Minutes of the Worksession and Regular Meeting of November 14 201Page I of 4

THE STATE OF TEXAS

COUNTY OF ANDERSON

CITY OF PALESTINE

The City Council of the City of Palestine Texas convened in a Regular Meeting on Monday November14 2011 at 400 pm for the Worksession in the City Hall Conference Room and at 530 pm for theRegular Meeting in the Council Chambers at City Hall 504 N Queen Street Palestine Texas with thefollowing people present

BOB HERRINGTON

ADAM HARDING

VERNON DENMON JRVICKEY CHIVERS

JAMES H YELVERTON

THERRELL THOMAS

STEVE PRESLEY

MAYOR

COUNCILMEMBER

MAYOR PRO TEM

COUNCILMEMBER

COUNCILMEMBER

COUNCILMEMBER

COUNCILMEMBER

MICHAEL OHRT

JANELLE WILLIAMS

RONALD D STUTES

CITY MANAGER

CITY SECRETARY

CITY ATTORNEY

Mayor Herrington was absent for the worksession a quorum of the Council was present

WORKSESSION

Mayor Pro Tern Denmon called the worksession to order at 403pm

Discuss an Interlocal Ayreement with Veterans Services reizardina rental space and other amenities at

Palestine Mall

Discussion was held regarding a request from the Veterans Services for the city to provide supportthrough an interlocal agreement for rental of a space at Palestine Mall Evelyn Cupit advisedCouncil that the County has pledged 60000 per month and they are requesting that the Cityconsider paying the monthly utility costs for the rental unit 36 The Council indicated that theyneed to look at utility costs for the unit and the condition of the air conditioning units beforemaking a decision The Council directed Staff to place on the November 28 agenda for furtherdiscussion

Discuss the inhouse distribution of certain overthecounter drugs

Discussion was held regarding pros and cons of the inhouse distribution of certain overthecounter drugs The Council directed staff to see if other cities have a similar program

Discuss amendments to Article X Signs

Planner Jeffrey Lyons presented proposed amendments to the sign ordinance

Discuss amendments to Article XII Landscaping StandardsThe Council directed staff to place this item on the November 28 agenda for discussion

Discuss the Texas State Railroad Contract

Councilmember Presley advised Council that the Texas State Railroad Authority is requesting that thecity delay repayment of the loan He advised that the City of Rusk and the State of Texas would have toapprove their portion Council consensus was to continue working with the TSRR

With no other business to come before the Council the worksession was adjourned at 532 pm

AsMULAn

MMinutes of the Worksession and Regular Meeting of November 14 2011

Page 2 of 4CALL TO ORDER REGULAR MEETING 530 PM

Mayor Herrington called the regular meeting to order at 582pm

INVOCATION AND PLEDGE OF ALLEGIANCE

The invocation was given by Councilmember Denmon and was followed by the Pledge of Allegiance

PUBLIC COMMENTS PUBLIC RECOGNITION AND ANNOUNCEMENTS

James Smith addressed Council regarding the process used for hiring the new Police Chief

Isaac Wynn addressed Council regarding emails and the Police Chief selection committee for communitymembers

Interim Police Chief Alan Wilcher introduced new Police Officers James Hcavener Daniel Lacey andMichael Miller

Officer Melvin Hill was recognized for his promotion to Sergeant Officer Jeffrey Powell was recognizedfor his promotion to Lieutenant

Finance Director Elizabeth Saegert reported that a proclamation was signed by Mayor Herringtondesignating November 711 201 as Municipal Court Week

Mayor Herrington read aloud proclamations for PJs in Palestine and Small Business Saturday

PUBLIC HEARINGS

A Public Hearing reYardimz a Zoning Change from R1 Single Family Detached Low Density district toMF1 Multiple Family Low Density District on property located approximately 215 feet south of theintersection of S Rovall Street and E Huffsm Street on the east side of S Ro StreetPlanner Jeffrey Lyons provided staff comments for the zoning change Mayor Herrington opened thepublic hearing Property owner Lamona McCloud Cuba spoke in favor of the zone change With noother speakers the public hearing was closed

A Public Hearing retwdinfz the abandonment of Rampart Street RightofWayPlanner Jeffrey Lyons advised Council that a public hearing is not needed for the abandonment

A Public Hearing regarding the Taxation of Personal Property known as Goods in Transit otherwiseexempt from Ad Valorem Taxation

Mayor Herrington opened the public hearing With no speakers the public hearing was closed

