04. CIN-Configuration,Master Data and MM Process

7/25/2019 04. CIN-Configuration,Master Data and MM Process

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For internal use only

Configuration , Master data and MM processesJun 2014

India Country information SAP


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2

Plant Settings Excise Additional Data

Company Code

Plant

CST

LST

PAN

Plant excise Indicator


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3

Excise Registration ID

2011 Capgemini. Allrights resered

Ins

A n#m&er assigned to each premises or

location that has registered as a man#'act#rer

(ith the excise a#thorities.

)ention (hether A*$" S*$" C*SS

applica&le. I' &lan+ (ill not &e aaila&le 'or

inp#ts

)ax no. o' line

items in o#tgoing *IPermits ded#cti&le ,

non ded#cti&le *$

at -


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4

Company Code Settings


Ins

ser can edit

$r acco#ntd#ring

tili3es 'rom

PLA in 4irst month 'or

excise year

*xcise inoice

selection


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5

Plant Settings


Ins

Plant de'ined as $epot

or not

)#ltiple plants to one

*xcise egistration I$

-s per *I can &e set as

&elo(

)#lti - 6 )#lti Credit

)#lti - 6 Single credit

Single -


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6

Excise Group


Ins

*xcise eg I$ lin+ed

to *xcise gro#p 8

Plant

$epot de'inition at

*xcise -rp 8 Plant


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7

Series Group


Ins


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8

Excise Tax Indicators


Ins


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9

Customer Master

*CC No.

*xcise egistration No.

ange

$iision

Commissionerate

C#stomer *xcise Indicator; In con


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10

endor Master

*CC No. *xcise egistration No. ange $iision Commissionerate endor Type

; )an#'act#rer; )an#'act#rer>s $epot or Consignment Agent; 4irst Stage $ealer o' indigeno#s excisa&le goods; Second Stage $ealer o' indigeno#s excisa&le goods; Importer" 'rom his depot or his consignment agent; 4irst or Second Stage $ealer o' indigeno#s excisa&le goods

endor *xcise Indicator; In con


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11

Material Master

)aterials are classi'ied &y chapters I$>s; o( are de'ined Chapter I$sD; Com&ination o' )aterial E Chapter I$ and )aterial Type; I' material is +ept in seeral plants and it has the same Chapter I$ across all the plants" then the plant can

&e le't &lan+; F*$" A*$" S*$ rates 'or Chapter I$ and 'inal excise indicator stat#s are maintained

Inp#t o#tp#t relations ?Cenat $etermination@ lin+s excisa&le ra( materials to 'inished goods; This helps the system determine (hether to ta+e Cenat credit or not

; *xcise $#ty is mar+ed as aaila&le 'or seto''" i' the ra( material there is at last one excisa&le 'inishedprod#cto Gther(ise is added to inentory al#e

Assessa&le al#e and N$P; 4or those send o#t on


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12

Various Taxes Applicable in India 1/3 Hithholding tax

$ed#ction o' tax on 'e( serices receied. *xample rent" contracting charges" pro'essional

'ees.

*xcise tax Tax on man#'act#ring o' goods only. *xcise has di''erent components" called Fasic *xcise $#ty" Additional

*xcise $#ty" Special *xcise $#ty" *d#cational Cess o' *xcise $#ty. *xcise $#ty paid on P#rchase o' ra(

material ?inp#t tax@ can &e ad


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13

Various Taxes Applicable in India 2/3

C#stomsTax on Import o' goods. C#stoms d#ty has 'e( components.

Fasic C#stoms d#ty" Cess on C#stoms d#ty. No ad


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14

Various Taxes Applicable in India 3/3

Sales tax

This tax is applica&le on sale o' -oods. ere (e hae di''erent tax a#thorities.

