910000 24930000 13113910 24920000 13113930 24840100 24870100

524910000 24930000 13113910 24920000 13113930 24840100 24870100

624910000 24930000 13113910 24920000 13113930 24840100 24870100

724910000 24930000 13113910 24920000 13113930 24840100 24870100

824910000 24930000 13113910 24920000 13113930 24840100 24870100

924910000 24930000 54000000 24920000 13113930 13113910 13113910

1024910000 24930000 13113910 24920000 13113930 24840100 24870100

1124910000 24930000 13113910 24920000 13113930 24840100 24870100

1224910000 24930000 13113910 24920000 13113930 24840100 24870100

1324910000 24930000 13113910 24920000 13113930 24840100 24870100

1424910000 24930000 13113910 24920000 13113930 24840100 24870100

1524910000 24930000 13113910 24920000 13113930 24840100 24870100

1624910000 24930000 13113910 24920000 13113930 24840100 24870100

1724910000 24930000 13113910 24920000 13113930 24840100 24870100

1824910000 24930000 13113910 24920000 13113930 24840100 24870100

1924910000 24930000 13113910 24920000 13113930 24840100 24870100

2024910000 24930000 13113910 24920000 13113930 24840100 24870100

S.No G/L PLANCCD

G/L RG23AECess

G/L RG23CECess

G/L PLAECess

124880100 24840200 24870200 24880200

224880100 24840200 24870200 24880200

324880100 24840200 24870200 24880200

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424880100 24840200 24870200 24880200

524880100 24840200 24870200 24880200

624880100 24840200 24870200 24880200

724880100 24840200 24870200 24880200

824880100 24840200 24870200 24880200

913113910 13113910 13113910 13113910

1024880100 24840200 24870200 24880200

1124880100 24840200 24870200 24880200

1224880100 24840200 24870200 24880200

1324880100 24840200 24870200 24880200

1424880100 24840200 24870200 24880200

1524880100 24840200 24870200 24880200

1624880100 24840200 24870200 24880200

1724880100 24840200 24870200 24880200

1824880100 24840200 24870200 24880200

1924880100 24840200 24870200 24880200

2024880100 24840200 24870200 24880200




1.4.3 Transactions: Incoming Excise Invoices

1.4.3.1 Selecting Fields

UseIn this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction. This setting comes as a default in Standard SAP.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Select Fields

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2. The following entries comes as part of Standard SAP system:

Modifiable field Field Name Input Req. Disp Hide HiLiDelete OK_NOT_OK X Additional data J_1IEXITEM-ADDLDATA4 X Additional data J_1IEXITEM-ADDLDATA3 X Additional data J_1IEXITEM-ADDLDATA2 X Additional data J_1IEXITEM-ADDLDATA1 X Additional data J_1IEXHEAD-ADDLDATA4 X Additional data J_1IEXHEAD-ADDLDATA3 X Additional data J_1IEXHEAD-ADDLDATA2 X Additional data J_1IEXHEAD-ADDLDATA1 X Additional value J_1IEXITEM-ADDLVAL2 X Additional value J_1IEXITEM-ADDLVAL1 X Additional value J_1IEXHEAD-ADDLVAL X Business Area J_1IEXHEAD-GSBER X ECC No. J_1IEXHEAD-EXCCD X Excise Division J_1IEXHEAD-EXCDI X Excise Range J_1IEXHEAD-EXCRG X Material Description J_1IEXITEM-MAKTX X Material Type J_1IEXITEM-CAPIND X Preprinted serial no. J_1IEXHEAD-PREPRN X Rejection code J_1IEXHEAD-REJ_CODE X Ship-from vendor J_1IEXHEAD-SHIPFROM X

1.4.3.2 Defining Processing Modes per Transaction

UseIn this IMG activity, you specify which processing modes are used in the various Incoming Excise Invoice transactions. This setting comes as a default in Standard SAP.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define processing modes per Transaction



Transaction Code Processing Mode ActiveJ1IA101 Capture Excise Invoice J1IA101 Change XJ1IA101 Display XJ1IA101 Post J1IA101 Cancel XJ1IA101 Update X

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J1IA101 Reverse XJ1IA101 Create ARE-1 XJ1IA101 Create ARE-3 J1IA102 Capture Excise Invoice J1IA102 Change XJ1IA102 Display XJ1IA102 Post J1IA102 Cancel XJ1IA102 Update J1IA102 Reverse J1IA102 Create ARE-1 XJ1IA102 Create ARE-3 J1IA103 Capture Excise Invoice J1IA103 Change J1IA103 Display XJ1IA103 Post J1IA103 Cancel J1IA103 Update XJ1IA103 Reverse J1IA103 Create ARE-1 J1IA103 Create ARE-3 J1IA104 Capture Excise Invoice J1IA104 Change J1IA104 Display XJ1IA104 Post J1IA104 Cancel J1IA104 Update J1IA104 Reverse XJ1IA104 Create ARE-1 J1IA104 Create ARE-3 J1IA301 Capture Excise Invoice J1IA301 Change XJ1IA301 Display XJ1IA301 Post J1IA301 Cancel XJ1IA301 Update XJ1IA301 Reverse XJ1IA301 Create ARE-1 J1IA301 Create ARE-3 XJ1IA302 Capture Excise Invoice J1IA302 Change XJ1IA302 Display XJ1IA302 Post J1IA302 Cancel XJ1IA302 Update J1IA302 Reverse J1IA302 Create ARE-1 J1IA302 Create ARE-3 XJ1IA303 Capture Excise Invoice J1IA303 Change J1IA303 Display XJ1IA303 Post

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J1IA303 Cancel J1IA303 Update XJ1IA303 Reverse J1IA303 Create ARE-1 J1IA303 Create ARE-3 J1IA304 Capture Excise Invoice J1IA304 Change J1IA304 Display XJ1IA304 Post J1IA304 Cancel J1IA304 Update J1IA304 Reverse XJ1IA304 Create ARE-1 J1IA304 Create ARE-3 J1IEX Capture Excise Invoice XJ1IEX Change XJ1IEX Display XJ1IEX Post XJ1IEX Cancel XJ1IEX Update J1IEX Reverse J1IEX Create ARE-1 J1IEX Create ARE-3 J1IEX_C Capture Excise Invoice XJ1IEX_C Change J1IEX_C Display XJ1IEX_C Post J1IEX_C Cancel J1IEX_C Update J1IEX_C Reverse J1IEX_C Create ARE-1 J1IEX_C Create ARE-3 J1IEX_P Capture Excise Invoice J1IEX_P Change XJ1IEX_P Display XJ1IEX_P Post XJ1IEX_P Cancel XJ1IEX_P Update J1IEX_P Reverse J1IEX_P Create ARE-1 J1IEX_P Create ARE-3

1.4.3.3 Defining Reference Documents per Transaction

UseIn this IMG activity, you specify for each combination of transaction and processing mode which reference documents you want the users to be able to use.

This setting comes as a default in Standard SAP.

Procedure

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IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define Reference Documents per Transaction



Transaction Code Processing Mode Reference Document ActiveJ1IA101 Change Internal Excise Invoice J1IA101 Change Vendor Excise Invoice J1IA101 Change Outgoing Excise Invoice J1IA101 Change ARE1 Internal Document XJ1IA101 Change ARE1 Form XJ1IA101 Change ARE3 Internal Document J1IA101 Change ARE3 Form J1IA101 Display Internal Excise Invoice J1IA101 Display Vendor Excise Invoice J1IA101 Display Outgoing Excise Invoice J1IA101 Display ARE1 Internal Document XJ1IA101 Display ARE1 Form XJ1IA101 Display ARE3 Internal Document J1IA101 Display ARE3 Form J1IA101 Post Purchase Order J1IA101 Post Stock Transport Order J1IA101 Post Scheduling Agreement J1IA101 Post Contract J1IA101 Post Goods Receipt J1IA101 Post Without Purchase Order J1IA101 Post Internal Excise Invoice J1IA101 Post Vendor Excise Invoice J1IA101 Post Outgoing Excise Invoice J1IA101 Post ARE1 Internal Document J1IA101 Post ARE1 Form J1IA101 Post ARE3 Internal Document J1IA101 Post ARE3 Form J1IA101 Cancel Internal Excise Invoice J1IA101 Cancel Vendor Excise Invoice J1IA101 Cancel Outgoing Excise Invoice J1IA101 Cancel ARE1 Internal Document XJ1IA101 Cancel ARE1 Form J1IA101 Cancel ARE3 Internal Document J1IA101 Cancel ARE3 Form J1IA101 Update ARE1 Internal Document XJ1IA101 Update ARE1 Form XJ1IA101 Update ARE3 Internal Document J1IA101 Update ARE3 Form J1IA101 Reverse ARE1 Internal Document XJ1IA101 Reverse ARE1 Form XJ1IA101 Reverse ARE3 Internal Document