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Mayor Herrington reported that he attended the opening of The Place Community Center He reportedthat City staff held the MallOWeep event at Palestine Mall He thanked Councilmember Harding forhosting a Veterans Day Celebration at WalMart He reported on the Veterans Days Parade andceremony in Veterans Park He commended the City Manager for a great job on the Police Chiefselection committee

Councilmember Chivers reported that Washington School had a very nice Veterans Day event

CITY MANAGERSREPORT

City Manager Mike Ohrt reported that a meet and greet for Police Chief candidates will be held onNovember 15 at the Carnegie Building IPublic Works Director Tim Perry provided a summary of the cleanup day

Chamber of Commerce Director Meghan Hill provided a recap of the 2011 Fall Festival

Minutes of the Worksession and Regular Meeting of November 14 2011Page 3 of 4

Departmental reports were provided for Public Works Development Services Finance and EconomicDevelopment

BOARD APPOINTMENTS

Councilmember Presley made a motion seconded by Councilmember Denmon to appoint JanieSepulveda to the Library Board Place 2 Upon vote motion passed 60 with Councilmember Yelvertonnot present for the vote

CONSENT AGENDA

I Consider a Resolution Authorizing Certain Individuals to Sign Contractual DocumentsAssociated with the Texas Community Development Block Grant Program CampbellStreet Sewer Improvements R1511

2 Consider a Resolution providing for the Taxation of Personal Property known as Goods inTransit otherwise exempt from Ad Valorem Taxation R1611

Councilmember Denmon made a motion seconded by Councilmember Chivers to approve all ConsentItems as presented approving Resolution No R1511 and R1611 Upon vote motion passed 60with Councilmember Yelverton not present for the vote

REGULAR AGENDA

Consider Award of Bid for Prescription Drug PlanCity Manager Mike Ohrt recommended that the Council postpone action until the insurance consultantcan be present on November 21 Councilmember Denmon made a motion seconded by CouncilmemberHarding to postpone action to November 21 Upon vote motion passed unanimously

I Consider an Ordinance approving a Zoning Change from R1 Single Family Detached Low Densitydistrict to MF1 Multiple Family Low Density District on property located approximately 215 feet southof the intersection of S Roa11 Street and E Huffsmith Street on the east side of S Royall Street

Councilmember Harding made a motion seconded by Councilmember Denmon to adopt Ordinance No05011 as presented by Planner Jeffrey Lyons Upon vote motion passed unanimously

Consider an Ordinance approvint the abandonment of Rampart Street RlLhtofWav 051 11

Planner Jeffrey Lyons advised Council that on February 23 1948 the City Council voted unanimously toclose Rampart Street and instructed the City Attorney to draft the ordinance He also advised that after acareful search of city records it appears that the ordinance was never presented to the Council foradoption Councilmember Denmon made a motion seconded by Councilmember Presley to adoptOrdinance No 05111 as presented Upon vote motion passed unanimously

Consider an Ordinance approving amendments to Article X Signs 05211Councilmember Presley made a motion seconded by Councilmember Yelverton to adopt Ordinance No05211 as presented by Planner Jeffrey Lyons Upon vote motion passed unanimously

Consider a Resolution authoriznnv the appointment of a Citv Representative to the Anderson County

Central Appraisal District Board of Directors R1711Councilmember Denmon made a motion seconded by Councilmember Harding to adopt Resolution NoR1711 appointing Councilmember Therrell Thomas to the Anderson County Central Appraisal DistrictBoard of Directors Upon vote motion passed unanimously

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Consider adoption of the Department of Justice Community Policing StandardsCouncilmember Denmon made a motion seconded by Councilmember Yelverton to adopt theDepartment of Justice Community Policing Standards Upon vote motion passed unanimously

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Minutes of the Worksession and Regular Meeting of November 14 201Page 4 of 4

ITEMS FROM COUNCIL

Councilmember Presley encouraged residents to decorate for the Christmas holiday season

Councilmember Chivers encouraged everyone to visit Santas Workshop in Main Street and attend theBreakfast with Santa event at the Civic Center and the Kwanzaa event at Palestine Mall

Councilmember Harding encouraged everyone to attend the Dogwood Jamboree event

Councilmember Denmon commended Councilmember Harding and WalMart employees for hosting theVeterans Day Celebration

ADJOURNMENT

With no other business to come before the Council the meeting was adjourned at 710 pm

ATTEST

Bob Herrington Mayor

Ja el91 Williams City Secretary