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NATIONAL INSTITUTE OF TECHNOLOGY DELHI(+f1'1Cr m'tfi1~ Ji?l 104, ~ f1'('til '( ~ ~ ~ fGlI4 *1 ~)(An autonomous Institute under the aegis of Ministry ofHRD, Govt. of India)

~ TJ"-ls, ~TOii>r v\tm, aRm, ~-noo\lO, m«1/ Sector A-7, Institutional Area Narela, Delhi-I 10040, INDIA

~/Tele: +9111-33861000-1002" ~/ Fax: +9111-27787503

~/Website: www.nitdelhLac.in

MINUTESOF THE 18TH MEETINGOF THE BOARDOF GOVERNORS,NIT DELHI HELDON24.07.2017 IN ROOMNO301, BOARDROOM,NIT DELHIAT 11.30 AMONWARDS.

The following members were present in the meeting:

S.No. Members Present Designation

1. Prof. Sanjay Govind DhandeChairman, Board of Governors, NITDelhi

2. Prof. Ajay KSharmaDirector, NITDelhi

3. Sh. Anil Kumar,Director (Finance), MHRD,GOI

4. Sh. K. RajanUnder Secretary (NITs),MHRD,GOI

5. Prof. AKGhoshCentre for Polymer Science and Engineering,lIT Delhi

Chairperson

Member

Member

Member

Member

6. Prof. S.C.Dutta RoyINSAEmeritus Scientist, liT Delhi

Dr. A.KGuptaFormer Director, IRDE

Dr. Manisha SinghAssistant Registrar

Member

7. Members

8. Officiating Secretary

The Chairperson extended heartiest welcome to the Members present in the 18th Meeting of the Boardof Governors. The Chairperson also extended his thanks to the former chairperson and BoGmembersfor sparing their valuable time and contributions made towards the development of NIT Delhi.Thereafter with the permission of the Chairperson, the Agenda Items were presented one by one andthe following decisions were taken:-

Minutes of 18th Meeting of BoG of NIT Delhi Page 1

BoG/1S/2017/01 To confirm the minutes of the 17th The minutes of the 17th meeting of themeeting of Board of Governors held on BoGheld on 16th February, 2017 were16th February, 2017. confirmed.

Item No. ACTION TAKENAGENDA DECISION

The revised OPR wassubmitted to MHROvideF.No.NITO/14/014/2016/MHRO dated08.09.2016. However,the instructions werereceived from MHROvide letter F.No.31-1/2012-TS.lII dated14.07.2017 to submitthe revised OPR basedon the discussions ofthe meeting held on13.07.2017. Based onthe discussion, therevised OPRwas againsubmitted to MHROondated 20.07.2017.

BOG/1S/2017 /02 Progress/Action Taken Report on the items of previous The status of theBoard of Governors meeting. Action Taken on the

decisions taken in theprevious meetings ofthe Board of Governorswas noted with theobservations/decisions indicatedagainst each item.

BoG/16/2016/03 To consider andaccord approval forthe Detailed ProjectReport (DPR) ofNIT Delhi

The BoG noted the submission of therevised DPR to the MHRD. TheBoard further decided that till therevised DPR is approved by thecompetent authority, theinfrastructure works beingundertaken as of now should beCapital works approved by the UnionCabinet in the Original DPR ofRs.300 Crore for the Institute.

BoG/16/2016/09 Appointment of The Board desired to place the The Hon'ble membersEmeritus Professor guidelines of lIT, Delhi which were of the board have gonein the Department approved by the Board in its l O" through the guidelinesof Electrical and meeting held on 26.07.2014 again and considered andElectronics before the Board in its next meeting, approved the same.Engineering specifically with respect to the

process regarding the selection to thepost of Emeritus Professor. TheBoard further felt that the guidelinesof the UGC in this regard may alsobe examined and the entire matter be

Minutes of 18th Meeting of BoG of NIT Delhi Page 2

BoG/16/20 16/11

placed before the Board in its nextmeeting.

To accord approvalfor absorption ofScientific Officer.