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J1IA101 Reverse ARE3 Form J1IA101 Create ARE-1 Outgoing Excise Invoice XJ1IA101 Create ARE-3 Purchase Order J1IA101 Create ARE-3 Stock Transport Order J1IA101 Create ARE-3 Scheduling Agreement J1IA101 Create ARE-3 Outgoing Excise Invoice J1IA102 Change Internal Excise Invoice J1IA102 Change Vendor Excise Invoice J1IA102 Change ARE1 Internal Document XJ1IA102 Change ARE3 Internal Document J1IA102 Display Internal Excise Invoice J1IA102 Display Vendor Excise Invoice J1IA102 Display Outgoing Excise Invoice J1IA102 Display ARE1 Internal Document XJ1IA102 Display ARE1 Form XJ1IA102 Display ARE3 Internal Document J1IA102 Display ARE3 Form J1IA102 Post Internal Excise Invoice J1IA102 Post Vendor Excise Invoice J1IA102 Post ARE1 Internal Document J1IA102 Post ARE1 Form J1IA102 Post ARE3 Internal Document J1IA102 Post ARE3 Form J1IA102 Cancel Internal Excise Invoice J1IA102 Cancel Vendor Excise Invoice J1IA102 Cancel ARE1 Internal Document XJ1IA102 Cancel ARE3 Internal Document J1IA102 Update ARE1 Internal Document J1IA102 Update ARE1 Form J1IA102 Update ARE3 Internal Document J1IA102 Update ARE3 Form J1IA102 Reverse ARE1 Internal Document J1IA102 Reverse ARE1 Form J1IA102 Reverse ARE3 Internal Document J1IA102 Reverse ARE3 Form J1IA102 Create ARE-1 Outgoing Excise Invoice XJ1IA102 Create ARE-3 Outgoing Excise Invoice J1IA103 Change Internal Excise Invoice J1IA103 Change Vendor Excise Invoice J1IA103 Change ARE1 Internal Document J1IA103 Change ARE1 Form J1IA103 Change ARE3 Internal Document J1IA103 Change ARE3 Form J1IA103 Display Internal Excise Invoice J1IA103 Display Vendor Excise Invoice J1IA103 Display ARE1 Internal Document XJ1IA103 Display ARE1 Form XJ1IA103 Display ARE3 Internal Document J1IA103 Display ARE3 Form J1IA103 Post Internal Excise Invoice J1IA103 Post Vendor Excise Invoice J1IA103 Post ARE1 Internal Document

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J1IA103 Post ARE1 Form J1IA103 Post ARE3 Internal Document J1IA103 Post ARE3 Form J1IA103 Cancel Internal Excise Invoice J1IA103 Cancel Vendor Excise Invoice J1IA103 Cancel ARE1 Internal Document J1IA103 Cancel ARE3 Internal Document J1IA103 Update ARE1 Internal Document XJ1IA103 Update ARE1 Form XJ1IA103 Update ARE3 Internal Document J1IA103 Update ARE3 Form J1IA103 Reverse ARE1 Internal Document J1IA103 Reverse ARE1 Form J1IA103 Reverse ARE3 Internal Document J1IA103 Reverse ARE3 Form J1IA103 Create ARE-1 Outgoing Excise Invoice J1IA103 Create ARE-3 Outgoing Excise Invoice J1IA104 Change Internal Excise Invoice J1IA104 Change Vendor Excise Invoice J1IA104 Change ARE1 Internal Document J1IA104 Change ARE1 Form J1IA104 Change ARE3 Internal Document J1IA104 Change ARE3 Form J1IA104 Display Internal Excise Invoice J1IA104 Display Vendor Excise Invoice J1IA104 Display ARE1 Internal Document XJ1IA104 Display ARE1 Form XJ1IA104 Display ARE3 Internal Document J1IA104 Display ARE3 Form J1IA104 Post Internal Excise Invoice J1IA104 Post Vendor Excise Invoice J1IA104 Post ARE1 Internal Document J1IA104 Post ARE1 Form J1IA104 Post ARE3 Internal Document J1IA104 Post ARE3 Form J1IA104 Cancel Internal Excise Invoice J1IA104 Cancel Vendor Excise Invoice J1IA104 Cancel ARE1 Internal Document J1IA104 Cancel ARE1 Form J1IA104 Cancel ARE3 Internal Document J1IA104 Cancel ARE3 Form J1IA104 Update ARE1 Internal Document J1IA104 Update ARE1 Form J1IA104 Update ARE3 Internal Document J1IA104 Update ARE3 Form J1IA104 Reverse ARE1 Internal Document XJ1IA104 Reverse ARE1 Form XJ1IA104 Reverse ARE3 Internal Document J1IA104 Reverse ARE3 Form J1IA104 Create ARE-1 Outgoing Excise Invoice J1IA104 Create ARE-3 Outgoing Excise Invoice J1IA301 Change Internal Excise Invoice

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J1IA301 Change Vendor Excise Invoice J1IA301 Change ARE1 Internal Document J1IA301 Change ARE1 Form J1IA301 Change ARE3 Internal Document XJ1IA301 Change ARE3 Form XJ1IA301 Display Internal Excise Invoice J1IA301 Display Vendor Excise Invoice J1IA301 Display ARE1 Internal Document J1IA301 Display ARE1 Form J1IA301 Display ARE3 Internal Document XJ1IA301 Display ARE3 Form XJ1IA301 Post Internal Excise Invoice J1IA301 Post Vendor Excise Invoice J1IA301 Post ARE1 Internal Document J1IA301 Post ARE1 Form J1IA301 Post ARE3 Internal Document J1IA301 Post ARE3 Form J1IA301 Cancel Internal Excise Invoice J1IA301 Cancel Vendor Excise Invoice J1IA301 Cancel ARE1 Internal Document J1IA301 Cancel ARE3 Internal Document XJ1IA301 Update ARE1 Internal Document J1IA301 Update ARE1 Form J1IA301 Update ARE3 Internal Document XJ1IA301 Update ARE3 Form XJ1IA301 Reverse ARE1 Internal Document J1IA301 Reverse ARE1 Form J1IA301 Reverse ARE3 Internal Document XJ1IA301 Reverse ARE3 Form XJ1IA301 Create ARE-1 Outgoing Excise Invoice J1IA301 Create ARE-3 Outgoing Excise Invoice XJ1IA302 Change Internal Excise Invoice J1IA302 Change Vendor Excise Invoice J1IA302 Change ARE1 Internal Document J1IA302 Change ARE3 Internal Document XJ1IA302 Display Internal Excise Invoice J1IA302 Display Vendor Excise Invoice J1IA302 Display ARE1 Internal Document J1IA302 Display ARE1 Form J1IA302 Display ARE3 Internal Document XJ1IA302 Display ARE3 Form XJ1IA302 Post Internal Excise Invoice J1IA302 Post Vendor Excise Invoice J1IA302 Post ARE1 Internal Document J1IA302 Post ARE1 Form J1IA302 Post ARE3 Internal Document J1IA302 Post ARE3 Form J1IA302 Cancel Internal Excise Invoice J1IA302 Cancel Vendor Excise Invoice J1IA302 Cancel ARE1 Internal Document J1IA302 Cancel ARE3 Internal Document XJ1IA302 Update ARE1 Internal Document

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J1IA302 Update ARE1 Form J1IA302 Update ARE3 Internal Document J1IA302 Update ARE3 Form J1IA302 Reverse ARE1 Internal Document J1IA302 Reverse ARE1 Form J1IA302 Reverse ARE3 Internal Document J1IA302 Reverse ARE3 Form J1IA302 Create ARE-1 Outgoing Excise Invoice J1IA302 Create ARE-3 Outgoing Excise Invoice XJ1IA303 Change Internal Excise Invoice J1IA303 Change Vendor Excise Invoice J1IA303 Change ARE1 Internal Document J1IA303 Change ARE3 Internal Document J1IA303 Display Internal Excise Invoice J1IA303 Display Vendor Excise Invoice J1IA303 Display ARE1 Internal Document J1IA303 Display ARE1 Form J1IA303 Display ARE3 Internal Document XJ1IA303 Display ARE3 Form XJ1IA303 Post Internal Excise Invoice J1IA303 Post Vendor Excise Invoice J1IA303 Post ARE1 Internal Document J1IA303 Post ARE1 Form J1IA303 Post ARE3 Internal Document J1IA303 Post ARE3 Form J1IA303 Cancel Internal Excise Invoice J1IA303 Cancel Vendor Excise Invoice J1IA303 Cancel ARE1 Internal Document J1IA303 Cancel ARE3 Internal Document J1IA303 Update ARE1 Internal Document J1IA303 Update ARE1 Form J1IA303 Update ARE3 Internal Document XJ1IA303 Update ARE3 Form XJ1IA303 Reverse ARE1 Internal Document J1IA303 Reverse ARE1 Form J1IA303 Reverse ARE3 Internal Document J1IA303 Reverse ARE3 Form J1IA303 Create ARE-1 Outgoing Excise Invoice J1IA303 Create ARE-3 Outgoing Excise Invoice J1IA304 Change Internal Excise Invoice J1IA304 Change Vendor Excise Invoice J1IA304 Change ARE1 Internal Document J1IA304 Change ARE3 Internal Document J1IA304 Display Internal Excise Invoice J1IA304 Display Vendor Excise Invoice J1IA304 Display ARE1 Internal Document J1IA304 Display ARE1 Form J1IA304 Display ARE3 Internal Document XJ1IA304 Display ARE3 Form XJ1IA304 Post Internal Excise Invoice J1IA304 Post Vendor Excise Invoice J1IA304 Post ARE1 Internal Document

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J1IA304 Post ARE1 Form J1IA304 Post ARE3 Internal Document J1IA304 Post ARE3 Form J1IA304 Cancel Internal Excise Invoice J1IA304 Cancel Vendor Excise Invoice J1IA304 Cancel ARE1 Internal Document J1IA304 Cancel ARE3 Internal Document J1IA304 Update ARE1 Internal Document J1IA304 Update ARE1 Form J1IA304 Update ARE3 Internal Document J1IA304 Update ARE3 Form XJ1IA304 Reverse ARE1 Internal Document J1IA304 Reverse ARE1 Form J1IA304 Reverse ARE3 Internal Document XJ1IA304 Reverse ARE3 Form XJ1IA304 Create ARE-1 Outgoing Excise Invoice J1IA304 Create ARE-3 Outgoing Excise Invoice J1IEX Capture Excise Invoice Purchase Order XJ1IEX Capture Excise Invoice Stock Transport Order XJ1IEX Capture Excise Invoice Scheduling Agreement XJ1IEX Capture Excise Invoice Goods Receipt XJ1IEX Capture Excise Invoice Without Purchase Order XJ1IEX Change Internal Excise Invoice XJ1IEX Change Vendor Excise Invoice XJ1IEX Change ARE1 Internal Document J1IEX Change ARE1 Form J1IEX Change ARE3 Internal Document J1IEX Change ARE3 Form J1IEX Display Internal Excise Invoice XJ1IEX Display Vendor Excise Invoice XJ1IEX Display ARE1 Internal Document J1IEX Display ARE1 Form J1IEX Display ARE3 Internal Document J1IEX Display ARE3 Form J1IEX Post Internal Excise Invoice XJ1IEX Post Vendor Excise Invoice XJ1IEX Post ARE1 Internal Document J1IEX Post ARE1 Form J1IEX Post ARE3 Internal Document J1IEX Post ARE3 Form J1IEX Cancel Internal Excise Invoice XJ1IEX Cancel Vendor Excise Invoice XJ1IEX Cancel ARE1 Internal Document J1IEX Cancel ARE1 Form J1IEX Cancel ARE3 Internal Document J1IEX Cancel ARE3 Form J1IEX_C Capture Excise Invoice Purchase Order XJ1IEX_C Capture Excise Invoice Stock Transport Order XJ1IEX_C Capture Excise Invoice Scheduling Agreement XJ1IEX_C Capture Excise Invoice Goods Receipt XJ1IEX_C Capture Excise Invoice Without Purchase Order XJ1IEX_C Change Internal Excise Invoice

