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Provider Information Pack, ICEF Ukraine Focus Page 1
2019Information
Pack
ICEF Ukraine Focus March 19 - 20, 2019
2A Velyka Zhytomyrska Street, Kiev 01001, Ukraine
Tel +380 44 219 1919 Email ►[email protected] Website ►www.intercontinental.com/kiev
Venue
InterContinental Kiev
ICEF GmbHAm Hofgarten 953113 Bonn, Germany
Tel: + 49 228 201 19 0Web: www.icef.com
PROVIDER
Provider Information Pack, ICEF Ukraine Focus Page 2
Hotel Accommodation
Visa Requirements
Venue hotel
The following nationalities are exempt for short term stays of up to 30 days or longer:Austria, Albania, Andorra, Argentina, Armenia, Azerbaijan, Belarus, Belgium, Bosnia & Herzegovina, Brazil, Brunei Darussalam, Bulgaria, Canada, Chile, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Great Britain, Greece, Hong Kong (up to 14 days stay), Hungary, Iceland, Ireland, Israel, Italy, Japan, Kazakhstan, Republic of Korea, Kyrgyzstan, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Moldova, Monaco, Montenegro, Netherlands, Norway, Panama, Paraguay, Poland, Portugal, Qatar, Romania, Russia, St. Kitts and Nevis, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Tajikistan, Turkey (for stays up to 90 days, including ID-Cards), United Arab Emirates, USA, Uzbekistan, Vatican State.
If your nationality is not listed above and you are a foreign visitor to the Ukraine, you will need to apply for a visa.
If you need a visa please check the regulations with your respective embassy as soon as possible. To find out more about country-specific visa requirements visit ►The Ukrainian Ministry of Foreign Affairs.
Hotel InterContinental KievRatesWe are pleased to offer you the preferential rates of EUR 145 per night per single occupancy and EUR 170 per night per double occupancy, inclusive of breakfast and taxes.
BookingsPreferential rates are available for bookings from March 16 till 22, 2019 and are subject to room availability. For bookings outside this period the regular room rates become applicable. Rooms can be booked subject to availability until February 22.
Please use the ►booking form to make your reservation.
Check-In / Check-OutEarliest possible check-in time is 14:00 and latest check-out time is 12:00 noon. Guests scheduled to arrive early in the morning, who wish to access their room upon arrival, are advised to book the night prior.
AmenitiesLocated in the central district of Kiev, the Hotel InterContinental provides 272 spacious and luxurious guestrooms offering exceptional facilities including high speed internet connections. Within walking distance from Kiev’s iconic cathedrals, the hotel offers a rooftop cocktail bar, two restaurants, a state-of-the art gym and spa facilities.
Further information on the Hotel InterContinental Kiev is available at ►www.intercontinental.com/kiev.
Provider Information Pack, ICEF Ukraine Focus Page 3
Organisation‘s / Company‘s Name
To:
ICEF Ukraine Focus 2019 / March 19 - 20, 2019
Event:
Table no. No. of Pcs
Organisation‘s / Company‘s Name
To:
ICEF Ukraine Focus 2019 / March 19 - 20, 2019
Event:
Table no. No. of Pcs
Please use the above labels to help us and the venue identify your shipments.Place one on the top and one on the side of each piece shipped to ensure correct delivery.
PLEASE NOTE: Your materials for the ICEF Ukraine Focus should arrive between Thursday, March 14 (but not before) and Tuesday, March 19 in Kiev.
InterContinental Kiev_____________________Event Participant‘s Name
Hotel Contact: Mr Valentin Kokoshko2A Velyka Zhytomyrska Street, Kiev 01001, UkraineTel +380 44 219 1919
InterContinental Kiev_____________________Event Participant‘s Name
Hotel Contact: Mr Valentin Kokoshko2A Velyka Zhytomyrska Street, Kiev 01001, UkraineTel +380 44 219 1919
Arrival in Kiev
Forwarding of Promotional Material
Shipping to KievIn view of the numerous complications and costs that might arise from forwarding materials to Ukraine, we strongly recommend that you bring your materials with you to Kiev. This way you will avoid high customs clearance charges and unnecessary delays in delivery which were brought to our attention.
Delivery DateYour materials for the ICEF Ukraine Focus should arrive on March 14, 2019 in Kiev (but not before) to allow you sufficient time to check if your packages have arrived and been delivered correctly.
