1 Excel Lesson 2 Changing the Appearance of a Worksheet Microsoft Office 2010 Introductory Pasewark & Pasewark

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Excel Lesson 2Changing the Appearance

of a Worksheet

Microsoft Office 2010 Introductory

Pasewark & Pasewark

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Pasewark & Pasewark Microsoft Office 2010 Introductory 222

Objectives

Change column widths and row heights. Position data within a cell by aligning,

wrapping, rotating, and indenting. Change the appearance of cells using fonts,

font sizes, font styles, colors, and borders. Designate the number format used for data

stored in a cell.

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Objectives (continued)

Use the Format Painter to copy formatting from one cell to another.

Apply and clear cell styles. Find and replace cell formats.

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Pasewark & Pasewark Microsoft Office 2010 Introductory

Resizing Columns and Rows

Resize a column by placing the pointer on the right edge of the column heading until the pointer changes to a double headed arrow. Click and drag to the right until the column expands to the width you want.

For a precise column width, enter the value in the Column Width dialog box.

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Numbers that do not fit in the cell are shown as a series of number signs (#####).

Text that is too long to fit within a cell is displayed in the next cell, if it is empty.

If the next cell already contains data, any text that does not fit in the cell is hidden from view.

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To change the row height, drag the border of the row heading or enter a height in the Row Height dialog box.

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Resizing Columns and Rows (continued)

AutoFit determines the best width for a column or the best height for a row.

Place the pointer on the right edge of the column heading (or below the row heading) until the pointer changes to a double-headed arrow. Then, double-click to resize the column or row to the best fit.

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Resizing Columns and Rows (continued)

You can change the width of several columns at one time. Select the columns you want to resize, then, use the pointer and drag the right edge of one of the selected column headings.

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Positioning Data Within a Cell

By default, text you enter in a cell is lined up along the bottom-left side of the cell, and numbers you enter in a cell are lined up along the bottom-right.

However, you can position data within a cell in a variety of ways using the buttons on the Home tab of the Ribbon.

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Positioning Data Within a Cell (continued) Positioning data within a cell

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Positioning Data Within a Cell (continued)

You can align the contents of a cell horizontally and vertically within the cell.

Horizontal alignments are left, centered and right.

Vertical alignments are top, middle or bottom.

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To change the alignment of a cell, select the cell and then click an alignment button on the Home tab.

You can also merge cells which combines them into one cell.

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You can also center cell contents across several columns. Select the cells and then click the Merge and Center button in the Alignment group on the Home tab of the Ribbon.

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When you select the Merge and Center button, only the contents from the cell in the upper left corner of the range are kept. All other content is deleted from the worksheet.

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Indent data within cells by using the Increase Indent and Decrease Indent buttons on the Home tab.

Data can be indented (or shifted to the right) within cells to help distinguish categories or set data apart.

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You can change a cell’s text orientation. To change text orientation, select the cells

whose contents you want to rotate. Click the orientation button in the Alignment group on the Home tab of the Ribbon.

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Text that doesn’t fit in a cell is displayed in the next cell, if empty. If the next cell contains data, any text that does not fit is truncated, or hidden from view.

To see all the text stored in a cell you can wrap text.

The row height increases to display additional lines until all the text is visible.

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Step-by-Step Activity 2.1 page EX 27; Step-by-Step Activity 2.2 EX 30; Step-by-Step Activity 2.3 page EX 2.3; and Step-by-Step Activity 2.4 page EX 33

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Changing the Appearance of Cells(page EX 33)

You can select a different theme for your workbook. Click the Page Layout tab on the Ribbon. In the Themes group, click the themes button to display a gallery of themes.

A theme is a preset collection of design elements, including fonts, colors, and effects.

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Changing the Appearance of Cells

By default, the Office theme is applied to each workbook.

As you format cells, Live Preview shows the results of the different formatting options.

A font is the design of text. The default font for cells is Calibri.

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Changing the Appearance of Cells

Font size determines the height of characters in points (default size for cells is 11 points).

To change fonts and sizes, you must first select the cells you want to change. Then, on the Home tab of the Ribbon, in the Font group, click the arrow next to the Font box to display a gallery of available fonts.21

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Changing the Appearance of Cells (continued)

Font gallery

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Bold, italic, and underlining can add emphasis to the contents of a cell. These features are referred to as font styles.

Press the Ctrl+U keys to apply underlining. Press the Ctrl+B keys to apply bold.

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If you want to find and replace italic text with bold text you would go to the Home tab, in the Editing Group, click the Find and Select button, and then click Replace.

Once the Find and Replace dialog box appears, with the Replace tab displayed, what should you do to expand the dialog box so that you can center formatting styles you want to find and replace? Choose Options

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You can use color to emphasize cells. The default font color is black and the default fill (background) color is white. Both colors can be changed.

To change the background color of a cell, select the cell you want to change. On the Home tab of the Ribbon, in the Font group, click the Fill Color or button arrow.

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You can add emphasis to a cell by applying a border (or line) around its edges.

You can remove the borders from a selected cell by clicking No Border in the border style menu.

Standard accounting format uses a single border below a column of numbers and a double below the total.

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Number formats change the way data looks in a cell. The actual content you entered is not changed.

The default number format is General, which displays numbers the way you enter them.

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Changing the Appearance of Cells (continued) Number formats

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The Format Painter enables you to copy formatting from one cell and paste it to other cells without pasting the first cell’s contents.

The format cells dialog box provides access to all the formatting options available on the ribbon, as well as some additional options.

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To open the Format Cells dialog box, you can click the Dialog Box Launcher in the Font, Alignment, or Number group on the Home tab of the Ribbon, or you can press the Ctrl+1 keys.

The Format Cells dialog box also includes a Protection tab which has options for locking and hiding cells in a protected workbook.

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Step-by-Step 2.5 page EX 34; Step-by-Step 2.6 page EX 37; Step-by-Step 2.7 page EX 38; Step-by-Step 2.8 page EX 40

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Using Styles to Format Cells page EX 42

A style is a combination of formatting characteristics.

A cell style gallery includes many predefined styles. It is a collection of formatting characteristics you apply to a cell or range of data.

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Using Styles to Format Cells

To go to the cell styles gallery, go to the Home tab, styles group, click the Cell Styles Button.

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You may need to remove, or clear, all the formatting applied to a cell or range of cells.

To remove, or clear, all the formatting applied to a cell or range of cells, use the Clear button on the Home tab.

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You can also click Normal in the Good, Bad and Neutral section of the cell styles gallery to remove a style from the selected cell.

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Using Styles to Format Cells (continued) Cell styles gallery

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Step-by-Step 2.9 page EX 44 Step-by-Step 2.10 page EX 45

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Documents

1 Excel Lesson 2 Changing the Appearance of a Worksheet Microsoft Office 2010 Introductory Pasewark & Pasewark