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J1IEX_C Change Vendor Excise Invoice J1IEX_C Change ARE1 Internal Document J1IEX_C Change ARE1 Form J1IEX_C Change ARE3 Internal Document J1IEX_C Change ARE3 Form J1IEX_C Display Internal Excise Invoice XJ1IEX_C Display Vendor Excise Invoice XJ1IEX_C Display ARE1 Internal Document J1IEX_C Display ARE1 Form J1IEX_C Display ARE3 Internal Document J1IEX_C Display ARE3 Form J1IEX_C Post Internal Excise Invoice J1IEX_C Post Vendor Excise Invoice J1IEX_C Post ARE1 Internal Document J1IEX_C Post ARE1 Form J1IEX_C Post ARE3 Internal Document J1IEX_C Post ARE3 Form J1IEX_C Cancel Internal Excise Invoice J1IEX_C Cancel Vendor Excise Invoice J1IEX_C Cancel ARE1 Internal Document J1IEX_C Cancel ARE1 Form J1IEX_C Cancel ARE3 Internal Document J1IEX_C Cancel ARE3 Form J1IEX_P Capture Excise Invoice Purchase Order J1IEX_P Capture Excise Invoice Stock Transport Order J1IEX_P Capture Excise Invoice Scheduling Agreement J1IEX_P Capture Excise Invoice Goods Receipt J1IEX_P Capture Excise Invoice Without Purchase Order J1IEX_P Change Internal Excise Invoice XJ1IEX_P Change Vendor Excise Invoice XJ1IEX_P Change ARE1 Internal Document J1IEX_P Change ARE1 Form J1IEX_P Change ARE3 Internal Document J1IEX_P Change ARE3 Form J1IEX_P Display Internal Excise Invoice XJ1IEX_P Display Vendor Excise Invoice XJ1IEX_P Display ARE1 Internal Document J1IEX_P Display ARE1 Form J1IEX_P Display ARE3 Internal Document J1IEX_P Display ARE3 Form J1IEX_P Post Internal Excise Invoice XJ1IEX_P Post Vendor Excise Invoice XJ1IEX_P Post ARE1 Internal Document J1IEX_P Post ARE1 Form J1IEX_P Post ARE3 Internal Document J1IEX_P Post ARE3 Form J1IEX_P Cancel Internal Excise Invoice XJ1IEX_P Cancel Vendor Excise Invoice XJ1IEX_P Cancel ARE1 Internal Document J1IEX_P Cancel ARE1 Form J1IEX_P Cancel ARE3 Internal Document J1IEX_P Cancel ARE3 Form

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1.4.3.4 Maintaining Rejection Codes

UseIn this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices transaction.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Maintain Rejection Codes


2. On the Change View: “Rejection Codes”: Over view screen, make the following entries:



Rejection Code Rejection Code 10 Input value

Description Description of rejection code

Discrepancy in Excise Invoice

Input value

Post Ind Posting indicator Leave it blank




1.4.3.5 Maintaining Movement Types Involve Excise Invoice

UseIn this IMG activity, you specify which movement types relating to goods receipts involve excise invoices. The system uses this information during the goods receipt procedure. When you post a goods receipt using one of the movement types that you have specified here, the system prompts you to Enter the excise invoice.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Specify which Movement Types Involve Excise Invoice.

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2. On the Movement Type versus Register Relevance: screen, make the following entries:


Movmt Type Register Note

Movement Type Register

101

101

101

102

102

102

103

103

104

104

122

122

124

124

131

132

261

261

262

262

561

562

601

641

561

561

602

642

Register RG1

Register RG23A

Register RG23C

Register RG1

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG1

Register RG1

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG1

Register RG1

Register RG1

Register RG1

Register RG23A

Register RG23C

Register RG1

Register RG1




1.4.3.6 Subcontracting Attributes

UseThe subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and a sub-transaction type. The conditions such as the number of excise items

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per subcontracting challan, if the non-excisable materials have to be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and the hierarchy of determining the excise base value are mentioned here.



IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Subcontracting Attributes

2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:

3. Choose New Entries icon and maintain the following entries:


Excise Group Excise group R 10

Excise TT Excise transaction Type

R 57FC

Sub Transaction Type

Sub transaction Type

R 01

Sub Tran Type Text

Sub transaction type description

R 57FC CHALLAN

Subc. Period Subcontracting maximum number of days

R 180

Rate-subcontracting

Rate of subcontracting

O Leave it blank

Mvt Grp Issues Material issue movement groups

R 0001

Mvt Grp Receipt Materials receipts movement groups

R 0002

Filter Non excise Filter non excisable materials

O Leave it blank

EI Items Excise invoice items

O 10

No. range no. Number range R 01

Ass. Val. / Exc. Inv.

Assessable value R Assessable value table first then Excise Invoice

Select from drop down list

Subcon Out Type

Subcontracting output type

R J1IF

4. Choose Enter to complete the inputs.

5. Choose Save icon or choose Control + S to save the entries.


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1.4.3.7 Maintaining Movement Type Groups

UseIn this setting you are going to group together movement types into two groups 0001 and 0002, i.e. issue movements and receiving movements.



IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Maintain Movement Type Groups

2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:

3. Choose New Entries icon and maintain the following entries:


Mvt Group Movement type group

R 0001

Movement type Movement type R 122

Special stock Special stock type R Leave it blank


R 0001


Special stock Special stock type R Leave it blank


R 0001



R 0001


Special stock Special stock type R O

Special stock Special stock type R


R 0002




R 0002



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R 0002


Special stock Special stock type R O

4. Choose Enter to complete the inputs.

5. Choose Save icon or choose Control + S to save the entries.


1.4.3.8 Utilization Determination

UseIn this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify those defaults.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Utilization Utilization Determination

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2. On the Movement Type versus Register Relevance: screen, make the following entries:


Excise gp ACC Name Note

Excise Group Account Name

10

10

10

10

10

10

10

10

10

PLA AED account

PLA BED account

PLA SED account

RG 23A AED account

RG 23A BED account

RG 23A SED account

RG 23C AED account

RG 23C BED account

RG 23C SED account

4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise groups.

During copying system may give warning message, please ignore that.




1.4.3.9 Excise Registers

UseIn this IMG activity, for each of your company codes, you specify which SAP script forms the system prints the excise registers with.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Excise Registers Specify SAP Script Forms


2. On the Table for all the layouts of excise reporting: screen, maintain the following entries. SAP as a standard will come with some ready made forms; the same are being used here.

CoCd Reg. name Lay. num

Form Layout description Tcode/prog No. copies

Company Code

Register Name Layout number

Form Layout description Tcode/prog

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Z001 PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001

Z001 PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001

Z001 RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001

Z001 RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001

Z001 RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001

Z001 RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001

Z001 RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001

Z001 RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001

Z001 RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001

Z001 RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001

Z001 RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001

Z001 RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001

3. Choose Enter to complete the entries.

4. To save the entries choose Save icon or choose Ctrl + S.


1.4.3.10 Copy registers from source client 000

UseIn this activity, for each Excise register SAP script form , you need to copy from 000 client and need to transport request to target clients and target servers .

Procedure 1. Access the activity using the following navigation options:

Transaction Code SE71

2. Go to menu > Utilities > copy from clients> Give the SAP Script Form name in both fields & give source client as 000 execute save in request to transport.

1.4.4 Transactions out going Excise Invoices

1.4.4.1 Assign Billing type to delivery types

UseIn this activity, for each delivery document type need to assign the relevant billing document type

Example LF > F2


Menu Path Logistics General Tax on Goods Movements India Business Transactions Outgoing Excise Invoices Assign Billing Types to Delivery Types


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2. Assign user defined delivery document type to User defined Billing document type. To create out going excise invoice at factory by using J1IIN transaction code Delivery > Goods Issue > Billing (at least proforma invoice) is must, Even thou create excise invoice with reference to billing or delivery.

1.4.4.2 Maintain Default Excise groups and Series groups

UseIn this IMG activity, suppose if business needs to create excise invoice in background automatically after saving the billing document use this functionality.

Prerequisite: Need to select the check box “Excise Invoice During Billing” in Excise group definition.


Menu Path Logistics General Tax on Goods Movements India Business Transactions Outgoing Excise Invoices Maintain Default Excise Groups and Series Groups


2. To create Automatic excise invoice we can determine the excise group and series group with type of sales with the following combination

Sales org

Dist Ch

Division Shipping Point

Plant Excise Group

Series Group

Export type

1000 10 10 Z001 Z001 10 11 Empty(domestic)

Maintain the entries according to business requirement Must need to differentiate (Sales org/dist channel/Division/Shipping point) to pick the various export types, Excise Groups and Series groups in a plant.

1.4.5 Exports

1.4.5.1 Make Setting of ARE-1 procedure

Use

In this IMG activity, you make the settings that control how the ARE Documents transaction works for ARE-1s. These settings apply to exports under bond and exports under claim for rebate.