Central Sales Tax ?CST@ this is Applica&le (hen sale happens &et(een partiesin t(o di''erent stats. Inp#t tax can not &e ad


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15

Pricing Proced#re

Creation o' ne( condition types ?C*SS" CST" AT etc.@ Lin+ing these condition types (ith Tax Proced#re ?TAJINN@

F#siness Process

Capt#re 8 Post endorKs *xcise Inoice d#ring -oods eceipt

Need to create separate s#&Econtracting challan ?594/@ &e'ore sendinggoods to s#&Econtractors

)aster $ata

Chapter Id" )aterial Chapter Id com&ination

C*NAT determination

endor *xcise $etails

G#tp#t Types

sage o' S#&EContracting challan ?proided in CIN@

2010Capgemini. All

15

CIN Impact on Purchasin


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16

CIN Impacts on !"

Sales and $istrition

; Pricing Proced#re

*xports 8 Sales to C#stomer

Creation o' ne( condition types ?CIN speci'ic@

; F#siness Process

Creation o' *xcise Inoice

; G#tp#t Types

Ne( G#tp#t Types 'or Sales Inoice

2010Capgemini. All

17


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17

#eisters $or CIN

Sales 8 $istrition

; -2%$

; -1

P#rchasing

; C*NAT egister; -2%A 6 I 8 -2%A 6 II

; -2%C 6 I 8 -2%C 6 II

; -2%$

4inance 8 Controlling; PLA

; C*NAT egister

2010Capgemini. All

19


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18

%ey &lements o$ 'ocali(ation ) Country Version

; *xcises gro#ps 'or Plants *xcise gro#p a CIN entity in SAP that controls organi3ational records and excise doc#ment n#m&ering and excise Acco#nt

determination. The relationship &et(een Plants and *xcise -ro#p is N 1.

Separate *xcise registration need to &e o&tained &y each physical location.

Payment o' *xcise d#ty is made (hen yo# trans'er material 'rom man#'act#ring plant to $istrition center.

*xcise ecord maintenance is di''erent at man#'act#ring site and at the $istrition center.

*ery man#'act#ring excise registered location need to maintain records o' #antitatie in'ormation o' goods receied and

iss#ed. Inp#t tax receied on - and o#tp#t tax paid on iss#es or #sed in internal cons#mption o' commercial prod#ct.

*ery $istrition center needs to +eep #antitatie in'ormation goods receied and iss#ed. Also they need to doc#ment (ise

trac+ o' *xcise paid goods that are receied and corresponding goods iss#ed 'or sale and amo#nt o' original d#ty to &e

passed on to the C#stomer.

; F#siness Place F#siness place is CIN SAP element that is #sed 'or trac+ing tax on sales. al#e Added Tax AT is leied on sale o' prod#cts. here are di''erent types o' ariations o' AT. AT or LST is applica&le

(hen selling and p#rchasing parties are in the same state. Hhen selling party and P#rchasing parties are in t(o di''erent states Central sales tax ?CST@ is leied on the sale instead o'

AT or LST. AT registration n#m&er is attached to F#siness place. TAJ Acco#nt determination can &e maintained at siness place

leel. This trac+ing is essential to +no( ho( m#ch tax is paya&le" and (hat is the inp#t tax to &e claimed. The relationship &et(een Plants and F#siness place is N1

Section code 'or Company code

Section code is the CIN organi3ational element that is #sed 'or Hithholding tax ?no(n as Tax ded#cted at

So#rce in India T$S@. Section code (ill &e #sed (hereer one has an acco#nting set #p.

2010Capgemini. All

1:


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191M

)aster $ata 'or CIN

1.Condition Types

2.Tax Codes

%.Condition ecords/. $ata )aintained in T.code 1I$


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2020

&xcise "uties)GPIN Conditions Types 'or Taxes

4or Proc#rement

F*$ seto'' B

)G IN F*$ seto'' ty

)IP IN F*$ inentory B

)I IN F*$ inentory t )J1 IN A,P F*$ seto''

*CP INA,P ecs seto'' B

*CI IN ecs inentory B

*J1 IN A,P ecs seto'' T

*J% IN A,P ecs in T


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2121

LST,CST,AT Conditions

IPS IN Sales tax Set o'' ?AT@

IPC IN C Sales tax in.

