PUBLIC PARTICIPATION REPORT

ATTENDANCE REGISTER

PUBLIC PARTICIPATION REPORT

MINUTES OF PUBLIC MEETING

MINUTES OF PUBLIC MEETING IN RESPECT OF ENVIRONMENTAL IMPACT ASSESSMENT FOR THE PROPOSED CORNUBIA RETAIL PARK DEVELOPMENT, MOUNT

EDGECOMBE

Mount Edgecombe Country Club 29.08.2012

17h30

AGENDA

1. Welcome and Introduction Royal HaskoningDHV

2. Purpose of the Meeting Royal HaskoningDHV

3. Conduct of the Meeting Royal HaskoningDHV

4. Planning Overview and Context Iyer Urban Design Studio

5. Environmental and Public Participation Process Royal HaskoningDHV

6. Discussion Session All

7. The Way Forward Royal HaskoningDHV

8. Closure Royal HaskoningDHV

ATTENDANCE AS PER ATTENDANCE REGISTER

1. Humayrah Bassa (Facilitator) Royal HaskoningDHV

2. Kushela Naidoo Royal HaskoningDHV

3. Nathan Iyer Iyer Urban Design Studio

4. Rory Wilkinson Tongaat Hulett Developments

5. Mtura Matshini Tongaat Hulett Developments

6. Bheki Shongwe Tongaat Hulett Developments

7. Musa Shabane Tongaat Hulett Developments

8. Cyril Gwala Tongaat Hulett Developments

9. Martin Koekemoer SMEC SA

10. Sarah Kennedy Mount Edgecombe Stables

11. Claire Bolstridge Mount Edgecombe Stables

12. Krissen Pillay Engen Island Park Convenience Centre

13. Renie Pillay Engen Island Park Convenience Centre

14. Paul Hauntemann Flanders Aggregates

15. Mohammad Omar Owner Umhlanga

16. Isabelle Luker Resident Mount Edgecombe

APOLOGIES

1. Carolyn Schwegman WESSA

ITEM DESCRIPTION PERSON

1 WELCOME AND INTRODUCTION HB

1.1 All present were welcomed and the agenda confirmed.

2. PURPOSE OF THE MEETING

HB

2.1

HB presented an overview of the purpose of the public meeting and what was hoped to be achieved. She stated that the meeting was an opportunity to:

provide Interested and Affected Parties (I&APs) and Key Stakeholders with information regarding the proposed Tinley Manor Southbank’s Development Initiative;

provide an overview of the Environmental Impact Assessment (EIA) & Public Participation Process (PPP) being followed for the proposed project;

provide an opportunity for key stakeholders and I&APs to seek clarity and provide input into the project; and

record comments raised and include them in the Final Scoping Report.

3. CONDUCT OF THE MEETING

HB

3.1

HB explained the conduct of the meeting going forward and requested that all cell phones be switched to silent mode and that discussions be reserved for the end of the presentation and discussions go through the facilitator. She requested participants to identify themselves prior to making comments for minute taking purposes.

3.2 HB then explained that an EIA is the process of identifying, predicting, evaluating & mitigating the biophysical, social, economic and other relevant effects of a proposed development prior to the development taking place.

3.3

HB explained the scope of the project, situated in Mount Edgecombe. She illustrated that the overall Cornubia Development Framework was approved by KZN DAEA in 2011 and that the Cornubia Retail Park falls within this framework. She outlined the phasing of the EIA processes for the overall development and emphasised that the Retail Park EIA is a separate project to the Phase 2 EIA for which there will be separate meetings.

4. PLANNING OVERVIEW & CONTEXT NI

4.1

Nathan presented the overall Cornubia Development Planning Framework as well as the preferred and alternative layout plans for the Retail Park Development. He provided some background into the Cornubia Retail Park precinct and the key elements of the project as well as the planned services and socio economic potential of the development as per the slides attached.

