Outlook 2013 Web App (OWA) User Guide Durham Technical Community College

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Outlook 2013 Web App (OWA) User Guide Durham Technical Community College Slide 2 Table of Contents How to Logon Opening View Navigation Mail Contacts Calendar 2 Slide 3 Access your Outlook Web App (OWA) using: https://exchange.durhamtech.edu Open browser and type in URL in address line 3 Slide 4 Login into your Outlook Web App using your Username and Password 4 Slide 5 Opening View in IE 10 New Mail Button Folder pane Selected View Pane Selected message (highlighted) Navigation Bar Users name Settings Email message Reading pane 5 Slide 6 Navigation Bar 6 Mail for managing your mail Calendar for managing Calendar People allows you to create groups for sending messages Tasks Current To do list Slide 7 MAIL 7 Slide 8 Reading Email New Mail Button Folder pane Selected View Pane Selected message (highlighted) Email message Reading pane 8 Slide 9 Folder Pane 9 Create and Navigate between folders Favorites section: add frequently used folders from Name folder Use Drag and Drop Slide 10 Folders - Inbox 10 Slide 11 Folders - Drafts 11 Slide 12 Folders Sent Items 12 Slide 13 Folders Deleted Items 13 Slide 14 Selected View Pane 14 Selected View Pane Slide 15 15 The message displayed in the Reading pane is highlighted The blue bar indicates unread message The check mark indicates the message is being viewed The Red X is for Deleting the message The Flag allows you to mark the message for follow up Slide 16 Selected View: Context menu 16 Right click on any message in this view to reveal the context menu Some options are: Delete Move: To move the message to other folder Flag for follow up Slide 17 Reading Pane Displays Selected Email Message 17 SubjectSender Recipient Message Slide 18 Selected View: Message Status Bar All messages Unread messages Flagged messages All messages to recipient 18 Slide 19 Creating a New Message 19 Click the New Mail Button to generate a message. Email Form appears Slide 20 Creating a New Message Add the Cc and Subject matter information if applicable Type your Message in the body of the pane Click on Send button if new message 20 Slide 21 Replying to Email Selected message (highlighted) Email message Actions 21 Slide 22 Replying to an Email Message: ( Before Clicking Reply ) 22 Slide 23 Replying to a Message: ( After Clicking Reply ) Add the Cc and Subject information if applicable Type your message in the body of the pane Click on Send button if new message Also have Discard & Insert options Send button 23 Slide 24 Replying to an Email Message To gain access to more commands, click the Window button in the upper right corner of the Reply message 24 Slide 25 Outlook Auto-saves Drafts 25 If you walk away in the middle of an email, Draft notice will appear Slide 26 People 26 Slide 27 People View New Contact Button Folder Pane Contact List view PaneSelected Contact View Pane Contacts menu bar Edit contact Delete contact 27 Slide 28 Contacts List Options Can list contacts by: First name Last name Company etc. Contact menu lists options: All contact types People Groups People search Contacts menu bar Contact list options 28 Slide 29 Adding Contacts To add contacts, click The following box appears Click on contact 29 Slide 30 Adding Contacts Complete the information requested Click + button to add information Click Save 30 Slide 31 Contacts View 31 Added Contacts Slide 32 Contacts Address Books 32 Groupwise Personal Address Book Groupwise Global Address Book Slide 33 Adding Groups To add contacts, click The following box appears Click on group 33 Slide 34 Adding Groups cont. Type the Group name and Enter Type group member email address Outlook populates email as you type Type Enter Save group 34 Form for adding Groups Slide 35 View Added Group Added Group 35 Slide 36 Contact Menu Bar Views 36 Slide 37 Sending Group Emails Click on Mail icon 37 Slide 38 Sending Group Emails ( View after clicking on mail icon) Complete Subject Type email Click Send Note: The To address is already filled in 38 Slide 39 Calendar 39 Slide 40 Managing Calendar Outlook has the following calendar views: Day Work Week Week Month 40 Slide 41 Monthly Calendar view 41 Slide 42 Weekly Calendar View 42 Slide 43 Work Week Calendar View 43 Slide 44 Daily Calendar View 44 Slide 45 Scheduling a Calendar Event 45 Click New Event Enter Event Information in the form that appears Slide 46 Scheduling Repeat Options 46 Repeat Options To add attendees Click + Sign Slide 47 Scheduling a Calendar Event: Attendees 47 Select attendees by clicking + sign Can select individuals or groups Click OK Slide 48 Scheduled Event Calendar Entry 48 Received request to Join event Slide 49 Tasks 49 Slide 50 Tasks View For Adding Tasks 50 Click to add New Tasks Slide 51 Tasks + Flagged Items 51 Flagged Items Slide 52 Tasks 52 Slide 53 Basic Navigation 53 Slide 54 Navigation Bar - Signing Out 54 Click down arrow to Sign out of OWA Slide 55 Navigation Bar - Settings Refresh your view - check for new messages Set automatic replies to Out of Office setting Display settings modify default view of OWA layout Change Theme change the background theme of your OWA window within browser Settings 55 Slide 56 Settings: Automatic Reply for Out-of Office 56 Slide 57 Automatic Reply for Out-of Office (John Does Out-of-Office to Ned) 57 Slide 58 Out-of-Office Your Automatic Update Reminder 58 Automatic pop-up reminder Slide 59 Display Settings Message List 59 Message List: Layout Preview Text Slide 60 Display Settings Message List 60 Senders Name on Top Slide 61 Display Settings Message List 61 Subject on Top Slide 62 Display Settings Reading Pane 62 Reading Pane: Layout Slide 63 Show Reading Pane on Right 63 Slide 64 Show Reading Pane on the Bottom 64 Slide 65 Show Reading Pane on the Bottom 65 Slide 66 Settings Change Theme 66 Select Theme Click OK to change Theme Slide 67 Change Theme 67 New Theme Slide 68 Settings - Options 68 Slide 69 Recommended Browser Listing 69 Slide 70 Recommended Browser Listing cont. 70 Slide 71 Frequently Asked Questions (FAQs) 1.Are we migrating the email that is currently on GroupWise? 2.What about Calendars and Events? 3.Will shared files continue to work? 71 Slide 72 FAQs 4. What do I need from you? It is time to do some fall cleaning. Time to clean up your email box. Rules of thumb, if its over a year old, delete it. (Of course if it is important, you may keep it.) Then review your less than a year old emails, especially with attachments. Emails with important attachments; Save to new desktop folder. Empty your GroupWise Trash and Junk Mail. 72 Slide 73 FAQs 5. What about my Archive? 6. What password will we use? 73