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1 Pasewark & Pasewark
Microsoft Office Applications:Introductory Course
INTRODUCTORY MICROSOFT EXCEL
Part 1 – Excel Basics
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Objectives
Open a spreadsheet. Identify parts of the worksheet. Save the workbook using a different name. Move in a spreadsheet. Insert a column.
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Objectives (continued)
Enter data. Insert a row. Change and verify data in a cell. Preview and print worksheets. Create a new spreadsheet file.
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Terms Used in This Part
Active cell Cell Column Formula bar Highlight Name box
Range Row Spreadsheet Workbook Worksheet
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Define Spreadsheet and Worksheet
Spreadsheet - grid of rows and columns containing numbers, text, and formulas.
The purpose of a spreadsheet is to solve problems that involve numbers.
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Define Spreadsheet and Worksheet
Worksheet – a computerized spreadsheet. Workbook – collection of related
worksheets.
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Identify Parts of the Worksheet
Title barMenu barStandard toolbarFormatting
toolbarFormula bar
ColumnsRowsHighlightStatus box
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Move the Highlight in the Worksheet
TO MOVE PRESS
Left one column Left arrow
Right one column Right arrow
Up one row Up arrow
Down one row Down arrow
To the first cell of a row Home
To cell A1 Ctrl+Home
To the last cell containing data Ctrl+End
Up one window Page Up
Down one window Page Down
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Move the Highlight in the Worksheet
The fastest way to move to an off-screen cell is to choose Go To on the Edit menu.
Pressing the shortcut key F5 will also access the Go To dialog box.
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Select Cells and Enter Data
Enter data by keying text or numbers in a cell and pressing Enter.
If you choose not to enter the data you have keyed, press Esc and the keyed data will not be entered.
Click the Undo button on the Standard toolbar to reverse the last entry.
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Edit Cells
Data is edited in the Formula bar by pressing F2 and making changes at the insertion point.
To replace cell contents, key the new data and press Enter.
To clear an active cell, press Delete.
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Microsoft Office Applications: Introductory Course Pasewark & Pasewark
Zoom In and Out of a Worksheet
The view of your worksheet may be magnified or reduced by using the Zoom button on the Standard toolbar.
You may key your desired magnification percentage directly in the Zoom box.
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Summary
The purpose of a spreadsheet is to solve problems involving numbers.
A worksheet consists of columns and rows intersecting to form cells, which are identified by cell references.
You can move to different cells of the worksheet by clicking on the cell with the mouse pointer, using a series of keystrokes, or by scrolling with the mouse.
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Summary (continued)
Both text and numerical data may be entered in the worksheet.
You can alter data by editing, replacing, or deleting. The Zoom box enlarges or reduces the view of a
worksheet on the screen. Changes in a worksheet are saved using the Save
command on the File menu. A worksheet may be printed to provide a hard copy.
