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HUMAN RESOURCE INFORMATION SYSTEM
(HRIS)
User Manual Limited Practice of Profession
(LPP)
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TABLE OF CONTENTS Introduction to HRIS
About HRIS ………………………………… 3 HRIS Modules ………………………… 3 Benefits of Using HRIS ………………… 3 HRIS User Credentials ………………… 4 Technical Guidelines ………………… 4 Logging in to HRIS ………………………… 5 Symbols and Conventions Used in the Manual ………………… 5
Submit Limited Practice of Profession ..…………. 6 Print Limited Practice of Profession …………...…18
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INTRODUCTION
A. The Human Resource Information System (HRIS) The Human Resource Information System (HRIS) aims to enhance human resource (HR)-related processes at the University of the Philippines (UP) including:
• Employee profiles and records of professional undertakings (e.g. publications, creative and scholarly works)
• Compensation and benefits
• Learning and development
• Performance management As the country’s premier University, UP aims to adapt new technology to make our operations more effective and more efficient. With HRIS then, all HR operations across the entire UP system will be consolidated into one computerized information system which will be utilized by both the employees and Human Resource Departments.
B. HRIS Modules HRIS is composed of a total of seven modules, grouped under Foundation Modules and Advanced Modules:
Foundation Modules
HR Module
Payroll Module
Self-Service Module
Time and Labor Module
Advanced Modules
Core Recruitment
Performance Management
Training Management
C. Benefits of Using HRIS HRIS, a tool both for HRDOs across UP CUs and the employees, aims to promote operational efficiency in managing and processing day-to-day HR-related transactions. Using HRIS, UP employees may:
• Access and update employee information (e.g. basic employee information, dependents and beneficiaries details, leave credits) anytime, anywhere
• Request employment documents from HRDO minus the queuing
• Accomplish forms and submit professional records (e.g. SALN, publication, research, and creative and scholarly work records) at their convenience
HRDOs in all CUs are also set to benefit from HRIS, as they may now:
• Generate real-time reports
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• Improve decision-making capability, with HR-related information easily accessible and stored in a single platform
D. HRIS User Credentials
• User accounts are usually distributed by the HR personnel assigned to the employee’s unit.
• If there are difficulties using the issued account credentials, users may just click the Log-In Assistance Option in the log-in page.
o Forgot Password Enter username and instruction on how to reset password. The password will be e-mailed.
o Forgot Username Enter the email address associated the employee’s account. The username will be e-mailed.
Should further assistance be needed, users may contact the: eUP System Helpdesk Contact no.: (02) 376-3100; (02) 376-3101 e-mail : [email protected]
E. Technical Guidelines
It is important to ensure that the required software is installed on devices (e.g. laptop, desktop computer) for HRIS to run properly.
• Browsers The HRIS Self Service runs best on the following web browsers: o Mozilla Firefox o Safari o Internet Explorer (version 10 and below only) o Google Chrome
• Operating Systems HRIS works on all major operating systems (e.g. Windows7, Windows 8, Linux, Mac OS X).
• Internet Connection Internet connectivity is necessary to access HRIS. This may be via campus/office network, home broadband, DSL, USB dongle, etc. Note: Any connectivity problem should be reported to the CU’s local IT Offices or internet provider (PLDT, Globe, Smart, etc). On the other hand, system-related concerns should be reported to the local HRIS Technical Staff assigned in the CU.
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F. Logging in to HRIS 1. Open a web browser (e.g. Safari). 2. Go to hris.up.edu.ph. 3. Enter the username and password, then click the Login button.
The HRIS Homepage will then open.
G. Symbols and Conventions Used in the Manual
To make them stand out a bit better, codes and Uniform Resource Locators (URLs) are written in monospace font. They will appear like this: hris.up.edu.ph. Some of the button and symbols which will be frequently encountered while using the system are listed below:
Icon Description
Search Button: This button indicates that a field has a List of Values, which contains universal values. However, there are also fields which may have a List of Values, but also accepts free texts. There are also some fields with a List of Values that strictly follow the universal List of Values.