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Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports Make Settings for ARE-1 Procedure


2. Make the entries as follows

Series Group

ETT Exp Period

Rebate period

Fast credit

No of copies

Output type

Intrest rate

12 ARE1 180 180 6 J1IB

ETT: Excise Transaction type : ARE-1 (Application for removal of Excisable Goods-1)

Export Period: The export period applies to exports under bond and exports under LOUT . In another terminology can call it Rewarehousing period (Export confirmation period). The system does not offer any functions for controlling which ARE-1s have exceeded the rewarehouse period.

Rebate Period: This applies to exports under claim for rebate only. The system does not offer any functions for controlling which ARE-1s have exceeded the rebate period

No of copies: Whenever you print an ARE document, the system automatically prints the number of copies that you enter here.

Output Type: Specifies which output type the system uses to print the ARE documents. Standard out put type is J1IB even for ARE-1 & ARE-3.

1.4.6 Deemed Exports

1.4.6.1 Make Setting of ARE-3 procedure

Use

In this IMG activity, you make the settings that control how the ARE-3 Documents transaction. These settings apply to Deemed exports


Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Deemed Export Make Settings for ARE-3 Procedure


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Series Group

ETT Rewarehouse period

No of Copies

Output type

11 ARE3 180 5 J1IB

ETT: Excise Transaction type : ARE-3 (Application for removal of Excisable Goods-3)

Rewarehousing Period: If you try to change an ARE-3 after the end of the rewarehousing period, the system issues a warning message. You then have two options:

• If you manage to obtain an extension from the excise department, you enter the extension date in the ARE-3. This effectively extends the ARE-3's rewarehousing period.

• Otherwise, you must pay the excise duty plus interest and close the ARE-3 as normal

No of copies: Whenever you print an ARE document, the system automatically prints the number of copies that you enter here.

Output Type: Specifies which output type the system uses to print the ARE documents. Standard output type is J1IB even for ARE-1 & ARE-3.

1.4.6.2 License types

Use

In this IMG activity, you maintain the license types that you want to use. You use the license types when you come to enter your customers' deemed export licenses (Transaction code:J1ILIC01): Whenever you enter a license, you have to specify which type it is.


Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Deemed Export Maintain licence types



License type

Qualification Method

Description

CT1 Quanitity Based CT1 License

CT3 Value Based CT3 License

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Save once entries done.

1.4.6.3 Print outs of ARE documents

Use

In this IMG activity, you can define an output type for printing ARE-1s and ARE-3s from the ARE Documents transactionSpecify which program, FORM routine, and form you want to print the documents with


Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Printouts of ARE Documents Maintain output types

Transaction Code NACE – Application area ME

2 Insert the new entries as J1IB > Click on Processing routines > Here from Processing 1 system will pick the ARE-1 Script and from Processing 2 ARE-3 Script form.

• ARE-1

Program: J_1IPRNTARE

Form Routine : ENTRY_ARE1

FORM : ENTRY_ARE1

• ARE-3

Program: J_1IPRNTARE

Form Routine : ENTRY_ARE1

FORM ENTRY_ARE3

Save once entries done.

Make sure that the output type is maintained in ME0001 - Inventory Management Output Procedure.

Note: Bring the standard Script forms to the development client from 000 client as mentioned in Copy registers from 000 client (1.4.3.10)

1.4.6.4 Specify Printers

Use

In this IMG activity, you specify which printer in each storage location the SAP System prints the ARE documents on.


Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Printouts of ARE Documents Specify Printers


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Output type

Plant Storage Location

Output Device

Immediate Release

J1IB Z001 Z001 LP01 Select check box

Unselect check box

Save the entries

1.4.7 Business Transactions: Tools

1.4.7.1 Number Ranges

UseAs a proof of performing transactions SAP will give document number. You can maintain the number ranges for all CIN Number range objects using this transaction.


IMG Menu Logistics General Tax on Goods Movements India Tools Number Ranges

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Transaction Code J1I9 or SNRO

2. On the Number Rage Object Maintenance: screen, give the Object name and choose Number Range icon, then system will prompt for new screen.

As per the table indicated for each and every Object you need to maintain the number ranges. Here in this table Year, From number and To number are give for example only. As per the requirement you can incorporate the current year and from and to number ranges.

These number ranges to be given for all Objects and all Excise groups separately.

3. On this new screen give the Excise Group or Excise Series depending on object and maintain the number ranges.

4. Choose Interval icon, then system will give new screen with name Maintain Number Range Interval.

5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From number and To numbers as per the table mentioned below:

6. After giving the number ranges for each and every object choose Save icon or choose Ctrl + S to save the number ranges.

Object Excise Group No Year From number To number

J_1IINTNUM 01 9999 0000000001 0000099999

J_1IRG23A1 10 01 2011 0000000001 0000099999

J_1IRG23A2 10 01 2011 0000000001 0000099999

J_1IRG23C1 10 01 2011 0000000001 0000099999

J_1IRG23C2 10 01 2011 0000000001 0000099999

J_1IRG23D 20 01 2011 0000000001 0000099999

J_1IINTPR2 10 01 2011 0000000001 0000099999

J_1IPLA2 10 01 2011 0000000001 0000099999

J_1IRG1 10 01 2011 0000001000 0000099999

7. The above number ranges and objects needs to be maintained for the current year and all the excise group10,. For 20 only J_1IRG23D object is required as this is declared as depot.

Object Series Group No Year From number To number

J_1IEXCLOC 11 01 2011 1100000001 1100099999

J_1IEXCLOC 12 01 2011 1200000001 1200099999

J_1I57FC 11 01 2011 0000000001 0000099999

J_1IEXCEXP 12 01 2011 0000005000 0000009000

J_1IDEPINV 21 01 2011 0000000001 0000099999

8. The above number ranges and objects needs to be maintained for the current year and all the excise series groups

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ResultThe changes were saved.

1.4.7.2 Long Texts

UseIn this IMG activity, you define the different types of long texts that you want to be able to maintain in the various excise transactions



IMG Menu Logistics General Tax on Goods Movements India Tools Long Texts



Object ID Description INCL.ID NAJ1IA 0001 Excise invoice text XJ1IA 0002 Bill of lading text XJ1IA 0003 Shipment details text XJ1IA DNLD Download XJ1IARE1 0001 Mode of transport XJ1IARE1 0002 Export obligation XJ1IARE1 0003 Excise Seal Number XJ1IARE1 0004 Container number XJ1IEX 0001 Excise invoice text XJ1IEX 0002 Bill of lading text XJ1IEX 0003 Shipment details text XJ1IEX DNLD Download text XJ1IF 0001 Sub contracting challan XJ1IF 0002 Sub contractors norms XJ1IF 0003 Shipping instructions XJ1IF DNLD Download XJ1IF IDEN Identification marks XJ1IF PROC Nature of processing XJ1IG 0001 Invoice XJ1IH 0001 JV text XJ1IH DNLD Download XJ1II 0001 Excise invoice XJ1II DNLD Download XJ1IJ 0001 Excise depot details XJ1IM 0001 Depot excise invoice item XJ1IS 0001 Excise other movements -header XJ1IS DNLD Download text XJ1IU DNLD XJ1IW 0001 Header XJ1IW DNLD Download X

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1.4.7.3 Message Ctrl

Use

In this activity, you can specify whether a given message should appear as a warning message or an error message.



IMG Menu Logistics General Tax on Goods Movements India Tools Message Ctrl



Application Area

Message No.

Transaction Code

User Message Type

4F 122 Warning4F 153 Error4F 167 Error4F 168 Warning4F 176 Error4F 180 Warning4F 181 Warning4F 194 Warning8I 103 Warning8I 184 Warning8I 312 Warning8I 339 Warning8I 478 Warning8I 542 Error8I 575 Warning8I 576 Warning8I 577 Warning8I 634 Warning

1.5 Extended Withholding Tax – Basic Settings

1.5.1 Checking Withholding Tax Countries

Use

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The withholding tax country is needed for printing the withholding tax form.

Activities

1. Check the country list delivered with the standard system.

2. Compare it with the official list from the tax authorities and make corrections where necessary.



IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Check Withholding Tax Countries

4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the following entries


Cty Country IN Country Key

Wcty Withholding Tax Country

IN As Country Key and With holding Tax country key is same for India

Description Description India Description of with holding tax Country

5. To save the entries use the Save Icon or choose Ctrl+S.

1.5.2 Defining Official Withholding Tax Codes

Use The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax Section Code, according to which tax is withheld. The system can therefore assign the withholding tax items to the correct withholding tax return.



IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Define Official Withholding Tax Codes

2. System will give a pop screen; make country IN entry in this field.

3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the following entries for the Country IN

Official Key Name National Tax Code

194A Interest income other than securities

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Official Key Name National Tax Code

194C Payment to contractors

194D Insurance Commission

194I Rent

194J Prof/Technical services

195 Payment to foreign nationals


1.5.3 Defining Reasons for Exemption

Use In this activity reasons for exemption from withholding tax will be defined. You can Enter this indicator in the vendor master record or in the company code withholding tax master record information.

Procedure1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Define Reasons for Exemption


2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen, make the following new entries for the Country IN

Official Key Name

01 Exemption granted by AO

02 Exemption granted by ITO

03 Exemption granted by AC(IT)

04 Exemption granted by DC(IT)


1.6 Defining Branch Office

For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the process requirements.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → India → Define Business Place

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2. System will give a popup screen, Enter company code Z001 and choose Enter.

3. On the Change View “Business Place”: Details screen, make the following entries for the Company Code Z001


Business Place Business Place Key

Z001

Name 1 Name of Business Place

India Bus.Place

4. Choose Enter or choose the Address icon to maintain the address details

5. Maintain the address details for the Business Place Z001 in the detail address screen:


Name 1 India B.Place Name of the Tax office

Name 2

Name 3 &

Name 4

Enter required necessary details

Search Term1 BP

Search Term 2 BUSINESS PLACE ST2

Street/House number

MG Road Postal Address of Business Place

Postal Code 522000

City Bangalore

Country IN

Region 10

Time Zone

Jurisdiction Code

Language EN

6. Choose Enter to leave the Address details screen


1.7 Defining Section Code

Use Section Code is used for each tax deduction account number (TAN) and accordingly to which TDS Certificates and Annual returns will be filed with tax authorities.

