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Ozaukee and Sheboygan MemoriesEmily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS
Slides and handout: recollectionwisconsin.org/esls
Today’s agenda
• Why digitize?
• Recollection Wisconsin and how the ESLS project fits in
• Selecting materials
• Copyright issues
• Promoting your collection
• Use of your collection
Wisconsin Department of Transportation Libraryhttp://content.mpl.org/cdm/compoundobject/collectio
n/WDTL/id/1151/rec/7
South Wood County Historical Museumhttp://content.mpl.org/cdm/singleitem/collecti
on/swch/id/1229/rec/232
Why digitize?
South Wood County Historical Museumhttp://content.mpl.org/cdm/singleitem/collecti
on/swch/id/1229/rec/232
Why digitize?
• Improve access to “invisible” materials
• Reach new audiences
• Protect fragile or heavily used materials
• Learn more about your collections
• Contribute to our collective knowledge
Project goals – from ESLS LSTA grant application
• “Expand the scope of Wisconsin historical material available online.”
• “Make those works that are currently only available in print in select locations available online 24/7.”
• “Create an environment in which libraries can continue this work with flexibility and at their own pace well beyond the grant period.”
recollectionwisconsin.orgprovides free access to a growing set of state and local history resources from the collections of libraries, archives, museums and historical societies across Wisconsin.
South Wood County Historical Museumhttp://content.mpl.org/u?/swch,64
Recollection Wisconsin also provides guidelines, training and support to contributing partners and offers opportunities for visitors to share their own stories, images and comments.
UW-Madison Archiveshttp://digital.library.wisc.edu/1711.dl/SSRecIDSearch?repl1=UW&r
epl2=UW.uwar00831.bib
Founded as Wisconsin Heritage Online in 2004
New name, Recollection Wisconsin, and new website launched in 2013
Three Lakes Historical Societyhttp://content.mpl.org/u?/tlhs,88
Program sponsors and partners• WiLS (Wisconsin Library Services)
• Milwaukee Public Library
• University of Wisconsin-Madison
• Wisconsin Historical Society
• Nicholas Family Foundation
• Academic libraries, public libraries, archives, museums, and historical societies around the state
Wisconsin Historical Societyhttp://content.wisconsinhistory.org/cdm/ref/collection/maps/id/248
Current Contributing Partnersrecollectionwisconsin.org/map
February 2015: recollectionwisconsin.org includes…
218,726 historical resources from 219 digital collections
…and more records are added every month.
McMillan Memorial Library, Wisconsin Rapidshttp://content.mpl.org/u?/mcml,1319
Behind the recollectionwisconsin.org website is a search engine that brings together information about digital items contributed by our partners. This search engine is like a bridge, linking users to content from around the state.
Oshkosh Public Libraryhttp://oshkoshpub.cdmhost.com/cdm/ref/collec
tion/p15089coll3/id/24
Eau Claire
Ashland
Metadata, links and thumbnail images harvested by UW-Madison GLS using OAI-PMH (Open Archives Initiative Protocol for Metadata Harvesting)
Search results link users back to original sourceManitowoc
Digital Public Library of Americadp.la
Bringing Wisconsin’s collections to a national stage
Digital Public Library of Americadp.la
“The Digital Public Library of America (DPLA) brings together the riches of America’s libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of America’s heritage, to the efforts and data of science.”
Digital Public Library of Americadp.la
• Planning is underway to expand Recollection Wisconsin into a DPLA Service Hub
• Service Hubs are “the on-ramp to the DPLA” for local organizations
• First round of metadata from Wisconsin collections expected to be available through DPLA in early 2016
• Partners include WiLS, UW-Madison, UW-Milwaukee, Milwaukee Public Library, Wisconsin Department of Public Instruction and Wisconsin Historical Society
DPLA Service Hub structure
Selecting for digitization
Wisconsin Historical Society WHi-36392
Before you even start…..
• Don’t scan a mess! Take the time to assess and organize your originals. A digital project is an ideal time to evaluate collection conditions and rehouse materials as needed.
• Resources for collections care and organization:
– Connecting to Collections – Wisconsin Historical Society
“Intro to Preservation Storage” webinars Feb. 24 and March 26
To register, email [email protected]
– Wisconsin Archives Mentoring Servicehttp://www.uwosh.edu/archives/wams/
– National Park Service Conserve-O-Gramshttp://www.nps.gov/museum/publications/conserveogram/cons_toc.html
Selecting materials (LSTA guidelines)
• Collections must have broad appeal
• May have research value and/or is of particular interest to key audiences
• Organized around a specific subject, theme or creator
• Manageable size/scale
• Related to the history, culture, environment, government or economy of the state of Wisconsin
Who’s your audience?
