USM Living In Campus Guide

A Comprehensive Guide

For freshman in Universiti Sains Malaysia

Ver. Aug 2015

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Contents 1.0 Introduction to USMinfo ................................................................................................... 3

2.0 What need to do before enter USM? ......................................................................... 4

2.1 Application for PTPTN Loan ...................................................................................... 4

2.3 Medical Check-Up ....................................................................................................... 6

2.4 Information of Students ............................................................................................... 6

2.5 Ways of Payment ........................................................................................................ 7

3.0 What need to bring before enter USM? ..................................................................... 8

3.1 Orientation Week ....................................................................................................... 8

3.2 Do’s & Don’ts ................................................................................................................. 8

3.3 Place and Time for Registration ............................................................................... 8

4.0 What need to know before enter USM? ..................................................................... 9

4.1 Campus Attire ............................................................................................................... 9

4.2 IT Resources ................................................................................................................... 9

4.3 Banks, ATM & CDM .................................................................................................. 10

4.4 Important Dates......................................................................................................... 11

4.5 Important Contacts.................................................................................................... 12

4.6 Upcoming Events ....................................................................................................... 13

Connect USMinfo................................................................................................................... 14

List of USM Web & Related ............................................................................................... 15

USM Academic Calendar 2015/2016 ............................................................................ 16

The Outreach Partners 2015 ............................................................................................. 17

Mehmeh Run 2015 ............................................................................................................... 18

USM Mid-Autumn Festival 2015 ........................................................................................ 19

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1.0 Introduction to USMinfo

MyUSMinfo is a platform to serve as a one-stop centre for information to future and

present USMers by facilitating information sharing among USM students.

USM with the aids from students have make information transfer a success one. A

Facebook group – USM Info Sharing Corner started its objective to facilitate

information sharing among USM students since 2010. Increasing number of students

meaning the increase effectiveness of information dissemination of information

regarding events, lectures / tutorials adjustments, latest announcements from USM

administrative and everything else that has to do with Universiti Sains Malaysia.

Lately, it has become a trend and let’s be a part of the group and start reading the

page to stay updated.

The creator of USM Info Sharing Corner then started MyUSMinfo in July 2013. Then

coming with USMinfo as an informative page in Facebook, email, WeChat and

Twitter. USM Info Sharing Corner and MyUSMinfo operating together to share

information, complementing each other. Students or visitors to MyUSMinfo will be

able to find information with much ease. Owing to that, MyUSMinfo is able to garner

around 78k visits and 150k page views in just one year!

Serving as a one-stop centre for information in USM, MyUSMinfo features not only

the latest news or happenings in USM, but also upcoming events. Accommodation

problem before registration can be solved. MyUSMinfo provides you with the

contact and details of the accommodation, saving you the trouble to google all of

them.

All the troubles faced by present student, incoming students, event organizer, parent

of USM students, lecturer or just anyone who wants to know more about USM can be

solved by USM Info Sharing Corner and MyUSMinfo.

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2.0 What need to do before enter USM?

2.1 Application for PTPTN Loan

a. Pin Number Applicants are required to obtain a pin number at a cost of RM 5.06 from BSN to apply for the PTPTN loan online.

b. Online Application

Log in www.ptptn.gov.my/gateway/ to apply PTPTN loan. Before this, applicants need to have their SSPN account and Bank Islam bank account (Bank Islam is USM’s panel bank). The opening of a SSPN account is encouraged to be done through Maybank, Bank Islam Malaysia Berhad, Agrobank, Bank Rakyat and RHB Bank to expedite the process.

c. While Waiting for Approval and Prepare Important Documents (Dokumen Sokongan)

Copy of the recipient's identity card. Photocopy of the front and back of the card to appear on the same page.

Copy of the recipient’s parents identity card.

Copy of Sijil Pelajaran Malaysia (SPM / SPMV).

Copy of birth certificate.

Copy of letter of admission offer into a higher education institute.

Copy of account passbook (page with the account number displayed) / bank deposit slip of Bank Islam Malaysia Berhad (BIMB)

Copy of examination transcript and other admission qualification certificates. Example: STPM / diploma / matriculation / bachelor / master.

Copy of salary slip / income tax return (individual) / retiree card/ pension statement / income verification letter / letter of confirmation of unemployment – FIRST GUARDIAN (1) and SECOND GUARDIAN (2).

Application Information to be printed by clicking on the PRINT INFORMATION button in the Online Application Website after registration.