Package PreparationWhen calculating the amount of promotional materials to send to Kiev, please bear in mind that you will have a maximum of 18 pre-scheduled appointments plus other meetings outside event hours that may be arranged. Some agencies may prefer to receive your information by e-mail or mail either prior to or after the event (see also the paragraph “Follow Up” at ►ICEF Event Procedures: Guidelines for First-time Participants).
Please refer to the ►Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template.
You can also upload documents into Marcom eSchedule PRO and make them available to agents prior to the event. You can upload up to five files with a maximum size of 5MB for all files, accepted formats are pdf, doc, docx, xls, xlsx, ppt, pptx, pps, ppsx.
Arrive from March 14 in Kiev
Download Delivery Label
40-50 min driving distance to the Hotel InterContinental from Boryspil International Airport. The fare by taxi is around UAH 600.
Boryspil International Airport (KBP)
Airport Transfer If you are staying at the Hotel InterContinental an airport transfer can be arranged for EUR 38 per car / per way. To book the airport transfer please contact the Hotel InterContinental.
Taxis Official Taxis can be found in front of Terminal D. The duration of the journey by taxi from Boryspil International Airport to the Hotel InterContinental is 40-50 minutes. The taxi fare is around UAH 600.
Sky BusThe Sky Bus connects the airport with Pivdenny Railway Station. The duration of the journey is approx. 50 minutes. A one-way ticket costs UAH 80. From the Station it is only a short taxi drive to the Hotel InterContinental, which will cost around UAH 35. For detailed information please refer to this website: ►http://skybus.kiev.ua/en.
International Airport Kyiv (IEV)
Airport Transfer If you are staying at the Hotel InterContinental an airport transfer can be arranged for EUR 22 per car / per way. To book the airport transfer please contact the Hotel InterContinental.Taxis The duration of the journey by taxi from the airport to the Hotel InterContinental is approximately 15 minutes. The taxi fare is around UAH 70.
Provider Information Pack, ICEF Ukraine Focus Page 4
Scheduling Meetings
Scheduling Meetings Prior to the Event Approximately 6 weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling system. Marcom eSchedule PRO allows you to select potential partners according to geographical origin, programmes, or date of inclusion in the system, as well as to send personalised meeting requests.
Please note that the deadline for confirming / requesting meetings is March 18, 9:00 Kiev time.
If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the ►Getting Started Information as well as ►Scheduling Meetings – Useful Hints & Tips or view Marcom’s ►video tutorials.
Scheduling Meetings During the EventIn case your meeting schedule is not full at the beginning of the event you will still have the possibility to maximise the number of your meetings on the morning of March 20 between 8:00 and 9:20 when additional meetings may be scheduled through personal contacts between participants.
Your Catalogue Entry
Company ProfileOnce you have logged on to Marcom eSchedule PRO for the first time, you will be asked to edit your profile, which you may change at a later date. It is very important that you take the time to enter your institution’s description, as participants will use this information before requesting or confirming meetings with you and it will also appear in the ICEF Ukraine Focus catalogue. If you wish to add your logo and up to two representatives’ portrait-style pictures, please upload them into your profile.
Photos and logos should have the highest resolution possible (without exceeding the max. size of 4 MB) and can be uploaded in JPEG, JPG, PNG or GIF format (please make sure the representative’s name appears in the file name). If your files have a different format, please use the following ►image converter.
Please complete the catalogue entry by February 26, 2019 to ensure that your up-to-date company profile is included in the printed catalogue.
ICEF
Inline.marketing
204
Table 28
Booth 3
INT
ER
NA
TIO
NA
L ICEF is the global leader in connecting internationaleducators to qualified agents, providing networking eventsand other marketing services for student recruitment results.Services include:· ICEF Agency Recognition Programme: Recognising onlyICEF-screened and vetted recruitment agencies, providingquality assurance for educators.· ICEF Workshops: B2B events in all key markets,connecting international educators, agents, and serviceproviders as well as work and travel professionals.· ICEF Monitor (www.icefmonitor.com): a free, online resource for unbiased industry news, market intelligence,research, best practices, trends, and tips for international student recruitment.· ICEF Media: Full-service video solutions designed for international education.· ICEF Educator Development and Advisory Services: Expanded professional development and advisoryservices supporting educators to achieve success in our increasingly complex and dynamic industry.· ICEF Agent Training Course (IATC): A practical, professional training course for agency-based internationalstudent recruitment counsellors.· ICEF Education Fund: Providing donations and support for selected causes, giving young people around theworld access to education.· ICEF Marketing and Sponsorship: Guaranteed exposure and branding to key decision makers in internationaleducation and language travel markets.· Internet Course Finders: Websites enabling educators to promote their institutions to over 600,000international student visitors.Please arrange a meeting with one of our team members at the ICEF booth to learn more about theseopportunities. We look forward to meeting you in Vancouver.
