EXCEL LESSON 3 ORGANIZING THE WORKSHEET Microsoft Office 2007:
Introductory Pasewark & Pasewark 1
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Excel Lesson 3 Objectives Pasewark & Pasewark Microsoft
Office 2007: Introductory 2 Copy and move data to other cells. Use
the drag-and-drop method and Auto Fill options to add data to
cells. Insert and delete rows, columns, and cells. Freeze panes in
a worksheet.
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Excel Lesson 3 Objectives (continued) Pasewark & Pasewark
Microsoft Office 2007: Introductory 3 Split a worksheet window.
Check spelling in a worksheet. Prepare a worksheet for printing.
Insert headers and footers.
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Excel Lesson 3 Vocabulary Automatic page break Copy Cut Fill
Fill handle Footer Freeze pane Header Landscape orientation Manual
page break Pasewark & Pasewark 4 Microsoft Office 2007:
Introductory
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Excel Lesson 3 Vocabulary (continued) Margins Normal view
Office Clipboard (Clipboard) Page Break Preview Page Layout view
Paste Portrait orientation Print area Print title Scale Split
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Excel Lesson 3 Copying and Moving Cells Pasewark & Pasewark
Microsoft Office 2007: Introductory 6 Copying Cell Contents: Select
the cell or range, then use buttons in the Clipboard group on the
Home tab of the Ribbon. Click the Copy button to place the cell
contents on the Office Clipboard. A flashing border appears around
the copied selection. Pasting places the last item from the
Clipboard into the cell or range selected in the worksheet. Moving
Cell Contents: Select the cell or range then click the Cut button
in the Clipboard group on the Home tab of the Ribbon. The selected
cell contents are placed on the Clipboard. Next, select the cell or
upper-left cell of the range where you want to move the cut item
and click the Paste button.
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Excel Lesson 3 Copying and Moving Cells (continued) Pasewark
& Pasewark Microsoft Office 2007: Introductory 7 Using the
Drag-and-Drop Method: Select the cell or range. Position the
pointer on the top border of the selected cells. Drag the cells to
a new location. To copy cells, press and hold the Ctrl key to
include a plus sign above the pointer as you drag. Using the Fill
Handle: Filling copies a cells contents and/or formatting into an
adjacent cell or range. Select the cell or range. The fill handle
appears in the lower-right corner of the active cell or range. When
you place the pointer over the fill handle, it changes to a black
cross. Click and drag the fill handle over the cells you want to
fill.
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Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft
Office 2007: Introductory 8 Complete SBS 3.1 and 3.2 and 3.3 You
have 10 minutes
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Excel Lesson 3 Inserting and Deleting Rows, Columns, and Cells
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Inserting Rows and Columns: To insert a row, click the row number
to select the row where you want the new row to appear. Click the
Insert button in the Cells group on the Home tab. A blank row is
added, and the existing rows shift down. The process is the same to
insert a column. The columns shift to the right to allow room for
the new column. Deleting Rows and Columns: To delete a row or
column follow the steps above but click the Delete button. If you
accidentally delete the wrong column or row, you can click the Undo
button on the Quick Access Toolbar to restore the data.
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Excel Lesson 3 Inserting and Deleting Rows, Columns, and Cells
(continued) Pasewark & Pasewark Microsoft Office 2007:
Introductory 15 Inserting Cells: To insert a new, blank cell,
select the cell where you want to insert the new cell. Then, in the
Cells group on the Home tab, click the arrow next to the Insert
button, and then click Insert Cells. The Insert dialog box appears.
Deleting Cells: Select the cell you want to delete. Then, in the
Cells group on the Home tab, click the arrow next to the Delete
button, and then click Delete Cells. The Delete dialog box
appears.
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Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft
Office 2007: Introductory 16 Complete SBS 3.4 You have 5
minutes
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Excel Lesson 3 Freezing Panes in a Worksheet Pasewark &
Pasewark Microsoft Office 2007: Introductory 21 You can view two
parts of a worksheet at once by freezing panes. When you freeze
panes, you select which rows and/or columns of the worksheet remain
visible on the screen as the rest of the worksheet scrolls. On the
View tab of the Ribbon, in the Window group, click the Freeze Panes
button, and then click Freeze Panes. A black gridline appears
between the frozen and unfrozen panes of the worksheet.
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Excel Lesson 3 Splitting a Worksheet Window Pasewark &
Pasewark Microsoft Office 2007: Introductory 22 Splitting divides
the worksheet window into two or four panes that you can scroll
independently. You can split the worksheet window into horizontal
panes, vertical panes, or both. Select a row to split the window
into horizontal panes. Select a column to split the worksheet into
vertical panes. Select a cell to split the worksheet into both
horizontal and vertical panes. Then, on the View tab of the Ribbon,
in the Window group, click the Split button.
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Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft
Office 2007: Introductory 23 Complete SBS 3.5 You have 5
minutes
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Excel Lesson 3 Checking Spelling in a Worksheet Pasewark &
Pasewark Microsoft Office 2007: Introductory 28 To help track down
and correct spelling errors in a worksheet, you can use the
Spelling command, which checks the spelling in the entire active
worksheet against the dictionary that comes with Microsoft Office.