2 pieces of RM10 setem hasil

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d. After Online Application is Successful Applicant will be informed if application is approved via email notification. Applicants are advised to print out following documents:-

Senarai Semak Dokumen

Surat Tawaran Pembiayaan Pendidikan

Akaun Penerimaan

Surat Kebenaran 1 / 2 / 3 / 4 (mengikut yang berkenaan)

Dokumen Perjanjian Pembiayaan Pendidikan

Dokumen Lampiran Pembiayaan Pendidikan

e. Submit Up Documents University authority will make arrangements for the PTPTN officers to collect the hardcopies of the applications & the required documents from successful applicants. Announcements on Sesi Serahan dan Penerimaan Dokumen Perjanjian will be made. This is the only time that applicants can make sure whether they get the loan from PTPTN or not.

f. Requirement for PTPTN Loan There are changes in the requirement for PTPTN loan. This affects the amount of loan the applicant can get according to the household income.

Condition Maximum loan

Household with BR1M list Full loan

Household income < RM 8,000 to RM 4,000 75% loan

Household income > RM 8,000 50% loan

PTPTN now state that the BR1M aid receiver’s children will be able to get a full PTPTN loan. For the applicants with household income less than RM 8,000 only can get a 75% loan while for applicants with household income more than RM 8,000 and above are only eligible to get a 50% loan. Note

Students that get WPP offer does not means that he/ she will confirm get the offer of PTPTN. The money is just for the students to clear their study fees before the registration day and not a confirmation that the students will surely get the offer from PTPTN for the whole study year.

Applicants that cashed WPP’s cheque, your account will be deducted RM 500 for the first 3 semester.

All documents that send to PTPTN must be printed in 80 grams A4 size paper.

Please photocopy 2 sets of the documents and to be submitted to PTPTN officer.

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2.3 Medical Check-Up

USM Main Campus

Students are required to do their medical check-up in Pusat Sejahtera, Universiti

Sains Malaysia, Pulau Pinang ONLY. Students can do their medical check-up upon

registration in USM main campus.

USM Engineering Campus

Engineering campus students have to do their chest x-ray in any hospital or clinics

that recognized under Kementerian Kesihatan Malaysia with Lampiran B. Students

can do their medical check-up upon registration in USM engineering campus.

USM Health Campus

Health campus students have to do their medical check-up and chest x-ray in any

hospital or clinics that recognized under Kementerian Kesihatan Malaysia with

Lampiran B. Students in Health Campus need to acquire parents’ permission for

testing HIV, Hepatitis B & C with the lampiran B1.

2.4 Information of Students

Students are required to prepare a copy of the IC front and back with stated course

offered on the letter. Please send your letter before 31 August 2015 to:

Seksyen Data dan Rekod Pelajar

Bahagian Pengurusan Akademik

Jabatan Pendaftar, Aras 1, Canselori

Universiti Sains Malaysia

11800 USM Pulau Pinang

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2.5 Ways of Payment

Students are encouraged to pay their fees when they receive the offer or before

the registration day in Universiti Sains Malaysia. The copy of the receipt or payment

of transaction does not need to show on the first day of registration, it is just a save

copy for the students itself.

a. The payment can be made by CASH in Bank Islam (M) Berhad at any

branches in Malaysia. Students have to fill in their details in the payment

slip before they pay for the fees. Remember to keep their payment bill as

a proof for Universiti Sains Malaysia.

b. The payment can be made by ONLINE (cash transfer or credit card) through

ePayment@USM. For further information, please go through the prepared

payment system or the website of Jabatan Bendahari Universiti Sains

Malaysia. Remember to keep a copy of the transaction as a proof of

payment.

Note:

* Students are NOT encouraged to bring a large amount of cash during the

orientation week.

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3.0 What need to bring before enter USM?

3.1 Orientation Week

What to bring?

Male Female

Formal clothes with necktie (4-5 sets)

One set of White Formal

Black formal shoes

Formal clothes with long pants / Baju Kurung (4-5 sets)

’wa wa’ shoes or cover shoes

Personal Amenities

Jacket

Full sport attire

Toiletries

Light Foods & Energy Drink

Towels

Pillow & Blanket

Umbrella

Drinking Bottle

3.2 Do’s & Don’ts

Do attend all talks and briefing as it may affect your whole registration

progress in USM

Do follow and ask your PPSL if you have any enquiries

Do not leave Campus during whole week of Orientation Week

3.3 Place and Time for Registration

31 August 2015 (Monday) 8:30 am – 12:30 pm

31 August 2015 (Monday) 2:30 pm – 4.30 pm

Fajar Harapan Aman Damai

Indah Kembara Cahaya Gemilang

Saujana Tekun

- Restu

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4.0 What need to know before enter USM?