Calendar Button: These icons usually appear in fields that require dates. Clicking this icon will redirect users to another window which contains a calendar. Select the correct month, day and year from the calendar, and click OK to use that date.
Delete Button: Click this icon located beside a field to remove the entry on the section (e.g. Phone number).
* Asterisk: Fields marked with asterisk are required fields. Employees need to fill out the required fields before they can proceed to the next step or to submission.
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SUBMIT LIMITED PRACTICE OF PROFESSION
Step 1. Log in to your HRIS Account. Step 2. On the HRIS Main Menu, click the UP Employee Self Service Responsibility.
A dropdown list will appear. Step 3. Click the Employee Submissions/ Requests folder.
A dropdown list will appear.
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Step 4. Click the Limited Practice of Profession folder.
Step 5. Select Submit LPP.
You will be directed to the Submit LPP: Special Information page.
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Step 6. Click the Add button.
You will be directed to the Submit LPP page.
Step 7. Fill out the required fields which are marked with asterisk ( * ): Assignment Position, Type, Start and End Dates, Category of Limited Practice, A. Background/ Nature, B. Time Involvement, and C. Where LPP will be done.
Note that completing the required fields is necessary to proceed with the transaction. You may also opt to enter further details of your request on the other/ non-required fields.
Assignment Position Click the Search button beside the Assignment Position text field.
The Search and Select: Assignment Position window will open.
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Click the Go button to display the list of values.
Quick Select your Assignment Position.
Type Click the Search button located beside the Type text field.
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The Search and Select: Type window will open.
Quick Select the Type of LPP (original or renewal) being submitted.
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Start Date and End Date Indicate the Start and End Dates for the LPP being submitted.
Click the Calendar icon beside the Start Date and End Date fields to display the calendar and set the corresponding dates.
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Category of Limited Practice Click the Search button.
The Search and Select: Category of Limited Practice window will open. Click the Go button.
Choose the Category of Limited Practice from the list of values.
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A. Background/ Nature Fill out the Background/ Nature field.
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B. Time Involvement Identify the number of hours or schedule of limited practice on the Time Involvement field.
C. Where LPP will be done Provide details on this field.
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Step 8. Once you have filled out the Submit LPP page, click the Apply button.
You will be reverted to the Submit LPP: Special Information page.
Step 9. On the Special Information page where your LPP is listed (New), click the Next button to proceed.
You will be directed to the Submit LPP: Review page.
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Step 10. Review the details of your request. If there are no more corrections, click the Submit button.
Note that it is also in this Review page that you will be able to upload attachments and view the approvers and the approval flow of your LPP.
To attach supporting documents to your LPP submission, click the Add button under the Attachments subsection.
You will be directed to the Add Attachment page. Click the Browse button to select the file to be uploaded from your computer.
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To upload additional files, click the Add Another button. If you have already uploaded all the supporting documents, click the Apply button
A confirmation message that your LPP has been forwarded to your supervisor for his or her approval will appear.
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PRINT LIMITED PRACTICE OF PROFESSION Note: The accomplished LPP form may be generated via UIS only after the approval of the final approver.
Step 1. Log in to your HRIS Account. Step 2. On the HRIS Main Menu, click the UP Employee Self Service Responsibility.
A dropdown list will appear. Step 3. Click the Employee Submissions/ Requests folder.
A dropdown list will appear.
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Step 4. Click the Limited Practice of Profession folder.
Step 5. Select Print LPP.
You will be directed to the Schedule Request: Parameters page.
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Step 6. Enter the Start and End Dates, as indicated in the LPP you filed.
Step 7. Click the Next button.
Step 8. Click the Next button.
You will be directed to the Schedule Request: Review page.
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Step 9. Click the Submit button.
You will be directed to the Information page.
Step 10. Take note of the Request ID as this will be used to retrieve your request, then click the OK button.
You will be directed to the Requests page.
Step 11. Click Output button that corresponds to your Request ID.
The accomplished and approved LPP form generated via UIS is now ready for download and printing.
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Sample Blank UIS-Generated LPP
