Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services February 16, 2012 1

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Long Beach City College

Department Head AcademyPeopleSoft Training

Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services

February 16, 2012

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Instructional Technology Development Center

Supports the Faculty Self Service functions of

PeopleSoft.

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We can help you with: Accessing and Printing Class Rosters (Enrolled, Dropped, Waitlist, Permission

Numbers) Creating a Blank Excel Rollbook E-Mailing Students Reporting NS, NA or W Entering Grades General Troubleshooting


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Phone support: Call the IITS Help Desk at 562-938-4357

E-Mail: [email protected]

In Person: ITDC Locations:◦ LAC -- L-142, enter through the back of the L-Building

General Hours: Mon-Thurs 8-7, Friday 8-5◦ PCC -- LL-124, enter through the lobby of the LL-Building.

Technologists available Mon-Thurs mornings.


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Extensive Tutorials and Help Files are available on the Web:◦ LBCC Homepage > Faculty and Staff Link

(http://www.lbcc.edu/facultystaff.cfm) > PeopleSoft Help Button (blue outline)

http://www.lbcc.edu/peoplesoft/peoplesofthelp/instructorhelp9/

Itdc.lbcc.edu




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Human Resources

•Faculty Service Load Agreement•Access•How to Run FSLA•Workload Impact

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Faculty Service Load Agreement

Access to run the Faculty Service Load Agreement should be available for all Department Heads.◦ Please check access at earliest opportunity◦ Login to PeopleSoft◦ Follow path: Main Menu > Long Beach City College

> Human Resources > Load Bank > Faculty Service Load Agreement

◦ (If access is not provided, please contact Diane Bangs at [email protected] or ext 4372)

mailto:[email protected]

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How to Run FSLA◦ Enter Run Control ID, Click <Enter>

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Faculty Service Load Agreement◦ Institution = LBCCD◦ Career = UGRD◦ Choose Term◦ Enter Employee ID, Academic Organization, or Subject◦ Click Run

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◦ Ensure “Load Report” is Selected◦ Click OK

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◦ Click “Process Monitor”

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Faculty Service Load Agreement◦ Click “Refresh” until Run Status = “Success”, and

Distribution Status = “Posted”◦ Click on “Details”

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Faculty Service Load Agreement◦ Click “View Log/Trace”

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Faculty Service Load Agreement◦ Click the “…PDF” file (You’ll need to login to another security

screen, a formality – then close that extra window)

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Faculty Service Load Agreement◦ You’ll need to login to another security screen, a

formality…

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Faculty Service Load Agreement◦ After logging in to another security screen –close the

extra window.

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Faculty Service Load Agreement◦ Click the “…PDF” file again.

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Faculty Service Load Agreement◦ A PDF report is the result, this can be printed or saved as

required.

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FSLA’s impact on workload◦ No major additional workload expected

The ease and convenience of the electronic workflow / process approval should lessen any additional actions.

◦ Revisions of the FSLA’s will be automatically generated.◦ All required approvals will be accessible through Faculty

Self Service.◦ Accessibility will be limited by security associated to

users account. For the electronic workflow/process approval, you

should only see those FSLA’s requiring your attention.

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Faculty Service Load Agreement (FSLA) GuideEffective through Spring 2012 (18-week Calendar)

Header Upper Left: Semester/term, Department, Upper Right: Date Run Left & Bolded- Employee ID and Name

Subject

The subject code for the discipline (as shown in Catalog with number), for teaching and non-teaching assignments. Non-Classroom assignments types that can also be listed here. See the assignment type list at the bottom of this guide.

Catalog The Catalog number as shown in Catalog in combination with Subject code.

Class# Class number from the class schedule.

Sect Section number from the class schedule.

CombCombination code that indicates that classes are combined classes and are generally taught together and share a workload, as one class, can be referred to as a Real/True Combined Class.

DaysThe days of the week the class meets. If the class is If the class is “Web”, “TBA” or at an office campus location (see Facility below), then this field will be blank.

Start TmThe start time for the class. If the class is “Web”, “TBA” or at an office campus location (see Facility below), then this field will be blank.