5. ENVIRONMENTAL & PUBLIC PARTICIPATION PROCESS HB

5.1 The EIA process was outlined with the use of a flow diagram and it was explained that we were currently in the Scoping Phase. The primary aims of the scoping phase were outlined following a brief description of the process going forward.

5.2 HB explained that public participation is a communication tool to inform I&APs of a proposed project. She stated that it is a tool to receive and integrate the comments of

ITEM DESCRIPTION PERSON

the I&APs into the relevant phases of a proposed project. She noted that public participation is not a public relations or marketing exercise and that it is not a means to satisfy grievances but rather an opportunity to record comments.

5.3 HB then elaborated on the stages in the public participation process with the use of a flow diagram.

5.4

HB outlined the different specialist studies which were envisaged for this project. These were:

Planning Context;

Traffic Impact Assessment;

Infrastructural Assessment;

Electrical/Services Assessment;

Heritage Assessment;

Ecological Assessment;

Vegetation Assessment.

5.5 In addition to the EIA process being followed, HB explained that a waste management license and WULA will also be applied for.

6. DISCUSSION SESSION All

6.1 HB opened the floor for discussion. The following questions/comments/issues were raised:

COMMENTATOR QUESTION, QUERY, CONCERN RAISED RESPONDED

BY

RESPONSE

Mohammad Omar Can we be provided with names as to who some of the

retailers are that will be in this retail complex?

Humayrah

Bassa, RHDHV

There are no names available at this stage as it is only in the

planning stage and no contracts have been signed as yet.

Is the Retail Park only for larger retailers or are there

opportunities for smaller retailers as well?

Rory Wilkinson,

THD

It is quite difficult to determine this at this stage. It is a major retail

development but opportunities for smaller retailers could become

available via the preferred listed property fund.

Krissen Pillay You have explained how the EIA process works and there is

still work to be done. Will the reports that are to be compiled

released to the public or are they confidential? Will we be

notified and is this a transparent process?

Humayrah

Bassa, RHDHV

Public participation is an ongoing process throughout the EIA

process and all I&APs will be notified of where and when they will

be available to review reports. The draft Environmental Scoping

Report will be available for review from 5 September 2012 to 5

November 2012 at Mount Edgecombe Country Club; THD offices

or on the RHDHV website. I&APs will be notified electronically of

further opportunities to get involved during the EIA phase public

meetings as well.

Will this be a major development with major landlords and

developers? Can you provide detail as to who the landlords

will be?

Rory Wilkinson,

THD

This cannot be confirmed until later in this process, however most

of the larger retailers will be there. No contracts/agreements have

been signed as yet.

You have presented diagrams and maps but it is all a little

confusing to me. You have not indicated where the housing

will be?

Humayrah

Bassa, RHDHV

This EIA is for the Retail Park only. It is only retail and commercial

and there will be no housing within this component of the

development.

ITEM DESCRIPTION PERSON

7 WAY FORWARD HB

7.1

HB elaborated on the way forward for the project after the meeting. She stated that the following would take place:

Compilation and distribution of meeting minutes

Public & Authority Review of Draft Scoping Report

Inclusion of Authority & I&AP comments into Final Scoping Report

Submission of Final Scoping report to KZN DAEARD

KZN DAEA Decision on PoS for EIA

Commence EIA Phase

8. CLOSURE

HB

8.1

HB stated that the draft Scoping report will be available for a 60 day public review and comment from the 5 September – 5 November 2012 at the following places:

Mount Edgecombe Country Club

Tongaat Hulett Developments Offices: 305 Umhlanga Rocks Drive, La Lucia

RHDHV Website: www.rhdhv.co.za

8.2 HB thanked everyone for attending and encouraged liaison with between the parties. He encouraged comments to be forwarded to the environmental consultants (details of which were provided on the screen). HB closed the meeting at 18h05.

PUBLIC PARTICIPATION REPORT

PROOF OF PUBLIC MEETING

PUBLIC PARTICIPATION REPORT

PUBLIC MEETING PRESENTATION SLIDES