Human Resource Information System (HRIS) - Copy

8/6/2019 Human Resource Information System (HRIS) - Copy

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By:Kiran Shaukat

Noureen Mushtaq


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Any system that supports any aspect ofthe HR functionPrimary function:

Documenting the employment relation in all

its complexityBasic technology:

Storing, retrieving and distributinginformation


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And not upon:


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Processing

(Calc. Net pay)

Output

(cut paycheck)

Input

(hours worked)

Feedback Loop(Is paycheck accurate?)

4


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People

PositionsJobs

WorkersCompensation

HR

Planning

Medical

Records

Recruit/

Selection

Employment

Equity

Benefits

Payroll

Pension

Admin

EmployeeRelationsTraining and

Development

Compensatio

n

Health &

Safety

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Planning

Design

Analysis

Implementation

Maintenance

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Develop overall objectives

Identify HRIS project(s)

Set priorities and select projectsAnalyze resource requirements

Set schedule and deadlines

Develop the HR

IS plan

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Employee information

Wage and salary data

Review dates

Benefits

Education and training

Attendance

Performance data/appraisal results

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Management of all employee information.

Reporting and analysis of employee information.

Company-related documents

(such as employee handbooks, emergency evacuationprocedures, and safety guidelines)

Benefits administration including enrollment, statuschanges, and personal information updating.

Complete integration with payroll and other companyfinancial software and accounting systems.

Applicant tracking and resume management.


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Attendance and PTO use,

Pay raises and history,

Pay grades and positions held,

Performance development plans,Training received,

Disciplinary action received,

Personal employee information, and occasionally,

Management and key employee succession plans,

High potential employee identification, and

Applicant tracking, interviewing, and selection


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HR personnel

IS personnel

Users

Consultants

Top management

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How to Select HRIS Technology

Applicant Tracking Software

The HRM system solution

Adopt a Web-based Human ResourcesManagement System


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(As(As anExample)anExample)Recruitment Procedures in Telenor

Internal Recruitment

E-mail

Job posting

Replacement charts


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Applicant Employee Former EmployeeAccession Separation

Education Skills

JobPending

Interview

Offer

PhysicalExam

Offer

SalaryAdjustment

BenefitsChange

ClassificationChange

EmployeeStatus

Change

Career

PlanJob

Transfer

AdditionalSkills

AdditionalEducation

Retirement

Continuing

Benefit

JobReference

AddressChange

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Leave Application

OT ApplicationBusiness Trip Application, Employee Loan Application

Allows for automatic workflow approval process via corporateemail system

Enhanced user access security system

Time and attendance devices eliminating:

Multi-company set-up

Captures multi-work shift system

Generates accurate payroll registers

Improves Lead time from cut-off to payroll release

Produces all required Government reports

On demand report generation

Integrated with bank systems and services

Alliances Integrated

Human Resource and

Payroll Systems Version 1


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(Pakistans Company as an Example)(Pakistans Company as an Example)

Ufone uses record keeping through an Information System.

There is a profile of each and every employee in a databasewhich can be easily accessed when needed.

This database is known as Human Resource Information System(HRIS).

7 Human Resource Information System (HRIS) At Ufone profilesof all the employees containing data relating their payroll,leaves, benefits etc is saved in a database known as HRIS.

Ufone uses a locally procured HRIS which is to be upgradedusing Enterprise Resource Planning


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"Taking You Forward""Taking You Forward"

Leading Telecom Company Uses mySAPSupplier

Using the best possible ways to Create an E-System that Spans the Globe

Information Collected by:

Mohammed Yahya Designation:

(RF Engineer)

established on 1856established on 1856


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We now have 32,000 employees using themySAP Supplier Relationship Managementbased system out of a workforce of around51,600 people. Thats large percentage, the13.2 billion leading supplier of mobile systems.

It all started back in 2000 when the Stockholm,Swedenbased telecommunications giant

decided to overhaul its worldwide purchasingoperations.


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(Summary)(Summary)

Ericsson, the worlds leading

supplier of mobile systems,

generates revenues of 13.2 billion

and employs around 51,600 people.

It deployed a single worldwide

purchasing system built around

the mySAP Supplier RelationshipManagement (mySAP SRM)

solution. Today, some 32,000

employees use the system


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Replace disparatepurchasingsystems

Cut costs, increaseproductivity, andstreamlinebusiness-support

system landscape


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System Analysis and Program Development


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Covered the full supply cycle, from sourcing toprocurement

Offered unique capabilities in the 4 key areas of

SRM: Strategic sourcing, operational procurement,

supplier enablement, and contentmanagement.


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Implemented solution for

employees worldwide in

30 countries, to date,

involving 40 companies


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Cut cost of handling purchase orders (POs) fromaround 88.4 to around 22.1

Reduced PO handling from days to hours

Provided a standard global purchasing system

Increased productivity by enabling purchasingprofessionals to spend more time on strategic tasks

Improved and reduced vendor base

Increased strategic control by providing access toglobal statistics, including aggregated data

Enabled company to control spend through automaticauthorization routines

Reduced purchasing cycle times from 10 days to 2 days


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Various homegrown solutions for purchasing

mySAP Supply Chain Management solution

mySAP Customer Relationship Management

solutionSAP R/3 and SAP R/3

Enterprise software, functionality for both now

available in the mySA

PE

RP solution


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Hewlett-Packard


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Maverick buying at retail prices is now

a thing of the past, and we have

improved customer satisfaction, both

internally and externally. In the long run,this makes Ericsson more competitive in

the global marketplace.

Tomas Elken, Product Manager,Global Systems Landscape and ReleaseManagement, Ericsson


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Strategic Sourcing

Operational Procurement

Supplier Enablement

Content Management


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Employees use a Web interface to log on to thesystem


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www.sap/contactsap


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Possible Areas, where HRIS

Possible Areas, where HRIS

can Benefit An Organizationcan Benefit An Organization


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One-clickaccess to

results

Online

evaluation

Entry

Define

evaluation

formsStrategic

Decision

making process

can take place

Evaluation

reports


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Online leave

approval/Reject

ion

Online leave

application

form

Definecompany

specific

leave admin

processes

Saves

strategicresourc

e

Leave balance

reports

generated bythe system

History info

captured


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Documents

Human Resource Information System (HRIS) - Copy