1 Publisher Lesson 2 Enhancing Publisher Documents Microsoft Office 2010 Introductory Pasewark & Pasewark

1

Publisher Lesson 2Enhancing Publisher Documents

Microsoft Office 2010 Introductory

Pasewark & Pasewark

Pu

blis

he

r L

ess

on

2

Pasewark & Pasewark Microsoft Office 2010 Introductory 222

Objectives

Understand guides. Enter text. Insert pictures. Work with objects. Create a building block.

Pu

blis

he

r L

ess

on

2


Objectives (continued)

Insert text from a Word document. Use Find and Replace. Check the spelling in a publication.

Pu

blis

he

r L

ess

on

2


Vocabulary

building blocks layout guides master page object panel heading

Pu

blis

he

r L

ess

on

2


Enhancing Your Publisher Documents

The use of business information sets, templates, and building blocks helps you get a jump start on creating publications.

Enhancing Publisher projects with your own pictures and text is fun, easy, and provides a way to create attractive and professional-looking publications.

Pu

blis

he

r L

ess

on

2


Beginning a Brochure

After starting Publisher 2010, you can choose a template such as Accent Box.

Pu

blis

he

r L

ess

on

2


Understanding Guides

Publisher has many types of layout guides to help you position objects in a publication. Depending on the template, these can include: – Margin guides, grid guides, column guides, row

guides, and baseline guides. Although you cannot move the default guides,

layout guides that you add yourself can be moved with the mouse pointer.

Pu

blis

he

r L

ess

on

2


Understanding Guides (continued)

Create ruler guides by placing the pointer over the horizontal or vertical ruler, and dragging the pointer from the ruler onto the page.

To temporarily hide guides, click the View tab on the Ribbon, then click the Guides check box to remove the checkmark.

Pu

blis

he

r L

ess

on

2


Understanding Guides (continued)

As shown in the figure, there are many layout guide combinations that you can add to your pages for aligning text and objects.

Viewing layout guides

Pu

blis

he

r L

ess

on

2


Understanding Master Pages

If you want to move the locked layout guides that appear on templates, you must switch to the master page for the current publication.

The master page is a background page that includes placeholders for text and graphics as well as layout guides.

Pu

blis

he

r L

ess

on

2


Entering Text

Using templates, you can add text directly into text boxes or panel headings.

A panel heading is the area provided for the title or heading of a project or section of a project.

You resize and reposition text boxes. You can also insert text from a Microsoft

Word document.

Pu

blis

he

r L

ess

on

2


Inserting Pictures

You can insert pictures as new objects, or you can replace existing pictures with newly inserted pictures in the same location.

Pictures are automatically centered horizontally and vertically on the page, unless they are replacing an existing picture.

Once a picture is inserted, it can be resized and formatted to meet your needs.

Pu

blis

he

r L

ess

on

2


Working with Objects

Objects are any items that can be modified in Publisher using the provided tools and features.

When you select an object, the Ribbon changes appearance showing additional tabs above the Format tab, depending on what type of object you have selected. – These include Picture Tools, Text Box Tools, and

Drawing Tools.

Pu

blis

he

r L

ess

on

2


Arranging Objects

The Arrange group has many important features for manipulating objects.

Using the Align and Distribute buttons, you can align objects by their tops, bottoms, centers, and left or right sides.

Distributing objects means to place the same distance horizontally or vertically between objects.

Pu

blis

he

r L

ess

on

2


Arranging Objects (continued)

Once you have aligned or distributed the objects, it's a good idea to group them together to ensure that they are not moved or deleted by accident.

You can rotate an object left or right 90 degrees

or use the Free Rotate tool. You can also flip an object horizontally or vertically.

Pu

blis

he

r L

ess

on

2


Layering Objects

In Publisher, you can stack or layer items using the Order commands.

The Send to Back and Bring to Front commands sends the selected object to the back or top of the stack, respectively.

The Send Backward and Bring Forward commands send the selected object back or forward one level at a time.