Procedure

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IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → South Korea → Define Section Code


2. System will give a pop screen, input company code Z001 in the filed and Enter to continue.

3. On the Change View “Section Codes”: Overview screen, make the following entries for the Company Code Z001 :


Section Code Section Code Key Z001

Name 1 Name of Section code

India Ltd

Business Place Business Place reference

Blank

4. Choose Enter or choose the Address icon to maintain the address details

5. Maintain the address details for the Section Code Z001 in the detail address screen:


Name 1 India Ltd.,

Name 2 Section Code Name 2 If any can be maintained

Search Term1 Maintain the TAN (Tax deduction Account Number)

Search Term 2

Street/House number

MG Road

Postal Code 522000

City Bangalore

Country IN

Region 10

Time Zone India

Jurisdiction Code

Language EN

6. Choose Enter to leave the Address details screen


1.8 Maintaining Factory Calendar to Section Code

Use

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Which days the tax offices that you work with are open. The system uses this information when you post a vendor invoice, so that it can allow for public holidays when it determines the tax due date.


Menu System →Services →Table Maintenance → Extended Table Maintenance

Transaction Code SM30

2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and choose Maintain icon to continue.

3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview screen, make the following New Entries:


Company Code Company Code Key

Z001

Section Code Section Code key Z001

Factory Calendar

Factory Calendar Key

IN

Rule Tax Rule Day Before


1.9 Extended Withholding Tax - Calculation

1.9.1 Defining Withholding Tax Type for Invoice Posting

Use This Withholding tax type is used for withholding and posting tax at the time of creating an invoice liability of the Vendor.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Invoice Posting


2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN


Withholding Tax Type


I1

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Description Description of the Withholding Tax Type

INV-CONTRACTORS.-TDS SEC.194C

Calculation

Base Amount -Gross Amount

Base amount to calculate tax

Select the Gross Amount radio button

Rounding Rule

Round W/tax amnt. Up

Rounding rule of W/holding Tax

Select the Round W/tax amount Up radio button

Post W/tax amount

Posting of With-holding tax

Activate the Post W/tax amount check box

Accumulation Type

No Accumulation

Accumulation of W/holding Tax

Select the No Accumulation Radio button

Ctrl Data

W/tax Base Manual

Maintenance of with holding tax base as manual

Activate the W/tax Base Manual Check box

Manual W/tax amount

Maintenance of with holding tax as manual

Activate the W/tax amount Manual Check box

No Cert. Numbering

Generation of standard Certificate (not TDS certificates)

Activate the No. Certificate Numbering Check box

Base amount – W/Tax Code Level

Base amount determination at Type level or code level

Select the Base amount from the Withholding Tax Code level radio button

Withholding tax amount – W/tax Code level

Tax amount determination at Type level or code level

Select the Withholding tax amount from the Withholding Tax Code level radio button

3. To save the entries use the Save Icon.

4. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:




I2


INV-ADVERT. CONTRACTS - TDS SEC.194C

Calculation

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Rounding Rule

Round W/tax amnt. Up



Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I3


INV-PROFESSIONAL FEES-TDS SEC.194J

Calculation




Rounding Rule

Round W/tax amnt. up



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Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I4


INV-RENT-TDS SEC.194I(HuF/Ind)

Calculation




Rounding Rule




Post W/tax amount



Accumulation Type

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No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I5


INV-RENT-TDS SEC.194I(Others)

Calculation




Rounding Rule




Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

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W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I6


INV-COMMISSION-TDS SEC.194D

Calculation




Rounding Rule




Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



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Manual W/tax amount



No Cert. Numbering










1.9.2 Defining Withholding Tax Types for Payment Posting

Use The purpose of this activity is to define the withholding tax type for deduction of TDS at the time of payment.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Payment Posting


2. On the Change View “Define Withholding tax type definition: Posting at time of Payment” screen, make the following New Entries for the Country IN:




P1


PAYMENT-CONTRACTORS.-TDS SEC.194C

Calculation




Rounding Rule




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Cash Discount – Cash discount Pre W/tax

Tax Deduction on net of Discounts

Select the C/disc pre W/tx radio button

Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering









Central Invoice – No Central Invoice

Receipt of Invoice – Central Invoice

Select the radio button for No Central Invoice

Minimum Check – Minimum Check at Item level

Minimum Check at item level

Select the radio button for minimum check at item level

3. To create the other Payment Withholding tax Type copy the above to the following Withholding Tax Types:

Withholding Tax Type Key

Description of With holding Tax Type for Payment Posting

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P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C

P3 PAY-PROFESSIONAL FEES-TDS SEC.194J

P4 PAY-RENT-TDS SEC.194I(HuF/Ind)

P5 PAY-RENT-TDS SEC.194I(Others)

P6 PAY-COMMISSION-TDS SEC.194D

All other values remain same as P1 type which is defined in the previous step.


1.9.3 Defining Withholding Tax Type for Ecess at invoice posting

Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of creating an invoice liability of the Vendor.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Invoice Posting


2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.

3. Select Tax type P1 and copy as tax type ‘EA’.

4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’

5. Select Check Box ‘ Inherit Base’ and Enter

6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:

Reference Withholding Tax Type

Description ECESS Tax Type Description

I1 INV-CONTRACTORS.-ECESS- SEC.194C

E1 INV-CONTRACTORS.-ECESS- SEC.194C

I2 INV-ADVERT.CONTRACTS-TDS SEC.194C

E2 INV-ADVERT.CONTRACTS-ECESS SEC.194C

I3 INV-PROFESSIONAL FEES-TDS SEC.194J

E3 INV-PROFESSIONAL FEES-ECESS SEC.194J

I4 INV-RENT-TDS SEC.194I(HuF/Ind)

E4 INV-RENT-ECESS SEC.194I(HuF/Ind)

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I5 INV-RENT-TDS SEC.194I(Others)

E5 INV-RENT-ECESS SEC.194I(Others)

I6 INV-COMMISSION-TDS SEC.194D

E6 INV-COMMISSION-ECESS SEC.194D

To save the entries use the Save Icon

1.9.4 Defining Withholding Tax Type for Ecess at Payment posting

Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of posting a payment to the Vendor.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Payment Posting


2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.

3. Select Tax typeP1 and copy as tax type ‘EA’.

4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’

5. Select Check Box ‘ Inherit Base’

6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:



P1 PAY-CONTRACTORS.-TDS SEC.194C

EA PAY-CONTRACTORS.-ECESS SEC.194C

P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C

EB PAY-ADVERT.CONTRACTS-ECESS SEC.194C

P3 PAY-PROFESSIONAL FEES-TDS SEC.194J

EC PAY-PROFESSIONAL FEES-ECESS SEC.194J

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P4 PAY-RENT-TDS SEC.194I(HuF/Ind)

ED PAY-RENT-ECESS SEC.194I(HuF/Ind)

P5 PAY-RENT-TDS SEC.194I(Others)

EE PAY-RENT-ECESS SEC.194I(Others)

P6 PAY-COMMISSION-TDS SEC.194D

EF PAY-COMMISSION-ECESS SEC.194D

7. To save the entries use the Save Icon

1.9.5 Defining Rounding Rule for Withholding Tax Types

Use The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax system will round the values to be posted for withholding tax as per the rounding rules.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Rounding Rule for Withholding Tax Types


2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the following New Entries:

Company Code Withholding Tax Type

Currency Unit Note

Z001 I1 INR 100

Z001 I2 INR 100

Z001 I3 INR 100

Z001 I4 INR 100

Z001 I5 INR 100

Z001 I6 INR 100

Z001 P1 INR 100

Z001 P2 INR 100

Z001 P3 INR 100

Z001 P4 INR 100

Z001 P5 INR 100

Z001 P6 INR 100

Z001 E1 INR 100

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Currency Unit Note

Z001 E2 INR 100

Z001 E3 INR 100

Z001 E4 INR 100

Z001 E5 INR 100

Z001 E6 INR 100

Z001 EA INR 100

Z001 EB INR 100

Z001 EC INR 100

Z001 ED INR 100

Z001 EE INR 100

Z001 EF INR 100


1.9.6 Defining Withholding Tax Codes

Use The purpose of this activity is to define the withholding tax codes. The rates are maintained through withholding tax code. The withholding tax rate contains Base withholding tax rate and Surcharge on base with holding tax rate. This can be maintained as two different with holding tax codes (i.e. base withholding tax rate in one code and surcharge in another code) or together withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together one withholding tax code is defined.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Codes → Define Withholding Tax Codes


2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN

W/Tax Type

W/Tax Code

Description of W/tax Code

Official W/tax Key

Base amt. % Subject to tax

Posting Indicator

Withholding Tax Rate

I1 I1 INV-CONTS.CORP-TDS SEC.194C-2.05%

194C 100 1 2.05%

I2 I2 INV-ADV.CONTS.CORP-TDS SEC194C-1.025%

194C 100 1 1.025%

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W/Tax Type

W/Tax Code


Official W/tax Key


Posting Indicator


I3 I3 INV-PROF/TECH..CORP-TDS SEC.194J-5.125%

194J 100 1 5.125%

I4 I4 INV-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%

194I 100 1 15%

I5 I5 INV-RENT.CORP/OTHER-TDS SEC.194I-20.50%

194I 100 1 20.50%

I6 I6 INV-COMMISSN.CORP-TDS SEC.194D-5.125%

194D 100 1 5.125%

P1 P1 PAY-CONTS.CORP-TDS SEC.194C-2.050%

194C 100 1 2.05%

P2 P2 PAY-ADV.CONTS.CORP-TDS SEC194C-1.025%

194C 100 1 1.025%

P3 P3 PAY-PROF/TECH..CORP-TDS SEC.194J-5.125%

194J 100 1 5.125%

P4 P4 PAY-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%

194I 100 1 15%

P5 P5 PAY-RENT.CORP/OTHER-TDS SEC.194I-20.500%

194I 100 1 20.500%

P6 P6 PAY-COMMISSN.CORP-TDS SEC.194D-5.500%

194D 100 1 5.125%


1.9.7 Defining Withholding Tax Codes (ECESS)

Use

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The purpose of this activity is to define the withholding tax codes for ECESS. The rates are maintained through withholding tax code. The withholding tax rate contains ECESS percentage for each withholding tax type.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Codes → Define Withholding Tax Codes