IPL IN L Sales tax in ?AT@.

Serice Tax Conditions

ST A,P Serice Tax*C% A,P *CS 'or ST


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2222

Tax Codes 'or Proc#rement

1 *$ 17B O C*SS GN *$ 2B O CST 2B A-AINST 4G) C ?IS@

2 *$ 17B O C*SS GN *$ 2B O CST /B A-AINST 4G) C ?IS@

% *$ 17B O C*SS GN *$ 2B O CST NIL ?IS@

/ *$ 17B O C*SS GN *$ 2B O TN-ST /B ?TN@

5*$ 17B O C*SS GN *$ 2B O TN-ST %B O SC 5B A-AINST4G) 19 ?TN@

7 *$ 17B O C*SS GN *$ 2B O AT /B ?A@

9 *$ 17B O C*SS GN *$ 2B O CST 10B ?IS@

: *$ 17B O C*SS GN *$ 2B O AT 20B ?A@

M *$ 17B O C*SS GN *$ 2B O TAJ NIL A-AINST 4G) C ?IS@

J1 *$ 17B O C*SS GN *$ 2B O TAJ NIL A-AINST 4G) 19 ?TN@

J2 *$ :B O C*SS 2B O CST /B A-AINST 4G) CJ% *$ :B O C*SS 2B O LST /B ?TN@

J/ *$ M.7B O C*SS GN *$ 2B O CST /B A-AINST 4G) C ?IS@

J5 *$ M.7B O C*SS GN *$ 2B O AT /B ?A@


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232%

)aintain Condition ecord 'or Proc#rement.

Condition ecord 'or each tax codes and condition codes has to &e maintained

'or Plant" endor and )aterial Com&ination in T.Code 411.

Condition record 'or condition type )GP


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242/

Select ey com&ination as Plant,endor, )aterials


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2525

Create Condition record 'or Tax code " Plant" endor and )aterial

N#m&er


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2627

o# get the )aster $ata Screen

Create ChapterEid


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2729

He Create Chapter I$ 'or

)aterial )aster . All Chapter

I$ (here Cenat

determination Is Applica&le

sho#ld &e )aintained 4irst.


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282:

Create !e" EntriesCreate !e" Entries

Sae the Chapter I$


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292M

Maintain Material # C$apter%id Com&ination


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30%0

Clic+ on Ne( *ntries and enter the 'ollo(ing details


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31%1

ere (e indicate a

material as S#&Econtracting

4or all s#&contracting )aterial

? sent and receied @ pls tic+ on

S#&contracting FGJ


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32%2

ere (e de'ine

material type as

Cons#ma&les

Assets

Tools

Non Conerti&le

a( )aterial

-1


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33%%


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34%/


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35%5


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36%7

*nter the )aterial no. in Inp#t

and G#tp#t Norms (ith Plant

assignment along (ith *xcise

$eclaration date .


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37%9


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38%:

Clic+ on Ne(

*ntries and #pdate

endor *xcise

details


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39%M

P#t *xcise Indicator as

01 6 100 B Taxa&le

0 E Nil Tax

02E50B Taxa&le

The System (ill determine this

endor as s#&


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40/0


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Similar to endor"

)a+e *ntries 'or yo#r

C#stomer also

)a+e s#re that yo#

assign Appropriate

*xcise Indicator to

yo#r C#stomer.


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42/2


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43/%

ere (e maintain *xcise Indicator

'or the Plant in a com&ination o'

CoCodeEEPlantsQ4irst )onth o'

*xcise earQNo. angeQ*xcise

Indicator

*xcise Indictor 'or all

)an#'act#ring Plants in a

Company Code (ill &e R1


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44//


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45/5

He )aintain the 4inal *xcise Indicator

'or endor 8 Plant.

Similarly maintain 'inal excise indicator

'or C#stomer and Plant.