4.1 Campus Attire

Dress Code Place / Location

Formal Wear Collared T-shirt

Short / Long Sleeved Shirt Long Pants (Not Jeans)

Traditional Outfit Uniform Shoes

Formal Functions Meeting with the University

Officers / Staff

Semi-Formal Non-Collared T-Shirt

Jeans Denim Jacket

Sandals Flip flops* (Not encouraged)

Lecture Theatres Tutorial Rooms Laboratories

Libraries USM Medical Centre

Cafeterias Chancellery Building

Sports Attire Within Sports Facilities

Sleeveless Dress Miniskirts

Shorts

NOT allowed within the campus vicinity (except flip flops)

4.2 IT Resources

ICT Facilities

Students have the chance to enjoy the facilities of ICT USM like student e-mail, networking, application portal “Campus Online” (https://campusonline.usm.my/), forum staff USM (https://forumwarga.usm.my/), elearning portal (https://elearning.usm.my/) and others that prepared by PPKT.

Student Email

Students e-mail can be access at: http://mail.student.usm.my. Students are recommended to use Internet Explorer or Mozilla Firefox browser. Any further guidance can be found at http://www.myusminfo.com/inside/itresources/usm-email/

WiFi Network

USM wifi network are connected through USMSecure, USM Wifi Setting Guide can be found from: http://www.myusminfo.com/tag/usm-wifi

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4.3 Banks, ATM & CDM If you are visiting or studying in Universiti Sains Malaysia, you are not required to bring too much of cash with you. There are plenty of Automated Teller Machine (ATM) and Cash Deposited Machine (CDM) around the campus. Below are the comprehensive list of ATM & CDM around campuses.

USM Main Campus

Bank Islam (ATM) RHB Bank (ATM) AmBank (ATM) CIMB Bank Bank Muamalat Bank Simpanan Nasional (Near Dewan Budaya USM)

Around Main

Campus

Sungai Dua Area Am Bank (Branch) Hong Leong Bank (Branch) RHB Bank (Branch) Maybank (Tesco Extra – ATM) Bukit Gambir Area (Outside Desasiswa RST) Am Bank (ATM) at 7-Eleven

Queensbay Mall AmBank CIMB Bank Islam BSN RHB Hong Leong etc

Engineering Campus

Bank Islam (ATM & CDM) Bank Muamalat (ATM)

Around Engineering

Campus

Banks nearby in Parit Buntar CIMB Bank Maybank Public Bank Hong Leong Bank

Bank Islam RHB Bank Bank Muamalat AmBank

Health Campus

CIMB (ATM) Bank Islam (ATM) Maybank (ATM)

Around Health Campus

Opposite USM CIMB Bank Bank Islam Kota Bahru, Kelantan (Town) Maybank CIMB Bank Hong Leong Bank

RHB Bank Public Bank AmBank UOB Bank BSN EON Bank SME Bank etc

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4.4 Important Dates

PERKARA TARIKH

Tarikh Tutup Permohonan PTPTN (Kelompok 1) 30 Ogos 2015

Semakan Pengumuman Permohonan PTPTN 9 Sept 2015

Kutipan Dokumen Perjanjian (Kampus Induk) 27 – 29 Sept 2015**

Kutipan Dokumen Perjanjian (Kampus Kejuruteraan) 17 – 18 Sept 2015**

Kutipan Dokumen Perjanjian (Kampus Kesihatan) 27 – 29 Sept 2015**

Tarikh Penerimaan Wang Pinjaman PTPTN Minggu Ke-4 Okt 2015

Permohonan Pinjaman Sementara Pelajar Baharu (PSPB)

Dibuka Sepanjang Semester 1

Permohonan Pinjaman Jangka Pendek & Panjang Dibuka Sepanjang Masa

** The date stated is waiting for further confirmation. Please do get yourself

updated by reading USMinfo always.

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4.5 Important Contacts

Address Particulars Contact

1 Seksyen Pengambilan Pelajar Bahagian Pengurusan Akademik Jabatan Pendaftar Aras 2, Canselori 11800 USM, Pulau Pinang.

General Offer Letter Smart Card Unit Exemption

T : 1 300 888 876 04-653 3196 F : 04-653 3328 E : admission@usm.my

2 Seksyen Data & Rekod Pelajar Bahagian Pengurusan Akademik Jabatan Pendaftar Aras 1, Canselori, 11800 USM, Pulau Pinang.

