Planning by tasks or logical processes - Luciano Luján Antonietti

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“Planning by tasks or logical processes.”

Content of: Planning.

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“PLANNING BY TASKS OR LOGICAL PROCESSES”

● The planning by tasks or logical processes is a method that is based on

"logical sequences" based on reason, for the accomplishment of the tasks

or processes.

● This technique is easy to understand if we know the tasks or processes to be

planned, because the activities usually have a direct dependence on each

other.

● This type of planning is not related to organizational needs, but to the

logical process of execution.

● The method of planning by logical processes, is widely applicable to the

development of standardized projects or processes.

PLANNING:


The method of planning by tasks or logical processes, is developed by a sequence

of steps that allow the systemic use of the same and achieve a simple

standardization of the technique..

The steps are:

Step 1: Make a list of tasks or processes (items).

Step 2: Organize tasks (items) by logical processes.

Step 3: Estimate the duration of each item.

Step 4: Planning visualization.

Step 5: Planning adjustment.

Step 6: Planning control.

“PLANNING BY TASKS OR LOGICAL PROCESSES” PLANNING:


Next, the method of planning by tasks or logical processes will be developed. For a

better understanding of it, we will use as an example the Planning of a family

dinner, which has as its only condition that it should start at 9.30 pm.

NOTE:

The simplicity of the activity to be exemplified, is intended to recognize the steps

of the method and then to be able to apply it in more complex activities.



Step 1: Make a list of tasks or processes (items).

In this step, a list of the possible tasks or activities that will be part of the planning

must be made, not necessarily at this point they must be in logical order, since in this

step they only list as the planners detect the possible Tasks to be performed.

EXAMPLE:

List of tasks or processes that would be necessary to make a family dinner:

• Buy foods.

• Prepare the place for dinner.

• Define aspects of the dinner.

• Elaborate the food.

• Make foods list to buy.



Step 2: Organize tasks (items) by logical processes.

Once the list of all the possible tasks to be included in the planning (step 1) has

been drawn up, it is here that a sequential logical ordering of the tasks is carried out.

List of tasks or processes: Ordered list of tasks or processes:

3. Buy foods.

5. Prepare the place for dinner.

1. Define aspects of the dinner.

4. Elaborate the food.

2. Make foods list to buy.

1. Define aspects of the dinner.

2. Make foods list to buy.

3. Buy foods.

4. Elaborate the food.

5. Prepare the place for dinner.

NOTE: logical ordering will depend on the knowledge that the

planners have about the processes and the works to be

planned.



Step 3: Estimate the duration of each item.

Once the tasks or processes are ordered in a sequential and logical manner (step

2), a time must be estimated for the execution of each one of them. In more complex

work, this estimate must be based and supported by statistical data in order to be

able to apply improvement processes.

Ordered list of tasks or processes: Time (minutes):

1. Define aspects of the dinner ……………………. 05 min.

2. Make foods list to buy ………………….. ………... 10 min.

3. Buy foods ………………………………… ………. 90 min.

4. Elaborate the food ………………………………. . 60 min.

5. Prepare the place for dinner …………………….. 20 min.




There are a variety of ways to represent a planning, although in this case we will

apply the visualization by Gantt Diagrams, which are more representative when it is

possible to do the relation of the tasks and the time of execution of the same.

The abscissa axis

represents the

time, in this case in

weeks.

The ordinate

axis represents

the Tasks.

The Tasks in the

Gantt diagrams

are schematized

by horizontal

bars, where the

length is fixed by

the time it will

demand to

perform it.

The arrows indicate the

dependency between

tasks.

Gantt Diagram (only as an example).


Task 1

Task 2

Task 3

Task 4

Task 5

Milestone 1

Milestone 2



Continuing our example of the family dinner, and using to visualize the tasks a

Gantt diagram, this would look like this:

Planning of a family dinner.

Placing one task followed to the other, the planning

should begin at 18:25 hrs so that it completes at 21:30

hrs, time set as the initial condition of the example.

Define aspects of the dinner

Make foods list to buy

Buy foods

Elaborate the food

Prepare the place for dinner



Step 5: Planning adjustment.

The initial planning can be adjusted to the available situations and means, in this

case we assume that the last two tasks can be simultaneous:

Making this adjustment to the planning, we

managed to reduce the execution time in 20

minutes, and can start at 18:45 hrs.



Buy foods

Elaborate the food




We would achieve a

reduction in the time

of: 20 min.


Paso 6: Planning control.

Finally, to finish with the planning, the control points (milestones) of the same must

be established, these being the partial goals or objectives.

In turn, the control points can be related to the indicators

(which mark the statistical control of the execution of tasks)

as a tool to improve processes.



Buy foods

Elaborate the food





GESTIÓN SÓLIDA Y EXITOSA Bases para el control y la mejora organizacional

STRONGER AND SUCCESSFUL MANAGEMENT Basis for control and organizational improvement

Author:

Luciano Lujan ANTONIETTI Aeronautical Mechanical Engineer

Editorial Líbryco ISBN 978-987-45708-9-5

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STRONGER AND SUCCESSFUL MANAGEMENT Basis for control and organizational improvement


Thank you very much

SYSTEMIC METHOD CONTROL AND ORGANIZATIONAL IMPROVEMENT


STRONGER AND SUCCESSFUL MANAGEMENT

Basis for control and organizational improvement

ISBN 978-987-45708-9-5.

Leadership & Management

Planning by tasks or logical processes - Luciano Luján Antonietti