End TmThe end time for the class. If the class is “Web”, “TBA” or at an office campus location (see Facility below), then this field will be blank.

FacilityLocation of the class. Will show building and room or may indicate “Web” for online class/distance learning.

Faculty Service Load Agreement Guide

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Lec Hrs For a lecture class, the number of hours per week.

Lab Hrs For a lab class, the number of hours per week.

Assgn Assignment Type codes – see the assignment type code list at the bottom of this guide.

% RespPercent of responsibility; 100% indicates instructor has full responsibility for the class, anything less than 100% indicates instructor shares responsibility of class.

TU Number of TU’s at which the assignment is valued. The Assignment type, % of responsibility, and assignment length are factors to determine this value.

%FTEFPercent of Full Time Equivalency Faculty. A full load for a full time instructor will total 100% when all assignments are included.

Atyp BegAtypical class beginning date – any assignment that is for a different duration than the full semester, will indicate the beginning date here.

Atyp EndAtypical class end date – any assignment that is for a different duration than the full semester, will indicate the end date here.

SessionSession code – related to the class length. A full semester class will show “1”. Shorter (different from full semester) length assignments will show different codes.

Tot Hrs Total Hours for the assignment.

Acct Num Account number from which the assignment is funded.

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Assignment Summary / Totals

Regular Contract Total Regular Contract Load, shown in Hrs, TUs, and FTEF%.

Regular Contract-Overload Total Total Overload for the semester, shown in Hrs, TUs, and FTEF%.Regular Contract-Workload Saved/Banked Total

Total Load Banking/Saving for the semester, shown in Hrs, TUs, and FTEF%.

Load Bank Usage TotalTotal Load Bank Usage for the semester, shown in TU’s and FTEF%.

Under Load TotalTotal Under Load for the semester, shown in TU’s and FTEF%. (Under Load Make-up to be completed in different semester.)

Under Load Make-up TotalTotal Under Load being made-up for the semester, shown in TU’s and FTEF%. (Under Load was most likely experienced in previous semester.)

Reduced Workload TotalTotal Reduced Workload for the semester, shown only in Total Hrs.

Sabbatical TotalTotal load on Sabbatical for the semester, shown in TU’s and FTEF% (often accompanied by “Load Bank Usage” to compliment Sabbatical usage.

Employee TotalTotal Load from all Assignment Types for the semester.

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Load Banking

Balance TU’s

Lec TUs Balance of Lecture TU’s saved from load banking

Lab TUs Balance of Lab TU’s saved from load banking

Non TUs Balance of Non-Classroom TU’s saved from load banking

Balance TUs Total Balance of TU’s saved from load banking

Office Hours

Day Days that faculty member agrees to set for office hours.

Hours Hours faculty member agrees to set for office hours.

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Academic Services•Office Hours•Search for a Facility•Student Enrollment History•Student Enrollment by Term•Class Enrollment & Summary•Student Email Access & Usage•Class Address Label •Class Contact Information

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Office Hours will not be locked after two weeks of each term

Office Hours will be 5:00 a.m. To 10:00 p.m. More options : Department head, Librarian,

Counseling, and Non-classroom assignment Phone numbers and cell-phone numbers will

carry to the next term Print Office Hours (no faculty id)

Office Hours

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Office Hours

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Search for a Facility

Path > Main Menu > Curriculum Management > Facility and Event InformationSearch for a FacilityClass Facility Usage

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Search for a Facility

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Class Facility Usage

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Class Facility Usage

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Facility Use by Term

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Facility Use by Term

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Records and Enrollment

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Enrollment & Class Summary

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Student Enrollment History

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Student Enrollment by Term

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Student Enrollment by Term

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Class Enrollment

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Class Enrollment

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Class Enrollment & Summary

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Student Email Address

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Student Email Phone by Class

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Class Address Label

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Class Address Label

John Doe Jan Smith Address Address City, State, Zip Code City, State, Zip

Code

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Class Contact Information

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Class Contact Information

Thank you for attending.

Any questions?

Long Beach City College

Department Head AcademyPeopleSoft Training

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Documents

Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services February 16, 2012 1