The Board at the first instanceclarified that there is no provision of'absorption' of any employee eitherin the NITSER Act, 2007 or the FirstStatutes of the NITs. The Boardfurther decided to place the matterbefore the Board after the receipt of'No Objection' from the parentInstitute.

The Hon'ble membersof the board wereinformed that Mr.Subhash Yadav,Scientific Officer hasrepatriated to his parentdepartment (i.e. NITJalandhar). The boardconsidered andapproved the same.

BoG/16/2016/12 The Board observed that there is no The Hon'ble membersTo accord approvalfor appointment ofprofessor ondeputation.

provision regarding appointment ofProfessor(s) on deputation either inthe NITSER Act, 2007 or in the FirstStatutes of the NITs. Accordingly,the Board decided that the Instituteplace the rationale and the basis ofbringing such a proposal before theBoard in its next meeting.

of the Board wereinformed that asdesired by them in 16thBoG, theadvertisement for thepost of Professors andAssociate Professorhas been done and theprocess will becompleted soon innear future as per thelatest recruitmentrules vide letter F.NO.33-9/2011-TS.III Dated29.05.2017.

BoG/16/2016/13 To consider andapprove the schemeof 'hand holding'for students at NITDelhi.

The Board desired that the following The Hon'ble membersinformation be placed before the of the board wereBoard in its next meeting:- informed that the1. Details of the monetary Guidelines for hand

incentives for 'Hand Holding' holding scheme forunder all the Schemes. students are under

2. Details of similar Schemes in preparation III

other NITs. consultation with otherNITs and will besubmitted III nextFC/BOG meeting. TheHon'ble members of theBoard considered thesame.

BoG/16/2016/1S.7 To report regarding The Board desired that details of the The Hon'ble membersthe lost of assets/ Committee constituted in this regard of the board wereitems due to and its report be placed before the informed that the totalaccidental fire. Board in its next meeting. cost of actual loss

incurred for the itemsin the computer centrewas Rs.862598/- forRFID Card Printer,

Minutes of 18th Meeting of BoG of NIT Delhi Page 3

.' "r--------------,--------------~--------------------------~--------------~Split Air Conditioners(1.5 Tonnes),Computer Systems,Photocopier Machine,Window Glass, Chairs,Files, WoodenWorkstation, TubeLights and Hard Disk(2 TB, Ultra Passport).The Board consideredand desire that thesame items may bewrite-off from the stockregisters maintained bythe institute.

BoG/17/2017/06 To consider and Approved. However, the Boardapprove the desired that appropriate remedialSeparate Audit action be taken with respect to theReport (SAR) and observations of the Audit AuthoritiesAnnual Report of in the SAR.NIT Delhi.

SAR, Annual Accountsand Annual Report forthe financial year2015-16 has beensubmitted to MHRDondated 24.05.2017 andthe same were placedbefore the both thehouses of theParliament on dated10.08.2017 (RajyaSabha) and 11.08.2017(Lok Sabha)respectively.

BoG/17/2017/07

C;BEClSI~N,.AND':DiSGHSSIONI:fEMSr ;'l'<~:'7' """weT'" \%,~, '.~ r!,~ ~.' ¥F,;,; .;JTT'.~;;;~r1;:\:~~:;TT"if \ T;q~:!iel::; L~rt\j\~' .~ ji':': ~ ""l" '

BOG/18/2017/03 To adopt the minutes of the 10th The Hon'ble members of the Boardmeeting of the Council of NITSER considered and noted the same.held on 26th May, 2017

To approve the The Board noted that the decisions Notedminutes of the 3rd taken in the 3rdmeeting of the Senate Implementedmeeting of senate. and decided that the M.Tech same.

Programme III VLSI may bedropped. However, the seats III

M.Tech. III Electronics andCommunication Engineering with aspecialization in VLSI may beinitiated with equal number of theseats in the existing M.Tech DegreeProgramme. Further, the Boarddropped the proposal for theIntroduction of Part-time M.TechProgrammes in various Departmentsof NIT Delhi, especially for workingprofessionals (within and outsideNIT Delhi).

andthe

Minutes of 18th Meeting of BoG of NIT Delhi Page 4~«

- - - ..BOG/18/2017/04 To accord approval for provisions The Hon'ble members of the Board

of GFR, 2017 to be followed by considered and approved the same.autonomous organization.