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46/7

This ta&le (ill &e maintained i' there isany excise rate other then *xcise rates

&ased on )aterial Chapter I$ and 4inal

*xcise Indicator . ? e.g.E S.S .I endors "

ty &ased excise amo#nt @ .In

p#rchase order 'irst *xcise rates (ill &e

searched in exceptional ta&le and thenin ta&le &ased on 4inal excise indicator

and material chapter I$ . The

exceptional rates (ill &e maintained (ith

com&ination o' )aterial n#m&er and

endor Code as 'ollo(s


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48/:

SAP also s#pport Sales Tax

Seto''. He de'ine the B on the

com&ination o' Plant 8 )aterial.

Also (e can de'ine A*$ 8 S*$

on #antity Fasis


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49/M

Standard SAP 'usiness

ProcessesProc#rementProc#rement o' a( )aterial 6 $omestic 8 Import

Proc#rement o' Capital -oods ?Assets" Cons#ma&les 8 Tools@

S#&contracting

et#rn to endor ?122 )t@

Gther )oements li+e 901"902 etc


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Procurement of Ra" Material % Domestic(

1. o# Create P#rchase Grder ia )*21N or a Sched#le Agreement ia )*%1L

(ith Pricing (hich incl#des *xcise $#ty.

2. Hhen the goods arries" the Stores enters the goods receipt ia )I-G and

capt#re the *xcise Inocie.

%. *xcise Team has to post the excise inoice seperatly and ere The System

Creates )aterial $oc#ment to ecord -oods eceipt Creates an Acco#nting $oc#ment to de&it the inentory acco#nt and

credit the -,I clearing acco#nt Creates Part I 8 Part II *ntry in egister -2%A or -2%C

% Acco#nting $oc#ment is created to de&it C*NAT Acco#nts and Credits

C*NAT clearing Acco#nt.

/ o# enter the endor Inoice in the system ia )IG. The system creates an

acco#nting doc#ment crediting the endor and de&iting the -,I $oc#ment.

Fy this yo#r -,I $oc#ments gets Cleared o''.


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5151

ST*P 1 )aintain )aterial N#m&er and Chapter I$ Com&ination and material type

as a( )aterials


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5252

ST*P 2)aintain *xcise ate 'or the chapter I$ (ith releant alidity dates


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535%

ST*P %Create p#rchase order (ith the tax code releant 'or excise d#ties and

Clic+ the taxes tton to see the details


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545/

In the taxes details chec+ the F*$ and *CS details ? Condition Types )J1 8 *J1@" A'ter chec+ing sae

the p#rchase order and the system (ill generate the p#rchase order n#m&er.

System determine *xcise $#ty as

per Condition record maintained

'or )aterial" Plant" endor and Tax

code com&ination .


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5555

At the time o' goods receipt o' the p#rchase order system (ill trigger to ta& in header

leel ?*xcise Inoice@ and item leel ?*xcise Item@ and proide the re#ired details

in the ta&

ere (e can Capt#re or


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5657

p

Capt#re 8 Post *xcise

Inoice (hile doing

-oods eceipt

In the excise ta& proide the endor excise n#m&er and date" chec+ and con'irm the other

details. In the le't top corner the con'irm the stat#s as Capt#re and post excise inoice"

This (ill ena&le the system to capt#re and post &oth -2%A Part I and -2%A Part II

entries in &ac+ gro#nd.


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5759

A'ter -" To chec+ the excise entries Select the endor excise inoice no in

the T.Code 1I*J .


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585:

In the display mode chec+ and con'irm the a&oe details" To chec+ the Part 1"

Part 2 and d#ty al#es go the a&oe said ta&s


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595M

$etails o' -2%A Part II and d#ty al#e *ntries


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6070

Acco#nting $oc#ment Created in PartEII *ntries


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6171

At the time o' )IG" The F*$ 8 *CS got credited in respectie acco#nts


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637%

Create Import P#rchase order (ith the a&oe highlighted details li+e C#stoms

$#ty" C$" *CS on C$" Cess on C#stoms and Special C#stom d#ty.