Booth 28Address: Am Hofgarten 9
Bonn, 53113Germany
Tel.: +49-228-201 19 0Fax: +49-228-201 1944Web: www.icef.com
Email: [email protected]
Skype: sarah.minesianfcann
Facebook: www.facebook.com/ICEFGmbHTwitter: www.twitter.com/icefmonitorYouTube: www.youtube.com/ICEFvideos
◄ Ms Sarah MinesDirector, Business Development, Canada
Mr Ian CannDirector, USA
►
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L Inline.marketing are the #1 supplier of print managementand distribution to the international education industry. Wework with over 500 companies connected to the industryincluding: language schools, K-12, colleges, universities,insurance providers, accommodation providers, associationsand accreditation bodies worldwide.
We supply design, translation, print, storage and distributionservices tailored to the needs of the education industry. Bytaking advantage of our services you can expect to reduceyour marketing budget while improving your brand communications.
Inline's USP is quite simple - we provide FREE storage & FREE pick and pack services, which coupled with ourwholesale distribution rates results in saving you time, space and money. Our clients have access to our onlineoperations system where they can view stock levels at a glance, track packages and quickly and easily ordermaterials to be sent out to anywhere in the world.
Aside from our main hub in the UK, we also have 6 in-country hubs in Brazil, China, Colombia, Russia, SouthKorea and Turkey offering print, storage and distribution services.
We have nearly 15 years experience working within the international education industry and are proud to bepartners and preferred suppliers of ALTO, British Council, CAPS-I, EnglishUSA, English UK, IALC, LanguagesCanada, Quality Education and Quality English.
Address: Sales & MarketingUnit 2, The Gateway Trading Estate, London RoadSwanley, Kent, BR8 8GAUnited Kingdom
Tel.: +44-20-7231 8000Fax:Web: www.inline.marketing
Email: [email protected]
Skype: carly_inline
Facebook: www.facebook.com/createprintstoresendTwitter: www.twitter.com/inlinemarketingYouTube: www.youtube.com/watch?v=IObV8gXIoaw
◄ Ms Carly MoncrieffSales & Marketing Manager
Mr Danny SilvesterManaging Director
►
Language Programmes:
Classroom-based Learning ☐ Online Learning ☐ Blended Learning ☐
Programmes Programmes offered(see codes on the Programme Index)
Types of Language Programmes
Secondary, High School and Foundation Programmes
Career / Vocational Certificate / Diploma
Undergraduate Degree / Bachelor
Graduate / Postgraduate Certificate / Diploma
Graduate / Postgraduate Masters
Graduate / Postgraduate Doctorate
Additional Programmes and Services / Work & Travel
Others:
3 3 3
2
3
4
1
Language Programmes:
Classroom-based Learning ☐ Online Learning ☐ Blended Learning ☐
Programmes Programmes offered(see codes on the Programme Index)
Types of Language Programmes
Secondary, High School and Foundation Programmes
Career / Vocational Certificate / Diploma
Undergraduate Degree / Bachelor
Graduate / Postgraduate Certificate / Diploma
Graduate / Postgraduate Masters
Graduate / Postgraduate Doctorate
Additional Programmes and Services / Work & Travel
Others:
3 3 3
2
3
4
1
Provider Information Pack, ICEF Ukraine Focus Page 5
Please refer to the ►Event Programme for further details
Collecting Your Badge and Welcome Pack Onsite
Onsite event registration will take place on Tuesday, March 19, from 16:00 to 19:00 at the ICEF hospitality and registration desk located in the Grand Ballroom Foyer on level -2 of the hotel. There you will receive your registration package including your badge, a print-out of your meeting schedule as well as the event catalogues. Participants arriving after the registration period stated above can register on Wednesday, March 20, from 8:00 onwards.
As the event is a protected trading environment, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the event hall.
If you are new to ICEF Events, please have a look at the ►ICEF Event Procedures: Guidelines for First-time Participants with further useful event information.
Meeting and Display Tables
Educators will be able to access their meeting tables at 8:00 on Wednesday, March 20, 2019.