Student Data & Records Submission of Photocopy of IC / Passport

T : 04-653 4194 04-653 2336 F : 04-657 4641 E : sdrp@usm.my

3 Bahagian Hal Ehwal Pelajar & Alumni Universiti Sains Malaysia 11800 USM, Pulau Pinang

Orientation Dress Code University Rules Scholarships & Loans Bank Services Commuter Services

T : 04-653 3107 / 2624 04-653 3627 / 4598 F : 04-657 3761 / 7053 E : hep@usm.my

4 Jabatan Keselamatan Universiti Sains Malaysia 111800 USM, Pulau Pinang

Safety & Emergency T : 04-653 4333 / 4334 / 4999

5 Unit Pengurusan Kewangan Pelajar Jabatan Bendahari Tingkat Bawah, Bangunan H23, Lorong Cahaya, Kompleks Cahaya Siswa, 11800 USM, Pulau Pinang

Tuition Fees T : 04-653 3770 / 3771 F : 04-657 3276 E : kewangan_pelajar@usm.my

6 Pengarah Pusat Sejahtera Universiti Sains Malaysia 11800 USM, Pulau Pinang

Medical Consultation

T : 04-653 4937 / 4938 / 4902 F : 04-653 4942 E : dir_pk@usm.my

7 Unit Perumahan dan Penginapan Universiti (UPPU) Sektor Perkhidmatan Pelajar Tingkat 1, Bangunan H23, Kompleks Cahaya Siswa, 11800 USM, Pulau Pinang

Housing & Accommodation

T : 04-653 4454 / 3483 / 4050 / 4456 / 4457 / 4458 / 4459 F : 04-657 8962 E : uppu@usm.my W: http://uppu.usm.my

8 Pejabat Pemajuan dan Perhubungan Alumni Bangunan D02, Universiti Sains Malaysia 11800 USM, Pulau Pinang

Group Insurance T : 04-653 4796 / 4797 E : alo@usm.my darweena@usm.my

9 Kaunter Servisdesk@PPKT Aras Bawah, Bgn D37, Pusat Pengetahuan, Komunikasi & Teknologi (PPKT) 11800 USM, Pulau Pinang.

Inquiries & ICT Complaints Registration for WiFi@USM

T : 04-653 3252 F : 04-653 4276 E : servisdesk@usm.my W: http://servisdesk.usm.my

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4.6 Upcoming Events

No Date Events

1 06/09/2015 Penang Heritage MehMeh Run

2 11 – 14/9/2015 AIESEC Night

4 28/09/2015 迎新夜之《下乡联盟大召集》

5 28/09/2015 理大佛学会迎新周

6 08/10/2015 理大华乐团迎新夜

7 9 & 10/10/2015 USM Mid-Autumn Festival 2015

8 16 – 21/11/2015 * USM Convocation Expo 2015

9 17 – 21/11/2015 * The 52nd USM Convocation 2015

10 28/11/2015 Jazz Band Concert 2015

* Subject to change without prior notice. Kindly follow #USMinfo for latest updates.

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Connect USMinfo

Find #USMinfo at :- FB : www.fb.com/USMinfo FB Group : www.fb.com/groups/USMinfo (Only for USM students) W : www.MyUSMinfo.com Twitter : @myUSMinfo Hashtag : #USMinfo WeChat : USMinfo Email : info@MyUSMinfo.com

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List of USM Web & Related

USM & Campuses

USM Official Website https://www.usm.my

USM Engineering Campus https://www.eng.usm.my

USM Health Campus https://www.kck.usm.my

USM Hospital https://h.usm.my

USM AMDI https://www.amdi.usm.edu.my

Sains@USM https://sains.usm.my

USM-KLE India https://www.usmkle.edu.in

USM CEMACS https://cemacs.usm.my

USM Divisions

Academic & International Affairs https://bheaa.usm.my

Research & Innovation https://www.research.usm.my

Student Affairs & Development https://bhepp.usm.my

Industry & Community Network https://icn.usm.my

Online Services

Campus Online https://campusonline.usm.my

USM e-Learning https://elearning.usm.my

Exam Time Table https://registry.usm.my/examtt/jadual.asp

ePrints @ USM (PYQ) https://eprints.usm.my

ServisDesk (Complaint Portal) https://servisdesk.usm.my

USM Library https://lib.usm.my

USM Map https://maps.usm.my

USM e-Payment https://epayment.usm.my

USM Co-curriculum https://kok.usm.my

USM International Office https://bheaa.usm.my

USM Phone Directory https://directory.usm.my

USM Ombudsman Office https://ombudsman.usm.my

USM Legal Office https://legal.usm.my

USM Jabatan Pendaftar https://registry.usm.my

Forum Warga USM https://forumwarga.usm.my

* The list stated above are just part of the web that student might access in near future.

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USM Academic Calendar 2015/2016

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The Outreach Partners 2015

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Mehmeh Run 2015

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USM Mid-Autumn Festival 2015