1 Excel Lesson 6 Enhancing a Worksheet Microsoft Office 2010 Introductory Pasewark & Pasewark

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  • 1 Excel Lesson 6 Enhancing a Worksheet Microsoft Office 2010 Introductory Pasewark & Pasewark
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 222 Objectives Sort and filter data in a worksheet. Apply conditional formatting to highlight data. Hide worksheet columns and rows. Insert a shape, SmartArt graphic, picture, and screenshot in a worksheet. Use a template to create a new workbook.
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 333 Objectives (continued) Insert a hyperlink in a worksheet. Save a workbook in a different file format. Insert, edit, and delete comments in a worksheet. Use the Research task pane.
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data Sorting rearranges data in a more meaningful order. In an ascending sort, data with letters is arranged in alphabetical order (A to Z), numbers are arranged from smallest to largest. The reverse order occurs in a descending sort. 444
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data Descending order sort arranges data with letters from Z to A, data with numbers from highest to lowest, and data with dates from oldest to newest. 555
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data When you sort data contained in columns of a worksheet, Excel does not include the column headings. To sort data, you first click a cell in the column by which you want to sort a range of data. Click the Data tab on the Ribbon. In the Sort and Filter group, click ascending or descending sort. 666
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data You can sort by more than one column of data. The columns will be sorted in order by the first-level sort criteria first, and then by the second-level sort criteria. 777
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data Example: You might want to sort a list of names in alphabetical order by last name and then within last names by first name. In this case, you need to create a sort with different levels of criteria. The last name is the first-level sort and the first name is the second-level sort. 888
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data If data is formatted with different font or fill colors, you can sort the data by color. 999
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Sorting Data (continued) Sort dialog box 10
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Filtering Data Filtering displays a subset of data that meets certain criteria and temporarily hides the rows that do not meet the specified criteria. You can filter by value, by criteria, or by color. 11
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Filtering Data Filtering data will not remove errors. On the Data tab of the Ribbon, click the Filter button. Filter arrows appear in the lower- right corners of the cells with column headings. When you click a filter arrow, the AutoFilter menu for that column appears. 12
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Filtering Data The AutoFilter menu displays a list of all the values that appear in that column along with additional criteria and color filtering options. When you want to see all the data in a worksheet again, you can restore all the rows by clearing the filter. Click the filter arrow and then click the Clear Filter From. 13
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Filtering Data (continued) AutoFilter menu 14
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 15 Applying Conditional Formatting Conditional formatting changes the appearance of cells that meet a specified condition. To add conditional formatting, select the range you want to analyze. In the styles group on the Home tab, click the Conditional Formatting button.
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 16 Applying Conditional Formatting The Highlight Cells Rules format cells based on comparison operators such as greater than, less than, between, and equal to. Highlights worksheet data by changing the look of cells that meet a specified condition.
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 17 Applying Conditional Formatting The Top/Bottom Rules format cells based on their rank, such as the top 10 items, above average or below average.
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 18 Hiding Columns and Rows Hiding a row or column temporarily removes it from view. Hiding rows and columns enables you to use the same worksheet to view different data. To hide data, select the rows or columns you want to hide, and then right-click the selection. On the shortcut menu that appears, click Hide. 18
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 19 Adding a Shape to a Worksheet Shapes, such as rectangles, circles, and arrows can help make a worksheet more informative. To open the Shapes gallery, click the Insert tab on the Ribbon, and then in the Illustrations group, click the Shapes button. 19
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 20 Adding a Shape to a Worksheet You can make a perfect square or circle by pressing and holding the shift key as you drag in the worksheet to draw the shape. When the shape is selected, the Drawing Tools appears on the Ribbon and contain the Format contextual tab. 20
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 21 Adding a Shape to a Worksheet Shapes are inserted in the worksheet as objects. An object is anything that appears on the screen that you can select and work with as a whole. When you no longer need a shape or any other object in a worksheet, you can delete it. First, click the object to select it, then press the Delete key. 21
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Adding a Shape to a Worksheet (continued) Shapes gallery 22
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 23 Adding a SmartArt Graphic to a Worksheet SmartArt graphics enhance worksheets by providing a visual representation of information and ideas. SmartArt graphics are often used for organizational charts, flowcharts, and decision trees. 23
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 24 Adding a SmartArt Graphic to a Worksheet To insert a SmartArt graphic, click the SmartArt button in the Illustrations group on the Insert tab. The choose a SmartArt Graphic dialog box appears. When the SmartArt graphic is selected, SmartArt Tools appear on the Ribbon and contain the Design and Format contextual tabs. 24
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory Adding a SmartArt Graphic to a Worksheet (continued) Choose a SmartArt Graphic dialog box 25
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 26 Adding a Picture to a Worksheet A picture is a digital photograph or other image file. You can insert a picture in a worksheet by using a picture file, by using the Clip Art task pane, or from Office.com. 26
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 27 Adding a Picture to a Worksheet To insert a picture from a file, click the Picture button on the Illustrations group on the Insert tab of the Ribbon. A picture is inserted in the workbook as an object. format As with shapes, you can move, resize, or format the picture to fit your needs. 27
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 28 Adding a Picture to a Worksheet The Format tab contains tools to edit and format the picture. If you want to adjust the brightness and contrast of a picture, you access the Format Contextual tab, and use the tools in the Adjust group to change the brightness and contrast. 28
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 29 Adding a Picture to a Worksheet If you want to change a pictures shape and border, you access the Format Contextual tab and use the tools in the Picture Styles group to change the shape and color. 29
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  • Excel Lesson 6 Pasewark & Pasewark Microsoft Office 2010 Introductory 30 Adding a Picture to a Worksheet All images are protected by a copyright law. You cannot download and use a picture you find on a Website without permission. Some Web sites offer free images for noncommercial use. Others offer images you purchase for a fee. 30