2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN

W/Tax Type

W/Tax Code


Official W/tax Key


Posting Indicator


EI E1 INV-CONTS -ECESS SEC.194C

194C 100 1 2%

E2 E2 INV-ADV.CONTS. -ECESS SEC194C

194C 100 1 2%

E3 E3 INV-PROF/TECH.. -ECESS SEC.194J

194J 100 1 2%

E4 E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

194I 100 1 2%

E5 E5 INV-RENT.CORP/OTHER-ECESS SEC.194I

194I 100 1 2%

E6 E6 INV-COMMISSN. -ECESS SEC.194D

194D 100 1 2%

EA EA PAY-CONTS. ECESS SEC.194C

194C 100 1 2%

EB EB PAY-ADV.CONTS. -ECESS SEC194C

194C 100 1 2%

EC EC PAY-PROF/TECH -ECESS SEC.194J

194J 100 1 2%

ED ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

194I 100 1 2%

EE EE PAY-RENT.CORP/OTHER-ECESS SEC.194I

194I 100 1 2%

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W/Tax Type

W/Tax Code


Official W/tax Key


Posting Indicator


EF EF PAY-COMMISSN.CORP-ECESS SEC.194D

194D 100 1 2%


1.9.8 Portraying Dependencies Between Withholding Tax Types

Use The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS is to be calcualated ) to the ECESS Tax type number


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding tax base amount→Portray Dependencies Between Withholding Tax Types


2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen, Select the tax code ‘E1’ for the Country IN

3. Choose ‘Details’ Button

4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’

5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below:

W/Tax Type


Ecess Tax type no

Base amt. tax type no

EI INV-CONTS -ECESS SEC.194C

31 19

E2 INV-ADV.CONTS. -ECESS SEC194C

32 20

E3 INV-PROF/TECH.. -ECESS SEC.194J

33 21

E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

34 22

E5 INV-RENT.CORP/OTHER-ECESS SEC.194I

35 23

E6 INV-COMMISSN. -ECESS SEC.194D

36 24

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W/Tax Type


Ecess Tax type no

Base amt. tax type no

EA PAY-CONTS. ECESS SEC.194C

37 25

EB PAY-ADV.CONTS. -ECESS SEC194C-

38 26

EC PAY-PROF/TECH -ECESS SEC.194J

39 30

ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

40 27

EE PAY-RENT.CORP/OTHER-ECESS SEC.194I

41 28

EF PAY-COMMISSN.CORP-ECESS SEC.194D

42 29

1.9.9 Checking Recipient Types

Use The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Check Recipient Types


2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen, make the following entries for the Country IN


Recipient Type Text

I1 CO Companies

I1 OT Others

I2 CO Companies

I2 OT Others

I3 CO Companies

I3 OT Others

I4 OT Others

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Recipient Type Text

I5 CO Companies

I6 CO Companies

I6 OT Others

P1 CO Companies

P1 OT Others

P2 CO Companies

P2 OT Others

P3 CO Companies

P3 OT Others

P4 OT Others

P5 CO Companies

P6 CO Companies

P6 OT Others

E1 CO Companies

E1 OT Others

E2 CO Companies

E2 OT Others

E3 CO Companies

E3 OT Others

E4 OT Others

E5 CO Companies

E6 CO Companies

E6 OT Others

EA CO Companies

EA OT Others

EB CO Companies

EB OT Others

EC CO Companies

EC OT Others

ED OT Others

EE CO Companies

EF CO Companies

EF OT Others


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1.9.10 Maintaining Tax Due Dates

UseThe purpose of this activity is to identify the Tax Payable due date from the date of deduction / posting.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → India → Maintain Tax Due Dates


2. On the Change View “Tax Due Dates”: Overview screen, make the following entries:

Country Official Withholding Tax Key

Recipient Type

No. of Days

IN 194C CO 777

IN 194C OT 777

IN 194D CO 777

IN 194D OT 777

IN 194I CO 777

IN 194I OT 777

IN 194J CO 777

IN 194J OT 777

IN 195 CO

IN 195 OT

3. To save the entries use Save icon or Ctrl+S.

1.9.11 Maintaining Surcharge Rates

UseThe purpose of this activity is to identify the surcharge rate, which is included in the base rate of Withholding Tax Code. The surcharge rates will be used by the system for reporting.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → India → Surcharges → Maintain Surcharge Rates (Surcharges combined with basic WH Tax Codes)

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2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries:

Company Code


Withholding Tax Code

Recipient Type Surcharge

Z001 I1 I1 CO 10%

Z001 I2 I2 CO 10%

Z001 I3 I3 CO 10%

Z001 I4 I4 OT

Z001 I5 I5 CO 10%

Z001 I6 I6 CO 10%

Z001 P1 P1 CO 10%

Z001 P2 P2 CO 10%

Z001 P3 P3 CO 10%

Z001 P4 P4 OT

Z001 P5 P5 CO 10%

Z001 P6 P6 CO 10%

3. To save the entries use save icon or Ctrl+S.

1.9.12 Assigning Types of Companies to Withholding Tax Codes

UseThe purpose of this activity is to identify the types of withholding tax codes and the same will be used in the reports.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → India → Settings for Annual Returns → Assign types of Companies to withholding tax code


2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview screen, make the following New Entries

Country Withholding Tax Type


Company Type

IN I1 I1 Contractors

IN I1 I9 Contractors

IN I2 I2 Advertising

IN I2 I9 Advertising

IN P1 P1 Contractors

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Country Withholding Tax Type


Company Type

IN P1 P9 Contractors

IN P2 P2 Advertising

IN P2 P9 Advertising

IN W1 W1 Contractors

IN wa wa Contractors

3. To save the entries use Save icon or Ctrl+S.

1.10 Extended Withholding Tax – Company Code Assignment

1.10.1 Assigning Withholding Tax Type to Company Code

UseThe purpose of this activity is to assign the withholding tax types defined to the Company Code.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Company Code → Assign Withholding Tax Types to Company Code


2. On the Change View “Withholding tax information for company code per W/tax:” screen, make the following New Entries:


With/tax agent

W/Tax obligated from

W/Tax obligated to

Customer data subject to W/tax

Z001 I1 Activate 01.04.2011 31.12.2999 Activate






Z001 P1 Activate 01.04.2011 31.12.2999 Activate






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With/tax agent

W/Tax obligated from

W/Tax obligated to

Customer data subject to W/tax

Z001 E1 Activate 01.04.2011 31.12.2999 Activate






Z001 EA Activate 01.04.2011 31.12.2999 Activate

Z001 EB Activate 01.04.2011 31.12.2999 Activate

Z001 EC Activate 01.04.2011 31.12.2999 Activate

Z001 ED Activate 01.04.2011 31.12.2999 Activate

Z001 EE Activate 01.04.2011 31.12.2999 Activate

Z001 EF Activate 01.04.2011 31.12.2999 Activate

3. To save the entries use save icon or choose Ctrl+S.

1.10.2 Activating Extended Withholding Tax Code

UseThe purpose of this activity is to activate the extended withholding tax code for the Company Code. SAP R/3 system supports two types of withholding taxes

• Standard Withholding Tax (Classic)

• Extended Withholding Tax

Prerequisites Take a decision to activate the extended withholding tax functionality or classic withholding functionality.

Once you have activated extended withholding tax, you cannot return to using previous withholding tax processing.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Company Code → Activate Extended withholding tax


2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make the following entry:


Company Code Company Code Z001 Defaulted

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Company Name Name of Company Code

India Best Practices Ltd Defaulted

Ext.W/Tax Extended Withholding

Activate the check box Activate the extended with holding tax

3. To save the entries use save icon or use Ctrl+S.

1.10.3 Defining Accounts to post the Withholding Tax

UseThe purpose of this activity is to assign the General Ledger Master records to post the withholding tax deducted, which will be paid to the government subsequently.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → Accounts for withholding tax→ Define Accounts for Withholding Tax to be paid over


2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries for the Chart of Accounts Z001:



General Ledger Account

I1 I1 13113940

I1 I9 13113940

I2 I2 13113940

I2 I9 13113940

I3 I3 13113940

I3 I9 13113940

I4 I4 13113940

I5 I5 13113940

I6 I6 13113940

I6 I9 13113940

P1 P1 13113940

P1 P9 13113940

P2 P2 13113940

P2 P9 13113940

P3 P3 13113940

P3 P9 13113940

P4 P4 13113940

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General Ledger Account

P5 P5 13113940

P6 P6 13113940

P6 P9 13113940

E1 E1 13113940

E2 E2 13113940

E3 E3 13113940

E4 E4 13113940

E5 E5 13113940

E6 E6 13113940

EA EA 13113940

EB EB 13113940

EC EC 13113940

ED ED 13113940

EE EE 13113940

EF EF 13113940


One General Ledger account has been assigned for all withholding tax types and codes to post the deduction. If required different general ledger account can be maintained in the combination of Withholding Tax Type and Withholding Tax Code.

General ledger account needs to be maintained on open item basis to perform the withholding tax clearing. Make the necessary changes in the General ledger account manually.

1.11 Maintaining Number Group for Internal Challan Numbers

UseYou are going to create number range groups


Menu System → Services → Table Maintenance → Extended Table Maintenance

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2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1 and choose the Maintain push button.