Pu

blis

he

r L

ess

on

2


Creating Building Blocks

Building blocks are a collection of designs and text placeholders that can be used to further enhance a publication's appearance and functionality.

You can create your own building blocks for storing text and graphics for future use.

Once a building block is created, it can be used in any publication.

17

Pu

blis

he

r L

ess

on

2


Creating Building Blocks (continued)

To get started, right-click an object, then click Save as Building Block. The Create New Building Block dialog box opens.

Here you can assign a descriptive name to your building block and choose which gallery it should go in: – Page Parts, Borders & Accents, Calendars,

Business Information, or Advertisements.

18

Pu

blis

he

r L

ess

on

2


Creating Building Blocks(continued)

19

Viewing the Telephone Numbers building block in the Building Block Library

Pu

blis

he

r L

ess

on

2


Inserting Text from a Word Document

To insert text from a Word document, create a text box as a placeholder to put your text into. Click the Insert tab on the Ribbon, and then click the Insert File button in the Text group.

Once you find the text file you want, click OK, and the text falls right into place.

20

Pu

blis

he

r L

ess

on

2


Inserting Text from a Word Document (continued)

21

A Text box is shown in the center of this brochure pane

Text box in middle pane

Pu

blis

he

r L

ess

on

2


Using Find and Replace

The Find and Replace feature searches your publication for a specific word or phrase and replaces it with a new one.

You can find and replace a word or phrase one at a time using the Find Next and Replace buttons or replace them all at once using the Replace All button.

22

Pu

blis

he

r L

ess

on

2


Checking the Spelling in a Publication

You should not solely rely on spelling checkers to proof your work.

For each misspelled word, Publisher offers a list of suggestions to replace the misspelled word.

23

Pu

blis

he

r L

ess

on

2


Summary

In this lesson, you learned: Layout guides include column, row, baseline, and

margin guides. All guides help you to align objects on the publication page. Layout guides on each template are locked but can be moved on the master page. There are many layout guide combinations that you can add to your publication using the Guides button in the Layout group on the Page Design tab. Ruler guides are dragged from the horizontal or vertical rulers.

24

Pu

blis

he

r L

ess

on

2


Summary (continued)

Publisher templates come with text box placeholders that you can customize by entering your own text. You can add text directly into text boxes or panel headings. When you have entered text, it’s best to zoom in on the text so that you can easily modify it.

In addition to using the provided clip art in Publisher, you can insert your own photographs and illustrations using the Picture button in the Illustrations group on the Insert tab. Pictures can be modified using the many formatting options on the Ribbon. When a picture is selected, the Ribbon displays the Picture Tools tab above the Format tab.

25

Pu

blis

he

r L

ess

on

2


Summary (continued)

Publisher provides many ways to work with objects. The Arrange group offers a collection of commands for manipulating objects—all of which help create a professional-looking page. You can align and distribute objects, layer objects, rotate and flip objects, and group them together. Grouping allows you to treat a batch of objects as one object.

26

Pu

blis

he

r L

ess

on

2


Summary (continued)

You can convert your own text and graphics to building blocks so that they can be used over and over. You can name new building blocks as well as categorize them. Then, when you need to use a building block, you can access it from the Building Blocks group on the Insert tab.

27

Pu

blis

he

r L

ess

on

2


Summary (continued)

Inserting text from a Word document is easy and saves time. To insert text, simply create a text box, then, using the Insert File button, navigate to the location of the text file on your hard drive. Once the text is inserted, you can format it in Publisher.

The Find and Replace pane is used for replacing specific characters, words, or phrases. This is a powerful feature that ensures accuracy within a publication and saves time.

28

Pu

blis

he

r L

ess

on

2


Summary (continued)

Publisher offers a standard spelling checker that examines a publication for any misspelled words, offers a list of suggested replacements, and lets you fix a misspelling by choosing one of the suggestions. If a word is not misspelled, you can ignore the entry. In addition to using the spelling checker, it is always best to proofread a document for content and accuracy.

29