Pasewark & Pasewark Microsoft Office Word: Basics 1 INTRODUCTION Lesson 1 – Microsoft Word Word Basics

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Pasewark & Pasewark Microsoft Office Word: Basics 1 INTRODUCTION Lesson 1 Microsoft Word Word Basics Slide 2 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 2 Objectives Create a new document. Identify the parts of the opening screen. Understand the five ways to view your document on the screen. Enter text. Navigate through a document. Save a document Slide 3 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 3 Objectives (cont.) Locate and open an existing document. Magnify and reduce the document using Zoom view. Use Full Screen view. Preview a document. Change the page orientation of a document. Print a document. Slide 4 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 4 Terms Used in This Lesson Full Screen view Landscape Orientation Normal view Portrait orientation Print Preview Task pane Word processing Word wrap Zoom view Slide 5 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 5 Introduction to Word Processing Word processing is the use of computer software to enter and edit text. You can create and edit documents such as letters and reports. Microsoft Word is a user-friendly software that enables the user to enter and edit text, It can be used for something as simple as a letter or complex as a newsletter. These documents can be used in your school, career, personal and business activities. Slide 6 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 6 Quick Quiz What is the basic definition of word processing? Answer: The use of computer software to enter and edit text. Slide 7 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 7 Starting Word Click on the Start button on the taskbar. Choose All Programs on the Start menu and then Microsoft Word from the submenu. Can also be used through shortcut on the desktop in order to make launching easier. Slide 8 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 8 Quick Quiz Word is started from the ___________ screen of Windows. Answer: Desktop Slide 9 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 9 Quick Quiz What is the sequence of events that must occur to open Word from the Start menu? Answer: Click Start on the Taskbar. Choose Programs and click Microsoft Office Word 2003. Slide 10 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 10 Identifying Parts of the Opening Screen Standard toolbar Formatting toolbar Ruler Insertion point View buttons Task pane Slide 11 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 11 Quick Quiz The __________ toolbar contains button for changing character and paragraph formatting. Answer: Formatting Slide 12 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 12 Quick Quiz When will the mouse pointer look like an I- beam? Answer: When it is placed in the text area of a window. Slide 13 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 13 Using Document Views There are five ways to view a document in Word. They are as follows: Normal, Web Layout, Print Layout, Outline, and Reading views. Slide 14 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 14 Normal View Is the simplified layout of the page so you can quickly key, edit and format text. Headers and footers, page boundaries, and backgrounds are not displayed. Slide 15 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 15 Web Layout View Simulated the way a document will look when it is viewed as a Web page. Text and graphics appear the way they would in a Web browser, and backgrounds are visible. Slide 16 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 16 Print Layout View Shows how a document will look when it is printed. You can work with headers and footers, margins, columns, and drawing objects, which are all displayed. Slide 17 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 17 Outline View Displays headings and text in outline form so you can see the structure of your document and reorganize easily. Headers and footers,, page boundaries, graphics and backgrounds do not appear. Slide 18 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 18 Reading Layout View Shows text on the screen in a form that is easy to read. All toolbars are hidden except the Reading Layout and Reviewing toolbars. Slide 19 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 19 Switching between views To switching between views, open the View menu and choose the view you want, or click one of the view button at the bottom left of the document window. Slide 20 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 20 Quick Quiz What are the five ways to view a document on the screen? Answer: Normal, Web Layout, Print Layout, Outline, and Reading views. Slide 21 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 21 Quick Quiz __________ view will not display headers, footers, page boundaries, or backgrounds. Answer: Normal views. Slide 22 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 22 Text Entry and Word Wrap Text is entered at the insertion point, which will continue to move to the right as you key. The status bar will change as you key to show you current position on the line. Word will automatically wrap text so that, when you reach the right margin, it moves to the word on the next line. Slide 23 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 23 Quick Quiz What is word wrap, and why do you think it is an important feature? Answer: Word wrap is a feature that will automatically move a word to the next line when the right margin has been reached. It is a time- saving devise that also makes your document more professional looking in that there are no split words at the end of a line. Slide 24 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 24 Quick Quiz How many times should the Enter button be pressed to insert a blank line? Answer: Twice. Slide 25 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 25 Navigating Through A Document In order to correct errors, insert new text, or change existing text, you must know how to relocate the insertion point in a document. You can move an two ways: using the mouse or the keyboard commands. In short documents, it is easier to move with the mouse. Longer documents, it is faster to use the keyboard to move the insertion point. Slide 26 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 26 Navigating Through A Document Slide 27 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 27 Quick Quiz Which method is recommended to relocate the insertion point within a short document? Answer: It is recommended that the mouse be used. Slide 28 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 28 Quick Quiz Why is it important to be able to move around within a document? Answer: The user needs to be able to correct errors and insert, change, or delete text. Slide 29 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 29 Saving A Document When you save a file for the first time, open the File menu and choose Save As or click on the Save button on the toolbar. The Save As dialog box appears. This is where you name your file and choose where to save it. Slide 30 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 30 Saving A Document The next time you save changes to your document, simply choose Save. Word automatically overwrites the previous version. Slide 31 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 31 Creating Folders Folders are an easy way to organize files. To create a folder within your current folder, click on the Create New Folder button on the Save As dialog box. A New Folder dialog box appears. Give the folder a name. After you click OK, Word automatically opens the new folder. Slide 32 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 32 Creating Folders Step-by-Step Open the File menu and choose Save As. The Save As dialog box appears. Click the down arrow at the right of the Save in box to display the available disk drives. Choose the Common Drive. Choose Bowser, choose your class period. Click the Create New Folder button. Slide 33 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 33 Creating Folders Step-by-Step In the Name box, key your name. Click OK. In the File name box, select the name of file if necessary. Key Time Plan followed by your initials. Click Save. Open the File menu and choose Close to close the document. Slide 34 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 34 Quick Quiz True or False? When you choose Save to save a document, Word creates a new location for the file. Answer: False. Word simply overwrites the existing document. Slide 35 Word Lesson 1 Microsoft Office Word: Introduction to Basics Pasewark & Pasewark 35 Quick Quiz What steps do you need to take in order to create a new folder within your current folder? Answer: Click the Create New Folder button in the Save As dialog box. A New Folder dialog box will appear in which you give the folder a name and click OK. Slide 36 Word Lesson 1 Microsoft Office Word: Int

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