Quan ly van ban

HNG DN S DNG & QUN TR

PHN H QUN L VN BN

H Ni - 2010

MC LC I. Gii thiu. .......................................................................................................................... 1 II. Hng dn s dng. .......................................................................................................... 1

1. Qun l cc Danh mc ca phn h ............................................................................... 1 2. Phn quyn .................................................................................................................... 5

III. Vn bn n.................................................................................................................... 6 1. Thm mi vn bn n................................................................................................... 7 2. Chi tit mt vn bn....................................................................................................... 7 3. Phn phi vn bn.......................................................................................................... 9

IV. Vn bn i .................................................................................................................... 10 V. Bo co.......................................................................................................................... 12

1. Vn bn n................................................................................................................. 12 2. Vn bn i ................................................................................................................... 13

VI. H s vn bn................................................................................................................ 13 1. H s hin hnh ........................................................................................................... 13

2. H s kt thc ......................................................................................................... 15

CNG TY GII PHP TNG TH CNG NGH THNG TIN VIT NAM a ch: s 208, nh B2, khu th M nh 1, T Lim, H Ni

in thoi: ( 84 4) 6295 6519 ; Email: [email protected]

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I. Gii thiu.

Chc nng: Qun l vn bn v qu trnh cn b X l vn bn. Cc loi vn bn cn qun l l: vn bn n, vn bn i, vn bn ni b, h s vn bn. II. Hng dn s dng.

1. Qun l cc Danh mc ca phn h - Kiu vn bn.

+ Chn chc nng Danh mc menu bn tri ca phn h, mn hnh s hin th nh sau.

+ thm mt loi vn bn vo mt kiu vn bn th chn nt lnh nh trong hnh v, mn

hnh s hin ra nh sau:



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+ chn cc kiu vn bn cn add th chng ta ch vic check check box bn cnh, nu mun chn tt c th chn nt mu xm trn cng nh hnh v, sau khi chn xong thc hin

lnh cp nht lu li nhng thay i.

- Loi vn bn.



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+ thm mi mt loi vn bn chng ta chn chc nng thm mi trong tab Loi vn bn nh hnh v.

+ sa mt loi vn bn chn bt ch trong chc nng ca loi , tng t vi lnh xa.

+ Cc mi tn hng ln v xung sp xp th t hin th ca cc loi vn bn.

+ Mn hnh thm mi mt loi vn bn khi chn lnh thm mi nh sau:

+ Chn lnh Cp nht lu li kiu vn bn va khai bo.

- Trng thi

+ Trng thi ca cc vn bn. thm mi mt trng thi chn lnh thm mi trong tab Trng thi nh hnh v.

- C quan ban hnh vn bn n



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L cc c quan gi vn bn, cng vn, n vn phng ca n v. thm mi mt c quan ban hnh vn bn n th chng ta chn lnh thm mi nh hnh v.

- C quan ban hnh vn bn i

C quan ban hnh vn bn i chnh l cc n v hoc cc c quan, s ban ngnh trc thuc.

- Menu



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Menu bao gm cc danh mc c trong module Cng vn. Ta c th thay i v tr ca cc mc trong module hoc thm, sa, xa cc danh mc.

2. Phn quyn

- Chn chc nng phn quyn t menu tri ca phn h. - Phn h qun l vn bn gm cc quyn hn sau:



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+ Quyn qun tr: l quyn thao tc cao nht i vi phn h.

+ Chc v Thm vn bn: L nhng nhm cn b c chc v s c quyn thm mt vn bn vo h thng khi c vn bn n hoc i.

+ Chc v nhn kin phn phi: l nhng nhm cn b, lnh o s nhn c cc kin phn phi vn bn khi m c kin xin phn phi.

+ Chc v xin kin phn phi: l nhng nhm cn b c quyn gi thng tin xin kin ti lnh o hoc cn b c quyn nhn kin phn phi.

+ Chc v phn phi: l nhng nhm cn b c quyn phn phi vn bn khi c kin ch o ca lnh o, phn ti nhng b phn, phng ban no x l vn bn.

+ Chc v thm cng vic:

+ Chc v theo di:

III. Vn bn n

- Chn Vn bn n t menu tri ca phn h:



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- Ti y s lu tr ton b cc vn bn n ca c quan, Ngi qun tr c th thm mi vn bn, sa, xa vn bn v xem chi tit mt vn bn

1. Thm mi vn bn n

Sau khi khai bo tt c cc thuc tnh ca vn bn, chn nt cp nht (hnh v) lu li thng tin v vn bn.

2. Chi tit mt vn bn

- T mn hnh danh sch cc vn bn n chn mt vn bn cn xem bng cch chn tn hoc s k hiu vn bn.



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- Trn mn hnh chi tit chng ta c th sa thng tin vn bn bng cch chn lnh sa vn bn.

- Lnh xin kin phn phi s c hin th vi nhng cn b c cp quyn xin kin cn b.

- xin kin phn phi, chn lnh Xin kin phn phi mn hnh nh sau:

- kin s c gi ti lnh o c chn pha di. Khi lnh o s phn hi li kin ca cn b.

- phn hi li kin, lnh o chn lnh Phn hi di phn kin.

- Sau khi lnh o cho kin th cn b c nhim v phn phi vn bn s thc hin theo ch th ca lnh o.



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3. Phn phi vn bn

- Sau khi c kin ca lnh o v vic x l vn bn, cn b phn phi vn bn s thc hin nhim v phn phi vn bn theo kin ca lnh o, Click vo mc Phn phi vn bn.

- Mn hnh phn phi vn bn nh sau:



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- Sau khi chn phng ban tham gia x l, ngi ch tr v n v phi hp x l th chn lnh Cp nht gi ti cc phng ban v n v tham gia x l.

IV. Vn bn i

L cc vn bn ca c quan gi i cho cc c quan khc, hoc cc c quan trc thuc. thm mi mt vn bn i th ngi dng phi c quyn thm vn bn. Chn lnh thm mi trong mc vn bn i thm mi vn bn.



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Sau khi khai bo tt c cc thng tin v vn bn, th chn lnh cp nht lu li vn bn ny.

xin kin phn phi vn bn, hoc phn phi vn bn th phi chn vn bn xem thng tin v thc hin x l vn bn nh hnh trn. Xin kin lnh o



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V. Bo co

1. Vn bn n

Thng k s lng vn bn trong mi loi, h tr xut ra dng file Excel hoc file FDF



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Sau khi c c danh sch thng k, chng ta c th la chn xut ra dng Excel hoc dng file PDF.

2. Vn bn i

Tng t nh vn bn n.

VI. H s vn bn

1. H s hin hnh

- L mt dng tp h s bao gm nhiu vn bn n hoc vn bn i ang trong qu trnh x l. Gip cho vic qun l vn bn mt cch thun li nht.



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- Chn chc nng thm mi to mi mt h s.

- Khai bo thng tin v h s v lu li thng tin h s .

- thm mt vn bn vo h s va to, chn tn h s xem thng tin h s, v thc hin thm vn bn vo h s.

- Chn chc nng thm vn bn thm vn bn vo h s va khi to. Khi s m ra mt

mn hnh tm kim, cho php tm kim v chn nhiu vn bn chuyn vo h s cng mt lc.



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- Chn Chuyn vo h s kt thc cng vic thm vn bn vo h s.

2. H s kt thc

- L h s c ng li lu tr ti c quan phc v cho qu trnh tra cu ti liu.

- thm mi mt h s kt thc cng tng t nh h s hin hnh.

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