To check the spelling in a worksheet, click the Review tab on the
Ribbon, and then, in the Proofing group, click the Spelling button
to access the Spelling dialog box.
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Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft
Office 2007: Introductory 29 Complete SBS 3.6 You have 3
minutes
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Excel Lesson 3 Preparing a Worksheet for Printing Pasewark
& Pasewark Microsoft Office 2007: Introductory 33 Page Layout
view is helpful when you prepare a worksheet for printing. Setting
Margins: Margins are blank spaces around the top, bottom, and sides
of a page. To change the margins of a worksheet, click the Page
Layout tab on the Ribbon, and then, in the Page Setup group, click
the Margins button. Changing the Page Orientation: Worksheets
printed in portrait orientation are longer than they are wide.
Worksheets printed in landscape orientation are wider than they are
long. You can change the orientation of the worksheet by clicking
the Page Layout tab on the Ribbon, and then, in the Page Setup
group, clicking the Orientation button.
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Excel Lesson 3 Preparing a Worksheet for Printing (continued)
Pasewark & Pasewark Microsoft Office 2007: Introductory 34
Setting the Print Area: When you print a worksheet, Excel assumes
you want to print the entire worksheet. To print a portion of the
worksheet, you need to set the print area. Select the range, and
click the Page Layout tab on the Ribbon. In the Page Setup group,
click the Print Area button, and then click Set Print Area.
Inserting, Adjusting, and Deleting Page Breaks: Excel inserts
automatic page breaks when it runs out of room on a page. To insert
a manual page break, select the row below where you want to insert
a page break, or the column to the left of where you want to insert
a page break. Click the Breaks button in the Page Setup group on
the Page Layout tab, and then click Insert Page Break. The simplest
way to adjust page breaks in a worksheet is in Page Break
Preview.
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Excel Lesson 3 Preparing a Worksheet for Printing (continued)
Pasewark & Pasewark Microsoft Office 2007: Introductory 35
Scaling: Scaling enables you to resize a worksheet to print on a
specific number of pages. The Scale to Fit group on the Page Layout
tab contains options for resizing a worksheet. Choosing Sheet
Options: By default, gridlines, row numbers, and column letters
appear in the worksheet, but not on the printed. You can choose to
show or hide gridlines and headings in a worksheet, as well as on
the printed page. The Sheet Options group contains check boxes for
viewing and printing gridlines and headings. Specifying Print
Titles: Print titles are designated rows and/or columns in a
worksheet that print on each page. Specified rows print at the top
of each page. Specified columns print on the left of each page. To
set print titles, click the Page Layout tab on the Ribbon, and
then, in the Page Setup group, click the Print Titles button.
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Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft
Office 2007: Introductory 36 Complete SBS 3.7 You have 3
minutes
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Excel Lesson 3 Inserting Headers and Footers Pasewark &
Pasewark Microsoft Office 2007: Introductory 40 A header is text
that prints in the top margin of each page. A footer is text that
prints in the bottom margin of each page. To create a header or
footer for a printed worksheet, click the Insert tab on the Ribbon,
and then in the Text group, click the Header & Footer button.
The worksheet switches to Page Layout view, and the Header &
Footer Tools appear on the Ribbon with one contextual tabthe Design
tab.
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Excel Lesson 3 Step-by-Step Pasewark & Pasewark Microsoft
Office 2007: Introductory 41 Complete SBS 3.8 You have 3 minutes
Footer
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Excel Lesson 3 Summary Pasewark & Pasewark Microsoft Office
2007: Introductory 45 Worksheet data can be moved or copied to
another part of the worksheet. You can use the Copy, Cut, and Paste
buttons, the drag-and- drop method, and the fill handle to copy and
move data in a worksheet. As you build a worksheet, you may need to
insert a row or column to enter more data, or delete a row or
column of unneeded data. You can also insert or delete specific
cells within a worksheet. When a worksheet becomes large, the
column or row labels can scroll out of view as you work on other
parts of the worksheet. To keep select rows and columns on the
screen as the rest of the worksheet scrolls, you can freeze panes.
Splitting a large worksheet enables you to view and work in
different parts of a worksheet at once, in two or four panes that
you can scroll independently.
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Excel Lesson 3 Summary (continued) Pasewark & Pasewark
Microsoft Office 2007: Introductory 46 You can check a worksheet
for possible misspellings and correct them using the Spelling
dialog box. When you are ready to print a worksheet, switching from
Normal view to Page Layout view can be helpful. You can modify how
a worksheet appears on the printed page by increasing or decreasing
the margins, changing the page orientation, designating a print
area, inserting page breaks, scaling, showing or hiding gridlines
and headings, and specifying print titles. Headers and footers are
useful for adding identifying text at the top and bottom of the
printed page. Common elements include your name, the page number,
the current date, the workbook file name, and the worksheet
name.