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647/

Clic+ here to Proide the C#stoms endor"


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6575

Assign C#stoms endor 'or all C#stoms condition types


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6677

Assign Tax code as 0 'or all Import P#rchase Grder


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6779

A'ter Inoicing the C#stoms endor" Capt#re the *xcise details in T.code 1I*J

6 Capt#re *xcise Inoice" C$ (ill &e capt#red as F*$" Special Additional $#ty ?SA$@


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687:

e'er the capt#red excise inoice at the time o' -oods receipts" This Process (ill

create Part 6 1 entries 'or the register.


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7090

Chec+ the $#ty al#es and credit aailed details


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7292

Proc#rement o' Capital Items

1.o# Create P#rchase Grder ia )*21N or a Sched#le Agreement ia

)*%1L (ith Pricing (hich incl#des *xcise $#ty.

2.Hhen the goods arries" the Stores enters the goods receipt ia

)I-G. ere The System Creates

)aterial $oc#ment to ecord -oods eceipt

Creates an Acco#nting $oc#ment to de&it the inentory acco#nt

and credit the -,I clearing acco#nt

%.Creates Part I 8 Part II *ntry in egister -2%A or -2%C

Acco#nting $oc#ment is created to de&it 50 B in C*NAT and

50B in Cenat GnEold A,C

Acco#nts and Credits C*NAT clearing Acco#nt.

/.o# enter the endor Inoice in the system ia )IG. The system

creates an acco#nting doc#ment crediting the endor and de&iting

the -,I $oc#ment. Fy this yo#r -,I $oc#ments gets Cleared

o''.


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739%

)aintain )aterial com&ination o' material n#m&er" chapter I$ and )aterial

Type 6 Cons#ma&les" Assets and Tools


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749/

Create P#rchase order (ith the releant Tax code and press Taxes tton

to see the details.


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7595

Tax details (ill hae &een capt#red as F*$ 6 17 B (ith al#e and *CS

as 2 B (ith al#e" A'ter chec+ing all the details sae the p#rchase order

and note do(n the doc#ment n#m&er.


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7697

At the time o' -oods receipt 'or the p#rchase Grder" Inp#t the endor excise inoice

n#m&er and Inoice and chec+ other details &e'ore saing the doc#ment


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7799

At the time o' processing o' -" *xcise inoice (ill &e capt#red and post at the &ac+gro#nd" To chec+ the excis

inoice go to T.Code 1I*J and select the endor excise inoice to see the details" The a&oe screen shot sho(

the posted excise inoice (ith d#ty al#es 50 B credit aailed 'or present 'iscal year and remaining 50B Credit

d#e 'or next 'iscal year.


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789:

Acco#nting doc#ment the F*$ de&ited 50B in Cenat CapF*$ A,c and

50B in Cenat hold A,c


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799M

At )IG" Cenat Clearing acco#nt and *CS (ill get de&ited.

Su&contracting


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80:0

Su&contracting

S#&contracting (itho#t payment o' *xcise $#ty

The Process 4lo( is

1. o# Create a s#&contract order ia )*21N (ith RNIL TAJ CG$*.

2. o# Create a Trans'er Posting $oc#ment ia )F1F (.r.'. to S#&contract

Grder.

%. o# Create a S#&contracting Challan (idely called as 594/ Challan ia

1I401./. o# do -oods eceipt (ith that Challan e'erence ia )I-G.

5. o# econcile receied ty. (ith Challan ty. ia 1I4.

(hen yo# send materials to a s#&contractor 'or processing" yo# are not

re#ired to pay any excise d#ty" een tho#gh the materials hae le't yo#r

premises. o(eer" i' the materials hae not &een ret#rned to yo# (ithin a gienlength o' time o' 1:0 days@" yo# (ill hae to reerse any excise credit that yo#

posted (hen yo# p#rchased the materials. In the case o' materials that yo#

hae man#'act#red inEho#se" yo# (ill hae to post credit entries to the extent o'

the C*NAT rate o' the assessa&le al#e o' the materials.