BOG/18/2017/05 To accord approval for resolution The Hon'ble members of the Boardof adoption of RRs (Faculty) & its considered and approved the same.incorporation in Statutes andAmendments in Statutes forSearch-Cum-Selection Committee(SCSC).

BOG/18/2017/06 To accord approval for resolution The Hon'ble members of the Boardfor Amendments in Statutes for considered and approved the same.Deputy Director and General(clause-wise) Amendments

BOG/18/2017/07 To approve the minutes of the 4th The Hon'ble members of the Boardmeeting of Senate. considered and approved the same.

BOG/18/2017/08 To accord approval regarding the The Hon'ble members of the Boardappointment of faculty in various considered and approved the same anddepartment through Special Drive directed to issue the letter of appointment toand Open Category. the concerned accordingly.

BOG/18/2017/09 To accord approval regarding the The Hon'ble members of the Boardappointment of Non Teaching considered and approved the same andpost of Accountant and Secretary desired that the same may be re-advertised

for filling up the same.

BOG/18/2017/10 To accord approval regarding the The Hon'ble members of the Boardappointment of Assistant considered and approved the same andProfessor in various departments directed to issue the letter of appointment to(purely on Temporary Basis) the concerned accordingly.

BOG/18/2017/11 To approve the Annual Accounts The Hon'ble members of the Board approvedof NIT Delhi for the financial year the Annual Accounts of the NIT Delhi for the2016-17 financial year 2016-17 so that the same may

be submitted to CAG of India for audit. Also,the members of the FC desired to appoint thenew agency for preparing the accounts ofNIT Delhi as the tenure of the current agencyhas completed 3 years.

BOG/18/2017/12 To consider the draft of short The Hon'ble members of the Boardterm, medium term and long term considered and have gone through theaction/ mission/ vision of NIT document and desired that the same may beDelhi placed in the next BoG Meeting with

recommended suggestion.

D.REPORTING/RATIFICATIONITE~S ~i;" _:l:,,_ . ,'l*" .IiI,;, "'It ""- ,;,~. "'c- -Ii' " ~BOG/18/2017/13.1 To report the unspent balance The Hon'ble members of the Board approved

available with NIT Delhi and ratified the same.

Minutes a/18th Meeting of Bot; a/NIT Delhi Page 5

BOG/18/2017/13.2 To ratify the Recruitment Rules The Hon'blemembers of the Board approvedfor faculty in the National and ratified the same.Institute Of Technology (NITs) -approval by the Board ofGovernors of NITs

BOG/18/2017/13.3 To ratify the proposal for The Hon'blemembers of the Board approvedmodification in the First Statutes- and ratified the same.2009 of the National Institute ofTechnology (NITs)

BOG/18/2017/13.4 To ratify the renewal of The Hon'blemembers of the Board approvedagreement between YWCADelhi and ratified the same.and NITDelhi

BOG/18/2017/13.5 To report and ratify The Revised The Hon'blemembers of the Board approvedDPR submitted To MHRD based and ratified the same.on the discussion held on14.07.2017

BOG/1S/2017/13.6 To report the recommendation of The Hon'ble members of the Boardthe 11thmeeting of BWe. recommended that the officials of CPWDmay

be invited as special members in the BWCinorder to have the expertise of the same forthe construction of the new campus.

BOG/1S/2017/13.7 To report the recommendation of The Hon'ble members of the Boardthe 16th meeting of Fe. considered the recommendation except item

no. FC/16/2017/05 to Item No.FC/16/2017/08 and recommended thatthese items may be placed in the next specialFCmeeting for approval.

~"Director

The Meeting ended with a vote of thanks to the Chair.

Officiating Secretary

£:~'Chairpers~

Minutes a/18th Meeting 0/BoGa/NIT Delhi Page 6