3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section Code screen, make the following entries

Company Code Section Code Off. W/Tax Key

Number Group

Z001 Z001 194C 10

Z001 Z001 194J 10

Z001 Z001 194I 10

Z001 Z001 194D 10

Z001 Z001 194A 10


1.12 Assignment of Number Ranges

1.12.1 Assigning Number Ranges to Number Groups

Use

In this IMG activity, you assign each number group to a number range.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Remittance Challan → Assign Number Ranges to Number Groups


2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW screen make the following entries.


Number Group Number Group 10

Int NR Internal Number Range Key

02

3. To save the entries use Save icon or choose Ctrl+S.

1.12.2 Maintaining Number Ranges

Use

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The purpose of this activity is to maintain the number ranges that the system is to use to number the remittance challans while posting the TDS Challan.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Remittance Challan → Maintain Number Ranges


2. On the Internal number ranges for Challan screen, select the Change Groups push button.

3. On the Maintain Number Ranges Groups screen, select the check box Group without text.

4. Select the from the menu Interval → Maintain and assign the Company Code Z001 on the pop screen

5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year or Insert Year push button.


Year Year for which number range being defined

2011

From Number Starting number of series

1000

To Number Ending number of series

1999

6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on the number group 10 and choose the select element icon)

7. Select the check box “Group without Text” and choose the Assign Element Group push button.


The challan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps.

9. To maintain the number range for another fiscal year, select the check box “Group without Text” on the “Maintain Number Range Groups” screen and select from the menu Interval → Maintain and assign the Company Code as Z001 .

10. Select the number rage 2011, which displayed in the screen, on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year.

11. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to.


1.12.3 Maintaining Number Groups and SAP Script Forms

UseThe purpose of this activity is to specify which SAP script forms will be used to use to print the withholding tax certificates.

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PrerequisitesCheck SAP Script Form J_1IEWTCERT which is delivered with the Standard system for generation of withholding tax certificates. If required copy from the 000 client to the client you are using.


Menu System → Services → Table Maintenance → Extended Table Maintenance


2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N and choose the Maintain push button.

3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make the following New Entries.

Company Code Section Code

Off. With holding Tax key

Section Type

From Number Group

Z001 Z001 194C J_1IEWT_CERT 11

Z001 Z001 194D J_1IEWT_CERT 16

Z001 Z001 194I J_1IEWT_CERT 14

Z001 Z001 194J J_1IEWT_CERT 13

Z001 Z001 194A J_1IEWT_CERT 19

4. To save the entries use save icon or choose Ctrl+S

1.12.4 Assigning Number Ranges to Number Groups


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Withholding Tax Certificates for Vendors and Customers → Assign Number Ranges to Number Groups


2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”: Overview” screen, make the following New Entries.

Number Group Internal Number Range

11 11

13 13

14 14

16 16

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Number Group Internal Number Range

19 19

3. To save the entries use save icon or choose Ctrl+S

1.12.5 Maintaining Number Ranges

UseThe purpose of this activity is to maintain the number ranges that the system is to use to number the Withholding Tax Certificates.


IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Withholding Tax Certificates for Vendors and Customers → Maintain Number Ranges


2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups push button.

3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.

The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps:

4. Select the check box above the number range group ID on the “Maintain number range groups” screen.

5. Select from the menu Interval → Maintain and assign the Company Code as Z001 .

6. On the “Maintain Number Range Intervals” screen select the number rage 2011, which displayed in the screen, and select from the menu Edit → Insert Year.

7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups.

Number group

Fiscal year From Number To Number Current Number

11 2011 110000 119999

13 2011 130000 139999

14 2011 140000 149999

16 2011 160000 169999

19 2011 190000 199999

8. The group text not transported and maintain manually.


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1.13 E-Filing, India Localisation Annual Legal ReportThe Program gives the output in e-file with a different set of records. As per the Government circular, the e-file should have records for which certificates have been printed. To enable the customers to have better usable output , along with e-file SAP provides an Higherarchial ALV report Functionality that will present the list of documents in the form of workflow. The ALV report not only will have documents from which certificates have been printed but also the Document workflow details from the internal challan updation stage.

The following are customization steps for E- filing Annual Report

1.13.1 Reason Code Mapping

Use

In this IMG activity, you create Reason codes for Exemption Certificate.


IMG Menu System → Services → Table Maintenance → Extended Table Maintenance


2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the following entries.

Field name User action and values Note

Table/View j_1irsncodem

3. To maintain the entries choose Enter.

4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation” OVERVIEW screen make the following entries.

Country Exemption Reson Off Rsn Cd

IN 01 Lower Deduction/No Deduction thru Certificate u/s 197

IN 02 Lower Deduction/No Deduction thru Certificate u/s 197

IN 03 Lower Deduction/No Deduction thru Certificate u/s 197A

IN 04 Lower Deduction/No Deduction thru Certificate u/s 197A


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1.14 Business Place tables Here we will customize entire Business place concept using the entries maintain in Table/View

1.14.1 Definition .

Procedure1. Access the transaction choosing following transaction code:


Table/View J_1BBRANCV

1.14.2 Activate Business place .



Table/View VIDBUPLA_ACTIVE

1.14.3 Assign Business place to plant .



Table/View J_1BT001WV

1.14.4 G/L assignment to Tax code & Business place .



Table/View J_1IT030K_V

5. Give the table name in SM30 & click on Maintain

6. Once entries maintained click on Transport to generate request

7. Find out the table path by clicking Customizing button if required.

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1.15 Master Data

1.15.1 Definition Chapter ID

UseIn this activity you are going to Define chapter Id belongs to your organization

Procedure1. Access the transaction choosing one of the following transaction

code:

SAP R/3 menu India Localization Menu(J1ILN) Indirect taxes Master data Excise Rate maintenance

Transaction Code J1ID

2. Select radio button Chapter ID and click on change Icon

Chapter ID Unit Of Measure Description as per Law 4801.00.10 PC XXXXXXXXXX

1.15.2 Materials Chapter Id Combination

UseIn this activity you are going to Give material.

Procedure1. Access the transaction choosing one of the following transaction code:

SAP R/3 menu Logistics Materials Management Materials Master Material Change Immediately

Transaction Code MM02

2. The following key fields were used in Foreign trade Import or Export

Field name Description Default ValuesSTEUC Control code 4801.00.10J_1ICAPIND Material excise type RG1

3. You can maintain the same in J1ID also by selecting the Material and Chapter ID combination radio button

The following key fields were used:

MATNR MaterialWERKS Plnt J_1ICHID Chap. ID J_1ISUBIND Subcontr's J_1ICAPIND Matl type

J_1IGRXREFGRs per EI

J_1IDECFLAG Declared

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1.15.3 Cenvat Determination

UseIn this activity need to mention Input or Output material .


SAP R/3 menu – User menu

India Localization Menu(J1ILN) Indirect Taxes Master Data Excise Rate Maintenance


2. Choose radio button Cenvat Determination and choose Maintain (F5).

3. Maintain entries as follows

Plant Input Material Output Material

Z001 xxxxxxxx

Z001 xxxxxyyyy

1.15.4 Vendor CIN Details

UseIn this activity you are going to create/change vendor master record.


SAP R/3 menu Logistics Materials Management Purchasing Master Data Vendor Central Change

Transaction Code XK02

2. The following key fields were used:

Field name Description Default ValuesJ_1IEXCD ECC Number

J_1IEXRN

Excise Registration Number

J_1IEXRG Excise RangeJ_1IEXDI Excise Division

J_1IEXCOExcise Commissionerate

J_1ICSTNOCentral Sales Tax Number

J_1ILSTNOLocal Sales Tax Number

J_1IPANNOPermanent Account Number

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J_1IEXCIVE

Excise tax indicator for vendor

J_1ISSIST SSI StatusJ_1IVTYP Type of Vendor

J_1IVENCRE

CENVAT Scheme Participant

3. You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise details

1.15.5 Customer CIN Details In this activity you are going to create/change Customer master record.

Procedure1 Access the transaction choosing one of the following transaction code:

SAP R/3 menu Logistics Materials Management Purchasing Master Data Vendor Central Change

Transaction Code XD02

2 The following key fields were used:

Field name Description Default ValuesJ_1IEXCD ECC Number

J_1IEXRN







J_1IEXCICU

Excise tax indicator for Customer

J_1ISERN

Service tax registration number

You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise details

Note: You can restrict the CIN Tab in customer master data and vendor master data user id wise also

Access the transaction choosing one of the following transaction code:

SAP R/3 menu IMG Logistics General Tax on goods movement India Master Data Assign Users to Material Master Screen Sequence for Excise Duty

Transaction Code OMT3E

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Click on “User screen reference” from Tree and maintain Login Ids to whom you need to give authorization for CIN Tab in Masters.

1.15.6 Excise Indicator for Plant

UseIn this activity you are going to give the excise details to plants .

ProcedureAccess the transaction choosing one of the following transaction code:

SAP R/3 menu – User menu

India Localization Menu(J1ILN) Indirect Taxes Master Data Excise Rate Maintenance


Choose radio button Excise Indicator for Plant and choose Maintain (F5).

Field name Description Default ValuesBUKRS Company Code WERKS Plant J_1IEXCD ECC Number

J_1IEXRN







J_1IEXCICU

Excise tax indicator for Customer

J_1ISERN

Service tax registration number

1.16 Opening balances Upload for Registers

1.16.1 RG23 A Part I, RG23 C Part I & RG1

1.16.1.1 Table entries

Prerequisite: To upload opening balance to RG1 we need to mention the Finished Goods as Loose or Packed in RG1 Table. This has to be done manually of through writing a ABAP program as per your requirements.

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ProcedureAccess the transaction choosing one of the following transaction code:

Transaction Code SE16

Table Name J_2IRG1BAL

Click on Create Entries (F5)

Maintain entries as follows

EXGRP Excise Group 10

DATUM Date 31.03.2011

MATNR Material XXXXXXXXX

FORM Material form P

Save the entries If it is required you can create transport request from source client to move target clients/server as follows.

