EXCEL LESSON 3 ORGANIZING THE WORKSHEET Microsoft Office 2007: Introductory Pasewark & Pasewark 1

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  • EXCEL LESSON 3 ORGANIZING THE WORKSHEET Microsoft Office 2007: Introductory Pasewark & Pasewark 1
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  • Excel Lesson 3 Objectives Pasewark & Pasewark Microsoft Office 2007: Introductory 2 Copy and move data to other cells. Use the drag-and-drop method and Auto Fill options to add data to cells. Insert and delete rows, columns, and cells. Freeze panes in a worksheet.
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  • Excel Lesson 3 Objectives (continued) Pasewark & Pasewark Microsoft Office 2007: Introductory 3 Split a worksheet window. Check spelling in a worksheet. Prepare a worksheet for printing. Insert headers and footers.
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  • Excel Lesson 3 Vocabulary Automatic page break Copy Cut Fill Fill handle Footer Freeze pane Header Landscape orientation Manual page break Pasewark & Pasewark 4 Microsoft Office 2007: Introductory
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  • Excel Lesson 3 Vocabulary (continued) Margins Normal view Office Clipboard (Clipboard) Page Break Preview Page Layout view Paste Portrait orientation Print area Print title Scale Split Pasewark & Pasewark 5 Microsoft Office 2007: Introductory
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  • Excel Lesson 3 Copying and Moving Cells Pasewark & Pasewark Microsoft Office 2007: Introductory 6 Copying Cell Contents: Select the cell or range, then use buttons in the Clipboard group on the Home tab of the Ribbon. Click the Copy button to place the cell contents on the Office Clipboard. A flashing border appears around the copied selection. Pasting places the last item from the Clipboard into the cell or range selected in the worksheet. Moving Cell Contents: Select the cell or range then click the Cut button in the Clipboard group on the Home tab of the Ribbon. The selected cell contents are placed on the Clipboard. Next, select the cell or upper-left cell of the range where you want to move the cut item and click the Paste button.
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  • Excel Lesson 3 Copying and Moving Cells (continued) Pasewark & Pasewark Microsoft Office 2007: Introductory 7 Using the Drag-and-Drop Method: Select the cell or range. Position the pointer on the top border of the selected cells. Drag the cells to a new location. To copy cells, press and hold the Ctrl key to include a plus sign above the pointer as you drag. Using the Fill Handle: Filling copies a cells contents and/or formatting into an adjacent cell or range. Select the cell or range. The fill handle appears in the lower-right corner of the active cell or range. When you place the pointer over the fill handle, it changes to a black cross. Click and drag the fill handle over the cells you want to fill.
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  • Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft Office 2007: Introductory 8 Complete SBS 3.1 and 3.2 and 3.3 You have 10 minutes
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  • Excel Lesson 3 Inserting and Deleting Rows, Columns, and Cells Pasewark & Pasewark Microsoft Office 2007: Introductory 14 Inserting Rows and Columns: To insert a row, click the row number to select the row where you want the new row to appear. Click the Insert button in the Cells group on the Home tab. A blank row is added, and the existing rows shift down. The process is the same to insert a column. The columns shift to the right to allow room for the new column. Deleting Rows and Columns: To delete a row or column follow the steps above but click the Delete button. If you accidentally delete the wrong column or row, you can click the Undo button on the Quick Access Toolbar to restore the data.
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  • Excel Lesson 3 Inserting and Deleting Rows, Columns, and Cells (continued) Pasewark & Pasewark Microsoft Office 2007: Introductory 15 Inserting Cells: To insert a new, blank cell, select the cell where you want to insert the new cell. Then, in the Cells group on the Home tab, click the arrow next to the Insert button, and then click Insert Cells. The Insert dialog box appears. Deleting Cells: Select the cell you want to delete. Then, in the Cells group on the Home tab, click the arrow next to the Delete button, and then click Delete Cells. The Delete dialog box appears.
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  • Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft Office 2007: Introductory 16 Complete SBS 3.4 You have 5 minutes
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  • Excel Lesson 3 Freezing Panes in a Worksheet Pasewark & Pasewark Microsoft Office 2007: Introductory 21 You can view two parts of a worksheet at once by freezing panes. When you freeze panes, you select which rows and/or columns of the worksheet remain visible on the screen as the rest of the worksheet scrolls. On the View tab of the Ribbon, in the Window group, click the Freeze Panes button, and then click Freeze Panes. A black gridline appears between the frozen and unfrozen panes of the worksheet.
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  • Excel Lesson 3 Splitting a Worksheet Window Pasewark & Pasewark Microsoft Office 2007: Introductory 22 Splitting divides the worksheet window into two or four panes that you can scroll independently. You can split the worksheet window into horizontal panes, vertical panes, or both. Select a row to split the window into horizontal panes. Select a column to split the worksheet into vertical panes. Select a cell to split the worksheet into both horizontal and vertical panes. Then, on the View tab of the Ribbon, in the Window group, click the Split button.
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  • Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft Office 2007: Introductory 23 Complete SBS 3.5 You have 5 minutes
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  • Excel Lesson 3 Checking Spelling in a Worksheet Pasewark & Pasewark Microsoft Office 2007: Introductory 28 To help track down and correct spelling errors in a worksheet, you can use the Spelling command, which checks the spelling in the entire active worksheet against the dictionary that comes with Microsoft Office. To check the spelling in a worksheet, click the Review tab on the Ribbon, and then, in the Proofing group, click the Spelling button to access the Spelling dialog box.
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  • Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft Office 2007: Introductory 29 Complete SBS 3.6 You have 3 minutes
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  • Excel Lesson 3 Preparing a Worksheet for Printing Pasewark & Pasewark Microsoft Office 2007: Introductory 33 Page Layout view is helpful when you prepare a worksheet for printing. Setting Margins: Margins are blank spaces around the top, bottom, and sides of a page. To change the margins of a worksheet, click the Page Layout tab on the Ribbon, and then, in the Page Setup group, click the Margins button. Changing the Page Orientation: Worksheets printed in portrait orientation are longer than they are wide. Worksheets printed in landscape orientation are wider than they are long. You can change the orientation of the worksheet by clicking the Page Layout tab on the Ribbon, and then, in the Page Setup group, clicking the Orientation button.
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  • Excel Lesson 3 Preparing a Worksheet for Printing (continued) Pasewark & Pasewark Microsoft Office 2007: Introductory 34 Setting the Print Area: When you print a worksheet, Excel assumes you want to print the entire worksheet. To print a portion of the worksheet, you need to set the print area. Select the range, and click the Page Layout tab on the Ribbon. In the Page Setup group, click the Print Area button, and then click Set Print Area. Inserting, Adjusting, and Deleting Page Breaks: Excel inserts automatic page breaks when it runs out of room on a page. To insert a manual page break, select the row below where you want to insert a page break, or the column to the left of where you want to insert a page break. Click the Breaks button in the Page Setup