Milwaukee Public Libraryhttp://content.mpl.org/cdm/singleitem/collection/
MilwWaterwa/id/462/rec/6
• Local residents
• Former residents
• Students and teachers
• Genealogists
• Hobbyists (e.g. Civil War re-enactors, railroad buffs)
• Academic researchers
• Curious Wisconsinites
Selection –Setting priorities
Ask yourself which materials are…
• most significant to your community?
• most requested/used?
• easiest?
• oldest?
• newest?
• at risk?
Milwaukee Public Libraryhttp://content.mpl.org/u?/mcml,1319
Considering copyright:Can I put this online?
• Disclaimer: I am not a lawyer.
• Owning a physical item does not necessarily (or generally) mean you hold the copyright to that item.
UW-Milwaukee Librarieshttp://collections.lib.uwm.edu/cdm/ref/collection/gfmmke/id/483
Copyright:Key Questions
• Is it published or unpublished?
• When was it created?
• Who created it?
• Is the creator still alive?
Grant County Historical Society
What’s the copyright status?
• Item is in the public domain
– No longer under copyright; you’re free to use
• Item is in copyright
– Contact copyright holder to request permission to publish online
• Item is an orphan work: presumed to be in copyright, but copyright holder is unknown or cannot be located
– You may decide to put online, but be prepared to remove item from digital collection if challenged
What’s in the public domain in 2015?
• Any work published before 1923
• Works published between 1923-1977; copyright was not registered or renewed– studies show that 93% of 1923-1977 publications were not
renewed
• Unpublished works; creator died before 1945– in copyright until 70 years after death of creator
• Unpublished, anonymous works created before 1895– in copyright until 120 years after date of creation
• Works created by U.S. employees as part of their official duties
Thinking about Orphan Works
• Orphan work = in copyright, but copyright holder cannot be identified or located
• “Orphan Works: Statement of Best Practices” (Society of American Archivists, 2009): Outlines steps for attempting to identify and locate rights holder in a systematic, documented way, a.k.a. due diligence
• “Holdings in archival collections should be used, not left unused because of obscure ownership status.”
• “Common sense should apply.” Older, anonymous, easy to take down vs. Recent, professional, prominent
Sample Rights StatementsFor an item presumed to be in the public domain: This item is in the public domain. There are no known restrictions on the use of this digital resource. Contact [your institution] for a high-resolution copy of this image.
For an item under copyright; copyright holder has granted permission to put online:This item has been made available with permission of the copyright holder and has been provided here for educational purposes only. Commercial use is prohibited without permission. Contact [your institution] for information regarding permissions and reproductions.
For an item in which copyright status is undetermined:This item may be protected by copyright law. The user is responsible for all issues of copyright. Contact [your institution] for information regarding permissions and reproductions.
Copyright: use caution and
common sense, but don’t let it paralyze you.
UW-Milwaukee Librarieshttp://collections.lib.uwm.edu/cdm/ref/collection/gfmmke/id/483
It’s online! Now what?
UW-Madison Archives
Getting the word out
• Send a press release to local media
• Host an opening event or exhibition
• Printed promo materials
• Send someone with a laptop to popular local spots or events to demonstrate the collection
• Request that the Chamber of Commerce and other relevant local organizations link to the new digital collections from their websites.
Getting the word out (con’t)
• Add a link on your own website with an introduction/historical context
• Highlight an item of the day/week/month on Facebook, Twitter, Pinterest, etc.
• Upload some digitized images to Flickr or HistoryPinwith descriptions that point back to your related digital and physical collections
• Contribute to relevant pages on Wikipedia and include references pointing to specific digital materials
Someone provides more information or suggests a correction.
Who will respond?
Who will update the record?
South Wood County Historical Museumhttp://content.mpl.org/u?/swch,139
Thinking about use
Someone wants to know more about an item.
Do you have reference staff and/or local experts who can help?
UW-Madison Archives
Thinking about use
Someone wants a high-resolution copy.
How will you provide it? On CD, by email?
Will you charge a fee?
Milwaukee Public Libraryhttp://content.mpl.org/cdm/singleitem/collection/HstoricPho/id/4367/rec/3
Thinking about use
Someone wants permission to publish an item in a book/magazine/newsletter.
Will permissions need to be securedfrom the rights holder?
Wisconsin Historical Society WHi-19562
Thinking about use
Tips from other digitizers
If I could do it all over again, I would:
– Tackle a smaller group of materials at first
– Make sure two people started the project at the same time so we could help each other
– Start with a clearer plan
– Take the time to sort and research the physical collection before digitizing
– Have firm deadlines to help me stay on track
McMillan Memorial Libraryhttp://content.mpl.org/cdm/singleitem/collection/mcml/id/178/rec/33
Twitter: @recollectionwi
Facebook: facebook.com/recollectionwisconsin
Monthly email newsletter: sign up at recollectionwisconsin.org/newsletters
Thank You!
Mineral Point Historical Societyhttp://content.wisconsinhistory.org/cdm/singleit
em/collection/mphs/id/3/rec/29
Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS
Slides and handout: recollectionwisconsin.org/esls