Once entries saved go to SE16 for contents > display content records > From the Menu > Table entries > Transport entries.System will create a work bench request save under package and release to transport.

1.16.1.2 Register Updation with quantityBefore going live of any project normally you will be uploading initial stocks by using 561 movement type in SAP system. In Indian business scenario if the said material is subject to excise duty then we need to update Part 1 & RG1 register with the stock.

Using this activity, you can update the receipts of into RG23A Part I and RG23C Part I & RG1 Registers by select the radio button option.

Prerequisites:

Initial stocks must have been uploaded into system by 561movement and for such materials all CIN details (J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT Determination should have been maintained

Procedure1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Country India User Menu → Indirect Taxes → Registers → Excise Tax → Update RG23A/C Issues and RG1

Transaction code J1I5

2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:

Field name Description R/ O / C User action and values

Comment

Company Code

Company Code R Z001

Plant Plant – for which RG1 Register is being maintained

R Z001

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Excise Group Excise Group for which RG1 register is being maintained

R 10

Material Document Number

Material document number O <enter the material document number>

561 Movement Material document number

Document Year

Material document year O Material document year

Posting Date Date of Material document Posted

R Enter the Material Document Posting Date

Movement Type

Movement Type used for posting the materials

O 561

Storage Location

Storage location used for posting the material movements

O

Material Material number to update the RG1 Register

O

Document Date

Document date of the material document

O

Batch Batch number of the materials

O

Stock Type Stock Type declared O

Rule Excise Classification Rule O

Classification Pre-defined Classifications R ROP ReceiptsROP-Receipt from outside under any other provision

RG23/ RG1 RG23 / RG1 updation date R Select the appropriate radio button to update the Register. Please select the document entry date radio button

Date to be considered by the system for updation of Register

Document Entry date

Document posting date

System date

Registers Register to update R Select the RG23A or RG23C or RG1

radio button

Choose any one of

RG23A Part1

RG23C Pat1

RG1

For this transaction

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Please choose enter and ignore any messages.

3. System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen:

Displays all the line items to meet the selection criteria to update the Register.

4. Select the line items which needs to be updated to Register by selecting the check box at the beginning of the each line item

5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the selection

6. System will display the selection Green or Red Traffic lights. The line items which can be updated will be displayed with Green Traffic Lights and the line items which can not be updated will be displayed with Red Traffic Lights.

7. After selecting the right documents select the line item and choose the Register Entry button to update the Register or use Ctrl+Shit+F11 to make register entry.

Please perform step 7 only once, because if you perform two or three times, the system will generate two or three times in register which may not required.

8. To see the changes you need to extract the respective register by transaction code J2I5 and print utility program by transaction code J2I6 as per mentioned above.

9. Run the same for three register one by one by selection radio buttons to update the opening balance stock in Registers

10.

1.16.2 Balances Updation in RG23 A Part II & PLA

UseBefore going live of any project normally you will be uploading initial balances by using FI transactions in SAP system. By the time client go-live there might be some opening balance in RG23A Part II and PLA registers.

Using this activity, you can update the receipts of into RG23A Part II and PLA Registers by select the respective register button option.

This transaction involves Direct Table Entries so, please be careful when you are doing this transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there should not be any entries in J_2IACCBAL table. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again.

Please do note that this is purely manual transaction system does not have any control or validations in this i.e. system will cross check with any other entry.

Prerequisites: All CIN customization must have completed.


SAP R/3 menu Tools → ABAP Workbench → Development → ABAP Dictionary

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Transaction code SE11

2. On the ABAP Directory: Initial Screen, make the following entries.

3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into table.

4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries from Menu bar and make the following entries:


Comment

MANDT Client O Leave it blank Grayed out by system, sys will give client number.

EXGRP Excise Group O 10 Choose appropriate excise group

REGISTER Data element for Register n

O RG23ABED for RG23A BED register

You can choose the appropriate register listed at the bottom.

DATUM Date O <Enter month end date>

31.03. 2011

For example if you are going live from 1.04.2011, then you must enter the last day of previous month i.e. 31.03. 2011. When you extract register the date range should be from 01.04.2011 to 31.04.2011.

WERKS Plant O Leave it blank

OP BAL Basic duty (OP BAL) O Leave it blank

CL BAL Basic duty (CL BAL) O 9999.99

for example INR

Enter the closing balance as on 31.03.2011

EXAMT Basic duty (EXAMT) O Leave it blank

EXIND Extract Indicator O Leave it blank

USNAM User name O Enter you user ID

CPUDT Entry Date O Entry date

31.03.2011

Date on which you are making entry

CPUTM Entry time O Enter time

The following are Data elements for Registers:

RG23ABED, RG23ASED, RG23AAED, RG23CBED, RG23CSED, RG23CAED, PLABED, PLASED, PLAAED, PLACESS.RG23AECS,RG23CECS,PLAECS,RG23AAT1,RG23CAT1,PLAAT1

5. After making table entries save the entries by choosing Save icon or Ctrl + S.

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Please do remember that this is only a direct table entry of opening balance, system does not check the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An example is give below for your reference:

You can use F-02 transaction code to pass the following FI entry:

RG23A Part II Account DR Initial balances clearing a/c CR

Or

PLA BED Account DRInitial balances clearing a/c CR

You can choose any appropriate accounting entry which is suitable to client.

6. After making table entry if you want to see you can extract register by using J2I5 transaction code But you need to remember the extraction date should be 01.04.2011 to 31.04.2011 as you have given closing balance as on 31.03.2011.

7. Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance).

The same process can be followed for PLA register also.

Result

Table entry for RG23A Part II is made.

1.16.3 Balances Updation in RG23 C Part II

UseTo upload the opening balance in RG23C Part II.

This transaction involves Direct Table Entries so, please be careful when you are doing this transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there should not be any entries in J_2IACCBAL table, except the balances of RG23A Part II and PLA balance as mentioned above. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again.

Please do note that this is purely manual transaction system does not have any control or validations in this i.e. system will cross check with any other entry.

The RG23C is for CENVAT credit on capital goods. Hence in this step you upload only the balance in the RG23C Part II. The RG23C balance on hold will not be uploaded in the table. The balance will remain in the FI books as a balance in a GL account. When this credit for the ‘On hold’ balance is due, it will be transferred to RG23C Part II using Excise JV (transaction code J1IH).

Prerequisites: All CIN customization must have completed.


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SAP R/3 menu Tools → ABAP Workbench → Development → ABAP Dictionary

Transaction code SE11

2. On the ABAP Directory: Initial Screen, make the following entries.

3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into table.

4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries from Menu bar and make the following entries:


Comment

MANDT Client O Leave it blank Grayed out by system, sys will give client number.

EXGRP Excise Group O 10 Choose appropriate excise group

REGISTER Data element for Register n

O RG23CBED for RG23C BED register

You can choose the appropriate register listed at the bottom.

DATUM Date O <Enter month end date>

31.03.2011

For example if you are going live from 01.04.2011, then you must enter the last day of previous month i.e. 31.03. 2011. When you extract register the date range should be from 01.04.2011 to 31.04.2011.

WERKS Plant O Leave it blank

OP BAL Basic duty (OP BAL) O Leave it blank

CL BAL Basic duty (CL BAL) O 9999.99

for example INR

Enter the closing balance as on 31.03.2011

EXAMT Basic duty (EXAMT) O Leave it blank

EXIND Extract Indicator O Leave it blank

USNAM User name O Enter you user ID

CPUDT Entry Date O Entry date

31.03.2011

Date on which you are making entry

CPUTM Entry time O Enter time

After making table entries save the entries by choosing Save icon or Ctrl + S.

Please do remember that this is only a direct table entry of opening balance, system does not check the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An example is give below for your reference:

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You can use F-02 transaction code to pass the following FI entry:

RG23C Part II Account DRInitial balances clearing a/c CR

You can choose any appropriate accounting entry which is suitable to client.

5. After making table entry if you want to see you can extract register by using J2I5 transaction code (as explained above). But you need to remember the extraction date should be 01.04.2011 to 31.04.2011 as you have given closing balance as on 31.03.2011.

6. Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance).

The same process can be followed for PLA register also.

Result

Table entry for RG23C Part II is made.

1.16.4 RG23C On Hold

Use

When capital purchases are made which are eligible for CENVAT, RG23C(Part II) will be credited with only 50% of the CENVAT. The balance 50% will be CENVAT on Hold.

The CENVAT on hold opening balance is not to be uploaded into Excise Register. It will remain as a balance in GL A/c for CENVAT on hold (Account No. 24930000 in chart of Accounts CAIN).

In the new year when the credit for the CENVAT on hold is due the credit is taken using excise JV. The procedure for this is as follows, assuming CENVAT on Hold credit to be taken into RG23C (BED) is to be taken for Rs. 100.00


SAP R/3 Menu Indirect Taxes → Excise JV → Create

Transaction code J1IH

2. On the Excise JV – Main Menu screen choose Additional Excise.

3. On the Create Excise JV – Initial Screen (Diff Excise Posting) screen make the following entries:


Comment

Document Number A Enter any dummy entry

Document year Current year Example 2011

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Company Code Z001

Plant Z001

Excise group 10

Sub-transaction

Modvat Account Selection

RG23C

4. Choose Enter to continue.

5. On the Create Excise JV – Details wrt to exc inv A 2011 for diff exc post Screen make the following entries:


Comment

Document Date Today’s date

Posting date Date on which to Post

BED Amount 200.00 Enter twice the amount of credit to be taken

6. Choose Determine GL accounts.

System determines the GL accounts automatically in the dialog box Excise JV – G/L Account Determination. No changes to be made. Choose Enter.

7. Choose Save or Crtl+S.

Result

System issues a message successfully created with reference of the documents created. Following Accounting entry is pass

Itm PK AccountAccount short text Assignment Tax code Amount

1 50 24930000CENVAT hold V0 -200

2 40 24930000CENVAT hold V0 100

3 40 24850000CENVAT CapBED 20040603V0 100

RG23C (Part II) is credited for Rs. 100.00

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