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82:2

Inp#t material details 'or s#&contracting


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83:%

Sending inp#t materials to s#&contractor

Tcode )F1F

)ot type 5/1 (ith re'erence to P#rchase order

Note (hile sending materials to the s#&contractor please ens#re that yo# re'er to p#rchase order

'or creating trans'er posting the materials


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84:/

A'ter creating Trans'er posting system (ill display the doc#ment n#m&er

and please care'#lly note the same. This (ill &e #sed &y yo# (hen yo# are

creating the s#&contracting challan as a&oe .


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85:5

Creating 594/ Challan

Tcode 1I4

Please enter the trans'er posting ?5/1@ doc#ment n#m&er along (ith year"

series gro#p and excise gro#p


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86:7


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87:9

ere yo# enter some speci'ic instr#ction to the endor a&o#t the

processing method etc


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88::

#pon saing the transaction system (ill release 594/ ?Annex#re II@

Challan doc#ment n#m&er as mentioned &elo(. o# (ill &e #sing

this doc#ment n#m&er 'or '#rther reconciliation and clos#re o' challan


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90M0

Eassigning annex#re II challan n#m&er and attaching (ith the material

doc#ment 'or ty reconciliation


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91M1

pon saing system (ill generate - doc#ment n#m&er and note it

'or ty reconciliation (ith the annex#re that yo# sent (hile dispatching

the inp#t materials to the s#&contractor


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92M2

ty reconciliation (ith respect to - ty &y #sing - doc#ment n#m&er

Tcode 1I4


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93M%

Assign the #antity to the Challan no.


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94M/

To See the open ty and reconciled ty #se the transaction code

TCG$* 1I4


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95M5

eport 6 Annex I $etails 'or the $C N#m&er


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96M7

(e (ill ass#me that the &alance materials proided to endor has &een

ret#rned &y him and 'ollo(ing siness process (ill explain the steps to

&e 'ollo(ed in SAP system. He hae to ma+e 5/2 doc#ment (ith re'erence

to P#rchase Grder


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97M9

Note do(n the material doc#ment n#m&er 'or reconciliation (ith

doc#ment n#m&er


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98M:

econciliation o' 5/2 doc#ment n#m&er (ith the $C


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99MM

Assign the #antity


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100100

Sae the doc#ment and 'ollo(ing message (ill appear


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101101

See the AnnexEI details in T.code 1I4


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et#rn to endor


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10310%

1. et#rn the goods to the endor that hae &een re


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10410/

The scenario here is (e are ret#rning the goods (hich hae &een receipted

earlier" (ere are ret#rning 5 g to the endor. -o to )I-G to process the

transaction


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105105

In )I-G 'or ret#rn deliery proide the material doc#ment and the F*$

that has to &e reersed and a'ter process the transaction and note do(n the

)aterial doc#ment n#m&er.


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106107

A'ter Processing the material Transaction" -o to T.Code 1IS and chec+

the posted inoice details.


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107109

In the display o' endor excise inoice" Chec+ and con'irm the a&oe

highlighted details.


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10810:

Chec+ the -2%A Part1 and Part 2 *ntries


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10910M

Acco#nting *ntries

-1 egister pdation


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110110

1.A'ter the receipt o' 4- or Scrap 'or -1 entry as per the 1I$

2. *xec#te Transaction Code 1I5 and proide inp#t details asposting date and doc#ment n#m&er" Classi'ication as )A and

register as -1

%. In the o#tp#t screen


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111111


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112

112

*xec#te Transaction Code 1I5 and proide inp#t details as posting date and

doc#ment n#m&er" Classi'ication as )A and register as -1


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113

11%

System (ill Propose )aterial applica&le 'or -1 &ased on master data" se

Create tton to #pdate the proposed entry to -1 egister


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(((.capgemini.com

Documents

04. CIN-Configuration,Master Data and MM Process