Meeting tablesEach meeting table will be covered with a table cloth and will have access to an electricity outlet. Table signage with name and logo of each institution will be provided.
Service Providers will be able to access their display tables on Wednesday, March 20, 2019 from 8:00 onwards.
Display tablesEach display table will be covered with a table cloth and will have access to an electricity outlet. Table signage with name and logo of each institution as well as a literature display rack will be provided.
Event ProgrammeTuesday, March 19, 2019
16:00 – 19:00 Registration Foyer, level -2 16:30 – 17:30 Seminar session I Golden Gate Room
17:30 – 18:00 Refreshment break Foyer, level -2
18:00 – 19:00 Seminar session II Golden Gate Room
19:00 – 21:00 Welcome reception - sponsored by ILAC International College b-hush Lounge Bar, 11th floor
Wednesday, March 20, 2019
08:00 – 09:20 Registration and welcome coffee Foyer, level -2
09:20 – 11:00 Business meetings (4 x 25 minutes) Grand Ballroom
11:00 – 11:20 Refreshment break Foyer, level -2
11:20 – 13:00 Business meetings (4 x 25 minutes) Grand Ballroom
13:00 – 14:20 Lunch Golden Gate Room
14:20 – 16:00 Business meetings (4 x 25 minutes) Grand Ballroom
16:00 – 16:20 Refreshment break Foyer, level -2
16:20 – 18:50 Business meetings (6 x 25 minutes) Grand Ballroom
19:00 Meeting hall closes
19:30 – 22:30 Dinner reception Hyatt Regency Hotel Kiev (5 Alla Tarasova Street, Kiev, Ukraine)
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 ►[email protected] ►www.icef.com
Sponsor
Sponsor Welcome Reception
For international educators and service providers, and student recruitment agents from UkraineICEF Ukraine Focus
InterContinental, Kiev • March 19 - 20, 2019
Provider Information Pack, ICEF Ukraine Focus Page 6
Seminars
Recognising the importance of market trends and their impact on student enrollments, a number of seminars will be held on Tuesday, March 19, 2019, between 16:30 and 19:00.
A full programme overview is available ►here.
Refreshments and Lunch
Refreshments will be served on March 19 at 17:30 and on March 20 at 8:00, 11:00 and 16:00.
Coffee, tea and water will be available throughout the event.
Lunch will be provided from 13:00 to 14:20 on March 20 in the Room Golden Gate and the Olivera Restaurant.
Evening Networking Receptions
Welcome ReceptionTuesday, March 19, 19:00 to 21:00 in the b-hush Lounge Bar on the 11th floor.
Dinner ReceptionWednesday, March 20, from 19:30 to 22:30 at the Hyatt Regency Hotel Kiev (Ally Tarasovoi St, 5).
The Hyatt Regency is located a short walk of 2-3 minutes from the InterContinental Hotel.
The dress code for both receptions is smart casual. Please note that participants not wearing their event badge may not be admitted.
Sponsor Welcome Reception
Provider Information Pack, ICEF Ukraine Focus Page 7
Kiev - General Information
Quick facts
Time zone: Kiev is 2 hours ahead of GMT. Climate: Temperatures in March range between 0 and 5°C during day time and 0 and -5°C at night, rain and snow can be expected.Currency: The official currency is the Ukrainian Hryvnia (UAH). For current exchange rates please see ►XE Currency Converter. Credit cards are accepted at major restaurants, stores, hotels and other venues. It is advisable to hold some cash for small shops, taxis and public transport.Public Transport:Taxis can be hailed on the street or pre-ordered by phone, some companies offer services in English, too. Kiev also has a metro system covering the area of the city. Further information can be found ►here.Electricity: 220 volts.Plug type: Plugs have two round pins. Please bring your own adaptors, if necessary.
More information about Kiev can be found at the following website: ► http://www.visitkyiv.travel/
If you have any questions prior to the event, please do not hesitate to contact us. We look forward to welcoming you to Kiev!
Kind regards,
Marlene Bauz
Kiev is the capital and with a population of 2,9 million the largest city of the Ukraine. Located on the banks of the Dnieper River, Kiev is a major cultural, industrial and educational centre in Eastern Europe. As one of the oldest cities in Europe with the first settlement dating back as far as the 5th century, Kiev greets visitors with numerous parks, monuments and golden-domed churches. The city centre, closed for car traffic on weekends and holidays, is famous for its central Maidan Square, as well as its restaurants, clubs and cafés.
